Screen sharing a PowerPoint presentation

There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor. If you have a single monitor, you can also start the slide show in a window so you have access to other meeting features while sharing your presentation. 

If you have other participants presenting portions of the PowerPoint, you can give them slide control in Zoom, so that they can control the slideshow on their end, without needing to ask you to move the slides forward. Additionally, PowerPoint slides can be shared as a Virtual Background for a more immersive sharing experience. 

This article covers:

Dual monitors with slide show and presenter's views

Single-monitor setup with slide show view in a window, single-monitor setup with slide show in full screen.

Follow these steps if you are using multiple monitors and want to present your PowerPoint in one monitor, while viewing the presenter's notes in another monitor.

  • Open the PowerPoint file you want to present.
  • Start or join a Zoom meeting.

powerpoint presentations via zoom

  • Select your primary monitor then click Share . If you are not sure which monitor is your primary, select the one that PowerPoint opens in.

powerpoint presentations via zoom

  • Switch back to Powerpoint and click the Slide Show tab. 

powerpoint presentations via zoom

Follow these steps if you have a single monitor and want to share your PowerPoint presentation in slide show view, but have it contained in a window rather than in full screen. This is useful if you need to access meeting features, such as in-meeting chat or managing participants, while sharing your PowerPoint presentation.

  • Click the Slide Show tab and then select Set Up Slide Show .
  • Under Show type , select Browsed by an individual (window) and then click OK .

powerpoint presentations via zoom

  • In Zoom, start or join a meeting .
  • Select the PowerPoint window and then click Share .

Note : Be sure you select the PowerPoint window, not the entire screen. Sharing the PowerPoint window only will allow you to use other features without interrupting the view of the presentation. 

  • Select your monitor then click Share . 

powerpoint presentations via zoom

Use zoom for PowerPoint to bring your presentation to life

If you would like to make your presentations more dynamic and exciting, try using zoom for PowerPoint .  

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To add a zoom, go to Insert > Zoom .

To summarize the entire presentation on one slide, choose Summary Zoom

To show selected slides only, choose Slide Zoom

To show a single section only, choose Section Zoom

powerpoint presentations via zoom

When you create a zoom in PowerPoint, you can jump to and from specific slides, sections, and portions of your presentation in an order you decide while you're presenting. 

Note:  See the Requirements table below regarding which versions of PowerPoint support the features described in this article. 

Summary zoom 

A summary zoom is like a landing page where you can see the pieces of your presentation all at once. When you're presenting, you can use the zoom to go from one place in your presentation to another in any order you like. You can get creative, skip ahead, or revisit pieces of your slide show without interrupting the flow of your presentation.

Create a summary zoom

Go to Insert > Zoom .

Shows the Zoom button on the Insert tab in PowerPoint.

Select Summary Zoom .

The Insert Summary Zoom dialog box opens.

Select slides you want to include in your summary zoom. These become the first slides of your summary zoom sections . To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Shows the Insert Summary Zoom dialog in PowerPoint for a presentation without existing sections.

If you already have sections in your presentation, the first slide of each section is preselected by default. If you don't want to include certain sections in your zoom, deselect them. Then, if you want PowerPoint to get rid of any sections you didn't include in your summary zoom, clear the check box next to Keep unused sections in your presentation . Don't worry—the slides in the sections you're discarding will still be part of your presentation.

Shows the Insert Summary Zoom dialog in PowerPoint with sections selected.

Once you've selected all the slides you want to use for your summary zoom, select Insert . Your summary zoom is created, and it appears as a new slide just before the first slide you included in your summary zoom.

Shows the Summary Section slide of a Summary Zoom in PowerPoint.

Add or remove sections from your summary zoom

Once you've created a summary zoom, you might still want to add or remove sections of your presentation. If you've made changes since first making your summary zoom that you want to capture, you don't have to start from scratch—just update your summary zoom.

Select your zoom, and then select the Format tab on the ribbon.

Shows the Zoom Tools in the Format tab of the ribbon in PowerPoint.

Select Edit Summary , choose the sections you want to have in your summary zoom, and then select Update .

Note:  You won't be able to add or remove sections from your presentation in this view, just from your summary zoom.

A slide zoom can help you make your presentation more dynamic, allowing you to navigate freely between slides in any order you choose without interrupting the flow of your presentation. They're a good option for shorter presentations without lots of sections, but you can use slide zooms for lots of different presentation scenarios.

Slide zooms help you drill down into multiple pieces of information while feeling as though you're staying on the same canvas.

Create a slide zoom

Select Slide Zoom .

The Slide Zoom dialog box opens. Select the slides you want to use in your slide zoom.

Once you've selected all the slides you want to use, select Insert . Your slide zoom is created.

Tip:  If you want to, you can create a slide zoom quickly by simply selecting the slide you want from the thumbnail pane and dragging it onto the slide you'd like to have your slide zoom on. This way, you can create slide zooms and change them quickly, and arrange them however you like simply by clicking and dragging.

Change the preview image of your slide zoom

Your slide zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

Shows the Zoom Tools Format tab on the ribbon in PowerPoint.

Select Change Image to choose a new picture from the web or your PC to use instead of the thumbnail.

Shows the Zoom options group on the Format Tab for a Section or Slide Zoom in PowerPoint.

Choose or search the web for the image you want. When you've selected the image you want, select Insert .

Shows the Insert Image dialog in PowerPoint.

You can also choose various looks for your zooms from Zoom Styles —you can change the border, add visual effects, or pick from any of the border and effect combinations in the gallery.

Shows different Zoom Styles and effects you can choose in the Format tab in PowerPoint.

Section zoom

A section zoom is a link to a section already in your presentation. You can use them to go back to sections you want to really emphasize, or to highlight how certain pieces of your presentation connect. To learn more about using sections in PowerPoint, see Organize your PowerPoint slides into sections .

Create a section zoom

Select Section Zoom .

Select the section you want to use as a section zoom.

Select Insert . Your section zoom will be created.

Tip:  If you want to, you can create a section zoom quickly by simply selecting the section name you want in the thumbnail pane and dragging it onto the slide you'd like to have a section zoom on.

Change the preview image of your section zoom

Your section zoom by default will be a preview thumbnail image of the slide, but you can choose a new image from your PC or the web to represent the section or slide you'll be going to.

More zoom options

Zoom for PowerPoint truly lights up when you make it your own. Select the Format tab of the ribbon to get to the Zoom Tools , which you can choose to create just the look and feel you're going for when you present.

Choose to return to the home page or continue through your presentation

If you want to return to the zoom slide after viewing sections or slides in your summary, slide, or section zoom, make sure the Return to Zoom check box is selected. If you want to move on to the next slide after viewing part of your zoom, uncheck it.

(If you're working with a summary zoom or a section zoom, you'll return to the zoom slide by default when you're presenting after going to the section. If you're using a slide zoom, you'll move on to the next slide by default after viewing your slide zoom.)

Make the background of your zoom transparent

Another way you can change the look of your zoom is by choosing to adopt the background of the slide where your zoom lives to make the zoom almost indistinguishable from the main canvas while you present. Select Zoom Background to make your summary, section, or slide zooms blend in to their home slide.

In the Zoom Styles group, select Zoom Background . The zoom will adopt the background of the home slide.

Change the transition options of your zoom

By default, your zooms will use the zoom transition when you present, which is what helps make the zooms feel so lively. However, if you don't want to use the zoom transition, or if you want to change the duration of the transition, you can do so.

In the Zoom Options group, make sure the box next to Zoom Transition is checked if you want to use the zoom transition when presenting your zoom.

If you don't want to use the zoom transition when presenting, uncheck the box next to Zoom Transition .

To change the timing of the zoom transition, use the up and down arrows next to the Duration indicator to change how long the zoom transition lasts.

Requirements

See the following table for details on the minimum version numbers required in PowerPoint to create or play zoom links.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

powerpoint presentations via zoom

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What to Know

  • Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
  • To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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How to Present PowerPoint Slides in Zoom

Got a presentation coming up? Here's how to share your PowerPoint slides in Zoom and engage your audience.

Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

  • Open your PowerPoint presentation.
  • Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

Click share screen on Zoom

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

Launch slideshow from beginning or current slide in PowerPoint

  • Press the Esc key on your keyboard to exit the slideshow after your presentation.
  • Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

Set up slideshow in PowerPoint

  • Join the Zoom meeting.

Click share screen in Zoom

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

Select PowerPoint window and click Share

  • Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

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How to share PowerPoint presentations on Zoom

A quality PowerPoint presentation can add immeasurably to an online meeting, so it’s essential to know how to share PowerPoint on Zoom . You can even check your notes while your meeting partners see your presentation. The only prerequisite is having permission to share your screen with the meeting. If you scheduled the meeting, then there’s no need to ask. But if it isn’t your meeting, you’ll need to ensure whoever called the meeting allows other participants to share their screens. Then follow the instructions below, and you can share your carefully constructed PowerPoint presentation over Zoom.

QUICK ANSWER

To share a PowerPoint presentation on Zoom, open your PowerPoint presentation and select the Slide Show tab. Start the slide show by clicking From Beginning. In Zoom, click the Share Screen button, and select the PowerPoint slideshow window. Click Share to begin sharing this window with the meeting.

KEY SECTIONS

How to present PowerPoint on Zoom with notes

First, open the presentation you want to share in PowerPoint and open the Slide Show tab. Click Set Up Slide Show.

powerpoint in zoom step 1 open

The menu that comes up will let you set important parameters for your presentation. You can choose:

  • Whether to present in a window or full-screen.
  • Whether to operate the presentation manually or let it run automatically.
  • Which monitor will have the presentation on it (for multiple-monitor setups.)

Set your preferences and click OK.

powerpoint in zoom step 2 preferences

Next, open Zoom and either set up or join a meeting (again, make sure you have permission to share.) Click the Share Screen button at the bottom.

powerpoint in zoom step 3 share screen

Use the menu that comes up to choose which window you want to share. You can also choose to share or not share audio in this window. Choose the PowerPoint window and click the blue Share button.

powerpoint in zoom step 4 choose window

You will now be sharing your PowerPoint window with the meeting. Click one of the Begin Slide Show buttons in PowerPoint to begin your presentation.

powerpoint in zoom step 5 begin slide show

At the top of the screen, there will be controls for screen sharing. When your slide show ends, click Stop Share to return to the meeting.

powerpoint in zoom step 6 stop share

Presenting a PowerPoint presentation on Zoom works great with pre-recorded narrations. But what if you want to use your PowerPoint notes as you present live?

There are two situations to consider when you want to use your notes as you proceed through the slides in your presentation. One situation is when you have two monitors (a monitor and a projector), and the other is when you only have one screen.

With two monitors

It’s easy to see your notes when you have two screens to work with. Begin in PowerPoint by clicking Set Up Slide Show.

powerpoint in zoom with notes step 1 set up slide show

Set your show type to Presented by a speaker (full screen). Decide whether to advance through the slides manually or by using timings, and click OK. Now go to the Slide Show menu in PowerPoint and click the box that says Use Presenter View. Select the monitor to display the presentation in the drop-down box above it.

powerpoint in zoom with notes step 2 presenter view

Now it’s time to start or join a Zoom meeting. When in the meeting, click Share Screen at the bottom.

powerpoint in zoom with notes step 3 share screen

From the menu of open windows on your computer that comes up, select the one named PowerPoint Slide Show .

powerpoint in zoom with notes step 4 select slide show

You are now sharing one of your two screens with your Zoom meeting while, through your use of Presenter View, your other screen has your PowerPoint notes on each slide, controls for the presentation, a timer, and a preview of the next slide. It will look like this.

powerpoint in zoom with notes step 5 dual window setup

When your slide show has ended, you can use the End Slide Show control at the top of the page to return to your Zoom meeting. As you can see, using two monitors to share a PowerPoint presentation is convenient. But in a one-monitor situation, it can still be done.

