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Word templates for journal articles

Though it is not necessary to use this file, using these Word templates for journal articles may help to speed the publication of accepted articles.

Check the peer review model for the journal you are submitting to when preparing the Word version of your manuscript. You can find out the peer review model for our journals on the “About the Journal” section of our journal homepages.

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Double-anonymous

Use our double-anonymous template

We also have a double-anonymous checklist , so you can be sure you’ve fully anonymised your paper before submission.

Single-anonymous

Use our single-anonymous template

Related information:

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  • Journal Word Template

Word Template

This page will contain a collection of MS word templates for journals, proceedings, abstract books, monographs, books, thesis, preprints, etc. published by AIJR. Though it is not mandatory to use this word template, the author may follow the author guidelines carefully for formatting the manuscript. However, many authors feel more comfortable to use the word template to follow author guidelines. Even using the template seems more convenient, still, all authors are suggested to read author guidelines of the journal/publication to avoid any confusion.

Please look for the appropriate journal/publication and use the most appropriate template (.dotx for latest ms word or .dot for word 97-2003) as per the version of Microsoft Word you are using.

Note: If you are using the latest Microsoft Word (.docx) then download Latest Word Template (.dotx). If you are using word 97-2003 version (.doc) then download word 97-2003 template (.dot)

This Template can be used for any of the following journals.

  • Journal of Modern Materials
  • Journal of Modeling and Simulation of Materials
  • Advanced Nano Research
  • International Annals of Science
  • International Journal of Methodology
  • Extensive Reviews

This MS Word Template can be used for our specific journal Advanced Journal of Graduate Research

This MS Word Template can be used for our sociology journal Advanced Journal of Social Science

This MS Word Template can be used for AIJR Preprints

Journal Word Template

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Article templates

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You can use our templates to help you structure and format your manuscript in the Royal Society of Chemistry style

These guidelines are relevant to all of our journals. Make sure that you check your chosen journal’s web pages for specific guidelines too.

The templates will give you an idea of length and layout of the article; however all articles are professionally edited and typeset to our house style, so the final article will look different to the template. For further guidance on writing your article and preparing electronic supplementary information (ESI) see our  guidelines for preparing your article .

Use of the template is optional for our journals; the only exception to this is you must use the Communication template for preparing Communications submitted to ChemComm. For communications, use the Communication template; for all other article types (including reviews and Edge articles), use the article template. Please note that Faraday Discussions uses a single-column format so it will look different to the template.

Some journals also offer  double-anonymised peer review ; authors who choose to opt-in should ensure their manuscript and all associated files are suitably anonymised before submission.

Please consult our template user guide for help when using our Microsoft Word templates.

Microsoft Word templates

Latex templates, referencing templates: endnote style files, chemical structure templates.

← View all guidelines for preparing and formatting your article

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If using the LaTeX template, please provide us with both the native files and a PDF file of your manuscript including all of your figures (as this format is the most accessible to our reviewers). Please note as part of the publishing process, articles are converted to a different format for professional typesetting.

We host our LaTeX templates with Overleaf, an authoring tool that helps collaborators easily prepare and edit their manuscripts with realtime format previewing, easy document sharing and collaboration, and user support and LaTeX help.

We also host our  PCCP LaTeX template  and Soft Matter LaTex template with Overleaf, which have the additional benefit of a quick and simple one-click submission process. 

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Find out more about our partnership with Overleaf on the  PCCP homepage  or  Soft Matter homepage .

You can automatically format references from your Endnote citation manager using our style files. Files are compatible with both Windows and Macintosh.

Use our templates to produce clear chemical structures in ChemDraw. This will allow you to optimise the layout for the page dimensions of our journals.

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TAPS: Preparing Your Article with Microsoft Word

Introduction.

The ACM article template allows authors to use LaTeX or Microsoft Word to prepare high-quality articles for publication in the ACM Digital Library. This document provides authors with instructions on how to use the article template to prepare their work and submit it to TAPS, the ACM article production system.

