How to assign tasks in Google Docs in 2 different ways

  • You can easily assign tasks in Google Docs and allow others with access to add to or edit a document according to your assignments. 
  • Tasks, also known as "action items," can be assigned via comments in Google Docs , Sheets , or Slides.
  • There are two ways to assign tasks in Google Docs . Here's how to do both. 
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Google Docs is the Google suite word-processing program used to create, edit, and share documents online. You can also use Google Docs to collaborate with friends or colleagues and assign tasks so collaborators know what needs to be done in certain documents. 

Assigning a task, or "action item," in Google Docs is simple and can be done in two different ways. One way requires nothing more than typing the task directly into the document itself, while the other way utilizes comments. 

Here's how to do both. 

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1. With Tasks enabled, open the Google Docs homepage on your Mac or PC , and open the doc that you wish to assign a task in. 

2. Within your document, begin typing your task in one of two formats: 

  • Type "Todo: [User] to schedule meeting" or other applicable action item.
  • Type "AI: [User] to complete edits on Chapter 2" or other applicable action item.

3. Once your action item is typed out, a suggestion to assign the task to the user in question will pop up in the right hand side menu. Click "Assign." 

4. If you don't see a suggestion to assign your task you may have to click the small arrow at the bottom-right of your screen to expand the side panel menu and then click the blue tasks icon, which is the last icon. Enable tasks, if you haven't already. 

How to assign tasks in Google Docs through comments

1. Open the Google Docs homepage on your Mac or PC , and open the doc that you wish to assign a task in. 

2. Place your cursor in the area of the document that you'd like to be assigned as a task to a collaborator. 

3. In the top toolbar, click "Insert" and then "Comment." 

4. Begin typing "+ User's email address " followed by the task instructions.

5. Click the checkbox next to "Assign to User " to assign the task to the person mentioned. 

6. Click the blue "Assign" button.

assign tasks google docs

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How to Assign and Manage Tasks in Google Docs

Assign Tasks in Google Docs

Google Docs, Sheets, and Slides are part of the Google Workspace and are famous for collaborating features like editing simultaneously, suggesting edits, commenting, granting permissions to others, etc. While assigning tasks is one of the most important parts of the collaboration, it is hidden behind other features and not immediately visible. Here is how you can assign tasks in Google Docs, Sheets, and Slides and everything you need to know about them.

Table of Contents

How to Assign Tasks in Google Docs, Sheets, and Slides

Assigning tasks works similarly on all Drive apps — comments feature. Here’s how you can use the comments feature to assign tasks in Drive.

1. First, open the doc, sheet, or slide that you want to assign the task on. Then place your cursor where you want to assign someone for the edit.

2. Now click on the Comments icon in the toolbar or press Ctrl+Alt+M.

Opening Comments option Google Docs

3. This will show a comments box where you can add your comment. Here just type @ and enter the email id of the person that you want to assign the task.

Adding email id to assign task on Google Docs

4. Once done, enter the task that you want to assign them and enable the toggle beside Assign to username. (username will be the name of the person that you have assigned to).

5. Now click on the Assign button to assign the task to them.

Assigning tasks in Google Docs

If the concerned person does not have permission to access the document, it will prompt you to share the doc with them. Grant the permission or else your task will not be assigned.

How the Assigned Person Will Get Notified

There are multiple ways Google notifies the user about the task they are assigned to.

1. Google sends an email to the person notifying them that they have some task to complete. The email also includes the link to the required document.

2. The user will receive a notification from the Google Drive app on your Android and iOS phone.

3. Google Drive will also show a badge icon on the doc file with the number indicating the number of tasks the person has to complete in that specific doc.

Notification on Google Drive about Tasks

Once the task is completed, the assigned person can click on the checkmark icon to mark the task as done. The comment will be dismissed. Later you can click on the comment icon to check all the previous comments and tasks. You also have the option to re-open closed tasks from here.

How to Reassign the Task on Google Docs, Sheets and Slides

If someone assigned a task to you, you can reassign the same task to someone else under your team. You can also complete your part and proceed with the task depending on your workflow.

1. Just click on the comment dialog which will come into focus and show you a reply option.

Replying to assigned task

2. Type @ and then enter the email id of the person to whom you want to reassign that task. You can also add your comment explaining the task in detail/brief.

3. Once done, enable the checkbox beside Reassign to username (username will be the name of the person that you have reassigned to) and click on Reassign button.

Reassigning tasks on Google Docs

Later they can also reassign to others if they wanted.

How to Assign Tasks to Multiple People?

With the help of the comments feature, you can only assign the task to one person at a time. Later they can reassign to someone else, but you cannot assign the task to multiple users at the same time. Though you can add multiple emails, you can only assign it to one person from the contacts you have added. But there is a workaround to this limitation.

Instead of using the comments feature, you can use the suggestions feature. It is fairly similar to comments but will notify all the people you have added to the suggestion.

1. To add a suggestion, click on the pencil icon at the top right corner and then click on Suggesting from the dropdown menu.

Suggesting in Google Docs

2. Now place your cursor where you want to assign the task and hit space. This will display a suggestions dialog box just like the comments one.

Replying to a Suggestion on Google Docs

3. Now @mention people, add your task, and click on Reply . This will notify everyone you have mentioned.

pinging people with notification with suggestions on Google Docs.

But there are some downsides. It only works in Google Docs but not in Slides or Sheets. Unlike comments, you cannot select a para and add a suggestion to it. You can only place the cursor at the middle and add suggestions.

Wrapping Up: Assign and Manage Tasks in Drive

You may assign tasks to someone on Docs, but these tasks do not sync with your Google Tasks as some of you may be expecting. It is surprising that we don’t have a single dashboard to check all the tasks that people have assigned to us. Ideally, I would love to see a separate category in Google Tasks where comments and suggestions are shown from Google Drive apps.

  • How to Attach Google Docs to Any Email Service
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Efficient Collaboration: How to Assign Tasks in Google Docs and Simplify Your Workload

assign tasks google docs

Did you know that Google Docs isn’t just a word-processing application but can also help you with project management? If you’re a Google Workspace user, it’s time to maximize work allocation and project management with Google Docs. Are you working as a team? Learn how to assign tasks in Google Docs and maximize your team’s collaboration. 

  • Open a document on Google Docs. 
  • Type @task and then press Enter. 
  • A dialog box opens asking you to enter title of the task, assignee, and date. 
  • Enter necessary details.
  • Click on Assign a task. 

That’s it. The concerned person gets notified, and all tasks are coordinated in one document. If you’d like to understand this better, read this article. 

Before we get started with the article, if you are looking to learn more about apps like Notion, Todoist, Evernote, Google Docs, or just how to be more productive (like Keep Productive’s awesome Notion course ), you should really check out SkillShare . Skillshare is an online learning platform with courses on pretty much anything you want to learn. To learn more about Skillshare and its vast library of courses and get 30% off, click the link below:

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How To Assign Tasks In Google Docs

Assigning tasks in Google Docs isn’t widely used, as most people are unaware of it. Instead of using project management applications with long learning curves, Google Docs simplifies the whole thing with its task allocation feature . 

To assign tasks in Google Docs, follow the steps below:

  • Open a document on Google Docs.

Create a task

3. A dialog box opens, asking you to enter the title of the task , assignee, and date. Enter necessary details.

4. Click on Assign a task. 

Assign a task

Do you want to check if you’ve done it right? Check if the task owner’s profile picture is displayed next to the task being allocated . This double-confirms the allocation. 

Is there any other way to assign a task? Perhaps, you can also create a checklist and then assign each task to a team member. However, that’s only a roundabout option. 

What Happens When You Assign A Task In Google Docs

When you assign a task in Google Docs, the concerned person gets notified by e-mail with task information. Further, tasks also get added to individual calendars, making tracking and setting reminders even easier . 

The best part of managing tasks lies in the option to edit tasks, set reminders, and allocate multiple persons to the same task. 

Can Non-Google Workspace Users Assign Tasks In Google Docs

Google Workspace users get the task allocation feature by default. However, non-Google workspace users can still make use of it. 

Here are the steps to follow:

  • Type the task that needs to be allocated. 
  • Next to the task, type @ and a list of people, files, and locations appear. 

Assign task to non Google workspace user

4. Choose members from the list of people. 

That’s it. While this approach doesn’t add to Google Calendar or Tasks, this can still notify the team member about the allocation and add ease to work. 

Final Thoughts

If you’re one person worried about long learning curves, complex applications, and tiresome UI/UX designs, Google Docs is a blessing to you. Collaborate with your team in only one click and bid goodbye to those confusing applications going forward!

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How-To Geek

How to assign checklist items in google docs.

Make sure everyone does their part by tracking assigned tasks in your document.

Quick Links

Create a checklist in google docs, assign checklist items, what the assignee sees, edit or remove an assigned task.

Ready to start delegating? Google implemented the checklist feature in Google Docs as an easy way to manage tasks in your document. To go with it, you now have the ability to assign items on your checklist.

When you collaborate with others in Google Docs , you can make sure that everyone does their part. Create a checklist of tasks or duties, assign them to the appropriate team members, and even include due dates.

The feature is available to Google Workspace and legacy G Suite Basic and Business customers. It is not available to those with personal Google accounts.

Just like using a numbered or bulleted list in Google Docs , a checklist works basically the same way. You can choose the list type and enter your list items or select existing text and apply the checklist.

Related: How to Create a Checklist in Google Docs

To start a checklist , select the Checklist button in the toolbar or Format > Bullets & Numbering > Checklist in the menu.

Checklist button in the toolbar

You'll see your first checkbox added and ready for your first list item. Type the list item, press Enter or Return, and type the next item until your list is complete.

Add checklist items

Alternatively, if you already have your items in the document, you can turn them into a checklist. Select the text containing the items you want in the list.

Select text for a checklist

Click the Checklist button in the toolbar or select Format > Bullets & Numbering > Checklist in the menu.

Checklist button in the toolbar

You'll then have your checklist and can start assigning items.

Once you have a checklist set up in Google Docs, assigning items is easy.

Related: How to Assign Document Tasks in Google Docs, Sheets, and Slides

Place your cursor on the list item you want to assign or hover your cursor to the left of the checkbox. Then, click the Assign as a Task icon that appears on the left.

Assign a Task icon

Select the Assignee field and choose a contact from the list. If you haven't shared the document with your assignee yet, you'll be prompted to do so when you assign the item.

Assignee for a task

If you want to include a due date, select the Date field and pick one from the pop-up calendar.

Due date for a task

Select "Assign as a Task" when you finish.

Assign a Task button

You'll see the person's Google icon or profile image display next to the checklist item.

Task assigned with icon displayed

If you have Google Tasks turned on for those in your domain, they can manage assigned checklist items in their Tasks list .

Related: How to Print Your Tasks From Google Docs, Chat, and Gmail

When those you share with view the document, they can hover their cursor over an assigned task for details.

Assigned task details

After an assignee completes a task on the list, they simply check the box which then strikes through and dims the text indicating it's complete.

Completed task in Google Docs

You'll also receive an email notification when checklist items are marked complete.

Related: How to Get Notifications for Comments and Edits in Google Docs

You can change the assignee or due date or remove the task assignment. Place your cursor over the assignee's icon for the task to view the details.

  • To make a change, select "Edit." Change the assignee or due date and click "Save."
  • To remove the assignment, select the Delete icon (trash can).

Edit and Save or Delete a task

Assigning tasks for checklist items in Google Docs is a terrific way to keep everyone on track. For more, look at how to assign tasks in Google Drive .

Vegadocs

How to Assign Tasks in Google Docs in 2 Different Ways

77680 How to Assign Tasks in Google Docs in 2 Different Ways

Google Docs is a versatile online document editing tool that enables real-time collaboration. One of its most useful features for teamwork is the ability to assign tasks directly within documents. This keeps all project information together in one place and eliminates the need to use separate task management apps.

There are two main methods for assigning tasks in Google Docs:

Method 1: Using Comments

  • Open the Google Doc and highlight the relevant text where you want to assign a task.
  • Click “Add comment” in the toolbar at the top.
  • In the comment box that appears, start your task by typing “TODO:” or “Action item:”.
  • After the colon, specify the username of the person you are assigning the task to in brackets (e.g. TODO: [John] to add statistics to section 3).
  • Click ‘Comment’ or ‘Assign’ to post the comment. This will notify the user by email.

Tips for using comments:

  • Check the “Assign to” box to assign the task directly to that user.
  • Add due dates, status labels, priority levels etc to make tasks clearer.
  • Thread replies under the original comment to discuss tasks.

Method 2: Using Tasks Sidebar

  • Highlight text and click the “Add to tasks” icon in the toolbar (next to comments).
  • In the Tasks sidebar that appears, fill in details like title, assignee, due date etc.
  • Click “Add” to create the task.

Tips for using Tasks sidebar:

  • Tasks can be marked as complete within the doc.
  • Click a task title in the sidebar to jump to the corresponding text.
  • Tasks sync automatically to the user’s personal task list.

Key Benefits

Assigning tasks in Google Docs:

  • Keeps all information in one centralized document.
  • Eliminates switching between apps.
  • Enables seamless communication and updates.
  • Improves clarity on who is responsible for what.
  • Syncs automatically with users’ personal task lists.
  • Works great for real-time collaboration.

Formatting Tips

When assigning tasks in Google Docs, use these formatting tips:

For task titles:

  • Start with a verb to denote action (e.g. “Add”, “Compile”, “Verify”).
  • Keep titles short but descriptive.
  • Use consistent title formats for clarity.

For assignees:

  • Use full names to avoid confusion.
  • Notify multiple people using @name1 @name2.

For due dates:

  • Set dates or times for accountability.
  • Use date formats like DD/MM/YYYY for clarity.
  • Include timezones if working across regions.

Real-World Applications

Assigning action items in Google Docs is useful in:

Project Management

  • Maintain project plans and track progress in shared docs.

Event Planning

  • Delegate tasks for events in living documents.

Team Meetings

  • Create notes and assign follow ups in real-time.

Remote Work

  • Manage asynchronous collaborations.
  • Teachers can assign individual/group tasks to students.

The flexibility of Google Docs combined with the assign tasks features creates diverse real-world applications across teams, projects and workflows.

Assigning tasks seamlessly within Google Docs eliminates the need for separate apps without compromising teamwork and collaboration. This simple but powerful feature helps organize projects, clarify responsibilities, enhance communication and keep stakeholders aligned within a single source of truth. Using comments or the Tasks sidebar provides flexibility to assign action items in just a few clicks.

About The Author

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Home » Google Docs » How to Assign Tasks to Others in Google Docs

How to Assign Tasks to Others in Google Docs

You can share a document with others in Google Docs, Sheets, or Slides. You can also mention someone and call their attention to some details in the document. It is also possible to assign tasks to others when sharing the document.

When you share a document with someone, you can assign an action item to them. They will receive an email notification. Once they complete the action, they can mark the item as complete.

We will show you in simple steps how to assign tasks to others when sharing in Google Docs.

Let us begin.

Step #1: Open Document in Google Docs

Login to the Google suite using your login credentials.

Open the document you want to share.

assign tasks google docs

Step #2: Select a Region for Comments

Select the region on which you want to comment, by clicking and dragging your mouse over the area to select it.

A tiny toolbar will appear on the right.

Click on the + sign.

assign tasks google docs

This opens a comment box.

assign tasks google docs

Step #3: Add a comment

Type your comment in the comment box.

assign tasks google docs

Step #4: Mention a person

Mention the person you want to assign the task to.

Use the @ symbol before their name or email.

assign tasks google docs

Step #5: Assign the Task

Click within the Assign to checkbox and select it.

Click on the Assign button to assign the task.

assign tasks google docs

The task is now assigned to the person.

assign tasks google docs

We have shown you a simple method of assigning tasks to others in Google Docs when sharing documents.

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How to Assign Tasks in Google Docs [2023]

' src=

Google Docs is a very popular tool for creating, editing, and sharing documents online. So, it’s commonly used to collaborate with friends, teammates, or colleagues. When multiple users work on a document, it’s crucial for everyone to know if they need to make any changes to the document or take any action that is mentioned in the document.

This can be simplified by assigning tasks to specific users. In this guide, we will show you how to assign tasks in Google Docs so that you can streamline your workflow and collaborate better with other users.

Benefits of Assigning Tasks in Google Docs

  • When working on a project or planning a tour, assigning tasks to specific users helps to break down the work pressure. 
  • Users get notified about the assigned tasks, so they can easily check what they need to do.
  • Once the assigned tasks have been completed, assignees can mark them as complete, which is visible to everyone.

How to Assign Tasks in Google Docs

Step 1 : Open the document and write down your tasks anywhere in your document. For example, we have written two tasks in our document. Now, one or more tasks according to who you want these tasks to assign to. Then, click the Comment icon in the toolbar.

Highlighting text is the first step to assign a task in Google Docs

Step 2 : The comment box will appear in the white space on the right side of the document. In the comment box, you need to type (+) first and then type the Gmail address of the user.

Enter the person's email address to assign a task to them

Step 3 : After typing the user’s address, you will see a checkbox named Assign to [User] below it. Click the checkbox to tick it. Then, click the Assign button at the bottom.

Click the Assign button to officially assign a task in Google Docs

This will assign a task to the mentioned user, and they will be notified about the task through email. 

How to Delete Assigned Google Docs Tasks

If you feel that the assigned task is no longer required, you can delete that task. Here are two ways to delete assigned tasks:

  • For tasks assigned using checklists, hover over the user’s icon beside the assigned task. Once the task detail pops up, you can click the Delete icon, which looks like a trash bin, to delete the task.
  • If you have assigned tasks using comments, you can click the tick mark on the comment to resolve it. 

Final Thoughts on Assigning Tasks in Google Docs

Assigning tasks is a simple yet essential feature in Google Docs. With this feature, you can instruct users to perform specific actions and assign a due date. This is helpful when multiple people collaborate on one document. In this guide, we showed you how to assign tasks in Google Docs. You can now easily assign tasks to other users and improve your workflow using these two methods.

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You can now assign tasks from within Google Docs

August 18, 2022 By Johanna Romero Leave a Comment

assign tasks google docs

Google has been implementing several Tasks updates lately, elevating this part of its productivity suite as a cornerstone. However, even with all the upgrades and updated functionality it’s gotten so far, it was still missing an important feature to be taken seriously as a full-featured task manager. I am referring, of course, to assigning tasks to others, which is very frequently done in an office setting.

Thankfully, this is about to change. You will now have the ability in Google Docs to assign a task to either yourself or a co-worker . Tasks created within Docs will also appear in the assignee’s Tasks list on the side panel and Google Calendar. The task is then properly linked back to that Doc and will reflect any changes made to it, such as the title or due date. As expected, Edit access to the document will be required in order to assign any tasks from it.

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The feature is currently rolling out to Google Workspace customers in Rapid Release domains, whereas those in Scheduled Release domains won’t begin to see it until August 31st. In addition, all Workspace tiers are eligible, which is great news as sometimes these rollouts exclude some. Users with personal Google accounts won’t get this feature, though, which is unfortunate considering you can assign tasks to yourself.

ADMIN INFO: Admins must ensure that Tasks are turned ON for people in their domain for this feature to work.

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Productivity

How to use Google Docs comments

Google Docs logo, which is a simplified illustration of a piece of paper with a dogeared corner.

It shouldn't be this hard, yet here we are. Instead of clicking random buttons in the hopes that comments will magically disappear (or, in some cases, reappear), here's everything you need to know about how to use Google Docs comments. 

If there's a specific function you're searching for, feel free to jump to that section. Or you can keep scrolling to learn all the actions you didn't know you could take with Google Docs comments. 

How to add comments

How to edit comments

How to delete comments

How to view comments

How to print a Google Docs document with comments

How to reply to comments

How to react to comments

How to assign action items from comments

How to share a link to a comment

How to hide comments

How to resolve comments

How to restore comments

Note: Most of these functions work similarly across other Google apps, including Google Sheets and Google Slides. 

Adding comments in Google Docs is a convenient way to jot down notes, suggestions, or questions. And if you're collaborating with others, you can even assign action items directly from the comments. The only problem is that it's not obvious how to do any of this. 

Here, I'll show you how to do everything from adding and editing to hiding and restoring comments in Google Docs.  

Note: You need to first have Commentor or Editor access to the doc you want to leave comments in. 

How to add comments in Google Docs  

I use comments in Google Docs primarily to leave reminders for myself. Whether you want to use comments to leave notes for yourself or a coworker—or another reason altogether—here's how to add comments to your doc. 

Type your comment in the comment box that appears, and then click Comment . 

Comment added to a document in Google Docs.

How to edit comments in Google Docs 

Spotted a typo in your last comment? Here's how to quickly edit your comment. 

Beside the comment you want to edit, click the More options icon, which looks like three dots stacked vertically ( ⋮ ). Then click Edit . 

Comment in a Google Docs document with the edit option selected.

Modify your comment, and then click Save . 

How to delete comments in Google Docs 

If I had a penny for every time I left a question for my editor in the comments, only to find the answer a second later…well, I'd probably be retired on a beach somewhere. Anyway, here's how to delete a comment in Google Docs. 

Beside the comment you want to delete, click the More options icon, which looks like three dots stacked vertically ( ⋮ ). Then click Delete . 

You'll need to click Delete one more time to confirm that you want to delete the comment. 

Option to delete a comment thread in a Google Docs document.

Note : If there are replies to a comment, deleting the initial comment will delete the entire comment thread. If you (or someone else on the thread) might want access to the comment later, it's better to just click the checkmark ( ✓ ) to mark the comment as resolved.

How to view comments in Google Docs 

If you want to quickly scan through your comments, here's how to view a list of every comment left in the doc. 

Click the Open comment history icon above the toolbar, which looks like a speech bubble. 

Comment history icon above the toolbar in Google Docs.

By default, a panel with All comments in that document will appear in reverse chronological order. To narrow down your list of comments, click the down caret beside Comments and choose from preset filter options: For you, Open , and Resolved . 

Comment history panel in Google Docs with a dropdown of preset filter options: All, For you, Open, and Resolved.

Need to find a specific comment? Click the Filter comments by keyword icon, which looks like a magnifying glass, and enter the search phrase. 

Comments filter in the comment history panel of a Google Docs document.

Google Forms will display any comment (open and resolved) containing your search term. It'll also highlight your search term directly in each comment, making it easier to scan through the results. 

Need to quickly understand which part of the document a comment is related to? Click the comment, and Google Docs will automatically scroll to the relevant section within the doc. Or, at the top of every listed comment, you'll also find Selected text . This will give you a preview of the text that was originally highlighted to initiate the comment. If your text preview is cut off, click the down caret beside Selected text to expand it. 

Comment history panel in Google Docs. The comment has a preview of the associated text.

How to print comments in Google Docs 

When I worked at a law firm, every draft of a legal document had to be reviewed on paper—no digital copies allowed for fear that staring at the computer for too long would cause us to miss a critical error. If you also prefer to review physical copies of your document, along with its comments, you can't do that directly from Google Docs. But there's an easy workaround for this. 

In the Google Docs toolbar, click File > Download > Microsoft Word (.docx) . 

Open the file in Microsoft Word (or Pages on a Mac), and you'll notice your comments have automatically been added to your Word document. 

Side-by-side view of the same document with its comments in Google Docs and Microsoft Word.

Click File , and then click Print. By default, your comments will be included in your printout. 

Print preview of a Microsoft Word document with comments.

How to reply to comments 

Contrary to what most of the comments in my Google Docs would have you believe, comments aren't exclusively for reminders to your future self. They're also convenient for chatting asynchronously with others. 

To reply directly to a comment, click the comment thread. In an effort to be helpful, Google Docs will automatically suggest a few responses, which you can choose from. 

Comment in Google Docs with suggested responses.

As you can tell from the image above, Google Docs doesn't always suggest the most exciting responses. To enter your own response, click the Reply text box, type your comment, and then click Reply . 

You can also tag other people, even if they don't have a Google account, directly in the comments by entering @ immediately followed by their name or email address.

Reply to a comment in a Google Docs document.

Note: If the tagee (not a real word, sadly) isn't part of your Google Workspace account, you'll need to enter their full email address and give them permission to access your document. 

Once you hit reply, anyone tagged in the comment will receive an email notification along with a preview of the entire comment thread. The recipient can even reply to or resolve the comment directly from the email, or they can click Open to go directly to the comment within the doc. 

Email notification from Google Docs with a preview of a comment thread. There are options to reply directly to the comment, resolve it, or open the comment.

Note: This only works if the recipient has enabled their Google Docs notifications . 

How to react to comments 

Another way to interact with a comment is by reacting to it. To react directly to a comment, hover over the comment itself. Click Add emoji reaction , and then choose an emoji from the emoji keyboard. 

Comment in Google Docs with the add emoji reaction button highlighted.

Your emoji reaction will appear directly beneath the comment. 

Comment in Google Docs with a crown emoji reaction.

If you want to ditto someone else's reaction, click the emoji, and the reaction tally will update accordingly. You can also hover over the emoji reaction to see who reacted with that emoji. 

How to assign action items from comments in Google Docs 

Let's say you want your coworker to review a specific section of your doc. You could tag them using the @ symbol. Or, you can assign it to them to make it abundantly clear who's in charge of completing the task. It's a subtle difference, but in my experience, it gets the job done.

Here's how to assign action items directly from a comment. 

Add your comment as you normally would, and tag your coworker using the @ symbol. Google Docs will automatically populate a checkbox beneath your comment that reads, "Assign to [name]." Click the checkbox , and then click Assign . 

If someone has set their Google account status to "Out of office," and you have access to their calendar, Google Docs will automatically notify you in the comment as you assign it to them. This is helpful in case you try to assign an urgent task to your coworker who may be sunbathing on a beach. 

Comment in Google Docs, which is assigned to Deb Tennen. The comment also has a notice that reads, "Deb Tennen is out of office - back on August 7."

Google Docs will make the delegation of responsibilities extremely clear by labeling the comment "Assigned to [name]" both directly above and below the comment thread.

Comment in Google Docs assigned to Deb Tennen.

To reassign the task to someone else, assign the action item as you normally would in a follow-up comment, and Google Docs will automatically populate a checkbox beneath your new comment that reads, "Reassign to [name]." Click the checkbox , and then click Reassign . 

Comment in Google Docs with an option to reassign from Deb Tennen to Grace Montgomery.

If the option to assign or reassign a task to someone from a comment isn't working for you, here are a few reasons why: 

You didn't initiate the thread . Only the person who started the comment thread can assign a task within that thread. If you want to assign a task, add a brand new comment and assign away. 

You're trying to assign a task in a follow-up comment. Even if you initiated the comment thread, Google Docs doesn't allow you to assign tasks in follow-up comments if the initial comment wasn't assigned to someone. 

You're editing an initial comment . Let's say you added a comment, but forgot to tag an assignee. If you edit the comment to add your tag, Google Docs, for some reason, won't populate the assign task feature. It seems to only work if you assign the task in the initial thread—no edits allowed. 

How to share a link to a comment in Google Docs  

Specificity is the key to communicating effectively —especially if you work on a remote team. If I want my editor to review a particular comment, I'll share a link that directs them to that comment. Here's how. 

Find the comment you want to share. Click the More options icon, which looks like three dots stacked vertically ( ⋮ ), and then click Get link to this comment . 

Comment in a Google Docs document with the "Get link to this comment" option selected.

The link will automatically copy to your clipboard, which you can then paste in your team's chat app . 

How to hide comments in Google Docs 

If you want a comment-free view of your document, click View in the Google Docs menu, and then deselect Show comments . 

The comments don't disappear entirely, which is a good thing—otherwise, you might forget they exist altogether. Instead, they transform into speech bubble icons, which you can click at any point to view the comments again. 

Show comments option in a Google Docs document, which has been deselected, and all the comments have been collapsed into comment icons only.

If you click any one of the collapsed comment icons, it will reveal every comment. There's no way to reveal only one comment at a time. 

How to resolve comments 

To resolve a comment, click the checkmark ( ✓ ) beside the comment—or the initial comment if there's a thread—to mark the task as done. This will also automatically hide the entire discussion.  

Comment in a document in Google Docs with the checkmark to resolve the comment highlighted.

How to restore comments in Google Docs 

If you, like me, tend to be a little click-happy, Google Docs created the re-open comments feature with us in mind—I'm sure of it.  

To restore a comment, click Open comment history . In the panel, click the down caret beside Comments , and click Resolved . 

Find the comment you want to restore. Click the More options icon, which looks like three dots stacked vertically ( ⋮ ), and then click Re-open . 

Comment history panel in Google Docs with the option to re-open a comment selected.

Google Docs will make your comment visible again directly in the doc, along with timestamped notes of when the comment was marked as resolved and re-opened. 

Comment thread in Google Docs that displays when the comment was marked as resolved and re-opened.

Automate Google Docs 

Google Docs has the ability to automatically notify others when they've been tagged in a comment or they've been given access to a doc. 

With Zapier, you can connect Google Docs with your team's go-to chat app, like Slack or Microsoft Teams, so you can also notify them when a new Google Doc is created. Here are a couple of examples to get you started.

To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here .

Send messages in Slack for new Google Docs documents

Google Docs logo

Send Microsoft Teams chat messages for new documents in Google Docs folders

Microsoft Teams logo

Send Discord channel messages for a new Google Docs in folders

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Related reading: 

Make your Google Docs pretty with these formatting tricks

New Google Docs features to try  

How to use Google Docs version history

How to recover deleted files from Google Drive

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Jessica Lau

Jessica Lau is a senior content specialist at Zapier. Outside of writing, she likes to snuggle her dogs, and provide unsolicited podcast and book recommendations.

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Assign tasks from Google Docs

Tasks in Docs are only available for eligible work or school accounts and you're not currently signed in. Learn more about work and school accounts .

Sign in to your work account

Assign a task in Google Docs

  • On your computer, in Google Docs, open a document.
  • In the document, enter @task and press Enter .

and then

  • In the document, enter @checklist and press Enter .
  • Enter a task in the checklist.

assign tasks google docs

  • You can assign a task to yourself or other users in your domain.
  • Optional: To set a date for the task, click Date and pick a date from the calendar.
  • To assign the task, click Add .
  • When you assign a task to someone, they will receive an email notification that includes your email address. They can view the task in their personal task list and on their Google Calendar if the task has a set date. Learn more about shared tasks .
  • Anonymous users can't assign or edit tasks in a Google Doc.

View or edit a task in Docs

  • If a task has been completed, its title will be crossed out.
  • Title : Type in the checklist item text and press Tab to update. 
  • If you edit the user that the task is assigned to, both the previous assignee and the new assignee will receive an email notification. 

Mark a task as complete in Docs

  • In Google Docs, open a document with assigned tasks.
  • Find an assigned checklist item.
  • If a task is marked as completed in the document, it'll appear as completed in the assignee's personal task list and they'll get an email notification.

Delete a task in Docs

  • To the left of an assigned checklist item, point to the icon.

Remove

Tips : 

  • If a task has been deleted in the document, it won't appear in the assignee's personal task list. If the task hasn't already been completed, the assignee will receive an email notification.

Manage updates to tasks in Docs

On the icon to the left of the checklist item, a blue dot may appear. This can happen when:

  • Someone updates the checklist item in the document but doesn't update the task.
  • The assignee of a task updates the task title in Tasks but doesn't update the checklist text in the document.
  • Someone reverts the document to an earlier version.

To fix the issue and remove the blue dot:

  • Point to the task with a blue dot.
  • At the bottom right of the pop-up window, click Update .

Tip : A blue dot may also appear on a task icon if the assignee updates or deletes the task in their personal task list but doesn't have edit access to the document.

  • To fix this, point to the blue dot and click Yes .
  • To prevent this, make sure that the assignee has edit access to the document .

Change task notifications

You can change the notifications that you receive for tasks in a document.

  • On your computer, open a Google Doc, Sheet or Slide.

Open comments

  • All comments and tasks : When any tasks are created or changed.
  • Comments and tasks for you : When others reply to tasks or comments that you're added to.
  • None : Never receive emails about comments or tasks for that file.

Related articles

  • Get started with shared Google Tasks

Need more help?

Try these next steps:.

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Assign mobile device management admin privileges based on organizational unit

What’s changing.

We’re giving admins more granular control over how mobile device management privileges are delegated. Specifically, admins can be assigned privileges for specific organizational units (OUs). This adds yet another layer of security by ensuring that access is scoped to the necessary OUs only. This feature is available as an open beta, which means you can use it without enrolling in a specific beta program.

Getting started

  • Admins: Visit the Help Center to learn more about administrator roles and mobile device management .
  • End users: There is no end user impact or action required.

Rollout pace

  • Rapid Release and Scheduled Release domains : Extended rollout (potentially longer than 15 days for feature visibility) starting on February 15, 2024

Availability

  • Available to all Google Workspace customers
  • Google Workspace Admin Help: Create an admin role for an organizational unit
  • Google Workspace Admin Help: Mobile Device Management Overview

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  1. How to Assign Tasks to People using Google Docs

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  2. Google Workspace Updates: Easily assign Tasks from Google Docs

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  3. Google Docs

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  4. How to Assign Tasks in Google Docs [2023]

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  5. How to assign tasks to multiple users via Google Docs [Tip]

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COMMENTS

  1. Assign tasks from Google Docs

    Choose an option: Select Format Bullets & numbering Checklist. In the document, enter @checklist and press Enter. Enter a task in the checklist. To the left of the checklist item, click Add to...

  2. How to Assign Document Tasks in Google Docs, Sheets, and Slides

    Check the Assign To box and click "Assign." When you view the comment, you'll see who you've assigned it to. How to See Assigned Document Tasks Once you complete the above steps to assign an action item, the person you mentioned will receive an email notification. They can see the document name with who assigned it to them and read the comment.

  3. How to assign tasks in Google Docs in 2 different ways

    1. With Tasks enabled, open the Google Docs homepage on your Mac or PC, and open the doc that you wish to assign a task in. 2. Within your document, begin typing your task in one of two...

  4. How to Assign and Manage Tasks in Google Docs

    First, open the doc, sheet, or slide that you want to assign the task on. Then place your cursor where you want to assign someone for the edit. 2. Now click on the Comments icon in the toolbar or press Ctrl+Alt+M. 3. This will show a comments box where you can add your comment.

  5. Easily assign Tasks from Google Docs

    Admins: Google Tasks must be turned ON for people in your domain to manage their assigned items in Tasks. Visit the Help Center to learn more about turning Tasks on or off for users.; End users: Edit-access to the Doc is required to create or edit a task. Visit the Help Center to learn more about assigning tasks from Google Docs and managing assigned tasks in Google Tasks.

  6. How to: Assign tasks in Google Docs using Google Workspace ...

    Assign tasks in Google DocsWhat is Google Workspace → http://goo.gle/3r1bFPsSet up Google Workspace →https://goo.gle/35C1DA0Learn More → https://goo.gle/36qY...

  7. Efficient Collaboration: How to Assign Tasks in Google Docs and

    To assign tasks in Google Docs, follow the steps below: Open a document on Google Docs. Type @task and then press Enter. Create a task 3. A dialog box opens, asking you to enter the title of the task, assignee, and date. Enter necessary details. 4. Click on Assign a task. Assign a task Do you want to check if you've done it right?

  8. Create tasks within Google Docs

    Google Workspace 784K subscribers Subscribe Subscribed 314 Share 16K views 6 months ago Google Workspace Productivity Tips In this episode of Google Workspace Productivity Tips, we'll show...

  9. How to Assign Document Tasks in Google Docs, Sheets, and Slides

    1. Task Suggestions The fastest way is to simply type a task right in the document text. For example: Todo: [email protected] to schedule upcoming meeting As soon as you press space after the assignee's email address, you'll get a prompt to formally assign it as a task. Just click Assign task and they'll get notified.

  10. Assign tasks from Google Docs

    In Google Docs, open a doc with assigned tasks. To view all the tasks assigned from a document, go to Tools Tasks. Tasks are displayed on the right of your screen. To scroll to a task...

  11. How to Assign Checklist Items in Google Docs

    Click the Checklist button in the toolbar or select Format > Bullets & Numbering > Checklist in the menu. You'll then have your checklist and can start assigning items. Assign Checklist Items Once you have a checklist set up in Google Docs, assigning items is easy. Related: How to Assign Document Tasks in Google Docs, Sheets, and Slides

  12. How to Assign Tasks to Others on Google Workspace

    Google Tasks do not have the feature to assign tasks to others. But you can assign from other Google services like Google Chat, Gmail, Google Docs, Sheets, and Slides. Tasks...

  13. Assign tasks from Google Docs

    Choose an option: Select Format Bullets and numbering Checklist. In the document, enter @checklist and press Enter. Enter a task in the checklist. To the left of the checklist item, click Add to...

  14. Google Docs: Easily Assign Tasks from Google Docs

    © 2023 Google LLC In Google Docs, you can assign a checklist item to yourself or a colleague that will then show up in the assignee's Tasks list. When edits are made to an ass...

  15. How do I assign tasks in Google Docs?

    2 One used to be able to assign a task just by typing someone's name. 2019 Update That way has changed. You will now be given the option to assign a Task (Action Item) as soon as and only if you type either the @ or + characters. Following that you can choose who to assign the task to. Pro Tips

  16. How to Assign Tasks in Google Docs in 2 Different Ways

    Google Docs is a versatile online document editing tool that enables real-time collaboration. One of its most useful features for teamwork is the ability to assign tasks directly within documents. This keeps all project information together in one place and eliminates the need to use separate task management apps.

  17. How to Assign Tasks to Others in Google Docs

    Mention the person you want to assign the task to. Use the @ symbol before their name or email. Step #5: Assign the Task. Click within the Assign to checkbox and select it. Click on the Assign button to assign the task. The task is now assigned to the person.

  18. How to Assign Tasks in Google Docs [2023]

    Assigning tasks is a simple yet essential feature in Google Docs. With this feature, you can instruct users to perform specific actions and assign a due date. This is helpful when multiple people collaborate on one document. In this guide, we showed you how to assign tasks in Google Docs.

  19. You can now assign tasks from within Google Docs

    Thankfully, this is about to change. You will now have the ability in Google Docs to assign a task to either yourself or a co-worker. Tasks created within Docs will also appear in the assignee's ...

  20. How to use Google Docs comments

    If you want to assign a task, add a brand new comment and assign away. You're trying to assign a task in a follow-up comment. Even if you initiated the comment thread, Google Docs doesn't allow you to assign tasks in follow-up comments if the initial comment wasn't assigned to someone. You're editing an initial comment. Let's say you added a ...

  21. Assign tasks from Google Docs

    If you're using Google Docs on an eligible work or school account, you can assign tasks to yourself or other users in your domain. Tasks that you assign to a user show up in their...

  22. Can't assign tasks in google docs. [SOLVED]

    Finally found the solution to assign Google tasks in Google docs. Thought this would help someone in need: FROM THE GOOGLE SUPPORT TEAM: Based on our investigation in regards to the task feature that is not 100% working what we found out that we need to enable the following settings on the Admin Console.

  23. Assign tasks from Google Docs

    Assign a task in Google Docs. On your computer, in Google Docs, open a document. In the document, enter @task and press Enter. In the pop-up window, enter the task. You can also create a task from a checklist. Choose an option: Select Format Bullets and numbering Checklist. In the document, enter @checklist and press Enter.

  24. Google Workspace Updates: Assign mobile device management admin

    In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace. _____ Learn about more Google Workspace launches

  25. Create Task from Google Doc

    Create Task from Google Doc. Follow. New post. Ian Nelson. Adding a bulleted task list in a Google Doc created in Google Drive provides a pop-up to assign the bulleted item as a Google Task. This functionality is not available when opening the Google Doc from within my Box drive. Is it supposed to behave like this?