With one monitor

To present with only one monitor and still have access to your PowerPoint speaker notes and controls, you will again use Presenter View, but differently. Start by opening Zoom, then continue by setting up your PowerPoint slide show to be full-screen.

powerpoint in zoom with notes step 6 full screen

Then start your slide show. It will begin in full screen.

powerpoint in zoom with notes step 7 start slide show

In the lower left hand of the full-screen slide show, you will see a three-dot menu. Click the three dots, and a menu will come up. From that menu, select Show Presenter View.

powerpoint in zoom with notes step 8 three dot menu

Presenter View will now open in a separate window. Use Alt-Tab on your keyboard to navigate to Zoom, where you can start or join a meeting. When you’re in the meeting, click Share Screen.

powerpoint in zoom with notes step 9 share screen

From the window that opens, select the PowerPoint Slide Show window, and click the blue Share button.

powerpoint in zoom with notes step 10 choose slide show

You will now be sharing the full-screen presentation you started in PowerPoint with your Zoom meeting. Now use Alt-Tab again to navigate to the window whose name contains the words “PowerPoint Presenter View.” Use the sizing icon in the upper right to reduce the window size.

powerpoint in zoom with notes step 11 bring up presenter view

With the window reduced, you can see the full-screen slide show playing behind the Presenter View window while still having access to your notes and presentation controls.

powerpoint in zoom with notes step 12 present with notes and controls

If it’s your meeting, set up the PowerPoint presentation before the meeting’s start time for a more polished presentation so the invitees don’t see you setting up the slide show. If it’s someone else’s meeting, ask for permission to enter before they do, so you will have time to go through the abovementioned procedures.

Check out our list of the best PowerPoint tools and apps for Android for more presentation options on mobile.

Yes, they do. Since the presentation is still controlled by PowerPoint and merely shared over Zoom, all your animations, morphs, and transitions remain in your control.

The presentation can be as long as the meeting can be, which varies according to what Zoom plan you have.

To see your PowerPoint notes while presenting with one monitor on Zoom, you can use the Presenter View option in PowerPoint, which allows you to view your notes and presentation on separate screens. Open your PowerPoint presentation, and then click on the Slide Show tab at the top of the screen. Next, click the Presenter View button to display your presentation on one screen and your notes on the other. Then, start your Zoom meeting and share your screen with your presentation in Presenter View. This will enable you to see your notes and presentation simultaneously on Zoom.

Yes, you can share a PowerPoint on Zoom if you are not the host, as long as the host has permitted you to share your screen. Once you are in the meeting, click on the Share Screen button at the bottom of the screen and then select the PowerPoint window from the list of available options. This will share your PowerPoint presentation with the other participants in the Zoom meeting.

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The Ultimate Guide to Giving Virtual Presentations on Zoom

Part 1: an introduction to giving virtual presentations on zoom.

PART I Introduction 1 – Cool Zoom Features 2 – Virtual Presentation Do’s 3 – Virtual Presentation Don’ts PART II 4 – Presentation Purpose 5 – Structure & Flow 6 – Slide Design PART III 7 – Connect with the audience 8 – Audience Participation 9 – Sharing Content PART IV 10 – Video & Audio Recordings 11 – Post-production 12 – Your Phone as a Webcam PART V 13 – When Things Go Wrong 14 – How to Ground Yourself PART VI 15 – Advanced Techniques 16 – Zoom Webinars vs Meetings 17 – 23 Essential Settings

There are three things I hate about Zoom…

#1 the super awkward must-click-two-buttons-to-leave-the-meeting debacle.

You say goodbye, search the bottom-right corner of the screen for the red button, click the red button, continue to stare awkwardly at the corner of the screen because the call is still open and you need to click a second red button.

the awkward attempt to leave a zoom meeting

Never fear, this can be turned off. In General Preferences simply uncheck the “Ask me to confirm when I leave a meeting” setting and poof! One-click exits. You’re welcome.

How to exit a Zoom meeting without clicking two buttons.

#2 Inviting someone and never knowing what the difference is between these two options: “Copy invite link” and “Copy invitation”.

I can sense you nodding along with me.

How to automatically copy a Zoom invite link.

Just remember that it’s “invite link” you want 99% of the time vs “invitation”, and you can set an option that copies the link to your clipboard as soon as you start a meeting.

#3 The dropdown to change video settings is part of the “Stop Video” button. What the actual?!

Are you trying to make me screw up my presentation?

Why is the Zoom video settings dropdown part of the Stop Video button?!

I also love Zoom.

Why? Because it works.

A year into our forced isolation, Zoom fatigue has set in. We’re avoiding calls and talking about concepts like Zoom holidays, just to get a break.

But the answer isn’t fewer Zoom calls, it’s better Zoom calls. Almost every Zoom presentation is boring, ugly, terribly structured, poorly executed, and designed to make you fall asleep.

In this guide I’ll show you

  • How to create beautiful slides that communicate with clarity and class
  • Unknown and awesome features of Zoom that you can use to your advantage
  • How to overcome your nerves and survive technical problems
  • And how to look like a total pro every time you give a presentation—or run a meeting—on the platform we all love to hate.

Note: for the sake of brevity, unless I’m talking about Zoom-specific functionality, these tips are applicable to any platform that offers meeting and presentation software such as GotoMeeting, Google Meet, Webinar Jam etc.

There are instructional videos throughout the guide to demonstrate the best parts in more depth. You can binge watch the videos on the “Presenting on Zoom” video channel here , or read on for the word and pictures.

If you want to stand out from your peers it’s good to understand the full power of the platform and know the features most people don’t know about.

#1 Set up your own configurable ‘personal meeting room’

It can be really distracting to hear a bunch of people talking over one another when you kick off a meeting. A good solution is to use what’s called a Personal Meeting ID (PID) which gives you control of the Zoom environment right from the start.

Zoom Virtual Meeting Personal Meeting Room ID (PMI) Feature

Features of your PID include:

  • Using the same invite ID and URL whenever you start a meeting, bypassing the need to repeatedly check the settings. Note: because it’s a permanent URL,you should uncheck the “Allow participants to join anytime” setting to prevent randoms dropping in unannounced.
  • Placing participants into a “waiting room” which lets them in when you are ready to begin– either individually or all at once.
  • Automatically recording your meetings on your computer. Having a video of your presentation is always a good idea so you can re-use your content.

#2 Press the ‘spacebar to temporarily un-mute yourself’

You can help to ensure a quality audio recording by placing everyone on mute by default. And while this feature is more appropriate for meetings vs. presentations, it’s a great thing to know about – and to tell your audience about. It’s easy to use, hold down the spacebar to un-mute yourself and let it go to turn your audio off again. It prevents people from forgetting to re-mute when they walk off to do something else forcing you to listen to their snoring dog or screaming baby.

Temporarily unmute yourself on Zoom by holding the spacebar

Even if it doesn’t get used during your presentation (unless it’s a workshop you won’t want people to randomly chime in), many of your audience will thank you for learning this tip.

Note: You may need to enable it in your Zoom Preferences.

#3 Record ‘separate audio files’ for each speaker, host, or panelist in the presentation

If you have a host or a co-presenter there will be content in the session that’s not yours. Having separate audio recordings lets you use only the audio that was from your part of the presentation.

You can enable this in Preferences > Recording.

Zoom lets you record separate audio files when you have multiple speakers.

#4 Enable the ‘non-verbal feedback’ feature to allow audience interactions

Cool zoom feature #4 – enable non-verbal feedback.

To make your presentations interactive you can enable the non-verbal feedback feature. This allows participants to express reactions to your presentation.

This is not to be confused with ‘meeting reaction emojis’ which are temporary reactions that disappear after 5 seconds. To be honest, it’s hard not to be confused when there are two sets of interactions with different names.

Non-verbal feedback is for direct feedback to the speaker or host that others can agree with by clicking the same icon. The result is that the speaker can see how many people are expressing the feedback.

The options for non-verbal feedback are shown in the image below:

Zoom non-verbal feedback feature lets your audience react to your presentation

An example of how this would be used in a presentation is to ask the speaker to speed up or slow down. This might seem like a weird thing to be told during your talk, and if it’s just one person asking you’d most likely ignore it. But if 50 people are saying to slow down, that’s a pretty good indication that your current presentation style isn’t working for them.

It provides a pretty amazing insight – something I wish I’d had that feedback during an on-stage talk.

You can also use it to ask binary questions to the audience that they can respond yes or no to – a great way to segment the audience so you can tailor your content based on their responses.

Combine this feature with a QTINTA audience participation question for a really engaging experience. You’ll have to watch the video to know what QTINTA means.

#5 Use the Zoom ‘beauty mode’ to soften your appearance

Zoom includes a “Touch up my appearance” filter in the “Preferences > Video” settings, which gives your skin a softer appearance. There’s a slider that lets you control how much it applies the effect. It can look weird if you crank it too much, but having just a little can really help – especially if you’re looking a big bedraggled.

Settings are maintained when you quit so you can expect to look the same way every time.

#6 Use Zoom ‘video filters’ to add a cinematic high-contrast appearance

We’re all familiar with Zoom backgrounds, but a more impressive feature in my mind are the video filters. You can access them via the “Stop Video” dropdown arrow. Yes, there are some silly ones which can be funny when in a meeting, but for presenting stick to the non-silly ones. They can help improve the quality of your on-camera look. I particularly like the first option “Boost” which kicks your contrast up a notch removing any bland washed out lighting, it also removed some warmer tones which I like as it reduces the redness I often have in my skin.

Zoom video filters can add some nice contrast to your webcam view.

You can see that it increases the contrast but also cuts down on the redness in my face.

Unlike the “Touch up my appearance” feature, your video filter settings are not maintained between sessions, which is a frustrating extra step each time if you found a setting you like.

#7 Encourage attendees to use ‘side-by-side mode’ to view you and your slides

This can be a good setting if you want to make your talk feel more personal. It shows your camera video beside your slides, and viewers can resize the videos as they see fit.

Zoom side-by-side mode allows attendees to control the size of you and the slides.

It can be a good idea to point this out as not everyone will know.

E.g. “You should be viewing this presentation in side by side mode so you see me and the slides. If you want to make the slides bigger (or smaller) you can resize them by dragging the slider between my video and the slides.”

#8 Use Zoom ‘annotations’ to mark up your slides live, or a ‘whiteboard’ for a blank canvas

A really cool feature of Zoom is Annotations. This lets you write or draw on top of the screen you are sharing. Once the feature is activated , you can access it from the menu at the top when you are sharing your screen.

The Zoom annotation feature lets you mark up your slides.

This is really helpful when you have a complex slide and you want to focus people’s attention on different areas of the screen as you talk. When presenting live on a stage you can gesture towards a particular area, but it’s not as easy in a virtual presentation which is why it’s handy.

There is also a Whiteboard feature that gives you, well, a whiteboard. This could be useful if you find that you need to dig into a point you’re making in a more detailed way or discover during your talk that you need a different way to explain it.

You might want to take a quick screenshot when you’re done if you happened to get some interesting ideas marked up.

The Zoom whiteboard feature gives you a blank canvas whiteboard to sketch on for your audience.

