Randomly assign data to groups

Related functions .

Excel formula: Randomly assign data to groups

To randomly people (or anything) to groups you can use the RANDBETWEEN function with the CHOOSE function. In the example shown, the formula in F3 is:

When copied down the column, this formula will generate a random group (A, B, or C) for each person in the list.

Note: this is a random approach that will allow groups of difference sizes. If you need a formula approach to randomly assign people to groups of a fixed size, see this formula and this video overview.

Generic formula

Explanation .

The RANDBETWEEN function generates random numbers between two integers. The CHOOSE function takes a number as the first argument, and uses that number to select the "nth" item from the following arguments.

So, in this formula, RANDBETWEEN generates a number between 1 and 3, this number is used to choose a group from the 3 following values: "A","B","C".

You can use this same approach any time you need make random assignments. It's especially useful when you you need to assign data to a limited number of text values.

Automatic recalculation

Be aware that RANDBETWEEN will re-calculate whenever there is any change to a workbook, or even when a workbook is opened. Once you have a set of random assignments, you may want to copy and paste the formulas as values to prevent further changes.

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Excel formula: Randomly assign people to groups

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Excel formula: Random text values

  • Random text values

Excel formula: Random value from list or table

  • Random value from list or table

Excel formula: Random number from fixed set of options

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Related functions

Excel RANDBETWEEN function

  • RANDBETWEEN Function

The Excel RANDBETWEEN function returns a random integer between two given numbers. RANDBETWEEN recalculates each time a worksheet is opened or changed.

Excel CHOOSE function

  • CHOOSE Function

The Excel CHOOSE function returns a value from a list using a given position or index. For example, =CHOOSE(2,"red","blue","green") returns "blue", since blue is the 2nd value listed after the index number. The values provided to CHOOSE can include references.

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How to randomly fill values from a list of data in Excel?

For example, you have a list of names, and now you need to randomly select several names and fill into given cells, how to deal with it? Here I will introduce a couple of methods to randomly fill values from a list of data in Excel.

Randomly fill values from a list of data with functions

Randomly fill values from a list of data with kutools for excel.

To randomly fill values from a given list of data in Excel, we can apply the RANDBETWEEN function and VLOOKUP function to get it done as follows:

Step 1 : Right click the column of given list, and select Insert from right-clicking menu.

randomly assign values in excel

Step 2 : In the inserted column, type NO. as column heading, and then type sequence numbers into following cells as above screenshot:

Step 3 : Fill specified cells randomly from the given list:

doc random fill from list 10

(1) In a blank cell enter the formula =RANDBETWEEN(1,15) , and drag the fill handle to the range you need.

(2) In the cell where you will fill name randomly from the given list, enter the formula =VLOOKUP(C2,$A$1:$B$16,2,FALSE) , and drag the fill handle to the range you need.

(1) In the formula =RANDBETWEEN(1,15) , 1 is the smallest sequence number, and 15 is the biggest one.

(2) In the formula =VLOOKUP(C2,$A$1:$B$16,2,FALSE) , C2 is the random sequence number you got just now, $A$1:$B$16 is the range of given list and inserted sequence numbers, 2 means the second column in the range of $A$1:$B$16.

The RANDBETWEEN function and VLOOKUP function can easily help you to randomly fill names from the given list in Excel. However, this method leaves two problems:

  • The random names change once current worksheet refreshes, such as enter a new formula in the worksheet, or just double-click into a cell and then leave, etc.
  •  Duplicate names are filled in the specified cells occasionally.

To randomly fill names from the given list without duplicates, and keep all filled names static, you can try Kutools for Excel’s Insert Random Data utility to get it done with ease.

Kutools for Excel - Packed with over 300 essential tools for Excel. Enjoy a full-featured 30-day FREE trial with no credit card required! Download now!

doc insert random data

Note : To fill names randomly from the given list without duplicates, please check the Unique values option in the Insert Random Data dialog box. See above screen shot.

Demo: randomly fill values from a list of data in Excel

Related articles:

Randomly select cells based on criteria in Excel

Randomly add background/fill color for cells in Excel

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randomly assign values in excel

5 Ways to Generate Random Numbers in Excel

Not every user will have a need for random numbers in Excel. Most people work with fixed numbers and formulas and may have no need for random numbers to appear in their reports.

However, a random number generator does have a huge use when working with different scenarios on a set of data or when performing various statistical analyses.

A financial model may use a stochastic simulation that is dependent on probabilities. The model may need to be run thousands of times, but with the random number generator providing the parameters of each simulation.

Whatever your need for random numbers, Excel has several ways to generate them.

In this post, I’ll show you all the methods you can use to insert random numbers into your workbooks.

Generate Random Numbers with the RAND function

The first way I will show you is the easiest way to generate random values in Excel.

There is a very simple RAND function that requires no parameters and will generate a random number between 0 and 1.

Syntax for the RAND Function

randomly assign values in excel

This function has no required or optional arguments. The function is always entered with an empty set of parenthesis.

This function will generate a decimal random number between 0 and 1, but not including 0 or 1.

Repeated values are possible but unlikely since the RAND function produces numbers from a continuous range of numbers.

The values that are returned will follow a uniform distribution. This means that any number between 0 and 1 is equally likely to be returned.

Generate Random Numbers Between Any Two Numbers

A decimal number between 0 and 1 may not be too useful if you need numbers between 1 and 10.

But you can use a simple formula involving the RAND function to generate random numbers between any two numbers.

In general, you can create a random number between X and Y by using the above formula.

randomly assign values in excel

For example, to generate numbers between 1 and 10 you can use the above formula.

This multiplies the random number generated by 9 and then adds 1 to it. This will produce decimal numbers between 1 and 10.

Generate Random Integer Numbers Between Any Two Numbers

Another possible need you may encounter is to generate random whole numbers between two given numbers. This can also be done using a simple formula.

In general, you can use the above formula to generate random integer numbers between two values X and Y.

randomly assign values in excel

For example, the above formula will create random integer numbers between 1 and 10.

This is the same formula as before, but using the ROUND function to round to zero decimal places.

You can copy this formula down the column on the spreadsheet, and if you keep pressing F9 to re-calculate, you will see various combinations of numbers from 1 to 10.

Since the set of possible numbers is discrete, the random numbers generated may well be duplicated in the list, depending on what the minimum and maximum are of the range.

randomly assign values in excel

This also works for producing negative numbers. Suppose you need to generate random integer numbers between -3 and 4, then the above formula will be what you need.

Multiplying the RAND function by 7 will produce random numbers between 0 and 7. Add -3 to the result and round to zero decimal places, and this will give the range of random numbers of -3 to 4.

Generate Random Numbers using the RANDBETWEEN Function

Excel has a useful function for generating random numbers within a range of an upper and lower number.

This is easier to use than using the RAND function as it includes extra operators to arrive at your specific range.

Syntax for the RANDBETWEEN Function

  • bottom is the lower range for the values to return.
  • top is the upper range for the values to return.

Both of these arguments are required.

This function will produce random integer numbers between the bottom and top values. This function will also return the upper and lower limits as possible values as it’s not strictly between in this function.

Example with the RANDBETWEEN Function

randomly assign values in excel

For example, if you wanted random numbers between -3 and 4, as in the previous example, you can use the above formula.

Note that the RANDBETWEEN function can only produce integer numbers. There is no way of making the function produce decimal numbers. However, it is considerably less complicated than using the RAND function with operators to achieve the same result.

Generate Random Numbers with the RANDARRAY Function

Usually, it’s the case that you don’t want just a single random value but an entire set of random values.

The RANDARRAY function is the perfect solution for this.