The introduction of the ACM article template in 2017 was an important building block for the future of the ACM Digital Library, as it made more consistent the underlying metadata that is a part of an author's source material - the LaTeX commands and Word styles an author uses in the preparation of their article defines the various parts of their article: the title, the authors, the section headings, and so on.

An important concept for authors to understand is the separation of content and style. The input format - whether Word or LaTeX - is intentionally simple in appearance, making creation and editing simpler, as well as reviewing. Authors provide metadata - through LaTeX commands - \title{}, \section{} and so on - and associating styles with content in a Word document - "this is a paragraph, this is a subtitle," and so on. TAPS takes Word or LaTeX documents as input, and produces well-formatted, high-quality PDF and HTML5 documents for publication. More information on TAPS can be found in this document: TAPS: The ACM Production System .

  • Prepare your source material using Word or LaTeX, starting with the Word submission template or a LaTeX document that uses the "acmart" document class. The submission version is one column, with minimal styling of content.
  • Submit your article for review to a conference or journal.
  • If your article is accepted for publication, you will be asked to complete the ACM rights form, then prepare a final version of your article and submit the source to TAPS for processing.
  • Review the PDF and HTML versions of your article generated by TAPS, correct errors necessary and, once the proceedings production editor has reviewed the material and deemed it acceptable for publication, approve your article in TAPS.

Communication between the author and ACM regarding your rights form is done via e-mail; please make sure you add "[email protected]" to your e-mail "whitelist" so that you don't miss any communication from ACM.

This document explains how to use Microsoft Word to prepare your ACM article for submission, and for publication. If you are using LaTeX to prepare your ACM article, you should review this document instead. The same topics are covered, and the emphasis there is on using LaTeX to accomplish the task.

Back to Top

THE ACM ARTICLE TEMPLATE: USING MICROSOFT WORD

Authors who use Microsoft Word to prepare their articles can obtain the required Word documents - the "submission template" that contains style information used to tag the elements of your article, and the "master template" that contains macros for citation, reference, figure and image cross-linking, and manuscript validation, from this link .

Please note: You must use Microsoft Word, not LibreOffice, OpenOffice, Google Docs or other alternatives.

Windows and Macintosh users will start with the same submission template Word document, adding their content to it and applying styles to each of the major elements - title, paragraph, figure, and so on - to it. This template Word document can be found at this link.

There are separate versions of the "master template" for Microsoft Word for Windows , Macintosh Office 2011 , and Macintosh Office 2016 - please download the version appropriate for your operating system and Microsoft Word version. (The Macintosh Office 2016 version also works with the Microsoft Office 365 version of Microsoft Word for Macintosh.)

Attaching the "master template" to your existing Word document is done in slightly different ways, dependent on your computer's operating system.

  • select "Templates and Add-Ins" from the "Tools" menu.
  • select the "Attach..." button and then select the master template file.
  • select "Options" from the "File" menu.
  • select "Add-Ins" from the "Word Options" dialog box.
  • select "Templates" from the "Manage" option menu, and then select the master template file.
  • (If you get a security warning about disabled macros, please select the "Enable Content" button.)

ONE COLUMN OR TWO?

Your article should be prepared in a one-column format. The Microsoft Word submission template prepares your content in a single column by default. TAPS will convert the one-column Word document to the familiar two-column article format - a PDF document - when the Word document is processed, as well as a responsive HTML5 version. Both will be made available in the ACM Digital Library.

An example will illustrate this more clearly. This Word document - a simple example with two images, one spanning both columns, and numbered citations and references - can be viewed in Microsoft Word, in both "Draft" and "Print Layout" mode, to show the two images and all of the styles which have been applied to the various parts of the document. When this Word document is sent to TAPS, and the file is processed, one of the generated files is this PDF document. If you are interested in seeing the samples with author year citations and references, the Word document and PDF document are also available.