Rock open a whiteboard and sketch a diagram. Having a tablet and pen would be very helpful for this, versus trying to draw with a mouse. It might be wise to use the non-verbal feedback feature to get folks to say “Yes” to a “Let me know if you’re ready to move on” question.

Note, this is a screen sharing feature, so in order to get to the whiteboard, you need to stop sharing your screen, then share once more but choose Whiteboard as the option. Then you’ll have to stop sharing and share your slides again. Make sure you’ve practiced this if you think you’ll be using it.

#9 Use ‘closed captions’ to increase the accessibility of your virtual presentation and video recording

Zoom has transcription features that let you add closed captions to your session. You can do it manually for free, but that means someone will have to type them live, which is a pretty specific skill to have, and requires someone to do it for you.

If you have a paid Zoom account (roughly $20/month) live transcriptions are included. An alternative is to integrate with a platform like Otter.ai, to add closed captions in real time. You can also use Otter for transcribing any other audio or video files you have which makes it a much better value.

There are several reasons why closed captions are a good thing to do.

  • No headphones: if an attendee doesn’t have or forgot their headphones and they’re in an environment where they can’t have the volume on, closed captions are a life saver that could be the difference between them staying or leaving.
  • Accessibility: Captions allow meetings to be accessible to all. For the deaf, hard of hearing, or non-native speakers, they are an absolute necessity to understand what’s going on.
  • Attention and recall: closed captioning can increase the amount of your content that an attendee comprehends and remembers. This is because they are getting it using two senses, and you have to focus more intently when you are reading.

You can check out Otter here to set up live captions.

#10 Use Zoom ‘breakout rooms’ to split workshop participants into groups

Without question, one of the most popular Zoom features is Breakout Rooms. They are exactly as they sound, allowing you to break out attendees into separate rooms. This could be for hosting a multi-track event where there is a speaker in each breakout room, or more commonly it is to allow groups to work together away from the “Main Room” and then come back in to rejoin you as the speaker.

This is a wonderful feature if you are running workshops that require groups to work through some of your worksheets or tasks for example.

There’s a good demo of how to use Zoom breakout rooms here.

#11 Use a Zoom ‘waiting room’ to hold attendees before you let them in at the same time

Nobody shows up at the same time to a presentation, and you don’t always want to start until an acceptable threshold of attendees have arrived. Particularly if the beginning of your talk is fundamental to your big idea.

The waiting room is basically a holding area where attendees are listed as they show up. They get to see a simple welcome screen (annoyingly simple really – I’d much prefer to have the options to have a fully custom slide in there), and you can admit them one by one, or all at once, when you are ready to begin.

It also allows you to block people from entering, although for the most part there’s not much reason to do this when you are presenting to a large audience. Useful if someone becomes disruptive for any reason.

Caution: it’s very easy to forget about the waiting room and have people sitting around unable to get in after you’ve started. I recommend assigning this task to your co-host.

Cool Zoom Feature to Avoid – ‘Present with your PowerPoint or Keynote slides as a virtual background’.

This is an interesting feature that’s worth discussing both for why it’s cool and why it’s uncool.

What it does

Instead of a regular screen share, it takes your slide deck and sets it as the background much like any other Zoom background. As such it places a ‘mini you’ floating on top of the slides in cutout mode which is kinda fun. Kinda.

To access the feature (beta at time of writing) click the “Advanced” tab in the “Share Screen” popup, and select “Slides as Virtual Background”.

This is what it looks like from the attendee’s perspective. And yes, you appear twice on the screen. Once on top of your slides, and again beside them. Silly.

Image showing how to use Zoom's slides as background feature.

Note: you must download a local copy of your slide deck to your computer as it doesn’t connect to cloud-based slides.

If you have audio and video in your slides, checking the “Share Sound” option at the bottom-left of the share popup should make that transmit to the audience. However, it doesn’t. In fact I couldn’t get any video or audio to play at all.

There’s also a second “Split Video from Slides” option which kinda defeats the purpose. As you can see below, you are back with your regular background in a separate window, and you are only on the screen once.

With the split setting in place, it would be a fair to wonder why you’d use this feature as it looks just the same as the regular view.

There are however, a few key differences.

The major difference is that you don’t need to have your slides in fullscreen mode on your computer. In the screenshot below you’ll see that I’m looking at a Zoom window with my slides inside it. I can now move through my slides while having other windows open such as the chat and participant windows. This is actually pretty great as the audience doesn’t see your layout, they see what they would normally see.

A nice side effect of this setting is the audience won’t see the awkward moment at the start of your talk where your whole screen is visible until you start the slides.

Zoom panels popped out to the side in slides as background mode.

Looking at the main window, you can clean up the view a bit by having attendee video off by un-checking “More > Allow Participants to Start Video” in the Participants panel, and then selecting “Hide non-video participants” from the “…” menu on one of the participant video boxes.

You can take it a step further if you select “Hide self view” from the … on your video thumbnail. This will give you a view of just your slides. As much as the layout annoys me (I’d rather pop the self view out to the side with the chat), it can be important to see yourself to make sure you’re not moving out of frame – particularly if you are speaking standing up.

However, at this point in the beta it’s just not usable enough to be a serious and professional solution because of a few technical failings:

  • It’s buggy like most beta features are
  • It doesn’t show any animations or slide transitions
  • If you are recording the screen, the merge view while fun, is a little unprofessional looking
  • Audio and video didn’t work at all for me, despite there being a setting to allow slide audio to work. I think this might be because the videos didn’t play.
  • When you start the share it has to process the slides before it starts which causes a delay if you aren’t expecting it.

Overall, it’s a feature with some exciting elements, although to be perfectly honest, the good aspects are nothing to do with the feature itself, but are side effects. I’d prefer to see a new feature that allows you to avoid presenting in fullscreen to allow a much greater degree of presenter screen setup.

The chapter title says it all. Do these things and your virtual presentations will be better. If you don’t, your presentation won’t be better than the last one you did, missing an important opportunity grow your skills as a virtual presenter.

Seriously. Do these things.

#1 Test your slides from the ‘attendee perspective’ using another laptop or tablet

Your slides might look amazing on your retina laptop or 5K monitor, but not all screens are alike, and your super-detailed tiny-text “revolutionary new marketing method” process diagram might look more like a dot-matrix printout to someone with a lesser screen.

Viewing your slides on a smaller or alternative screen isn’t enough. You also need to view them on Zoom on that screen, because virtual presentation software tends to change things you wouldn’t expect.

The golden rule of presentation QA is to run through every slide on the platform you’re going to be delivering on (Zoom, GotoWebinar, etc.) watching out for the things below:

  • Any virtual presentation platform will add small visual artifacts to the video stream—they’re imperfect degenerative medium where some quality will be lost in transmission. As a result, your slides will never be quite as sharp as directly viewing your slides.
  • If you have audio in your slides, check that the audio levels are balanced and not too loud or quiet. Remember to also test it with headphones on as that’s a common listening scenario for your audience.
  • If you have video in your slides it may not come across well when presenting virtually. There’s usually some lag or choppiness that makes it skip frames. This can make the audio look out of sync.
  • If you have multiple slides with audio, set them at the exact same level so people don’t get deafened. A common problem in that scenario is that the attendees will turn down their audio if you blast them, and then the next time you have audio it’s too quiet to hear properly. Your presentation software will have a setting for the audio or video volume. The best way to make sure they are the same is to move your slides to be one after the other (you can reorder them afterwards), then step through them to gauge the balance.
  • If you have complex animations or transitions, they may render more slowly or less smoothly when piped through Zoom and a wifi connection. If they don’t work the way you want them to, consider simplifying them (fewer animations) or removing them altogether – replacing them with static slides. You can still use a technique like the Progressive Reveal to create a pseudo animation effect.

To prevent an audio feedback loop when testing your audio and video slides, have your partner/friend/colleague be on the viewer/attendee side in another room.

Whatever your specific case is, there’s a good chance that on the viewer’s side it’s not as perfect. So double, triple, and quadruple check.

I guess you should also single check. Why does nobody say that?

“You should single check your work to make sure it’s awesome.”

The best way to QA is to record some video of it from the viewer’s perspective. Have your QA buddy record their screen (with audio). If you don’t have anyone to help you, just set up your extra laptop (hopefully you have one somewhere) in another room and record the screen from there. If you’re using a Mac, Quicktime is an easy way to get a recording. On a PC, you can use PowerPoint to do a screen recording (more on that later), or find some free screen recording software for a test.

If you do have a helper, you can also reverse roles where they present and you observe on their machine. This will give you the truest sense of what might need to be fixed. It’ll no doubt be quite hilarious to watch, unless they turn out to be better at it than you.

#2 Remove all hashtags from your slides

My typical advice regarding hashtags is to make sure you update them to use the current event’s hashtag if you’ve used this slide deck before. If you don’t it looks awful to the audience and makes them feel like you didn’t put in the effort to make a presentation just for them.

However, the main goal of this entire guide —primarily covered in chapters 10 and 11— is to ensure you create a professional-grade recording of your virtual presentation that you can repurpose over and over for multiple virtual events.

If you leave event hashtags in your slides they will be forever embedded in your recording, rendering it useless for re-use. And trust me, once you’ve created a high-resolution awesomely edited recording of your talk, you will feel amazing about it.

It may feel counterintuitive, but you should delete all the hashtags from your slides.

If the event mentions it and asks you why or asks you to include them, just politely let them know your rationale. I’ve found that many virtual events have interactive chat in the interface they use which tends to dilute the number of people hanging out on a Twitter hashtag anyway.

#3 Have a wired Internet connection

If attendees have a poor connection they can always leave and download the video and slides later on.

But the presenter is the one person who absolutely must have a great Internet connection, and the best way to do that is to have directly wired Ethernet.

A side benefit of this is that it will help you end the endless debate over who’s connection is causing the problem. I’m sure you’ve been in a meeting where someone suggests your Internet is slow, and you say yours is fine, and they say that theirs has been working brilliantly all week.

Just say “Yeah, but I have a hardwired Ethernet connection.” End of conversation.

If you don’t have a wired connection, work on getting one set up, and in the meantime tell your eager tech wannabe roommates NOT to reset the ******* wifi while you’re presenting.

#4 Have a backup audio input device

“Is this mic on? Can you hear me at the back?”

Sometimes your mic will stop working, and it’s one of the most uncomfortable panic-ridden things that can happen to a speaker (see When Things Go Wrong ). It could be a dead battery issue, or your headphone cable could be old and the internal wiring failed.

Apple earpods cheap virtual presentation microphone

Whatever the cause, you need to have a way to deal with the problem.

If you are using a posh external mic that stops working, ditching it for the internal microphone of your laptop will likely degrade the audio quality significantly, but it’s better than nothing.

In a later chapter I do a deep dive comparison video about microphone options for virtual presenting .

Probably the simplest backup is another set of headphones. The classic Apple headphones are only $25 now. Make sure you get the ones with the 3.5mm jack, and not the lightning cable, (especially if you’re not an Apple person) as that’s only useful for your iPhone. And if you aren’t an Apple person, there are a million other options on Amazon.

However, be warned that these headphones are rife with audio problems such as noisy cables (you’ll need to sit still which sucks), and they should only be used on Zoom. When using them with any other audio recording software they have a horrific background hiss that destroys your audio, but Zoom’s noise removal feature (on by default) actually does a fantastic job of removing it, making them a viable last minute solution. Hopefully, you’ll never need to use them.

#5 Have a slide dedicated to encouraging non-verbal feedback

The non-verbal feedback feature of Zoom is a great way to make your talk more dynamic. But you don’t want to try and explain it in the middle of your talk as it’ll break the flow and screw up the fluidity of your recording.

Instead, consider which aspects of the feature you want to use, and have a slide at the start of your presentation (slide 2 for example) that focuses on this. You can quickly walk people through how it works, and tell them how you’ll be using it throughout.

#6 Have everyone muted by default

It goes without saying, but I’ll say it anyway. You don’t want attendees, whether it’s 5 or 500, to be chatting before or during your presentation. So this one is simple. Make sure you mute everyone. If you’re using your Personal Meeting ID you might have this already set up.

You can mute everyone in the Participants sidebar, or as a global default setting in the web portal administration settings “Settings > Schedule Meeting > Mute all participants when they join a meeting”.

Mute zoom participants by default for virtual presentations

#7 Wear confidence clothes

Just because you can present in your PJs it doesn’t mean you should present in your PJs. Treat it like an on-stage talk and get ready in your mojo outfit. You’ll gain confidence and look more professional.

Something I like to do when I’m on the road presenting, is lay out my clothes the night before. It helps me get in the right mindset and also saves time the next day when you might be stressing out.

#8 Close all of your other software to prevent your machine slowing down

Take a look at your computer right now and count A) how many different apps are running, and B) how many tabs you have open in your browser.

Here’s a screenshot of mine, for reference.

Having a lot of browser tabs and apps open can slow your computer when doing virtual presentations

Tabs open in Chrome? 39. Apps open? 20

You need to be concerned about two things, the amount of memory and processing power being hogged by all the apps you have open, and the number of ways you might receive a notification during your talk.

For PCs running Windows 10, there’s a built-in function to silence notifications when presenting . But if you’re a Mac user the settings for this are horrendous (slightly better in Big Sur). Fortunately there’s a free app called Muzzle that silences all of your notifications as soon as you share your screen.

Turn off all MacOS notifications using the Muzzle app when giving a virtual prtesentation

#9 Have two pre-made slides ready for Q&A at the end of your virtual presentation

It’s common for your host to ask questions that the audience has submitted in the chat window (or the Q&A window for Zoom Webinars) at the end of your session. The best way to utilize this opportunity—if you’re still in control of the screen—is to have two slides prepared.

The first slide should simply have Q&A written on it, really big.

The second slide should be a promo slide with a special offer you have.

I like to leave up the Q&A slide until the questions start, then flip it to the promo slide so it can sit there for the next 5-10 minutes. It’s a great way to have it visible for a long period of time without actually having to be salesy in your presentation.

It’s fairly common that an event organizer will ask you if you have something to promote, but if they don’t, ask them if it’s okay that you use a slide at the end like this.

#10 Build a background set to make your virtual presentations look professional

If you spend a lot of time on Zoom, instead of using a Zoom background, start thinking about how you can built a bit of a set where you do your presentations. Not only will it look more professional, but it will fill you with confidence and make you feel like you’re in presentation mode when you’re there.

I’m fortunate to have a space for my office/studio, and I’ve seen and felt the difference a well-designed environment makes when I show up to work. It took me months to get it right, so don’t think you have to suddenly have something perfect. Just chip away at it over time, turning on your webcam every day and giving a little thought as to how you can make the space more special. Small shelves with plants or books can work great, and Pinterest is definitely your friend for this type of thing.

Many folks won’t have a dedicated workspace to claim as your “stage”, but I’m pretty sure your significant other won’t complain if you make your home that little bit nicer.

Speaking of “stages”, I actually built a stage in my studio—almost burning down the house in the process —but that’s a story for another time. Like I said, it took months to get to this stage. I keep saying stage.

Build a background set to make your virtual presentations and webinars look more professional

#11 Reboot your computer the night before your virtual presentation

Restarting your computer can help speed it up a bit, especially if you haven’t done it in ages. Any little performance advantage you can get is valuable for a live presentation. It will help clear out any processes that are stuck or hogging the CPU.

However, it’s best not to do this right before your talk, as you risk it doing some weird software updates that take hours to complete.

#12 Do a test Zoom meeting to check your camera angles and lighting

As Springsteen said in Dancing in the Dark—”I check my look in the mirror, I wanna change my clothes, my hair, my face.”—you should always check how you look on camera before the presentation starts. Adjust the angle of the camera for your most flattering look and the best view of your background, which of course is a well-decorated wall, and not a zoom background of a beach or mountaintop.

Make sure to turn on the lights you’ll be using to light your lovely face, wick away any sweat using blotting wipes, and apply some simple makeup to remove shiny reflections from your head. More details on those techniques in the lighting section .

Here’s the smart part, record your test meeting and play it back to make sure there are no weird things in the background, it’s often easier to analyze a recording as opposed to your webcam view.

#13 Double-check your audio for background noise

At the same time as your camera check, watch your test recording and listen very carefully for any noise in the background. You’ll be surprised at how oblivious you can be to background noise when you’re busy and/or nervous.

Sounds to watch out for:

  • Laundry sounds: Depending on where your washer/dryer are it may not be an issue, but the low hum can travel far. Start a Zoom recording, making sure to use which ever audio (mic) input you plan on using, go turn on your washer or dryer or dishwasher, then come back and replay the recording to see if it’s discernible. Crank the volume to make sure. There is NOTHING worse than doing a badass presentation then finding out the recording is ruined by a persistent hum in the background, or the sound of someone’s hoody zip clattering round and round in the dryer.
  • Tube lights: If you have any tube lights where you are recording, or even in a nearby room, turn them off. They can be soooo noisy. Then put in the effort to replace them with silent LED tube bulbs when you have time. It does require some rewiring, but it’s not that hard—I did it recently and I made sure to choose bulbs with the same colour temperature as the lights I’ll be using to light me up in the video–more on that in the A/V chapter .
  • Ceiling fans: Another subtle and repetitive sound. Turn ’em off unless the resulting heat will make you sweat to the point of scaring the audience.
  • Heating: Not all heating is noisy, but many houses in North America use what’s called forced air. It’s noisy. A low hum, yes, but it’s an audio killer.
  • Noisy clothes: Your clothes can cause bad scratching sounds—even if you use a shotgun microphone that’s not attached to your clothes—which is an audio killer. What happens is that any loose clothing rubs against you when you gesticulate with your arms. Tighter clothes like a t-shirt are the solution to this. I go into more depth including a comparison video in What to do When Noisy Clothes Ruin Your Audio .
  • Noisy shoes: if you’re wearing any kind of heels, they will cause irritating sounds if you shuffle your feet (while presenting standing up, which you should do). The simplest solution is to take them off and present in your socks (or bare feet).
  • Analog watches: I’m kidding.

And make sure everyone in the house knows not to bother you while you’re presenting. If you are in a room with a door, hang a sign on it with the time of your event, and say not to disturb you until you take the sign off the door.

Guess what? Not every thing you can do as a virtual presenter is something you should be doing—I’m talking about you, speaker who likes to take a bathroom break while mic’d up, two minutes before the session starts.

Similarly, not every feature of Zoom has a positive impact on the audience or speaker experience. In this short and not-so-sweet chapter I’ll give you some tips about things to avoid so your talks go more smoothly.

#1 Don’t use a free Zoom account for your presentation

If you’re running the show yourself this is an important one. The free Zoom plan allows up to 100 attendees which is great, and more than enough for a small event, however there is also a 40-minute time limit, which would be very embarrassing if you didn’t know that and all of a sudden everyone gets kicked out of your virtual event.

#2 Try to avoid saying “Can you hear me?”

This is a classic intro statement that nervous presenters ask, but it makes you sound unprofessional. Instead, make a subtle change to how you position it, like this:

“Thanks {host name}, let’s get started, and let us know in the chat window if you have any issues hearing my audio.”

#3 Don’t use your laptop’s microphone if your webcam is sitting on an external monitor

When you do this, the laptop will be off to one side and your audio will be really quiet and sound like you’re in a different room.

#4 Don’t use stock photos in your slides

Just as you shouldn’t use a stock photo as the header background on your website, you shouldn’t use them in your presentations. To illustrate my point, it’s way too common for software companies to think it’s cool to use an overhead shot of a laptop and a coffee cup. It’s actually hilarious how prevalent it is. I recommend entering the URL of any image you’re considering using into tineye.com which will tell you how many times it’s been used.

How to use Tineye to see how many times a stock photo has been used online

If you absolutely have to use one, try hard to find one that’s not so widely used. Unsplash.com is a good resource for free photography that’s typically got less of a stock feel to it.

But all in all, the best way to avoid using stock photos is to develop an original content mindset (in chapter 6) .

#5 Don’t use a Zoom background. You heard me.

Zoom backgrounds can be fun in meetings, but when you’re presenting it can look unprofessional and can be really distracting. It can also make some of your head/hair disappear and speaking for myself, I need all the hair I can get.

#6 Don’t record the call without permission

This is a big no-no on certain types of call. For a presentation you can make a statement that it’s being recorded, as this is always helpful information for attendees to know (no permission needed) but if it’s a meeting with a client, customer, or coworker, you should be explicit that you are recording and why: “If it’s okay with you I’d like to record the call so I don’t miss any of the details.” This is important when you are a guest in an interview too. Asking for permission will add a level of trust and respect in the eyes of who you are asking – and in the very rare occasion that they say no, be graceful and say okay no worries. Then follow up with,”I may be taking notes throughout so bare with me if I’m scribbling”.

Also be aware, that if you  are recording the session, everyone on the other side will see a blinking “recording” signal in the top-left corner, so there’s no creeping allowed.

To recap, remember these rules when it comes to recordings:

  • Meetings: Ask for permission, and don’t record if your guest is uncomfortable with it.
  • Presentations: Let people know that it’s being recorded and that you will be making it available after. Ideally after some post-production enhancements in chapter 11.

#7 Don’t be the host if you might leave early

This is a nightmare as the other participants are suddenly without a meeting and they might not know why. Then they have to re-coordinate to set up a new meeting, which is always a chore and often involves Slack or text messages or even worse, emails.

Intro Introduction to Virtual Presentations on Zoom

Chapter 1 18 Cool Zoom Features You Should Know About

Chapter 2 12 Things You Should Do in Your Zoom Presentation

Chapter 3 8 Things You Shouldn’t Do in Your Zoom Presentation

Chapter 4 Defining Your Presentation’s Purpose

Chapter 5 How to Define Your Talk’s Structure, Story, & Flow

Chapter 6 41 Slide Design Tips for Virtual Presentations

Chapter 7 6 Ways to Make Eye Contact With an Invisible Audience

Chapter 8 How to do Audience Participation in a Virtual Presentation

Chapter 9 How to Share Content during a Zoom Presentation

Chapter 10 How to Create a Stunning Video and Audio Recording

Chapter 11 Using Post-Production to Add Value to Your Zoom Recording

Chapter 12 How to Use Your Phone as a Beautiful Webcam

Chapter 13 What to Do When Things go Wrong in Your Presentation

Chapter 14 How to Ground Yourself and Get Ready to Present

Chapter 15 Advanced & Creative Zoom Presentation Techniques

Chapter 16 The Difference Between Zoom Meetings and Zoom Webinars

Chapter 17 23 Zoom Settings to Enable or Disable for a Smooth Presentation

FPPT

How to Use Zoom for Presenting PowerPoint Slides (Step-by-Step Guide)

Presenting PowerPoint Slides via Zoom

Did you know that as of December 2020, Zoom has about 470,000 business customers? Imagine the daily virtual meetings and online workshops happening using the tool- Zoom.

Virtual presentations have become the norm. Some people who can give great presentations in person cannot adapt to online presentations because of the technology. Therefore, ensure you are knowledgeable and skilled in using Zoom in your development plan this year. Aim to be competent and confident in your next presentation using Zoom. The first thing you need to know is the basics.

PowerPoint Presentation Sharing via Zoom

What is Zoom?

Zoom is an online platform and a cloud-based video conferencing app used by businesses and corporations. Eric Yuan, the founder of Zoom, launched it in January 2013. The tool’s popularity skyrocketed since 2020 when most companies had to implement a work-from-home setup because of the pandemic brought by the coronavirus.

Zoom Presentation Growth

The primary function of Zoom is to let people host virtual one-on-one, team meetings, and even workshops efficiently. It offers several features such as great audio, video, and collaboration features other remote communication tools do not have.

Why Use Zoom?

Zoom is a standout compared to other online platforms because of:

Convenience

People had to opt to use multiple online platforms simultaneously when Zoom was nonexistent yet. None of the other earlier platforms offer a screen-sharing feature while video conferencing. Zoom resolved this issue by combining various video conferencing solutions to achieve significant results for online business meetings and virtual workshops.

Zoom eliminated the unnecessary friction and hassle in setting up the logistics of the meeting. Additionally, Zoom optimizes the internet bandwidth based on the user’s connection. With the ease of use of Zoom, people became more productive and efficient in their meetings.

Infrastructure

Zoom is a cloud-based videoconferencing. Setting up meetings, activating, and retrieving data from Zoom’s cloud can take only minutes. Its cloud-based infrastructure lets people reach each other wherever in the world as long as there is an internet connection. It delivers global service backup and manages housing administrative functions while sharing the data on video, audio, and content run on the user’s cloud.

Zoom has many functions that can give the user a better and more interactive presentation. Aside from the video, audio, and screen-sharing, it has virtual background features, polls, annotation tools, breakout rooms, etc. When we develop and design the PowerPoint presentations for a Zoom meeting, we should consider the unique features to deliver an interesting presentation.

Now, how do we use Zoom for presenting our PowerPoint slides?

How to Use Zoom for Presenting PowerPoint Slides? (Step-by-Step Guide)

Step 1: click the “share screen” button.

Sometimes you feel overwhelmed and distressed when it is your time to present, especially when your video is in the spotlight . The first thing you have to do is remain calm, stay focused and look for the “Share Screen” button found in the lower part of your screen (see Figure 1).

Screen sharing in Zoom

Figure 1 – Screen Share in Zoom

Step 2: Choose the Window You Like to Share

Once you click the “Share Screen” button, a window will pop up and you have to select which window you want to share. The windows you can choose from are those active applications, opened folders, and web browsers. If you have two monitors or screens, you will see Screen 1 and Screen 2 as options as well.

Share Windows PowerPoint via Zoom

Be mindful of which screen you are sharing, you don’t want to share confidential messages or data. To avoid this chaotic scene, the safest thing to share is the PowerPoint app.

Remember, if you have videos to share during your presentation, you must tick the “Share Computer Sound” box at the bottom of your screen so the other participants can hear the sound. Otherwise, you have to stop sharing and do the sharing of your screen again. Sometimes, this minor hiccup during the presentation ruins the exciting momentum you have created for yourself and your audience. Thus, it is best to be mindful of ticking the little box below (see Figure 2). You may also choose to share multiple windows at the same time, for this purpose you can hold the Ctrl  key in Windows and then select the multiple windows that you want to share.

Share Presentation via Zoom in PowerPoint

Figure 2 – Share sound and multiple windows

Step 3: Click Slide Show or Presenter’s View

Once you have shared your screen, participants will immediately see it on their screen. Once you see the green border, it shows which window or app you are sharing (see Figure 3).

Share Presentation from Beginning

Make sure you are showing the Slide Show view. You can do this in four different ways.

  • Click the Slide Show icon at the bottom part of your PowerPoint slides if you want to show the current slide.
  • Click the Start From Beginning Icon at the top part of your PowerPoint slides if you want to start from the beginning of your slides.
  • For shortcut keys if you want to show from the beginning of the slide, press the Function key (fn) + F5 key on your keyboard.
  • For shortcut keys if you want to show the current slide, press Control key (Ctrl) + Function key (fn) + F5 on your keyboard.

Using PowerPoint as a Virtual Background in a Zoom Meeting

Previously, we have seen how to share the screen via Zoom to present your slides to a virtual audience. But, in Zoom you can also share the PowerPoint presentation as a Virtual Background instead. This will allow you to be in front of your audience via the web cam, and place the PowerPoint presentation slideshow as a background. The virtual background will contain your slideshow and when you play the slideshow your audience will see you in front of the presentation slides.

To try this feature, follow the steps described in the previous section, except that you’d need to choose the Advanced tab instead of using the Basic tab and then pick the PowerPoint as Virtual Background (BETA) feature.

powerpoint presentations via zoom

Notice that in this same dialog box you can also choose to share a Portion of the Screen (if you don’t want to share the entire screen), a video and also content from a 2nd camera.

Maximizing Zoom’s Features

The fun part of every presentation is the activities. In virtual workshops and online meetings, boredom and the shrinking attention span of the audience are the biggest hindrances to learning or active participation compared to face-to-face training and meeting. How do you resolve these challenges?

The answer is simple- you can encourage interactive virtual activities during your presentation. Interactive activities will help you engage your audience, and it will help you notice if your audience is following the discussion. Powerful online presentations should not be a monologue or a lecturing approach. Otherwise, you will lose your audience.

The good thing about Zoom, they have already thought about this need. You can use and integrate into your presentation these features:

Annotation Tool

you can let participants annotate while viewing your shared screen by having them select View Option on the top of their screen. And then click Annotate. Then a toolbar will appear with all the options for annotating- text, stamp, draw, arrow, and many more. The following screenshot shows how the annotation works in a real Zoom meeting.

Annotation tool in Zoom

Virtual Whiteboard

Zoom is equipped with a virtual whiteboard tool that you can use for collaboration purposes. The virtual whiteboard let the meeting organizer to share ideas in an online whiteboard. You will be presented with a white screen and annotation tools to share your ideas to an audience. To start the whiteboard session go to Share and then click Whiteboard. Then invite others to view and annotate. The following screenshot shows the Zoom virtual whiteboard in action.

Virtual Whiteboard in Zoom

Breakout Room in Zoom

With the breakout room feature in Zoom you can let participants have their mini-meeting, or if you have a group activity wherein they need to meet as a group, the Breakout Room feature can help. Breakout Room can allow you to split the Zoom meeting into different sessions up to 50 Breakout rooms. Remember to prepare and set this up beforehand.

Running Polls in Zoom

You can let participants answer a quick survey or poll inside Zoom. Another great interactive activity that most people do not maximize. Similar to Breakout Room, you need to prepare and set this up beforehand.  

Final Words

Zoom is a powerful tool. Millions of people have been using it because it is fun and easy to operate. It takes time for people to get to know every online platform and technology. The best thing to do is to practice and practice and practice. Learning happens when you make blunders during your explorations and practices. Do not be afraid and allow yourself to make mistakes during your drills and run-throughs. Remember what they always say, “When in doubt, Zoom out”.

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Blog / PowerPoint Tips / How to use Zoom in PowerPoint for interactive presentations.

powerpoint presentations via zoom

How to use Zoom in PowerPoint for interactive presentations.

Use PowerPoint’s Zoom feature to add navigation to your presentations, without breaking a sweat. 

Regular readers will know that Buffalo 7 is basically PowerPoint’s unofficial fan club. We rave about the possibilities of PowerPoint on a daily basis. Sometimes we’ll talk about  other presentation software , but it’s always being compared to the OG of presentation programs.  

However, we work with PowerPoint day in, day out, and we’re certainly not looking through rose-tinted glasses. We know all her weaknesses, all too well. And, naturally, we’ve found a way around each one. But we understand that you don’t have the time or inclination to hack your presentation software until it does everything you need it to. 

And if what you need it to do is crazy, nauseating menus, we can see why you might lean towards  Prezi  as your preferred presentation program. 

But before you make your final choice, give us just a few moments of your time. It seems as though Microsoft has been listening to your Prezi praising. Sort of. Enter Zoom: PowerPoint’s quick menu-making magic wand. 

Before we begin, we need to preface this article by saying this:

“We never use the Zoom feature.” Buffalo 7

However, if you don’t have a lot of time on your hands and you need to have the option to move around your presentation freely, Zoom might be the answer to your prayers.

What is Zoom?

The name is confusing in this modern world where a pandemic has changed every aspect of our lives and one of the innovations keeping the earth turning is also called  Zoom . But we’re not talking about the  VC software now . 

Originally launched in 2016, the Zoom feature in PowerPoint allows you to present your slides in any order you want. PowerPoint presentations have traditionally followed a strict linear format. They start at the start, end at the end and should you have cause to jump back to an earlier slide, well, your audience is just gonna have to wait while you cycle through them.

Not anymore. With just a couple of click, PowerPoint will create a menu slide and all the hyperlinks for you, giving you the freedom to move around your slides in whatever order you, or your audience, want.

Why use Zoom?

Interactivity can be the difference between an okay presentation and a next-level one. Interactivity puts your audience at the heart of your story, hands the reins over to them, and builds trust between viewer and speaker. It breaks down imaginary walls between those on the stage and those off it. Walls are never a good thing if you’re trying to build relationships.

By implementing a menu system in PowerPoint, you can let your audience choose where they want to go next and, in just one click, you’ll be able to get to the slide that supports the conversation. While menu systems have always been possible in PowerPoint, before Zoom they required a lot of manual labour, duplicated slides, invisible triggers, and hyperlinks up the wazoo. Now PowerPoint does all the heavy lifting for you.

What do each of the Zoom features do?

Zoom options can be found in your top ribbon, by clicking the  Insert  drop down. The keen-eyed amongst you will see there are three different types of Zoom. Let’s take a look at each one.

Zoom types in PowerPoint

How to use Summary Zoom in PowerPoint

Think of Summary Zoom as a master menu. Once you’ve built your presentation, simply click  Insert > Zoom > Summary   Zoom  to open the dialogue box. You select which slides you want to be able to jump to, and PowerPoint will not only create the links, but the menu slide as well. PowerPoint will automatically put your menu slide to the front, but you can move it to wherever you want it to sit within  your narrative , without worrying about breaking the links.

Summary Zoom in PowerPoint

You’ll also see that PowerPoint creates sections in the thumbnail slide view down the left-hand column of your window, based on which slides you choose. More on this later, but if you want to get super organised, it could be a good idea to rename these to reflect the section content.

In Slide Show mode, click the slide image within your menu that represents the slide you want to move to, and, like magic, you’ll end up there. If only life was that simple. Once you reach the end of the section, another click will see you navigate right back to your main menu. 

If you need to edit your menu at any time, select  Zoom > Format > Edit Summary . Here you can update the sections that feature on your summary page. When you’re done, select  Update  and that’s a wrap.

How to use Section Zoom in PowerPoint

Like the chapters in a book, a lengthy or complex presentation can be divided into sections. This makes it easier for your audience to follow along and gives you the opportunity to ask them which solution they’d like to see first. Whether it’s to revisit a section or skip one altogether, Section Zoom removes the need for embarrassing, unprofessional, and seemingly-endless scrolling. 

For Section Zoom to work, you will need to section off your slides first. You can do this by clicking the first slide in the section in the slide thumbnail view of your PowerPoint window. Then, under the  Home  tab, click  Section and  Add Section . 

Once you’ve got your sections in order, select  Insert > Zoom , click on  Section Zoom , make your navigation choices, and hit  Insert . It’s that simple.

Section Zoom in PowerPoint

At this point you might be thinking, if PowerPoint creates sections after you’ve chosen your navigable slides in Summary Zoom, why would I bother making sections to be able to use Section Zoom? It’s a good question, and one we don’t know the answer to either. We did start this blog by saying she’s not perfect. 

How to use Slide Zoom in PowerPoint

Slide Zoom gives you the option to navigate to any slide you like, from any slide. Instead of creating a separate main menu slide to house your navigation buttons, Slide Zoom adds the button to your chosen slide.

This is a great way to hide excess information that doesn’t need to form part of your main presentation, but that one particularly pernickety audience member may challenge you on. In just one click you can navigate to a deep dive slide and leave them reeling that you could be so prepared.

As before, you simply choose which slide you want to navigate from, then  Insert > Zoom > Slide  Zoom and choose the slide you want to navigate to.

Inserting Slide Zoom in PPT

Zoom really is super easy to use. But is it worth it?

Design matters

One of the reasons we don’t use the Zoom function is because we’re damn fussy about design. We don’t want to compromise; we want to have beautiful presentations that also have intricate menu systems and interactive elements. There are very limited ways to customise your Zoom menus in PowerPoint. You can move them around a bit, change the size, add an ugly border and mess with the transition effects. But that sort of limitation just doesn’t fly around here.

That being said, you can change the button image by right-clicking and choosing  Change Image.  For all other customisation options, click the button in edit mode and you’ll see  Zoom Tools  in your ribbon, if you’re on a Mac, and  Zoom Styles  if you’re on a PC.

Zoom Background in PowerPoint

To help with the lack of design options available, Zoom Background makes your buttons transparent, so your beautiful slide design can shine. Just make sure you remember where the trigger is. We find it works to place the invisible button over a design element, such as your company logo, so it looks as though you’re clicking on that to trigger the navigation. You’ll find Zoom Background in the  Zoom Tools/Styles  tab. 

We can see why Microsoft felt the need to introduce Zoom. After 7 years of hearing about how ‘cool’ Prezi’s menus were, they probably caved just to shut people up. But, unless you don’t know the first thing about creating hyperlinks, or you promised your boss an interactive PowerPoint and you only remembered at the very last minute, we can’t see many reasons why you’d want to use Zoom. 

At Buffalo 7, we’re proud of the work we create. We pour innovation and passion and creativity into every deck, and we sure as hell never cut corners. If something’s worth doing, it’s worth doing right. Why not get in touch today and talk about a fully-interactive, navigable deck that won’t make your audience sea sick?

Here are just a few examples of our carefully-crafted menu systems in action. None of which were created with Zoom. 

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Art of Presentations

Zoom Feature in PowerPoint – How to Use it Correctly!

By: Author Shrot Katewa

Zoom Feature in PowerPoint – How to Use it Correctly!

It is hard to accept but even the most seasoned PowerPoint users find it hard to create a table of contents that is visually modern-looking and interactive! The “ Zoom ” feature can help not only with the table of contents but much more than that!

The zoom feature in PowerPoint helps create visual links between sections of your presentation. It makes the presentation interactive by adding a clickable thumbnail of a slide or a section in your presentation and allowing you to easily navigate within your presentation with cool effects!

Even if you use PowerPoint regularly, chances are you aren’t fully aware of the “Zoom” feature in PowerPoint.

And, by now if you are thinking about zooming in on the slides using the functions provided at the bottom-right corner of PowerPoint, then you really need to go through this article as you might not be aware of one of the most awesome features in PowerPoint called “ Zoom “.

1. What is Zoom in PowerPoint?

Imagine if you could just click on an image on your slide and it just zooms into that image, opening the section of your presentation that provides more information about that image! The “Zoom” feature in PowerPoint, does exactly that!

The zoom feature in Microsoft PowerPoint is a new feature that makes your presentations interactive and dynamic. Using the zoom feature in PowerPoint, you can create a zoom slide from which you can jump to and from specific slides or sections in any order you may need during the presentation.

Let’s explore this feature by checking out some of the different types of “zoom” that you can add to your presentation –

1a. Summary Zoom

The “Summary Zoom” in Microsoft PowerPoint is a landing page where you can see the summarized slides within a page.

In the summary zoom, you can select which slides to show. You can even create summary slides to show on the summary zoom. During the presentation, you can click on any slide on the summary to proceed according to the need of the audience rather than the preset slide progression.

1b. Section Zoom

In Microsoft PowerPoint, “Section Zoom” is a slide that contains the preview and the link to the sections within the presentation.

You can click on them to jump from one section to another to highlight the important parts of your presentation.

1c. Slide Zoom

The “Slide Zoom” feature in PowerPoint allows you to navigate freely through the slides in a presentation. In the slide zoom, you can add all the slides or a few selected slides.

From this section, you can move freely between slides, emphasize the important slides, and even cut the presentation short without seeming so to the audience.

2. How to Insert Slide Zoom in Microsoft PowerPoint?

To use the “Zoom” feature in PowerPoint, first, click on the “Insert” tab. Then, click on the “Zoom” button from the ribbon. Choose the type of zoom from “Summary”, “Section”, and “Slide” zoom. Next, select the slides from the window that pops up by holding the “Ctrl” key, and click on “Insert”.

Here’s a step-by-step process with visual aids on what you need to do –

Step-1: Click on the “Insert” tab

powerpoint presentations via zoom

The first step is to open the “Insert” menu. Click on the “Insert” tab which is located in the menu ribbon at the top of the screen.

Step-2: Click on the “Zoom” button

In the “Links” section of the “Insert” menu, click on the “Zoom” button. This will open a dropdown menu. Click on the “Slide Zoom” option from the dropdown menu.

Step-3: Choose the Slide and Click on “Insert”

powerpoint presentations via zoom

Clicking on the “Slide Zoom” option will open the “Insert Slide Zoom” dialog box.

Select the slides you want to include in the slide zoom and then click on the “Insert” button at the bottom of the dialog box. Now all you have to do is arrange the slides in the slide zoom according to your preference.

3. How to Edit Slide Zoom in PowerPoint?

Once you add the slide zoom to your presentation, you can easily edit it. To access the editing pane, all you have to do is click on the slide zoom. Then click on the “Zoom” tab in the menu ribbon.

3a. Change Borders in Slide Zoom

powerpoint presentations via zoom

To add or change the border of the slides in slide zoom, click on the “Zoom Border” option. In the dropdown menu, you can click on your preferred color for the border.

You can also click on the “Weight” option and select the border width from the secondary menu. To change the border design, click on the “Dashes” option.

3b. Add Effects in Slide Zoom

powerpoint presentations via zoom

You can add various effects in the slide zoom. To do so, you have to first click on a single or multiple slides in the slide zooms where you want to add effects.

Then click on the “Zoom Effects” option. In the dropdown menu, you can click on any effect option to open a secondary pop-up menu. Click on your preferred effect. You can add multiple effects on a single zoom slide.

3c. Remove Background in Slide Zoom

powerpoint presentations via zoom

In Microsoft PowerPoint slide zoom, you can remove the slide background of each slide in the slide zoom. Click on the “Zoom Background” option in the “Zoom Styles” section under the “Zoom” tab. This will remove the background of the selected slide.

4. How to Change Picture in Slide Zoom?

In Slide Zoom, the default thumbnail pictures are a screenshot of the slides. However, you can change the pictures if you want. All you have to do is follow the 4 easy steps.

Step-1: Click on the “Zoom” tab

powerpoint presentations via zoom

The first step is to click on the slide thumbnail that you want to change. Then click on the “Zoom” tab at which is the last tab in the menu ribbon.

Step-2: Click on the “Change Image” option

The second step is to click on the “Change Image” button which is the first option in the “Zoom Options” section of the “Zoom” menu (as shown in the image in step 1).

Then click on the “Change Image” option from the dropdown menu.

Step-3: Click on “From a File”

powerpoint presentations via zoom

When you click on the “Change Image” option, it will open a dialog box. In the “Insert Pictures” dialog box, click on the “From a File” option. This will open another dialog box.

Step-4: Click on the “Insert” button

powerpoint presentations via zoom

In the “Insert Picture” dialog box, click on the image which you want to add to the slide thumbnail in the slide zoom.

Then click on the “Insert” button at the bottom of the dialog box. In the slide zoom, the original thumbnail will be changed to the selected image.

4a. How to Reset Picture in Slide Zoom?

powerpoint presentations via zoom

Once you change the picture of the slide thumbnail in the PowerPoint slide zoom, you can revert it to the original thumbnail.

All you have to do is click on the “Change Image” button in the “Zoom” menu. Then click on the “Reset Image” option from the dropdown menu.

5. How to Stop Slide Zoom?

powerpoint presentations via zoom

In the Microsoft PowerPoint slide show, the presentation will return to the slide zoom, after each slide. To stop this, select the slide in the slide zoom and then click on the “Zoom” tab in the menu bar.

In the “Zoom” menu, click on the “Return to Zoom” option. The checkmark in the box next to it will disappear. This will stop the slides from returning to the slide zoom screen.

5a. How to Return to Slide Zoom?

powerpoint presentations via zoom

Once you stop the slide zoom on Microsoft PowerPoint, you can turn on the feature again. All you have to do is select the slide again and click on the “Zoom” tab. Then click on the box next to the “Return to Zoom” option.

The checkmark will appear again. Now the screen will return to the slide zoom after the selected slide during the presentation.

Credit to nakaridore (on Freepik) for the featured image of this article (further edited)

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How to zoom in on PowerPoint slides (3 different techniques)

  • PowerPoint Tutorials
  • Shortcuts & Hacks
  • December 27, 2017

How do you zoom in on something in PowerPoint without PowerPoint first centering in on your slide?

This was a great question we got from subscriber Derek (thanks Derek!).

And it’s not so intuitive…

For example, let’s say you want to zoom in on a specific icon or two to edit them, like in the picture below. How do you do it without scrolling around, driving yourself crazy?

Examples of things you might want to zoom in on on a PowerPoint slide

In this tutorial, you’ll learn 3 different ways to zoom in PowerPoint, plus a few sneaky places you might never have thought of zooming in PowerPoint before.

Looking for the NEW Zoom Transition?

If you want to learn all about the brand new Zoom Transition in PowerPoint that was added in 2016, see our other guide here .

The problem with the standard PowerPoint zoom

The problem with the standard PowerPoint zoom, is that PowerPoint automatically goes to the center of your slide as you zoom in.

The center zoom is great if the object that you want to edit is in the center of your slide, but if it’s not, that means you have to use the scroll bars to find what you are looking for.

The problem with the scroll bars is that they are hard to control, often jumping you over to the next slide as you try to find the object that you want to edit.

So instead of making your life easier (which is what they were designed to do), they make it harder.

3 Ways to Zoom in on an Object

powerpoint presentations via zoom

There are three different ways you can zoom in on a PowerPoint slide:

  • The View tab Zoom command (zoom dialog box)
  • The Zoom slider at the bottom of the screen
  • The CTRL + mouse spin wheel shortcut (my personal favorite because it’s universal, as you’ll see in a second)

If you are looking for the new zoom transition, you can learn more about what that is on the Microsoft blog here .

Pro Tip: Use the ‘Fit to Window’ tools

After zooming in on something in PowerPoint, you can quickly refit your PowerPoint window in one of two ways:

  • ‘Fit slide to current window’ in the lower right-hand corner your screen
  • ‘Fit to Window’ in the View tab

The two places where you can find the fit to slide commands

Zoom in on a Picture in PowerPoint

To zoom in a on a specific picture (or object) in PowerPoint, all you need to do is first select the object before you zoom. Once you select an object, any of the 3 zoom methods described above will zoom you specifically in on the object:

  • The zoom dialog box
  • The zoom slider
  • Using CTRL plus your mouse spin wheel

This zoom trick works on anything that you can select in PowerPoint, including zooming in on a table, zooming in on a chart, zooming in on a text box, etc.

Note:  If you are trying to zoom in on a picture to show a specific part of it, you can also just crop your picture down to the desired piece.

To learn all about how to crop pictures in PowerPoint,  read our step-by-step guide here .

If you have multiple objects that you want to zoom into and edit in PowerPoint, the fastest way to do that is to:

  • Select and zoom in on your first object
  • Edit or format your first object
  • Hit Fit Slide to Current Window
  • Select and zoom in on your second object
  • Edit or format your second object

If you have more than two objects, you can continue zooming in and out of your slide in this way to make all of your adjustments.

PowerPoint Thumbnail Zoom

Besides zooming in on a slide while editing it, you can also use the CTRL + mouse spin wheel shortcut to zoom in on the thumbnail images of your PowerPoint slides on the left.

Examples of zooming in and out of the thumbnail view in PowerPoint

Zooming in on the thumbnail images allows you to control how much of your presentation you see, and how much slide editing space you give yourself on the right.

Zooming in allows you to get a big thumbnail image of each of the preceding and following slides, while zooming out gives you an idea of how many slides are in your presentation.

Slide Sorter View Zoom

Another place you can zoom in PowerPoint to see the overall flow of your presentation, is Slide Sorter View. To open the Slide Sorter View, simply click the slide Sorter  command at the bottom of your screen.

The slide sorter command is at the bottom of the PowerPoint workspace window

All three zoom methods work in the Slide Sorter View:

Zooming in and out of the Slide Sorter View is useful when you want to see the overall flow of your slides within your presentation at varying levels of detail.

Slide Show View zoom

Two other places you can zoom in PowerPoint are the Slide Show Mode (F5) and Presenter View (SHIFT + F5) of your presentation. To see these PowerPoint shortcuts in action, check out the video below.

Start Slide Show PowerPoint Shortcuts

There are four keyboard shortcuts for starting slide show in PowerPoint:

Once you are in one of the presentation views of your slides, you can zoom in or zoom out by either using the CTRL + mouse spin wheel shortcut (if you have a mouse), or you can use the keyboard shortcuts listed below.

  • Zooming in allows you to focus on a specific section of your slide (focusing your audience’s attention on that section).
  • Zooming out allows you to see all the slides in your presentation as thumbnails.

View all slides view from the PowerPoint slide show mode

This is often an easier way to navigate the slides in your presentation if someone wants to go back and see something, rather than trying to remember where it was in your presentation.

Knowing how to properly zoom in and out of the objects you want to edit in PowerPoint will save you a ton of time.

The key to remember is that PowerPoint will use the object you have selected as the focal point of your zoom.

If you enjoyed this tutorial and want to learn more about our other PowerPoint tutorials and free resources,  visit us here .

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How-To Geek

How to add section and slide zooms in microsoft powerpoint.

Want more professional transitions for your presentation?

Quick Links

Create a section zoom in powerpoint, create a slide zoom in powerpoint, customize a section or slide zoom.

If you want to move to a different slide or section in your presentation, you can easily add a link on your slide . But by using a Section or Slide Zoom in PowerPoint, you can make that move look professional.

In Microsoft PowerPoint, a Section or Slide Zoom places an image on your slide instead of linked text. In addition, when you click to visit that section or slide, you'll see a nice zoom effect. You can customize the displayed image, duration of the zoom effect, and additional actions.

As of this writing at the beginning of April 2022, you can create a Section or Slide Zoom on Windows with Microsoft 365 and in PowerPoint 2019 or later. For Mac and mobile PowerPoint users, you can play a Zoom, but not create one.

Using sections in PowerPoint is a good way to divide your presentation into separate portions. Whether you use it to organize your slideshow or show only particular sections to certain audiences, sections are handy tools.

Related: How to Organize a Microsoft PowerPoint Slideshow Using Sections

To create a Section Zoom, you'll need your sections set up ahead of time. When you're ready, go to the slide where you want to add the Section Zoom.

Head to the Insert tab and Links section of the ribbon. Click the Zoom drop-down arrow and pick "Section Zoom."

Section Zoom in the Zoom drop-down

In the Insert Section Zoom window that appears, check the box next to the section you want to use. You can also include zooms for multiple sections. Click "Insert."

Section selection

You'll see the Section Zoom pop onto your slide. It's similar in appearance to a static image of the first slide in that section. You can move the zoom by selecting and dragging it or resize it by dragging a corner or edge.

Section Zoom in PowerPoint

When you present the slideshow, click the Section Zoom. You'll see the zoom effect as you land on the first slide in that section. By default, you'll advance through each slide in the section and return to the zoom. This can be changed as described in the customization options below.

Similar to a Section Zoom in PowerPoint is the Slide Zoom. If you don't use sections in your slideshow or simply want the ability to jump to a certain slide , this is the way to go.

Related: How to Link to Another Slide in the Same PowerPoint Presentation

Go to the slide where you want the Slide Zoom. Then, head to the Insert tab and Links section of the ribbon. Click the Zoom drop-down arrow and pick "Slide Zoom."

Slide Zoom in the Zoom drop-down

In the Insert Slide Zoom window that opens, check the box next to the slide you want to use. You can also include zooms for multiple slides; however, you might consider using a Summary Zoom in this case instead. Click "Insert."

Slide selection

Like the Section Zoom, you'll see the Slide Zoom on your slide where you can drag to move or resize it.

Resizing a Slide Zoom

When you present the slideshow, click the Slide Zoom. You'll see the zoom effect as you land on the slide. You'll then advance through the remainder of your slideshow. However, you can return to the zoom if you prefer using a customization option below.

The customization options for Section and Slide Zooms are the same. You can adjust the zoom's actions, change the appearance, or use additional formatting tools .

Zoom Options

Select the Section or Slide Zoom you want to edit. Then, visit the Zoom tab that displays. On the left side, you have the following actions you can adjust in the Zoom Options section.

Zoom Options in PowerPoint

Change Image : If you prefer to display an image rather than the slide for the zoom, select this option. You can then insert a picture from a file, stock images, online pictures, or from icons.

Return to Zoom : To go back to the zoom on the slide, check this box. For a Section Zoom, you'll return after advancing to the last slide in the section. For a Slide Zoom, you'll return after viewing that particular slide.

Zoom Transition : While the intent of a Section or Slide Zoom is to provide a transition effect, you may prefer to use the feature without that effect. Uncheck the Zoom Transition box to remove the effect.

Duration : If you decide to keep the Zoom Transition , you can use the Duration field to change the length of the effect. Enter a number in seconds or use the arrows to increase or decrease the duration.

Related: How to Use the Morph Transition in PowerPoint

Zoom Tab Tools

Along with the above actions, you can change the zoom style, border, background, alt text, and more. Select the Section or Slide Zoom and use the tools on the Zoom tab.

Zoom Tab in PowerPoint

Zoom Format Options

To change the fill or line, add a shadow or reflection, or scale the zoom, right-click and pick "Zoom Format Options" from the menu. The Format Section/Slide Zoom sidebar opens for you to adjust the formatting.

Zoom Format sidebar in PowerPoint

For a unique way to jump to a particular section or different slide in your PowerPoint presentation, check out the Section and Slide Zoom features.

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  • Information Literacy Concepts
  • Use Instructions and Help

Using a PowerPoint for the Zoom Background

  • User Feedback
  • Book the Presentation Studio

To use your PowerPoint as the Zoom background, IT  IS EASY!

Upload your PowerPoint on Presentation Studio Computer or know the file location of your .ppwt file, then  follow the directions below.

  • Start the meeting, then click Share Screen.
  • Choose the Advanced tab. Double click PowerPoint as Virtual Background.
  • Locate your PowerPoint file and open it. Note: To use PowerPoint as a background on Zoom, the file type must be .ppt or .pptx.

Presentation Studio Zoom Powerpoint Background

  • When recording, you will need a second person at the computer to move through your PowerPoint slides while you do the commentary. OR if you are by yourself, move the rolling computer table and adjust the camera, accordingly. (This is an option, but the recording will not be as professional as having another person assist with the PowerPoint slides.)

Well, that is easy...once you know how to do it!

Please contact Professor Bloom with any questions or if you need assistance.

Remember to delete your PowerPoint if you uploaded it on the Presentation Studio computer. 

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  • Last Updated: Jan 25, 2024 1:04 PM
  • URL: https://library.oru.edu/presentation-studio

powerpoint presentations via zoom

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Woodland stewardship, forest carbon experts to give talk via Zoom Feb. 22

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The Camden Public Library is set to host Andy Whitman and Allyssa Gregory from the Maine Forest Service at 6:30 p.m. Thursday, Feb. 22 for a presentation on ways to steward woodland with forest carbon in mind.

They will discuss forest carbon basics, forest resilience, forest carbon practices, and provide information on where to find additional resources, and who to contact for professional guidance. This is a virtual program on Zoom. Visit librarycamden.org to register.

powerpoint presentations via zoom

Andy Whitman Submitted photo

Whitman is the climate and carbon specialist at the Maine Forest Service. This is a new role where he is working with MFS district foresters to provide science-based information to woodland owners about managing their woodlands for resilience to climate impacts and improving forest carbon storage while managing for their other woodland objectives.

He has spent most of his life living and working in Maine, including 25 years on forestry and forest ecology. His lifetime focus has been on the sustainable management of forests and farmland for the benefit of humans and nature.

powerpoint presentations via zoom

Allyssa Gregory Submitted photo

Allyssa Gregory is the Maine Forest Service’s district forester for the MidCoast and acting land owner outreach forester. She assists with regulatory issues, leads educational workshops, and offers visits to landowners with 10-plus forested acres. Her professional background includes rural forestry, urban forestry, horticulture and structure firefighting.

Gregory is involved with the Tree Farm program as a certified inspector and serves as the chair for Knox and Waldo counties. She is a Project Learning Tree facilitator and can assist educators with natural resource based programs.

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Contra el PowerPoint como vía de conocimiento

Los profesores deben tratar al alumnado como adultos, y no como a críos a los que servirles una papilla digital triturada.

Una profesora imparte clase con una pizarra digital en un colegio público de Valencia.

A vueltas con el último y desastroso informe PISA, casi nadie ha puesto el foco en dos cuestiones que inciden en el empeoramiento de los resultados docentes a todos los niveles formativos, desde la primaria a la Universidad: la infrafinanciación del sistema educativo y la jibarización de las metodologías de enseñanza. Pueden parecer cosas diferentes, pero están interrelacionadas en relación de causa y efecto. Y todas nos dicen lo que resulta evidente: que la educación está mal, y que los parches para tapar las vías de agua están fracasando.

Para entender la situación actual podemos remontarnos a décadas atrás, pero sin olvidar que, además de causas estructurales, existen decisiones políticas coyunturales de las que ahora vemos los resultados. En 2010, el Govern de Mas en Cataluña se convirtió, con la eliminación de la sexta hora lectiva de formación curricular en las escuelas públicas, en la avanzadilla patriótica de la acción de los gobiernos que, desde Madrid, impusieron los recortes en servicios públicos y educación y la tasa de reposición cero en la función pública, que malbarataron las escuelas, los institutos y las universidades. Artur, contigo empezó todo . Esa receta de infrafinanciación y reducción de horas lectivas se impuso sobre un sistema educativo en plena transformación hacia una docencia basada en la adquisición de competencias antes que (o en vez de) conocimientos, centrada en la enseñanza “por proyectos”, casi sin libros de texto, con tabletas para todos y autonomía online del alumnado, sin jerarquización ni principio de autoridad académica. Y a ese sistema, sostenido por un profesorado precarizado, se le sumarían las terribles condiciones de la enseñanza pandémica entre 2020 y 2021.

Todo eso ha reforzado una tendencia hacia la identificación del medio (la herramienta tecnológica) con el fin (el aprendizaje). El resultado es lo que nos encontramos hoy en muchas aulas, incluidas las universitarias, donde se ha generalizado el desinterés por las fuentes de conocimiento y sus jerarquías. Incluso en los estudios de humanidades, los libros y artículos científicos están dejando de ser, de manera acelerada, la fuente autorizada de información. Puede que cada vez se investigue y se publique más, pero por experiencia puedo asegurar que el alumnado lee cada vez menos.

Decía hace poco Sergio del Molino que lo terrible de todo esto es la incapacidad para distinguir la jerarquía de las fuentes de conocimiento, y tenía razón. La sustitución del libro y el artículo acarrea graves problemas en el terreno de la fiabilidad científica y la verificabilidad. Pero hay otro asunto del que casi nunca se habla: que el problema también radica en las metodologías de enseñanza. Para el grueso del alumnado de cualquier centro formativo, la principal fuente de conocimiento es la profesora o el docente que tiene delante. Y es ahí donde a veces el mecanismo también falla. En demasiadas aulas, por comodidad, por precarización o por la presencia de grupos inmanejables, las condiciones de aprendizaje previo y las necesidades docentes hacen que haya profesorado que abuse de la herramienta tecnológica, el PowerPoint o formas similares de encapsulamiento narrativo, limitándose a leer lo que está proyectado en una pantalla y sustituyendo el repertorio bibliográfico, la revista científica o cualquier otra vía de transmisión fiable, probada y verificable por la síntesis esquemática. No hablo de proyectar materiales de apoyo, audiovisuales de trabajo o bibliografías de referencia, a partir de los cuales ampliar conocimientos. Me refiero a volcar el contenido de la materia, ya sea en esquemas o resúmenes, ya sea directamente explicado por entero, para que luego el alumnado descargue esos mismos archivos a sus propios dispositivos. Así, el medio se convierte en un fin y, en muchas ocasiones, en la base, y a veces única referencia, para el estudio. Al hacerlo no se está facilitando el trabajo del alumnado: se está limitando su capacidad de estructurar y razonar de manera autónoma. Se le infantiliza.

La respuesta a la infrafinanciación de la educación no puede ser ni el culto a la tecnología ni la jibarización intelectual del ecosistema educativo. ¿Se puede revertir la situación? El alumnado ya está obligado a navegar a la deriva de los motores de búsqueda online, la inteligencia artificial o los comentarios en foros. Pero todo eso se puede matizar con una capacitación en el aula, con un profesorado activo, consciente de su rol en el proceso formativo del alumnado, actualizado y autoexigente. Probemos por un momento a eliminar la transmisión de contenidos vía pantalla-aula virtual y enseñemos a utilizar las herramientas digitales, pero en pie de igualdad con las que durante décadas se ha demostrado que también servían, y que además se siguen utilizando. No tratemos al alumnado como a críos a los que servirles la papilla triturada del PowerPoint. Dejemos que se construyan sus propios contenidos con referencias verificables, no se los demos empaquetados en un documento a razón de 20 o 30 diapositivas por tema, a ver si así se puede revertir algo la tendencia hacia el desastre en el que ya habitamos. Despowerpointicemos el conocimiento: exijamos más del alumnado, y, sobre todo, exijámonos más a nosotros y nosotras como docentes.

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IMAGES

  1. Zoom for PowerPoint helps you to create dynamic and interactive

    powerpoint presentations via zoom

  2. How to Plan and Deliver an Online Presentation with Zoom

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  3. Four options for presenting a PowerPoint slide show in a Zoom meeting

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  4. How to Use Zoom for Presenting PowerPoint Slides (Step-by-Step Guide)

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  5. Best Methods for Using PowerPoint Zoom

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  6. How to Use Zoom for Presenting PowerPoint Slides (Step-by-Step Guide)

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VIDEO

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  2. Cara Buat Slide Zoom Presentasi Dinamis 🔥PowerPoint Tutorial🔥

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  5. How to apply the zooming effect in PowerPoint Presentation? #ppt #tutorial #presentation |Sir Ric21😎

  6. PowerPoint Zoom Summary Slide

COMMENTS

  1. Screen sharing a PowerPoint presentation

    There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. If you have dual monitors, you can share a slide show while viewing the presenter's notes on another monitor.

  2. How to properly present PowerPoint slides in Zoom

    How to properly present PowerPoint slides in Zoom Kevin Stratvert 2.74M subscribers Subscribe Subscribed 15K Share 916K views 3 years ago SEATTLE In this step-by-step tutorial, learn how to...

  3. How to Screen Share a PowerPoint Presentation in Zoom

    At the bottom of the Zoom meeting window, click "Share Screen." If you're using a single monitor, you will immediately start sharing your screen. If you're using dual monitors, you'll need to click the screen that your presentation will be shared on. In our case, that will be "Screen 2."

  4. 6 Options for Presenting PowerPoint Slides in Zoom

    Option 1: Share your entire screen/desktop This is the default method that most people choose because it is the closest to what we would do if we were in a meeting room with the participants sitting around the table. In Zoom, you choose the sharing option called Screen.

  5. Use zoom for PowerPoint to bring your presentation to life

    To add a zoom, go to Insert > Zoom. To summarize the entire presentation on one slide, choose Summary Zoom To show selected slides only, choose Slide Zoom To show a single section only, choose Section Zoom Overview

  6. How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

    To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its "Share Screen" feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

  7. How to Share a PowerPoint on Zoom

    Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window. If you'll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

  8. How to Present PowerPoint Slides in Zoom

    Published Aug 10, 2023 Got a presentation coming up? Here's how to share your PowerPoint slides in Zoom and engage your audience. Readers like you help support MUO. When you make a purchase using links on our site, we may earn an affiliate commission. Read More.

  9. How to Share Powerpoint Slides in Zoom

    This video shows you how to share Powerpoint slides in Zoom, including dual-monitor scenarios and the new "Powerpoint as virtual background" feature. You can...

  10. Giving PowerPoint Presentations on Zoom (Remote Instruction Series

    This video shows you how to share your screen and present a PowerPoint presentation over Zoom. This series is aimed at helping folks figure out easy methods ...

  11. How to share PowerPoint presentations on Zoom

    To share a PowerPoint presentation on Zoom, open your PowerPoint presentation and select the Slide Show tab. Start the slide show by clicking From Beginning. In Zoom, click the Share...

  12. The Ultimate Guide to Giving Virtual Presentations on Zoom

    Kinda. To access the feature (beta at time of writing) click the "Advanced" tab in the "Share Screen" popup, and select "Slides as Virtual Background". This is what it looks like from the attendee's perspective. And yes, you appear twice on the screen. Once on top of your slides, and again beside them.

  13. 13 Zoom Presentation Tips to Ace Your Next Online Meeting

    1 Design a Great Online Presentation The first thing you need to do is make sure your presentation is designed to look its best on your audiences' tiny computer screens. Follow these three rules to create an effective Zoom presentation. Create your own infographic today! Try It For Free Keep it simple.

  14. Using Powerpoint Presentation Mode with Zoom

    Here's how to do that in Zoom. Note that these instructions are for folks wih just one screen. Zooming in Presenter View. To view in Presenter View while presenting in Zoom, you will need to: Click on Presenter View in the menu ribbon at the top of the screen. The presentation will look like this:

  15. How to Use Zoom for Presenting PowerPoint Slides (Step-by-Step Guide)

    How to Use Zoom for Presenting PowerPoint Slides? (Step-by-Step Guide) Step 1: Click the "Share Screen" Button Sometimes you feel overwhelmed and distressed when it is your time to present, especially when your video is in the spotlight.

  16. How to Record a PowerPoint Presentation on Zoom (Audio & Video)

    Jul 7, 2022 • 11 min read Management Communication Presentations Microsoft PowerPoint In recent years, we've seen the rise of virtual meetings. It's now possible to connect with a global team from anywhere! When you learn how to video record yourself presenting a PowerPoint on Zoom, your content is accessible to all.

  17. Complete Guide to Presenter View in Zoom

    Summary of steps. Make sure the presentation is set to use full screen Slide Show. Start Presenter View Preview by pressing Alt+F5. In Zoom, share a portion of the screen from the Advanced sharing options. Make the current slide larger in Presenter View and adjust the sharing rectangle so you just share the current slide portion of the screen ...

  18. How to Present on Zoom: Google Slides and Powerpoint Presentation Guide

    How to present a Powerpoint PPT in Zoom? Microsoft Office suite is, without a doubt, the most widely-used presentation applications on the planet. It's been on our computers for ages and it's likely to stay put for a considerable amount of time.

  19. How to use Zoom in PowerPoint for interactive presentations

    For Section Zoom to work, you will need to section off your slides first. You can do this by clicking the first slide in the section in the slide thumbnail view of your PowerPoint window. Then, under the Home tab, click Section and Add Section . Once you've got your sections in order, select Insert > Zoom, click on Section Zoom, make your ...

  20. Zoom Feature in PowerPoint

    The zoom feature in PowerPoint helps create visual links between sections of your presentation. It makes the presentation interactive by adding a clickable thumbnail of a slide or a section in your presentation and allowing you to easily navigate within your presentation with cool effects!

  21. How to Share Screen, PowerPoint and Video on Zoom

    How to share your screen and media such as documents, images, web browsers, excel, pdf, word and PowerPoint presentations as part of a Zoom meeting.How do I ...

  22. How to zoom in on PowerPoint slides (3 different techniques)

    ALT + SHIFT + F5. Once you are in one of the presentation views of your slides, you can zoom in or zoom out by either using the CTRL + mouse spin wheel shortcut (if you have a mouse), or you can use the keyboard shortcuts listed below. Zoom in (Slide Show Mode) CTRL + =. Zoom out (Slide Show Mode) CTRL + -.

  23. How to Add Section and Slide Zooms in Microsoft PowerPoint

    Click the Zoom drop-down arrow and pick "Section Zoom." In the Insert Section Zoom window that appears, check the box next to the section you want to use. You can also include zooms for multiple sections. Click "Insert." You'll see the Section Zoom pop onto your slide.

  24. How to Use PowerPoint for the Zoom Background

    In Zoom: Start the meeting, then click Share Screen. Choose the Advanced tab. Double click PowerPoint as Virtual Background. Locate your PowerPoint file and open it. Note: To use PowerPoint as a background on Zoom, the file type must be .ppt or .pptx. The green screen camera view appears on the bottom right corner of the PowerPoint slide.

  25. Woodland stewardship, forest carbon experts to give talk via Zoom Feb. 22

    The Camden Public Library is set to host Andy Whitman and Allyssa Gregory from the Maine Forest Service at 6:30 p.m. Thursday, Feb. 22 for a presentation on ways to steward woodland with forest ...

  26. Contra el PowerPoint como vía de conocimiento

    En demasiadas aulas, por comodidad, por precarización o por la presencia de grupos inmanejables, las condiciones de aprendizaje previo y las necesidades docentes hacen que haya profesorado que ...