It will populate a range of cells with an array of random numbers, which can be very powerful.

This function is only available on the Microsoft 365 version of Excel.

Syntax for the RANDARRAY Function

  • Rows is the number of rows to return.
  • Columns  is the number of columns to return.
  • Min  is the minimum value for the random numbers.
  • Max is the maximum value for the random numbers.
  • Whole_Number is TRUE to return whole numbers, and FALSE to return decimal numbers.

All the arguments are optional for this function.

If no parameters are included, you will get a single random number with decimal places, in the same way as the RAND function.

Example with the RANDARRAY Function

randomly assign values in excel

To generate an array of 4 rows and 3 columns of whole random numbers between 6 and 14 you can use the above formula.

This will produce an array of values. Notice the blue border around the numbers? These are all produced from a single formula!

Note that the top left-hand corner of the array is always anchored on the cell that the formula is in. Pressing F9 to recalculate the spreadsheet will change all the numbers in the array.

If you do not put a minimum or maximum value, the default of 0 to 1 will be used.

The minimum value must be less than the maximum value otherwise there will be a #VALUE! error.

The array will automatically resize if you change either the rows or columns parameters in the RANDARRAY formula. This is why they’re known as dynamic arrays.

Warning : If there is already data in one of the cells in the output range that you have entered, you will get a #SPILL! error.  No data will be overwritten.

Generate Random Numbers with the Analysis Tools Add-In

There is another method that can be used to insert random numbers without using a formula.

You can use an add-in to create random numbers. Excel comes with an Analysis Tool Pak add-in, but you will need to install it before you can use it.

Install the Analysis Toolpak

randomly assign values in excel

Here are the steps to install the Analysis Tool Pak add-in.

  • Click on the File tab in the ribbon.

randomly assign values in excel

  • In the lower left-hand pane of the window, scroll down and click on Options . You can also use the keyboard shortcut Alt , F , T from the spreadsheet window to open the Options window.

randomly assign values in excel

  • In the left-hand pane of the pop-up window, click on Add-Ins.
  • At the bottom of the main window displayed, select Excel Add-ins from the dropdown and click on the Go button.

randomly assign values in excel

  • This will display a pop-up window containing all available add-ins for Excel. Check the box for Analysis ToolPak and then click OK .

randomly assign values in excel

  • On the Excel ribbon, on the Data tab, there is now an extra group called Analysis with one button called Data Analysis .

Generate Random Numbers with the Analysis Toolpak

randomly assign values in excel

Click on the Data Analysis button in the Analysis group.

This will display a pop-up window. Scroll down and select the Random Number Generation option and then click OK .

randomly assign values in excel

A new pop-up window will appear where you can enter your parameters to generate the random numbers.

There are several settings that can be customized.

  • Number of Variables This is the number of columns of random numbers that you want in your output table. If left blank, then all columns will be filled in the output range that you specify.
  • Number of Random Numbers This is the number of rows of random numbers that you want to generate. If left blank, the output range that you specify will be filled.
  • Distribution  You can select several distribution methods from the drop-down such as uniform or normal distribution. Different options will become available in the Parameters section depending on your selection here.
  • Parameters  Enter the values to characterize the distribution selected.
  • Random Seed This is optional and will be the starting point for the algorithm to produce the random numbers. If you use the same seed again, it will produce the same random numbers. If left blank, it will take the seed value from the timer event.
  • Output Range Enter the upper left cell of where the table is to be constructed in the spreadsheet. If you have left the Variables parameter blank, then you will need to specify an entire range. Note that existing data in that range will be overwritten.
  • New Worksheet Ply This option will insert a new worksheet within the workbook and will paste the results at Cell A1. Enter a sheet name in the adjacent box, otherwise, a default name will be used.
  • New Workbook This will create a new workbook and paste the results into cell A1 in the first sheet.

randomly assign values in excel

Press the OK button and Excel will insert the random number according to the selected options.

Notice that unlike the formula methods previously shown, these numbers are hardcoded and will not change when you refresh calculations in the workbook.

Generate Random Numbers with VBA

VBA (Visual Basic for Applications) is the programming language that sits behind the front end of Excel, and this can also be used to generate random numbers.

However, it is more complicated than simply entering a formula into a cell in Excel, and you do need some programming knowledge to use it.

randomly assign values in excel

To open the VBA editor, use the Alt + F11 keyboard shortcut.

In the left-hand pane of the window (Project Explorer), you will see the workbooks that are open (including add-ins) and the sheets available.

On the menu at the top of the window, click on Insert and then click on Module . This will add a module window to the current spreadsheet. Paste or add the following code to the module.

randomly assign values in excel

Press F5 to run this, and a message pop-up will appear in Excel with a random number displayed. Press OK and you will return to the code window.

Run the code again and a different random number will be displayed. The random number will be between 0 and 1, but will not include the values of 0 or 1.

You can also give the Rnd function a parameter, which is a seed for the starting point of the algorithm to produce the random numbers.

If the seed value is set to a negative number or zero, then the same random number will be displayed each time.

Using VBA functions, you can emulate all the functionality of the front-end methods that have been covered in this article.

For example, if you wanted to generate whole random numbers between 3 and 10, then you would use the following above code.

This code multiplies the random number, by 7, and then adds 3 to it, and then rounds to zero decimal places.

Suppose that you then wanted to display your random numbers in the grid. You can do this with the following code.

randomly assign values in excel

This code uses a For Next loop to iterate 5 times through the random number calculation and enter the results in a column of cells starting at cell A1.

Remember that any data already there will be overwritten, and there is no warning or undo feature available. Save any previous work beforehand!

There is also a VBA function called Randomize . You can use this before the Rnd function to reset the seed value to the timer event, or to any parameter given.

Generate Random Numbers without Duplicates or Repeats

You may well have a situation where you want to generate a range of random numbers, but you do not want to see any duplicate values appearing.

You may want to select 3 random numbers between the numbers from 1 to 10, but where each of the 3 selected numbers is unique.

You could generate random numbers with the RANDBETWEEN function and then use the Excel function Remove Duplicates from the ribbon, but this still may not give you all the numbers required.

There are several possible solutions available.

Solution with RANK.EQ and COUNTIF Functions

If you don’t have access to the RANDARRAY function in Excel, then you can use a combination of RANK.EQ and COUNTIF to get unique random numbers.

You can create your random numbers using RANDBETWEEN and then use a formula in the next column to rank them thereby giving you a randomly sorted sequence from 1 to 10.

randomly assign values in excel

In cell B2, enter the above formula . Copy this formula down so that there are 10 rows of random numbers going down to cell B11.

You will notice that some numbers may be duplicated and some are not shown at all.

You can then use the RANK.EQ function to rank them so as to create a sequence from 1 to 10 but that is sorted randomly.

randomly assign values in excel

In cell C2, enter the above formula.

Note that there are absolute references used (the $ signs) so that formula references stay fixed as you copy the formula down.

Copy this formula down to cell C11, and this will display all the numbers between 1 and 10, but in random order.

To explain this formula in more depth, it uses two functions RANK.EQ and COUNTIF .

  • Number is the number that we want to find the rank of in the array.
  • Ref is the array where we want to search for the number.
  • Order is optional and allows you to find the rank in either ascending or descending order. If its omitted then ascending order is used.

The RANK.EQ function returns the rank of a number within an array of numbers.

  • Range is the range that is being searched for instances of the criteria.
  • Criteria is the value to match within the range.

The COUNTIF function counts the number of cells based on a given criterion. In this case, it is counting how many times a given random number has appeared in the list.

For each random number the RANK.EQ function will determine its ranking position relative to the other random numbers. But if the random numbers contain duplicates, then they will create a tied ranking.