The Word Count and Page Count section, below, provides rough correspondences between word count and formatted-PDF page count.

WORKING IN DRAFT MODE

When preparing an article using Microsoft Word, you should be working in "Draft" mode (and not "Print Layout" mode) and have set up Word so that the applied styles are clearly visible on the left side of your document.

  • select "Draft" from the "View" menu.
  • select "Preferences" from the Word menu, select "View" and set "Style area width" to 1.5 inches.
  • select "Options" from the "File" menu
  • select the "Advanced" tab from the "Word Options" dialog box
  • in the "Display" section, set the value of "Style area pane width in Draft and Outline views" to 1.5 inches.

Figures will not show up in "Draft" mode, and it's fine to switch between "Print Layout" and "Draft" mode while you are working on your document.

REVIEW VERSION AND FINAL DOCUMENT VERSIONS: WHAT'S THE DIFFERENCE?

When preparing an article for submission to an event or journal for REVIEW, the amount of tagging - applying styles to discrete elements of your article - which must be done is smaller. The emphasis at this point is on the content you are presenting. Your article should have figures and images, and citations and references, and the text of your presentation.

If and when your article is accepted for publication, you will need to perform additional work in order to make your article ready to submit to TAPS. Adding alt-text to figures, tables, and images, cross-linking citations and references, and validation of your article are all required at this part of the process.

Please note that you do NOT need to add any rights information to your Word document. This will be automatically added to the PDF and HTML5 versions of your article when they are generated by TAPS. (At present, the generated version of your completed rights form that is sent to you when you complete the rights form instructs you to add this information to your Word document, and this inconsistency between instruction and implementation is being addressed by ACM personnel at this time.)

WHICH TEMPLATE STYLE TO USE?

Authors who use Microsoft Word to prepare their articles do not need to set the template style; the appropriate template - set by the organizers of the event or journal - will be used by TAPS in the preparation of the PDF and HTML5 versions of your article.

WORD COUNT AND PAGE COUNT

Sponsored events and journal publications often use page counts to segregate articles into several classes - "long papers," "short papers," "abstracts" and the like. The simplified input format of Word documents may make it difficult to determine a correspondence between "word count" and the "page count" of a well-formatted PDF document.

The following table illustrates - in general terms - a correspondence between word count and page count. The sample documents contained no figures, tables, or other elements typically found in an article, and this was exclusive of references or appendices.

AUTHORS AND AFFILIATIONS

  • Authors' full names - "Donald E. Knuth" - should be used, without abbreviation - "D. E. Knuth" and "D. Knuth" are not acceptable alternatives. (This is true of references as well; authors' full names are easier to clearly identify for citation linking.)
  • Each author must have an institution, country, and e-mail address.
  • Authors must define each author and affiliation separately, even when authors share an affiliation, and apply the "Authors" and "Affiliation" tag to each author and affiliation.

CITATIONS AND REFERENCES

References should be prepared in the ACM reference format. The default citation format for ACM publications is the "numbered" format. Articles presented at conferences sponsored by ACM SIGGRAPH and ACM SIGPLAN use the "author year" format.

Authors who use Microsoft Word should choose the first - "1" - option when cross-linking their citations and references for the numbered format, and the second - "2" - option for the "author year" format.

Additional information on the preparation of citations and references in Microsoft Word can be found in this document: TAPS: Citations and References in Word .

CCS CONCEPTS AND KEYWORDS

ACM's Computing Classification System (CCS) is a taxonomy for the computing field. Authors are expected to select one or more descriptors (or "concepts") from the CCS and add them to your document.

A list of CCS descriptors can be built for your article from https://dl.acm.org/ccs/ccs.cfm . Authors can select one or more descriptors and assign a priority to them.

  • select the formatted list of concept(s) from the Web interface - here's an example: • Computer systems organization~Real-time operating systems - paste it into your document, and style with the "CCSDescription" tag.
  • select "Properties" from the "File" menu
  • select the "Summary" tab
  • paste the XML into the "Comments" area
  • select "Advanced Properties"

Users may augment the ACM taxonomy with user-defined keywords. The Keywords section is a comma-separated list of keywords, each styled with the "Keyword" tag.

Your article should begin with a short - one or two paragraphs - abstract, providing an overview of the work to be presented. Style the abstract with the "Abstract" tag.

There are four different sectioning levels available to authors, with the "Head1" through "Head4" styles. A top-level section would be styled with the "Head1" tag, a subsection would use the "Head2" style, and so on.

Please use these sectioning tags / styles, and do not produce your own for a different look than what is provided.

Paragraphs must be styled with the "Para" tag. The exception to this is when an equation, table, or other element is placed within the paragraph. In this case, the remainder of the current paragraph is styled with the "ParaContinue" tag so that no indentation of the text occurs.

Equations can be added with the built-in Equation Editor or a third-party application such as MathType. Use the "DisplayFormula" (for equations with an equation number) or "DisplayFormulaUnnum" (for equations with no equation number) styles as appropriate.

When equations occur in the middle of a paragraph of text, please use the "ParaContinue" style on the part of the paragraph that occurs after the equation.

When an algorithm is included in an article, the declaration of the algorithm starts the algorithm, and is styled with the "AlgorithmCaption" tag. The algorithm itself follows, and all of its lines are styled with the "Algorithm" tag.

FIGURES AND TABLES

Figures and tables are "float elements" which should be inserted in the Word document after their first occurrence.

When working in "draft" mode, figures are not visible - there will be a blank space where the figure occurs. Switching to "Print Mode" will reveal the figure.

The "Image" style should be applied to the figure, and the "FigureCaption" style to its caption. Figure captions go below the figure, and captions are required elements.

Images that occupy a single column should be sized to fit within the column - 3 inches (7.62 cm) wide is a reasonable value. (In general, you should scale images to the size they will occupy in the finished two-column PDF output.)

If you wish to have an image or figure that spans multiple columns OR wish to have multiple images in a single figure, this should be done only after your article has been accepted for publication and you are preparing your article for TAPS.

Figures with multiple images - three smaller images in the same figure, for example, or a three by three grid of images in the same figure - are accomplished by creating a table with the necessary number of rows and columns, and inserting an image into each of the table's cells. These kinds of figures must have the caption styled with the "TableCaption" tag.

  • right-clicking on the figure, and selecting the "Edit Alt Text" option (Macintosh) or selecting "Format Picture," then the "Layout & Properties" icon, and the "Alt Text" option from there. (Windows)
  • adding one or two sentences that describe the figure.

If you are embedding copyright information in the figures in your article, please do so using an image-editing application (Photoshop, GIMP, etc.) and do not use a "text box" to do so.

Please use Word's built-in table editor to create tables in your Word document.

The table's head row should be selected and styled with the "TableHead" tag, found under "Body Elements."

The "TableCaption" style should be applied to the table's caption. Table captions go above the table, and is a required element.

Column-spanning Tables and Figures

Figures and Tables that should span both columns of your formatted article need additional styling applied to them, so that TAPS will properly format them.

After the appropriate figure and/or table styles have been applied to the figure or table which will span multiple columns, select both the figure or table AND its caption, and style them with the "Large Float" tag, found under "Body Elements."

Cross-linking Tables and Figures

Providing links to figures and tables from elsewhere in your article is straightforward. This is done after the "master template" has been added to your Word document.

  • each figure and table should have a consistent label at the start of its caption: "Figure 2" or "Table 1" or similar.
  • the link to a figure or table should use the same language: "...as seen in Figure 2,"

Cross-linking the citations and the figures and tables is accomplished by selecting "Reference and Cross Linking" -> "Cross-referencing" -> "Floats and Bibliography" and allowing Word to run that macro. If successful, both the label in the figure or table, and the citation to the figure or table should now be active links and colored, rather than plain text.

The "Floats and Bibliography" macro is the same one used to link references and citations in your article.

Lists - numbered, bullets, etc. - can be created using the standard Word list commands, and should be styled with the "List Paragraph" tag when complete.

HEADINGS AND THEIR STYLES

  • Title_document - the style for your article's title
  • Subtitle - the style for your article's subtitle if it has one
  • AbsHead - the "Abstract" heading
  • AckHead - the "Acknowledgments" heading
  • CCSHead - the "CCS Concepts" heading
  • KeyWordHead - the "Keywords" heading
  • ReferenceHead - the "References" heading

ACKNOWLEDGMENTS

Acknowledgments are placed before the references, and should include any required or desired mention of support, sponsorship, or funding. The "GrantSponser" and "GrantNumber" tags should be used to style the grant sponsor and grant number information, respectively.

Appendices should follow the references. There are three - "AppendixH1," "AppendixH2," and "AppendixH3" - section heading styles for use in an appendix, analogous to the "Head1," "Head2," and "Head3" styles used in the body of your article. All other styles can and should be used in the appendix in the same manner as they are used in the body of your article.

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Submission guidelines

Format of articles, cover letter, revised manuscripts, tex/latex files, writing your manuscript, copy editing services, acknowledgements, author contributions, competing interests, data availability, ethics declarations, approval for animal experiments, approval for human experiments, consent to participate/consent to publish.

  • Supplementary information

Figure legends

General figure guidelines, figures for peer review, figures for publication, statistical guidelines, chemical and biological nomenclature and abbreviations, gene nomenclature, characterisation of chemical and biomolecular materials, registered reports.

Scientific Reports publishes original research in two formats: Article and Registered Report. For Registered Reports, see section below . In most cases, we do not impose strict limits on word count or page number. However, we strongly recommend that you write concisely and stick to the following guidelines:

  • Articles should ideally be no more than 11 typeset pages
  • The main text should be no more than 4,500 words (not including Abstract, Methods, References and figure legends)
  • The title should be no more than 20 words, should describe the main message of the article using a single scientifically accurate sentence, and should not contain puns or idioms
  • The abstract should be no more than 200 words

For a definitive list of which limits are mandatory please visit the submission checklist page .

Please do not include any references in your Abstract. Make sure it serves both as a general introduction to the topic and as a brief, non-technical summary of the main results and their implications. Abstract should be unstructured, i.e. should not contain sections or subheadings.

We allow the use of up to 6 keywords/key phrases that can be used for indexing purposes. These should represent the main content of the submission.

Your manuscript text file should start with a title page that shows author affiliations and contact information, identifying the corresponding author with an asterisk. We recommend that each section includes an introduction of referenced text that expands on the background of the work. Some overlap with the Abstract is acceptable. Large Language Models (LLMs), such as ChatGPT , do not currently satisfy our authorship criteria . Notably an attribution of authorship carries with it accountability for the work, which cannot be effectively applied to LLMs. Use of an LLM should be properly documented in the Methods section (and if a Methods section is not available, in a suitable alternative part) of the manuscript. In response to emerging information, advice, guidance and policy around artificial intelligence (AI), we have created a dedicated AI section in our  Editorial Policy page . Please familiarize yourself with this content and comply with relevant policies.

For the main body of the text, there are no specific requirements. You can organise it in a way that best suits your research. However, the following structure will be suitable in many cases:

  • Introduction
  • Results (with subheadings)
  • Discussion (without subheadings)

You should then follow the main body of text with:

  • References (limited to 60 references, though not strictly enforced)
  • Acknowledgements (optional)
  • Author contributions (names must be given as initials)
  • Data availability statement (mandatory)
  • Additional Information (including a Competing Interests Statement)
  • Figure legends (these are limited to 350 words per figure)
  • Tables (maximum size of one page)

Please note, footnotes should not be used. 

We do not automatically include page or line numbers in the materials sent to Editorial Board Members and reviewers. Please consider including those in your manuscript; this can help facilitate the evaluation of the paper and makes giving feedback on specific sections easier.

You may include a limited number of uncaptioned molecular structure graphics and numbered mathematical equations if necessary. Display items are limited to 8 ( figures and/or tables ). However, to enable typesetting of papers, we advise making the number of display items commensurate with your overall word length. So, for Articles of 2,000 words or less, we suggest including no more than 4 figures/tables. Please note that schemes should not be used and should be presented as figures instead.

Your submission must also include:

  • A cover letter
  • Individual figure files and optional supplementary information files

For first submissions (i.e. not revised manuscripts), you may incorporate the manuscript text and figures into a single file up to 3 MB in size. Whilst Microsoft Word is preferred we also accept LaTeX, or PDF format. Figures can be inserted in the text at the appropriate positions, or grouped at the end.

Supplementary information should be combined and supplied as a single separate file, preferably in PDF format.

A submission template is available in the Overleaf template gallery to help you prepare a LaTeX manuscript within the Scientific Reports formatting criteria.

In your cover letter, you should include:

  • The affiliation and contact information of your corresponding author
  • A brief explanation of why the work is appropriate for Scientific Reports
  • The names and contact information of any reviewers you consider suitable
  • The names of any referees you would like excluded from reviewing

Finally, you should state whether you have had any prior discussions with a Scientific Reports Editorial Board Member about the work described in your manuscript.

For revised manuscripts, you should provide all textual content in a single file, prepared using either Microsoft Word or LaTeX. Please note, we do not accept PDF files for the article text of revised manuscripts. Make sure you:

  • Format the manuscript file as single-column text without justification.
  • Number the pages using an Arabic numeral in the footer of each page.
  • Use the default Computer Modern fonts for your text, and the 'symbols' font for any Greek characters.
  • Supply any figures as individual files.
  • Combine and supply any Supplementary Information as a separate file, preferably in PDF format.
  • Include the title of the manuscript and author list in the first page of the Supplementary Information file.

If you do not wish to incorporate the manuscript text and figures into a single file, please provide all textual content in a separate single file, prepared using either Microsoft Word or LaTeX.

If you’re submitting LaTeX files, you can either use the standard ‘Article’ document class (or similar) or the wlscirep.cls file and template provided by Overleaf . For graphics, we recommend your use graphicx.sty. Use numerical references only for citations.

Our system cannot accept .bib files. If you prepare references using BibTeX (which is optional), please include the .bbl file with your submission (as a ‘LaTeX supplementary file’) in order for it to be processed correctly; this file is included automatically in the zip file generated by Overleaf for submissions. Please see this help article on Overleaf for more details.

Alternatively, you can make sure that the references (source code) are included within the manuscript file itself. As a final precaution, you should ensure that the complete .tex file compiles successfully on its own system with no errors or warnings, before submission.

Scientific Reports is read by a truly diverse range of scientists. Please therefore give careful thought to communicating your findings as clearly as possible.

Although you can assume a shared basic knowledge of science, please don’t expect that everyone will be familiar with the specialist language or concepts of your particular field. Therefore:

  • Avoid technical jargon wherever possible, explaining it clearly when it is unavoidable.
  • Keep abbreviations to a minimum, particularly when they are not standard.
  • If you must use an abbreviation, make sure you spell it out fully in the text or legend the first time it appears.
  • Clearly explain the background, rationale and main conclusions of your study.
  • Write titles and abstracts in language that will be readily understood by any scientist.

We strongly recommend that you ask a colleague with different expertise to review your manuscript before you submit it. This will help you to identify concepts and terminology that non-specialist readers may find hard to grasp.

We don’t provide in-depth copy editing as part of the production process. So, if you feel your manuscript would benefit from someone looking at the copy, please consider using a copy editing or language editing service. You can either do this before submission or at the revision stage. You can also get a fast, free grammar check of your manuscript that takes into account all aspects of readability in English.

We have two affiliates who can provide you with these services: Nature Research Editing Service and American Journal Experts . As a Scientific Reports author, you are entitled to a 10% discount on your first submission to either of these.

Claim 10% off English editing from Nature Research Editing Service

Claim 10% off American Journal Experts

Please note that the use of an editing service is at your own expense, and doesn’t ensure that your article will be selected for peer-review or accepted for publication.

We don't impose word limits on the description of methods. Make sure it includes adequate experimental and characterisation data for others to be able to reproduce your work. You should:

  • Include descriptions of standard protocols and experimental procedures.
  • Only identify commercial suppliers of reagents or instrumentation when the source is critical to the outcome of the experiments.
  • Identify sources for any kits you use in your procedures.
  • Include any experimental protocols that describe the synthesis of new compounds.
  • Use the systematic name of any new compound and put its bold Arabic numeral in the heading for the experimental protocol, indicating it thereafter by its assigned, bold numeral.
  • Describe the experimental protocol in detail, referring to amounts of reagents in parentheses, when possible (eg 1.03 g, 0.100 mmol).
  • Use standard abbreviations for reagents and solvents.
  • Clearly identify safety hazards posed by reagents or protocols.
  • Report isolated mass and percent yields at the end of each protocol.

If you’re reporting experiments on live vertebrates (or higher invertebrates), humans or human samples, you must include a statement of ethical approval in the Methods section (see our detailed requirements for further information on preparing these statements).

We don’t copy edit your references. Therefore, it’s essential you format them correctly, as they will be linked electronically to external databases where possible. At Scientific Reports , we use the standard Nature referencing style. So, when formatting your references, make sure they:

  • Run sequentially (and are always numerical).
  • Sit within square brackets.
  • Only have one publication linked to each number.
  • Only include papers or datasets that have been published or accepted by a named publication, recognised preprint server or data repository (if you include any preprints of accepted papers in your reference list, make sure you submit them with the manuscript).
  • Include published conference abstracts and numbered patents, if you wish.
  • Don’t include grant details and acknowledgements.

Sorry, we cannot accept BibTeX (.bib) bibliography files for references. If you are making your submission by LaTeX, it must either contain all references within the manuscript .tex file itself, or (if you’re using the Overleaf template) include the .bbl file generated during the compilation process as a ‘LaTeX supplementary file’ (see the "Manuscripts" section for more details).

In your reference list, you should:

  • Include all authors unless there are six or more, in which case only the first author should be given, followed by 'et al.'.
  • List authors by last name first, followed by a comma and initials (followed by full stops) of given names.
  • Use Roman text for Article and dataset titles, with only the first word of the title having an initial capital and written exactly as it appears in the work cited, ending with a full stop.
  • Use italics for book titles, giving all words in the title an initial capital.
  • Use italics for journal and data repository names, abbreviating them according to common usage (with full stops).
  • Use bold for volume numbers and the subsequent comma.
  • Give the full page range (or article number), where appropriate.

Published papers:

Printed journals Schott, D. H., Collins, R. N. & Bretscher, A. Secretory vesicle transport velocity in living cells depends on the myosin V lever arm length. J. Cell Biol . 156 , 35-39 (2002).

Online only Bellin, D. L. et al . Electrochemical camera chip for simultaneous imaging of multiple metabolites in biofilms . Nat. Commun . 7 , 10535; 10.1038/ncomms10535 (2016).

For papers with more than five authors include only the first author’s name followed by ‘ et al. ’.

Books: Smith, J. Syntax of referencing in How to reference books (ed. Smith, S.) 180-181 (Macmillan, 2013).

Online material:

Babichev, S. A., Ries, J. & Lvovsky, A. I. Quantum scissors: teleportation of single-mode optical states by means of a nonlocal single photon. Preprint at https://arxiv.org/abs/quant-ph/0208066 (2002).

Manaster, J. Sloth squeak. Scientific American Blog Network http://blogs.scientificamerican.com/psi-vid/2014/04/09/sloth-squeak (2014).

Hao, Z., AghaKouchak, A., Nakhjiri, N. & Farahmand, A. Global integrated drought monitoring and prediction system (GIDMaPS) data sets.  figshare   https://doi.org/10.6084/m9.figshare.853801 (2014).

Please keep any acknowledgements brief, and don’t include thanks to anonymous referees and editors, or any effusive comments. You may acknowledge grant or contribution numbers. You should also acknowledge assistance from medical writers, proof-readers and editors.

You must supply an Author Contribution Statement as described in the Author responsibilities section of our Editorial and Publishing Policies .

Please be aware:

  • The author name you give as the corresponding author will be the main contact during the review process and should not change.
  • The information you provide in the submission system will be used as the source of truth when your paper is published.

You must supply a competing interests statement . If there is no conflict of interest, you should include a statement declaring this.

Your statement must be explicit and unambiguous, describing any potential competing interest (or lack thereof) for EACH contributing author. The information you provide in the submission system will be used as the source of truth when your paper is published.

Examples of declarations are:

Competing interests The author(s) declare no competing interests.

Competing interests Dr X's work has been funded by A. He has received compensation as a member of the scientific advisory board of B and owns stock in the company. He also has consulted for C and received compensation. Dr Y and Dr Z declare no potential conflict of interest.

You must include a Data Availability Statement in all submitted manuscripts (at the end of the main text, before the References section); see ' Availability of materials and data ' section for more information.

If your research includes human or animal subjects, you will need to include the appropriate ethics declarations in the Methods section of your manuscript.

For experiments involving live vertebrates and/or higher invertebrates, your Methods section must include a statement that:

  • Identifies the institutional and/or licensing committee that approved the experiments, including any relevant details.
  • Confirms that all experiments were performed in accordance with relevant named guidelines and regulations.
  • Confirms that the authors complied with the ARRIVE guidelines.

For experiments involving human subjects (or tissue samples), your Methods section must include a statement that:

  • Confirms that informed consent was obtained from all participants and/or their legal guardians.

Please note that:

  • Study participant names (and other personally identifiable information) must be removed from all text/figures/tables/images.
  • The use of coloured bars/shapes or blurring to obscure the eyes/facial region of study participants is not an acceptable means of anonymisation. For manuscripts that include information or images that could lead to identification of a study participant, your Methods section must include a statement that confirms informed consent was obtained to publish the information/image(s) in an online open access publication.

Supplementary Information

You should submit any Supplementary Information together with the manuscript so that we can send it to referees during peer-review. This will be published online with accepted manuscripts.

It’s vital that you carefully check your Supplementary Information before submission as any modification after your paper is published will require a formal correction.

Please avoid including any "data not shown" statements and instead make your data available via deposition in a public repository (see ' Availability of materials and data ' for more information).

If any data that is necessary to evaluate the claims of your paper is not available via a public depository, make sure you provide it as Supplementary Information.

We do not edit, typeset or proof Supplementary Information, so please present it clearly and succinctly at initial submission, making sure it conforms to the style and terminology of the rest of the paper.

To avoid any delays to publication, please follow the guidelines below for creation, citation and submission of your Supplementary Information:

You can combine multiple pieces of Supplementary Information and supply them as a single composite file. If you wish to keep larger information (e.g. supplementary videos, spreadsheets [.csv or .xlsx] or data files) as another separate file you may do so.

Designate each item as Supplementary Table, Figure, Video, Audio, Note, Data, Discussion, Equations or Methods, as appropriate. Number Supplementary Tables and Figures as, for example, "Supplementary Table S1". This numbering should be separate from that used in tables and figures appearing in the main article. Supplementary Note or Methods should not be numbered; titles for these are optional.

Refer to each piece of supplementary material at the appropriate point(s) in the main article. