Defining Default Account Assignments

After completing this lesson, you will be able to:

  • Introduce posting controls
  • Describe the account assignment settings
  • Create a default account assignment
  • Analyze the impact of the assignment during journal entry

Posting Controls

Meet Chris, an experienced management accounting employee at Bike Company SE. He's skilled at using SAP S/4HANA, having extensive knowledge of his department's processes and a comprehensive understanding of the company's operations. Apart from maintaining crucial applications that streamline work for others, Chris also acts as an administrator and business process configuration expert. He is the contact person for establishing and managing Overhead Cost Accounting processes within the company.

Chris loves discovering and utilizing new features and helping other users. Recently, Sarah, a colleague from the financial accounting department, sought his expertise for support and assistance. This is what they talked about:

Let’s now take a closer look at the tools that help streamline accounting data.

You'll learn how to define default values for cost assignment. In the next lessons, you will also delve into more sophisticated features like validation and substitution rules that can identify inconsistencies in account assignment objects and ensure precise postings.

We'll start with an in-depth exploration of the default account assignment.

Default Account Assignment

Application area.

The default account assignment is a tool that automatically proposes specific cost assignment objects, such as cost centers or profit centers during journal entry. You can determine which management accounting object is defaulted for each line item based on the combination of primary cost and revenue G/L account and company code.

As an example, consider recurring utility expenses, which should be charged to the Utilities cost center. For this purpose, a default account assignment can be established as shown in the figure below.

sap default account assignment category in purchase requisition

First, the cost element for Utilities for the relevant Company Code is connected to the respective cost center in the default account assignment configuration.

Now whenever you enter a utility expense in Financial Accounting, the system automatically proposes the Utilities cost center. You still have the option to manually overwrite the cost center if necessary.

This leads to a more efficient accounting workflow, as the account assignment object is entered automatically during the posting process, minimizing the need for manual input.

Default account assignments are especially useful when line items are automatically posted, such as when posting exchange rate differences and discounts in Financial Accounting, or price differences in Material Management.

In addition to cost centers, you can also indicate profit centers or profitability segments for allocating costs and revenues to.

In summary, the default account assignment establishes a default value for the controlling objects when posting costs or revenues, ensuring that these are automatically charged to the right entities.

Configuration

To configure a default account assignment, you perform the following steps:

sap default account assignment category in purchase requisition

  • For each cost assignment, enter the company code and the cost element that should be included in the account assignment.
  • Enter the corresponding account assignment object (cost center or profit center). If you want the system to determine a profitability segment instead, you can use the PrfSeg checkbox. This is used when transferring data, such as price differences, to Margin Analysis.
  • You have the option to specify detailed account assignments, which can be differentiated by valuation area or profit center. To do this, enter the following values in the "Acct assignmt detail" column: 1 for valuation area or 3 for profit center. Then select the corresponding entry in the Dialog structure on the left and enter the relevant cost assignment.

Define a Default Account Assignment

Overall benefits.

The default account assignment feature suggests default values for specific accounts, improving the accuracy of financial data and streamlining the process through automatic assignment. This reduces the likelihood of errors in manual data entry and saves a considerable amount of time that would otherwise be spent repeatedly assigning these costs.

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Default account assignment catergory K to purchase order by material type

Hi all, Does anyone have any ideas how i can set account assignment catergory K to default into either purchase requisition or purchase order for a particular material type? Or how i can make cost centre mandatory in purchase req/order for a particullar material type. Cheers Jon

User: Jon Norton

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2842349 - Account assignment data not displayed in Manage Purchase Requisitions app

You create a PR in the Manage Purchase Requisition app and enter Funds Managements data such as 'funds center' and 'funds'. Then, when you save the PR, the account assignment data cannot be seen in the app, only in the back-end system.

Environment

  • SAP Fiori for SAP S/4 Hana

MM, MM-FIO, funds, management, center, fields, account, assignment, data, fiori, manage, purchase, requisition, requisitions, category, EBKN, C_PurchaseReqnItem, I_PurReqnAcctAssgmt , KBA , MM-FIO-PUR-REQ-PRF , Manage Purchase Requisitions – Professional , MM-FIO-PUR-REQ-SOC , Fiori UI for Sourcing Purchase Requisitions , Problem

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COMMENTS

  1. How to make default account assignment category in planned order?

    How to make default account assignment category in planned order? 511 Views Follow RSS Feed Scneario Description: 1. Sales order for a configurable parent item is created in ERP & order BOM is changed & transferred to APO.

  2. Account assignment in purchasing document

    1.Definition. 2.Database table. 3.Account assignment category. 4.Customizing. 5.Function groups. 6.Function modules. 7.Special functionalities. 8.Tips and tricks. Definition:

  3. 3077580

    The "account assignment category" of the purchase requisition created by MRP is "U" (unknown) SAP Knowledge Base Article - Public ... SAP S/4HANA Cloud ... Keywords. account assignment category, Non-Valuated, value updating, MRP, schedule MRP run, MD01N, purchase requisition, account assignment, unknown, U, 102156 , KBA , PP-MRP-PP ...

  4. Account Assignment Category

    The account assignment category indicates whether an item is to be assigned to an auxiliary account such as a cost center.

  5. Creating Purchase Requisitions

    A purchase requisition is an internal document that the purchasing department uses to procure a particular quantity of a material or a service for a particular date. A purchase requisition can be created directly or indirectly. Directly. Directly means that a purchase requisition is created manually in the department that has the need.

  6. Account Assignment in Purchase Requisition

    This view relates to the following SAP object types: Account assignment. Main CDS parameters and filters. The main CDS parameters are: Cost center; Net order value. Order number. Business area. Controlling area. Profit center; Measures and attributes. Some important measures and attributes are: Purchase requisition number. Purchase requisition ...

  7. SAP Help Portal

    ... Purchase Requisition - Single-Screen Transaction (ME51N, ME52N, and ME53N) Entering Account Assignments Sourcing and Procurement (Materials Management) This document Advanced Search Favorite Download PDF Share Sourcing and Procurement Mapping of Business Areas to Application Components Introductory Information Generic Features

  8. Setting User Defaults

    As a configuration expert, using the Default Settings for Users - Purchase Requisitions app, you can assign default values such as plant, company code, account assignment category, and cost center for purchase requisitions that are created by employees so that they don't need to enter the values manually. You can also choose custom document types from the list of purchasing document types.

  9. What is Account Assignment Category in SAP MM, How to configure?

    07-29-2022 8:18 PM 16 Kudos This Blog Post will give the overview on what is Account Assignment Category in SAP MM and How to configure it within SAP system. I will explain configuration step by step in SAP configuration.

  10. Account assignment defaulting to U after MRP run in ...

    Account assignment defaulting to U after MRP run in Purchse requisitons 469 Views Follow RSS Feed hello, i have got one ticket the material is non valuated (UNBW)- when MRP is run - purchase requisitions are getting generated as having default acount assignment category "U".

  11. Defining Default Account Assignments

    The default account assignment is a tool that automatically proposes specific cost assignment objects, such as cost centers or profit centers during journal entry. You can determine which management accounting object is defaulted for each line item based on the combination of primary cost and revenue G/L account and company code.

  12. 2917355

    Open APP 'Create Purchase Requisition'. Create a Purchase Requisition entering the required master data and drill into the card and item level. Press the Value Help on the ' Account Assignment Category ' field. The New ' Account Assignment Category ' created is NOT available. Cause

  13. Account Assignment in Purchase Requisition

    ... CDS Views for Purchase Requisitions Account Assignment in Purchase Requisition SAP S/4HANA 2020 (Oct 2020) This document Advanced Search Favorite Download PDF Share SAP S/4HANA Areas in SAP S/4HANA Industries in SAP S/4HANA Access to the System Enterprise Technology Data Migration Cross Components Master Data Maintenance

  14. How to assign default cost center and G/L account in Purchase requisition

    How to assign default cost center and G/L account in Purchase requisition. While creating the purchase requisition ME51N in account assignment we have to enetr cost center name and G/L account but every time we have to enter this how to assign this as defaut value , like cost center : MSMISC and account 42XXXXX.

  15. Default account assignment catergory K to purchase order by material

    a) Define Document Types here you creates a variant for your purchase order type b) Define Screen Layout at Document Level For your variant. If you want to use the setting for all your purchase orders you can do it at transaction level. Regards, Enrique On 3/17/08, Jon norton via sap-log-mm wrote: > > > > >

  16. SAP Help Portal

    Purchase Requisition Items by Account Assignment On this page Use Key Features Supported Device Types Relevant Business Catalog Use With this app, you can display purchase requisition items based on their account assignments. By default, purchase requisition items are grouped based on the cost centers to which they belong.

  17. Account Assignment Category M in purchase requisti...

    on ‎03-26-2021 0 Kudos Hi Experts, Can you please tell me a business scenario for Account Assignment Category M (Individual customer without KD-CO)? In standard Sales scenario, how this process work. When to use this item category? What is the configuration of vov4 and VOV5.

  18. 2919063

    When creating a purchasing requisition via Create Purchase Requisition app, the account assignment data (e.g. cost center, order, network...) are not retrieved from the 'Default Settings for Users' app. Read more... Environment SAP Fiori SAP Fiori for S/4HANA Product

  19. Solved: Purchase requisition unit of measure AU ( Activit...

    When i create Service Purchase requisition from T code ME51N - Create. I select k as account assignment category & D as item category system by default shows AU as unit of measure system does not allow me to change. When i adopt the PR to PO same AU will be in gray & system does not allow me to change. Print out will be in days as service ...

  20. 2842349

    You create a PR in the Manage Purchase Requisition app and enter Funds Managements data such as 'funds center' and 'funds'. Then, when you save the PR, the account assignment data cannot be seen in the app, only in the back-end system.