The COUNTIF function will compensate for any ties in the ranking and will add one to the rank for each time the random number has previously appeared.

This creates a unique ranking where ties don’t get the same rank.

Since this rank is based on a set of random numbers the result is the same as randomizing a list of numbers from 1 to 10.

Now, if you only want 5 non-repeating numbers, you only need to take the first 5 from the ranking list.

Solution with VBA

You could also use VBA to generate a string of random numbers from 1 to 10 without duplicates.

This code iterates through values from 1 to 5, generating a random number between 1 and 10 each time.

It tests the random number to check if it has already been generated. This is done by concatenating successful numbers into a string and then searching that string to see if the number has already been used.

If it has been found, then it uses the label Repeat to go back and re-generate a new number. This is again tested that it has not already been used. If it is a new number, then it is added to the sheet.

Solution with Dynamic Arrays

If you have dynamic arrays in Excel, then there is a single formula method to avoid repeating values.

Suppose you want to return 5 numbers from the sequence 1 to 10. You want each number selected to be unique.

This can be done using a combination of the SEQUENCE , SORTBY , RANDARRAY , and INDEX functions.

randomly assign values in excel

The above formula creates a sequence of numbers from 1 to 10.

It then sorts them in a random order using the SORTBY function and sorting on a column of random numbers generated by the RANDARRAY function. The effect is to sort the sequence in random order.

Now if you want to get 5 random and unique numbers you only need to take the first 5 numbers from the randomly sorted sequence.

This is exactly what the INDEX function does! This part of the formula will return the first 5 numbers from the randomly sorted sequence.

There are several ways to generate random numbers in Excel.

Whether you need whole numbers, decimals, or a range of random numbers with an upper and lower limit, the facility is available. Excel is extremely versatile on this topic.

However, bear in mind that these numbers are pseudo-random numbers generated by an algorithm.

Although the random number generator passes all the tests of randomness, they are not true random numbers.

To be a truly random number, it would have to be driven by a random event happening outside the computer environment.

For most purposes of constructing general simulations and statistical analysis, the Excel random number generator is considered fit for the purpose.

Have you used any of these methods for generating random numbers in Excel? Do you know any other methods? Let me know in the comments below!

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John MacDougall

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How to Generate Random Numbers in Excel

There may be cases when you need to generate random numbers in Excel.

For example, to select random winners from a list or to get a random list of numbers for data analysis or to create random groups of students in class.

In this tutorial, you will learn how to generate random numbers in Excel (with and without repetitions).

Generate Random Numbers in Excel

There are two worksheet functions that are meant to generate random numbers in Excel: RAND and RANDBETWEEN.

  • RANDBETWEEN function would give you the random numbers, but there is a high possibility of repeats in the result.
  • RAND function is more likely to give you a result without repetitions. However, it only gives random numbers between 0 and 1. It can be used with RANK to generate unique random numbers in Excel (as shown later in this tutorial).

Generate Random Numbers using RANDBETWEEN function in Excel

Excel RANDBETWEEN function generates a set of integer random numbers between the two specified numbers.

RANDBETWEEN function takes two arguments – the Bottom value and the top value. It will give you an integer number between the two specified numbers only.

For example, suppose I want to generate 10 random numbers between 1 and 100.

Here are the steps to generate random numbers using RANDBETWEEN:

  • Select the cell in which you want to get the random numbers.
  • In the active cell, enter =RANDBETWEEN(1,100).
  • Hold the Control key and Press Enter.

This will instantly give me 10 random numbers in the selected cells.

While RANDBETWEEN makes it easy to get integers between the specified numbers, there is a high chance of repetition in the result.

For example, when I use the RANDBETWEEN function to get 10 random numbers and use the formula =RANDBETWEEN(1,10), it gives me a couple of duplicates.

If you’re OK with duplicates, RANDBETWEEN is the easiest way to generate random numbers in Excel.

Note that RANDBETWEEN is a volatile function and recalculates every time there is a change in the worksheet. To avoid getting the random numbers recalculate, again and again, convert the result of the formula to values .

Generate Unique Random Numbers using RAND and RANK function in Excel

I tested the RAND function multiple times and didn’t find duplicate values. But as a caution, I recommend you check for duplicate values when you use this function.

Suppose I want to generate 10 random numbers in Excel (without repeats).

Here are the steps to generate random numbers in Excel without repetition:

  • Select the cells in which you want to get the random numbers.
  • In the active cell, enter =RAND()
  • Select all the cell (where you have the result of the RAND function) and convert it to values .

Now you can use the values in column B as the random numbers.

Note: RAND is a volatile formula and would recalculate every time there is any change in the worksheet. Make sure you have converted all the RAND function results to values.

Caution: While I checked and didn’t find repetitions in the result of the RAND function, I still recommend you check once you have generated these numbers. You can use Conditional Formatting to highlight duplicates or use the Remove Duplicate option to get rid of it.

You May Also Like the Following Excel Tutorials:

  • Automatically Sort Data in Alphabetical Order using Formula .
  • Random Group Generator Template
  • How to Shuffle a List of Items/Names in Excel?
  • How to Do Factorial (!) in Excel (FACT function)

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Just a trick, RAND and RANDBETWEEN are volatile functions, so each time there’s a change they will be updated. To avoid this, you can create a Pivot Table referencing the cells with the random values (functions) and then reference the Pivot Table values. This way the random values won’t change until the Pivot Table is updated.

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How to Create Random Groups in Excel (With Example)

Often you may want to create random groups in Excel.

For example, you might want to assign 12 basketball players to one of three random teams:

Excel generate random groups

Fortunately this is easy to do and the following step-by-step example shows how to do so.

Step 1: Enter Original Data

First, let’s enter the names of 12 basketball players that we’d like to assign to random teams:

randomly assign values in excel

Step 2: Generate Random Values

Next, we will generate a random number between 0 and 1 for each player by typing the following formula into cell B2 :

We can then click and drag this formula down to each remaining cell in column B:

randomly assign values in excel

Each player now has a random value associated with them between 0 and 1.

Step 3: Generate Random Groups

Next, we will assign each player to a random group.

To do so, we will type the following formula into cell C2 :

We can then click and drag this formula down to each remaining cell in column C:

Column C now assigns each player to one of three random teams.

For example:

  • Andy has been assigned to Team 2.
  • Bob has been assigned to Team 2.
  • Chad has been assigned to Team 1.

Note that the value after the division symbol in the formula specifies the number of players to include in each group.

For example, we could change this number from 4 to 6 to instead include 6 players on each team:

We can type this formula into cell C2 and then click and drag it down to each remaining cell in column C:

randomly assign values in excel

Notice that six players are now assigned to Team 1 and six players are assigned to Team 2.

Feel free to change the number after the division symbol in the formula to assign a different number of players to each team.

Additional Resources

The following tutorials explain how to perform other common operations in Excel:

How to Generate Random Number Between Range in Excel How to Randomly Select Cells Based on Criteria in Excel How to Select a Random Sample in Excel

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How-To Geek

How to randomize a list in microsoft excel.

Make your list items appear in random order!

Quick Links

How excel's list randomization works, use rand to randomize list items in excel.

If you want to rearrange items in a list in random order, you can use Microsoft Excel's

function. The function generates random numbers , which allow you to then randomize your list items. Here's how to do that in your spreadsheet.

Related: How Computers Generate Random Numbers

In Microsoft Excel, you don't have a feature to randomize your list items in a click. Instead, you have to rely on the app's

function that generates a series of random numbers . You then use these random numbers as the base for randomizing your list.

Related: How to Generate Random Numbers in Microsoft Excel

Basically, you add the

function's column next to your list, so that you have a random number next to each item on your list. Then, you sort these random numbers in ascending or descending order, which causes your list items to rearrange, too.

Once your items are randomized, you may delete the

function column as you don't need it anymore.

To start the randomization process, first, open your spreadsheet with Microsoft Excel.

In your spreadsheet, select the row next to the first item on your list.

Click the row next to the first item on the list.

In the selected row, enter the following function and press Enter:

Enter the RAND function and press Enter.

In the cell where you typed the function, you will see a random number. To automatically fill random numbers next to each item on your list, then in this cell's bottom-right corner, double-click the small dot.

Select the small dot at the bottom-right corner of the cell.

You now have a random number next to each item on your list.

Random numbers automatically filled.

To begin randomizing your list items, in Excel's ribbon at the top , click the "Home" tab.

In the "Home" tab, click Sort & Filter > Sort Smallest to Largest. You may choose "Sort Largest to Smallest" as well if you want. It doesn't matter what option you choose as your list items are going to be randomized in either case.

Each time you want to rearrange your items in random order, select the "Sort Smallest to Largest" or "Sort Largest to Smallest" option.

Your random numbers will be sorted , and when this happens, Excel will put your list items in random order, too.

Randomize a list in Excel.

You now have your list in completely random order. Now that you don't need the generated random numbers anymore, get rid of them by right-clicking the column's letter at the top and choosing "Clear Contents."

Select

And that's all there is to applying Excel's magic to come up with random list order.

If you use Google Sheets, you can generate random numbers in Sheets , too.

Related: How to Generate Random Numbers in Google Sheets

randomly assign values in excel

RAND function

This article describes the formula syntax and usage of the RAND  function in Microsoft Excel.

Description

RAND returns an evenly distributed random real number greater than or equal to 0 and less than 1. A new random real number is returned every time the worksheet is calculated.

Note:  As of Excel 2010, Excel uses the  Mersenne Twister algorithm (MT19937) to generate random numbers. 

The RAND function syntax has no arguments.

To generate a random real number between a and b, use:

=RAND()*(b-a)+a

If you want to use RAND to generate a random number but don't want the numbers to change every time the cell is calculated, you can enter =RAND() in the formula bar, and then press F9 to change the formula to a random number. The formula will calculate and leave you with just a value.

Copy the example data in the following table, and paste it in cell A1 of a new Excel worksheet. For formulas to show results, select them, press F2 , and then press Enter . You can adjust the column widths to see all the data, if needed.

Need more help?

You can always ask an expert in the Excel Tech Community  or get support in  Communities .

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RANDBETWEEN function

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Excel Tutorial: How To Randomly Assign Participants To Groups In Excel

Introduction.

Randomly assigning participants to groups is a crucial aspect of conducting fair and unbiased research studies or creating balanced project teams. In this Excel tutorial , we will explore how to efficiently and accurately randomly assign participants to groups in Excel . By using Excel for this task, you can streamline the process, reduce human error, and ensure transparency in the group assignment process.

Key Takeaways

  • Randomly assigning participants to groups is crucial for fair and unbiased research studies or project teams.
  • Excel can streamline the process, reduce human error, and ensure transparency in group assignment.
  • Understanding randomization and its importance in creating unbiased groups is essential for valid research studies.
  • The RAND function in Excel can be used to generate random numbers for group assignment.
  • Exploring additional Excel functions for randomization can help in choosing the best method for specific research studies.

Understanding Randomization

Randomization is a crucial aspect of research methodology, especially in creating unbiased groups for research studies. This process plays a significant role in ensuring the validity and reliability of the results obtained. In this tutorial, we will explore the definition of randomization in the context of research, the importance of randomization in creating unbiased groups, and how random assignment contributes to the validity of research studies.

Randomization refers to the process of assigning participants to different groups in a random manner, ensuring that each individual has an equal chance of being placed in any of the groups. This approach eliminates the potential for bias and ensures that the groups are comparable at the baseline, allowing for more accurate comparisons during the analysis phase.

Randomization is essential in creating unbiased groups as it helps to minimize the impact of confounding variables and ensures that the treatment or intervention is the only factor influencing the outcomes. By randomly assigning participants to groups, researchers can reduce the potential for systematic differences between the groups, thereby improving the internal validity of the study.

Random assignment contributes to the validity of research studies by enhancing the internal and external validity of the results. Internal validity is improved as randomization helps to control for both known and unknown variables, reducing the likelihood of alternative explanations for the results. Additionally, random assignment also enhances external validity by increasing the generalizability of the findings to the larger population.

Using the RAND Function in Excel

When it comes to randomly assigning participants to groups in Excel, the RAND function can be a valuable tool. This function allows you to generate random numbers, which can then be used to allocate individuals to different groups. In this tutorial, we will explore the use of the RAND function in Excel and provide guidance on how to effectively utilize it for this purpose.

The RAND function is a built-in function in Excel that generates a random number between 0 and 1. Each time the worksheet is recalculated, a new random number is generated. This function is particularly useful for scenarios where random assignment is required, such as in the allocation of participants to different groups.

To use the RAND function to generate random numbers in Excel, simply enter the formula "=RAND()" into the cell where you want the random number to appear. You can then drag the fill handle down to copy the formula to additional cells, generating a new random number in each cell. This allows you to quickly and easily generate a set of random numbers for use in assigning participants to different groups.

  • Locking the random numbers: When using the RAND function to assign participants to groups, it is important to remember that the random numbers will change each time the worksheet is recalculated. To prevent this, you can use the "paste as values" option to lock the random numbers in place once they have been generated.
  • Using the random numbers for assignment: Once you have generated a set of random numbers using the RAND function, you can use these numbers to assign participants to different groups. For example, you can use conditional formatting or sorting to allocate individuals based on the random numbers generated.
  • Testing the random assignment: It is always a good idea to test the random assignment process before using it in a real-world scenario. You can do this by generating a set of random numbers, using them to assign individuals to groups, and then checking the distribution to ensure that it appears to be random and evenly distributed.

Assigning Participants to Groups

In many research studies or projects, it is necessary to randomly assign participants to different groups. Using Excel, you can easily accomplish this task by following a few simple steps.

A. Creating a column for random numbers in Excel

  • Open a new or existing Excel spreadsheet.
  • Select a column where you want to generate random numbers for each participant.
  • Enter the formula =RAND() in the first cell of the selected column and press Enter.
  • Drag the fill handle down to fill the cells in the column with random numbers.

B. Sorting the random numbers to create randomized groups

  • Select the range of random numbers you have generated.
  • Go to the "Data" tab and click on the "Sort" button.
  • In the Sort dialog box, choose the column containing the random numbers and select "Smallest to Largest" or "Largest to Smallest" depending on your preference.
  • Click "OK" to sort the random numbers in ascending or descending order.

C. Assigning participants to groups based on sorted random numbers

  • After sorting the random numbers, you will see a new order in which participants are now effectively randomized.
  • Create separate columns or tabs for each group you want to assign participants to.
  • Manually or using formulas, assign participants to different groups based on their position in the sorted list of random numbers.
  • For example, you can use the IF function to assign participants with random numbers in a certain range to a specific group.

By following these steps, you can easily and effectively assign participants to different groups in Excel, ensuring a fair and randomized distribution for your research or project.

Potential Issues and Solutions

A. Addressing potential issues with using the RAND function for randomization

  • 1. Non-reproducibility: One potential issue with using the RAND function in Excel for randomization is that the results are not reproducible. Every time the spreadsheet is recalculated, the RAND function generates a new set of random numbers, which can lead to different group assignments each time. This can be problematic if you need to ensure the same random assignment for a specific set of participants.
  • 2. Inability to control group sizes: Another limitation of the RAND function is that it does not allow for controlling the sizes of the groups that participants are assigned to. This can be an issue if you need to ensure that each group has an equal number of participants or if you need to allocate participants to different groups based on specific criteria.

B. Discussing alternative methods for random assignment in Excel

  • 1. Using the RANDBETWEEN function: An alternative to the RAND function is the RANDBETWEEN function, which allows you to generate random integers within a specified range. This can help address the issue of non-reproducibility, as you can fix the range of random numbers to ensure consistent results upon recalculation.
  • 2. Utilizing the INDEX and RANK functions: Another method for random assignment in Excel involves using the INDEX and RANK functions in combination. By ranking the participants' names or IDs and then using the INDEX function to assign them to different groups based on their rank, you can achieve a reproducible and controlled randomization process.

C. Providing tips for troubleshooting any issues that may arise

  • 1. Recalculate the spreadsheet: If you encounter issues with the random assignment, try recalculating the spreadsheet to generate a new set of random numbers. This can help address non-reproducibility and ensure consistency in the group assignments.
  • 2. Check for errors in formulas: Double-check the formulas and functions used for random assignment to ensure that they are correctly implemented. Errors in the formulas can lead to unexpected results and may require troubleshooting to rectify.
  • 3. Test the random assignment process: Before using the random assignment in Excel for actual participant grouping, test the process with a small sample of data to identify any potential issues or inconsistencies. This can help you refine the randomization method and ensure accurate group assignments.

Additional Excel Functions for Randomization

When it comes to randomizing participants in Excel, there are several functions that can be utilized to achieve this. While the RAND function is commonly used, there are other functions that can also be explored for randomization purposes.

Exploring other Excel functions that can be used for randomization

  • RANDBETWEEN: This function can be used to generate random integers within a specified range. It can be particularly useful when you need to assign participants to a specific number of groups.
  • RANDARRAY: Introduced in Excel 365, this function allows you to generate an array of random numbers. It provides more flexibility and control over the randomization process.
  • PERMUT: This function can be used to generate permutations of a set of numbers, which can be useful for creating randomized sequences.

Comparing the pros and cons of different randomization methods in Excel

Each of these functions has its own advantages and limitations when it comes to randomizing participants in Excel. It's important to weigh the pros and cons of each method before deciding which one to use for a specific research study.

  • RAND: The RAND function is simple and easy to use, but it may not provide the level of control needed for more complex randomization requirements.
  • RANDBETWEEN: This function allows for the generation of random integers within a specified range, offering more precision in assigning participants to groups.
  • RANDARRAY: With its capability to generate an array of random numbers, this function provides greater flexibility and control over the randomization process, but it's only available in Excel 365.
  • PERMUT: While the PERMUT function can be useful for generating randomized sequences, it may not be the most efficient method for simple group assignments.

Tips for choosing the best method for a specific research study

When deciding which randomization method to use in Excel, it's important to consider the specific requirements of the research study. Factors such as the number of participants, the number of groups, and the level of control needed over the randomization process will all influence the choice of function.

  • Consider the level of precision required in assigning participants to groups. If specific ranges or sequences are needed, RANDBETWEEN or RANDARRAY may be more suitable.
  • Assess the flexibility and control needed in the randomization process. For more complex randomization requirements, such as creating arrays of random numbers, RANDARRAY may be the best choice.
  • Take into account the version of Excel being used. If you have access to Excel 365, you can take advantage of the newer RANDARRAY function for greater flexibility and control over randomization.

Random assignment is crucial in research to ensure fairness and eliminate bias. Utilizing Excel for this purpose can streamline the process and provide an efficient way to randomly assign participants to groups.

  • Recap: Random assignment is important in research to ensure unbiased results.
  • Summary: Using Excel, the steps for randomly assigning participants to groups include inputting participant names, generating random numbers, and sorting them into groups.
  • Encouragement: I strongly encourage readers to utilize Excel for their randomization needs to simplify the process and ensure unbiased results in their research.

By following the steps outlined in this tutorial, researchers can confidently use Excel for their randomization needs, saving time and ensuring the reliability of their study results.

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Shuffle and select randomly in Excel

Randomize lists and select random samples

With Random Sorter you can randomize cells in each row and column individually, re-sort all cells in the selected range, or shuffle entire rows and columns. You can also get a random selection from a set of data, for example, select random names or numbers from a list.

  • For desktop Excel included in Microsoft 365 and Excel 2021 – 2016
  • .exe setup, signed with Extended Validation Code Signing Certificate
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For Microsoft Excel 365, 2021 - 2016

With Random Sorter you will

  • Randomize cells in each row or column Rearrange cell values within each column or row.
  • Randomize entire rows or columns Intermix whole rows or columns in the selected range.
  • Shuffle data between all cells in the range Randomly sort all cells in the selected range.
  • Select individual cells randomly Pick a number or percentage of random rows, columns, or cells.

How to randomize in Excel

Whenever you want to sort in Excel randomly…

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It's a lifesaver! I have been using the ultimate suite for a few years and its a lifesaver!! I use it all the time to merge sheets and it saves me so much time! The support is also Excellent. They are in a different time zone than I am (I am EST) but I always hear back in less than 24 hours. The price is reasonable and the product is good. I highly reccomend it! Lauri Pantos , 28-Nov-22
I would be lost without it I use Ablebits add on for Excel several times per day and would be lost without it. For us it is especially useful for highlighting duplicates, removing duplicates, comparing tables, comparing sheets, deleting blank cells. It does much more than that, but these are the most popular uses here. It is well worth installing. Thanks! Marc Lajoie , 28-Nov-22
Ablebits has saved me countless hours! Ablebits has saved me countless hours! Every time I confront a repetitive task in Excel, I look to my Ablebits tool bar for a solution. I almost always find that the geniuses at Ablebits have developed a seamlessly integrated Excel solution. I'm still discovering powerful tools in this awesome collection of widgets. PJ Kuyper, President, Platino Educa USA , 25-Nov-22
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A life and time saving tool with great customer service! A life and time saving tool with great customer service! I have used Ablebits for quite a few years and have been truly blessed by it. I take it with me with every new computer refresh I go through, and customer service is always able to provide me with any assistance that I need, hassle free. A product could be good, but when they have great customer service, they are deserving of a five star. Paul Gittens , 11-Nov-22
Can't go without it I have been using Ablebits since probably 2008. First with their free version and then I purchased their paid version a few years ago. I just upgraded again. The program makes it so much easier to trim spaces and perform other tasks in Excel. I'd say I probably use their Excel add-in at least weekly if not daily. I recommend them for your Excel needs. Alisha Benish , 7-Nov-22
It is a game changer! I refuse to use Excel without Ablebits Ultimate Suite! It is a game changer! Compared to similar tools in the market, Ablebits is more user friendly and easier to understand than the others. And if you need help, their service support team is top notch and insanely fast to respond. You don't need to be an Excel geek to use this product, but you will feel like one if you do! Eric F Carr , 5-Nov-22
Abelbits is a very useful program Abelbits is a very useful program. I use it constantly for the state function,Pivot table, transposing key columns, compare, consolidating spreadsheets, and duplicate remover. Customer support is very friendly and responds quickly especially when needing to do a new installation of a PC or upgrading. I highly recommend this product. J Amsterdam , 26-Oct-22
I highly recommend the Ablebits Ultimate Suite I'm a business coach and number crunching is not something I do a lot. Therefore there must be a lot more value in Ablebits suite than I will ever use. I find that the tools I wish were in Excel are all in the Suite and the level of support by the Ablebits team has been very quick, thorough and complete. I highly recommend the Ablebits Ultimate Suite. Adam Pressman , 25-Oct-22
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Ablebits makes magic Ablebits is the "magic" that I use each week to help me accomplish nearly all of the tasks for which I am assigned. In a few simple clicks of a trackpad, I can create spreadsheets that help us review our impact and identify ways to continue to improve. The process is so easy and customer support has been critical; helping me make the most of this incredible tool! Tracey Miller , 11-Oct-22
I have found the Ablebits app and website to be extremely useful My work requires that I write financial reports exceeding 200 pages based on analyses done in Excel. I have found the Ablebits app and website to be extremely useful. Some specific tools I have found useful are the "find broken links," select by color," visualize, "formula translator" (beta version), "spell number," and, best of all, the most reliable workbook manager I've ever used. James F Joyner III , 25-Sep-22
Extremely useful add-in with extensive functionality I purchased and installed Ablebits for Excel. I have found it to be extremely useful in supplementing the capabilities of Excel – the functionality is very extensive. More importantly, I have found the support from Ablebits to be invaluable – patient and thorough. I definitely recommend Ablebits if you want to push the limits of your use of Excel. Doug Walters , 20-Sep-22
Ablebits Ultimate Suite for Excel is invaluable if you work with spreadsheets Ablebits Ultimate Suite for Excel is well worth the money. This add on has saved me countless hours of work with just a couple of the features. I have to take client lists which are often not in the format I need and make them fit into the format we use. This is invaluable for merging spreadsheets with duplicate values, as well as merging multiple cells into useable data. You will not regret this purchase. Jodi V. , 20-Sep-22
The best add-in for anyone The Ablebits Ultimate Suite for Excel is without question the best add-in for anyone using spread sheets! Great tech support, no glitches, works fantastically well - and it really is useful. Lots of features that should be built-in to the platform and aren't. I've used it for years with terrific results. Thanks! Jeff Garris , 19-Sep-22
Exceptional product and service Exceptional Product and Service: I have used Ablebits for several years, solving incredibly difficult problems in Excel, problems well beyond my coding and formula development skills, and each time, Ablebits provided an easy-to-use solution. And, when I needed help, response time was practically instantaneous, not an AI chatbot, but a real person who solves real problems. Michael Toney , 24-Aug-22
Excellent product and support! Being a user of the "Ultimate Suite" since 2016 and processing 100'000s of datasets, I am utmost convinced of the product. And what is also Excellent: is the support. Every question asked was answered very quickly and competently. You provided a free upgrade unasked - stunning! Thank you, Ablebits team, for your Excellent product and support! Daniel Klaus , 17-Aug-22
It is a productivity multiplier! Since first installing Ablebits Ultimate Personal over 18 months ago, I have learned a whole new level of data management. It is a potent tool that's very easy to learn and use. It is a productivity multiplier!! Likewise, the Ablebits Support Team is highly professional, rapid responders, and helpful, a rare treat these days! Jess Fowler , 12-Aug-22
If that's not good service, I don't know what is Who wants to learn VBA? I know I didn't when I was forced to learn it. Then came Ablebits, and I can never go back. Imagine someone giving you a flip phone now, in 2022. That's what it's like living without Ablebits. I had an issue where it was crashing in Excel, and I was distraught. After sending my feedback, I was greeted with an email and an updated key for the latest release, before I even made it that far in my troubleshooting. If that's not good service, I don't know what is. Can you guys just run all of our other vendors? Jason Velez , 11-Aug-22
My Excel life changed a lot… for the better! I believe it was around 2007-2008 when I discovered Ablebits and its table merge add-on. Since then, my "Excel life" changed a lot… for the better! I use it alongside other tools in the Ultimate Suite on a regular basis and have licensed it for people in my BD team. It is an invaluable tool!" Marco Antonio Gonçalves , 10-Aug-22
Well worth the price of admission Well worth the price of admission. If you're doubting it, try it out. Even uninstalling is a breeze. I got this recommended from a co-worker for helping clean up duplicate data and manage complex editing. Went for the free trial, and was blown away. Better still, I had some trouble reinstalling things when my system got wiped. Support was on top of the issue fast and had me going again in a hurry. Incredible stuff. Grant , 1-Aug-22
Ultimate Suite is a treasure chest of useful tools Ultimate Suite is a treasure chest of useful tools. I bought the it for the "Merge Tables tool", and it is worth the purchase price just for that. The other features I use are too numerous to mention. Ablebits makes a breeze of many tasks that would take a LOT of time to do using just formulas. It has revolutionized my work flow. And customer service is Excellent. Mark Newbold , 28-Jul-22
The best tools. Exactly what I needed Ablebits Excel tools were exactly what I needed. We even recently updated to the newest version. Before finding Ablebits, I would have to spend two to three hours comparing two different workbooks each month. Not to mention the time I would have to spend combining cells with multiple lines of text. Ablebits has saved me time effort and I'm very grateful. Emily Brown , 26-Jul-22
Ablebits has been a huge time saver Ablebits has been a huge time saver for cleaning up client-provided lists. With just a simple click we can quickly and efficiently trim spaces, split names, standardize case, and combine related sheets. Plus it's great to know there are so many other powerful tools in the software that are available whenever we need it. Martin Weinberg, Founder, MarketGenesis , 17-Jul-22
That one program has given me years of convenience It's been years since I was desperate to be able to do additional functions in MS Excel and could not figure out how. I did an internet search - found Ablebits and that one program has given me years of convenience. I own my own business which always has been remote and using our CRM and our client's databases all depend on MS Excel to add data. I don't know what I would have done without this program. Customer Support even now is the best I have experienced. Thank you all for being there for me when other companies don't care. Liz Kaminski , 15-Jul-22
Ablebits is a dream come true for any Excel user Ablebits is a dream come true for any Excel user working with data. I have used Ablebits for many years and thanks to regular updates the product has become a fantastic, time saving tool that no Excel user dealing with large data can do without. Your support deserve a special mention as it is prompt and always available. Ilse Assmann , 7-Jul-22
This add-in is really valuable for a very reasonable cost Ablebits Ultimate Suite for Microsoft Excel has been a time-saver and an Excellent addition for my large data requirements. Rarely do I find a product that warrants spending on Excel, but this add-in is really valuable for a very reasonable cost. It installed like a charm, is intuitive, and I found customer service to be very responsive and helpful. James Kennedy , 6-Jul-22
We couldn't imagine being without this tool! Managing and working with data has never been easier once we began utilizing Ablebits! The tool eliminates the need to learn complex Excel formulas and provides straightforward tools to significantly increase our efficiency. What used to take a day now takes one hour. It's easy to use and the support the Ablebits team provides is high quality. We couldn't imagine being without this tool! Pat Rorabeck , 28-Jun-22
Just want to say that I LOVE your Ultimate Suite Excel add-on Just want to say that I LOVE your Ultimate Suite Excel add-on and would have quit my job had a colleague not recommended it to me. It has exceeded every expectation. I also want to give a shout out to someone named Ekaterina Pechyonkina, who was a tremendous help to me when I needed to migrate (same root word as migraine) from a desktop PC to a laptop. Please know that both your product and your people are making life better for those of us working with information. Thank you!! Steve Cameron , 25-Mar-22
Ablebits for Excel!! All the add-ons you will ever need! I use Ablebits at least twice a day in my work, and use it all the time for personal finances. At the point when I change occupations, one of the main things I do is get my new boss to hack up the truly sensible expense of this important programming, and I've paid for it myself more than once. It spares time and disappointment over and over… My colleagues believe I'm a wizard. All things considered, I'm only a strict client of Ablebits. Noah Henderson , 24-Jun-21
In the first 30 minutes of using Ablebits, I have already found at least ten different tools that will save me hours each month I consider myself a high-level Excel user and often find myself reaching the outer limits of what Excel is capable of without some convoluted workaround, VBA, or writing a Python program. In the first 30 minutes of using Ablebits, I have already found at least ten different tools that will save me hours each month. I work with a lot of complex and very messy datasets, and Merge Two Tables, Combine Sheets, Merge Duplicates, Split Table, Trim Spaces, Change Case, etc. will make my life SO much easier. I am a very satisfied customer. Bryant Phillips , 19-Feb-21
Your Ablebits are truly amazing Your Ablebits are truly amazing, and better than Unix sed or awk, that is if my 73-year old memory is accurate, which is debatable! HA! It took fantasy football to get me to really explore the capabilities of Ablebits. I've won my league three of the last six years! I warned those whippersnappers that a retired IT guy with spreadsheet skills was going to be a problem! Greg , 5-Dec-20
Ablebits has allowed us to reduce timescale from hour to around 5-10 minutes PRS use third party applications to share internal spreadsheets with a digital app based system to our staff & clients. The system primarily uses CSV format. We use Ablebits for ease of combining these type documents. Previously this task was undertaken manually (taking up to 1 hour per task). Ablebits has allowed us to reduce this timescale to around 5-10 minutes. In addition, the Ablebits team are extremely helpful & very quick to respond to queries. Thomas Savine , 23-Nov-20
This software is by far the best I have ever purchased In my line of work, this software is by far the best of any software/addon I have ever purchased/used. There is no close competition. My personality is such I don't recommend any product/store, etc. Your product is the exception. I have recommended this product to a few and they have come back and thanked me. Keep up the good work. Gary Loar , 21-Jul-20
This product changed my working and investing experience As a macro strategist and investor I deal in a large volume of data which I translate to a significant number of charts which I use then to interpret macro-economic trends, markets and investment opportunities. My challenge was how could I handle the large volume of charts in way that allowed me to update, modify and review them in an efficient way. I then found Ablebits suite for Microsoft Excel. This product changed my working and investing experience. The suite I started with and now the Ultimate Suite (2020 edition) provide a flawless experience. This is a terrific product at a great price. I recommend it unreservedly. Tony Brinker , 23-Jun-20
Ablebits offers amazing services! Their Ultimate Site is perfect for novice and advanced Excel users. Thanks to their Ultimate Suite, I can perform a number of data tasks at a click of the button! It's perfect for data cleaning. And, their staff is very prompt and responsive. Trust me, this is an add on and company that won't disappoint. Lanita Warner , 27-Apr-20
Fantastic program The Ablebits Data Merge Tables add- on is a fantastic program. It facilitates my projects for sure saving numerous hours of drudgery not to mention reducing the chance of error in manually importing data. I would definitely recommend it to anyone who needs to pull data from one Excel file to another. It's worth every penny! I love it. Dr. Douglas Boyd Ph.D. , 16-Sep-14
KUDOS to you guys for solving a problem that our IT department doesn't understand After our IT department thought they know how the sales department should function and destroyed some data files. With the help of Able Bits I was able to regenerate my database in just a few short clicks. This was AWESOME. KUDOS to you guys for solving a problem that even our IT department doesn't understand. As a leader in the sales department I need my data to grow sales. Erik Peterson , 24-Jun-14
Ablebits suite has really helped me when I was in a crunch! Having Ablebits suite has really helped me when I was in a crunch! It was intuitive and really saved me time on my job! Now that the crunch is over, I'm finding there are other capabilities in the suite that I was not really aware of initially, (I originally only needed the easy merge capability). And those other features will / are valuable time savers as well. Thanks for the product! Nelda Fink , 26-Mar-14
I love the program, and I can't imagine using Excel without it! Thank you for your commitment to Ultimate Suite. I love the program, and I can't imagine using Excel without it! Ultimate Suite saves me many hours of effort with the projects I manage within Excel. The program paid for itself the first day I used it. You and your team have created a really great set of tools for use within Microsoft Excel. Thank you, thank you, thank you!!! Robert Madsen , 3-May-13
It is like having an expert at my shoulder helping me… I really feel that Ablebits has people like me in mind with your software development. It is like having an expert at my shoulder helping me work more effectively and efficiently. Now I have more time to goof off at work - none the wiser. Uh, that last statement is not really true - I will just have a lot less stress because things will go so much smoother. Linda Shakespeare

Frequently asked questions

What is random sorter and what do i need it for.

The add-in is designed to shuffle values in rows, columns, or all cells in a selected range. What's more, it can pick a random number or percentage of cells from your Excel spreadsheet.

Isn't there a way to sort and select randomly in Excel without any add-ins?

Yes, there is a way. First, you insert a new column next to the column you want to randomize. Then, you populate your helper column with random numbers by using the RAND() function. After that, you sort the column with random numbers, and then select the required number of cells. If your knowledge of Excel formulas is above average, you can combine a few different functions together to select a random sample without duplicates. The downside of this approach is that new random numbers are generated with every recalculation of your worksheet, causing your random sorting and selection to change.

Our add-in lets you shuffle your data and select randomly exactly the way you want, without messing around with volatile Excel functions.

How do I work with Random Sorter?

  • Run Shuffle Cells .
  • Select the range.
  • Choose how to randomize values.
  • Click Shuffle .

See a more detailed description here .

  • Run Select Randomly .
  • Choose how many rows, columns, or cells you want to pick randomly.
  • Click Select .

Won't I lose my data if I use the add-in?

No, the add-in doesn't delete anything. On the contrary, it backs up your original worksheet whenever you need.

Choose your Ultimate Suite edition

Random Sorter + 70 other time-saving tools in one powerful suite

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Supported versions

  • Excel included in Microsoft 365 (formerly Office 365)
  • 32-bit and 64-bit
  • Note! Office Insider is not supported
  • Windows 8.1
  • Note! Windows Insider is not supported
  • Note! Windows X (on ARM processors) is not supported

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How to Randomly Assign Participants to Equal Sized Groups in Excel | Group Generator – No Repeats

In this video I demonstrate how to randomly assign participants to equal sized groups using Microsoft Excel. This video uses some functions that are only available in Excel 365.

Click here to download the featured file

Video Table of Contents

00:00 – Introduction

00:37 – STEP 1: House the data in an Excel table

01:16 – STEP 2: Create a random number for each participant using RAND

02:01 – STEP3: Rank the random numbers using RANK.EQ

02:23 – STEP 4: Divide the RANK by the group size

02:52 – STEP 5: Round the numbers up using CEILING.MATH

03:13 – STEP 6: Combine formulas into one formula

Here’s the formula for STEP 6

=CEILING.MATH(RANK.EQ([@RAND],[RAND])/$G$2)

03:55 – STEP 7: Use the SEQUENCE function to generate group headings

Here’s the formula for STEP 7

=SEQUENCE(1,MAX(Names[GROUP]))

04:45 – STEP 8: Use the FILTER function to list names under the correct group headings

Here’s the formula for STEP 8

=FILTER(Names[[Participant]:[Participant]],Names[[GROUP]:[GROUP]]=F4,””)

07:43 – STEP 9: Apply conditional formatting

randomly assign values in excel

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IMAGES

  1. Randomly assign data to groups

    randomly assign values in excel

  2. Randomly Assign Names To Groups In Excel

    randomly assign values in excel

  3. Randomly Assign Names To Groups

    randomly assign values in excel

  4. Randomly assign people to groups

    randomly assign values in excel

  5. random assignment formula excel

    randomly assign values in excel

  6. Excel formula: Random value from list or table

    randomly assign values in excel

VIDEO

  1. Generate numbers randomly in #excel using =RANDBETWEEN( ). #exceltips #exceltricks

  2. Generate date randomly in your Excel sheet

  3. Excel表格隨機生成算術題作業❤️Excel spreadsheets randomly generate arithmetic problem assignments

  4. How to Assign Numbers Randomly to a Set of Individuals or Objects in Excel

  5. How to fill random cells with values

  6. Assign Long Expressions to Variables in Excel Formulas #excel #shorts

COMMENTS

  1. Randomly assign data to groups

    To assign a full set of random values in one step, select the range C5:C16, and type =RAND () in the formula bar. Then use the shortcut control + enter to enter... Random number between two numbers The Excel RANDBETWEEN function returns a random integer between given numbers.

  2. Excel RANDARRAY function

    Basic RANDARRAY formula How to randomize in Excel - formula examples Generate random numbers between two numbers Generate random date between two dates Create random workdays in Excel Generate random numbers without duplicates Random sort in Excel Get a random sample Select random rows Random assignment in Excel Randomly assign data to groups

  3. How to Randomize a List in Excel Into Groups (5 Suitable Ways)

    How to Randomize a List in Excel Into Groups: 5 Suitable Ways. You can see the dataset I have used in this article in the following picture. The dataset has two columns called B and C.The dataset has the values called Student Id, and Name of students of a certain school. I will use this dataset to show how to randomize a list in Excel into groups. Follow the steps of every method one by one.

  4. How to randomly fill values from a list of data in Excel?

    Step 1: Click Kutools > Insert > Insert Random Data. Step 2: In the opening Insert Random Data dialog box, go to the Custom list tab, click the Add button; then in the opening Create Sequence dialog box, click the button; in the new dialog box, specify the range of given name list; next click OK > Ok.

  5. How to Make Random Groups in Excel & Google Sheets

    To randomly assign items (data, people, etc.) to groups we can use the RANDBETWEEN and CHOOSE Functions: RANDBETWEEN Function The RANDBETWEEN Function generates random numbers between two integers. In this example it will generate numbers 1, 2, 3, or 4. =RANDBETWEEN(1,4) Try our AI Formula Generator CHOOSE Function

  6. 5 Ways to Generate Random Numbers in Excel

    Syntax for the RAND Function = RAND ( ) This function has no required or optional arguments. The function is always entered with an empty set of parenthesis. This function will generate a decimal random number between 0 and 1, but not including 0 or 1.

  7. Excel Tutorial: How To Randomly Assign Numbers In Excel Without Duplic

    How to use the RAND function to generate random numbers. To use the RAND function, simply enter =RAND () in the desired cell and press Enter. This will generate a random number between 0 and 1. To generate random numbers within a specific range, you can use the formula =RAND ()* (max-min)+min, where max and min are the desired range.

  8. How to Generate Random Numbers in Excel

    Hold the Control key and Press Enter. Select all the cell (where you have the result of the RAND function) and convert it to values. In the adjacent column, use the following formula: =RANK.EQ (A2,$A$2:$A$11) Now you can use the values in column B as the random numbers.

  9. How to Create Random Groups in Excel (With Example)

    Step 1: Enter Original Data First, let's enter the names of 12 basketball players that we'd like to assign to random teams: Step 2: Generate Random Values Next, we will generate a random number between 0 and 1 for each player by typing the following formula into cell B2: =RAND ()

  10. How to Randomize a List in Microsoft Excel

    RAND function column as you don't need it anymore. Use RAND to Randomize List Items in Excel To start the randomization process, first, open your spreadsheet with Microsoft Excel. In your spreadsheet, select the row next to the first item on your list. In the selected row, enter the following function and press Enter: =RAND ()

  11. Excel random selection: how to get random sample from dataset

    How to select a random value from a list Supposing you have a list of names in cells A2:A10 and you want to randomly select one name from the list. This can be done by using one of the following formulas: =INDEX ($A$2:$A$10,RANDBETWEEN (1,COUNTA ($A$2:$A$10)),1) or =INDEX ($A$2:$A$10,RANDBETWEEN (1,ROWS ($A$2:$A$10)),1) That's it!

  12. RAND and RANDBETWEEN functions to generate random numbers in Excel

    For instance, if you want to get random numbers between 0 and 10, including 10, the right formula is =RAND ()*11. Formula 2. Generate random numbers between two numbers. To create a random number between any two numbers that you specify, use the following RAND formula: RAND ()* ( B - A )+ A.

  13. RAND function

    To generate a random real number between a and b, use: =RAND ()* (b-a)+a. If you want to use RAND to generate a random number but don't want the numbers to change every time the cell is calculated, you can enter =RAND () in the formula bar, and then press F9 to change the formula to a random number. The formula will calculate and leave you with ...

  14. Excel Tutorial: How To Randomly Assign Participants To Groups In Excel

    Randomly assigning participants to groups is a crucial aspect of conducting fair and unbiased research studies or creating balanced project teams. In this Excel tutorial, we will explore how to efficiently and accurately randomly assign participants to groups in Excel. By using Excel for this task, you can streamline the process, reduce human ...

  15. How to Randomly Assign Participants to Equal Sized Groups in Excel

    Download the featured file here: https://www.bluepecantraining.com/how-to-randomly-assign-participants-to-equal-sized-groups-in-excel-group-generator-no-repe...

  16. Use random selection and randomize lists of values in Excel

    Yes, there is a way. First, you insert a new column next to the column you want to randomize. Then, you populate your helper column with random numbers by using the RAND () function. After that, you sort the column with random numbers, and then select the required number of cells.

  17. How to Randomize Rows in Excel (2 Easy Ways)

    After that, press ENTER, and a random number will be displayed in cell C5.The number is less than 1.; Select cell C5 again and you will see the Fill Handle tool. To copy this formula to other cells of column C, just click on the Fill Handle, hold your mouse, and drag the tool down the next cells to Autofill the formula until you have reached the last cell of the column.

  18. How to Randomly Assign Participants to Equal Sized Groups in Excel

    00:37 - STEP 1: House the data in an Excel table. 01:16 - STEP 2: Create a random number for each participant using RAND. 02:01 - STEP3: Rank the random numbers using RANK.EQ. 02:23 - STEP 4: Divide the RANK by the group size. 02:52 - STEP 5: Round the numbers up using CEILING.MATH.

  19. How to Randomly Select from a List in Excel (5 Methods)

    Steps: In Cell D5, insert the following formula- =INDEX (B5:B12,RANDBETWEEN (1,8)) Then just hit the ENTER button and you will get a random value like the image below. Formula Breakdown: RANDBETWEEN (1,8) It will return a random number among the numbers from 1 to 8. INDEX (B5:B12,RANDBETWEEN (1,8))

  20. Random assigning

    I need to randomly group people into groups of 2 as indicated in the picture and randomly assign an analyst to prepare documents for the particular groups with the help of excel functions. This needs to be repeatable on a weekly basis. What I have done is that i assigned random numbers to Members, these are then split randomly into 5 groups.

  21. Randomly assign data to groups

    To randomly population (or anything) to groups you can use the RANDBETWEEN function with the CHOOSE key. In the example shown, the formula in F3 exists: =CHOOSE(RANDBETWEEN(1,3),"A","B","C") When copied down the print, this formula bequeath generate a random group (A, B, or C) for either person in the list. Note: this lives ampere random approach that will allow groups of difference model ...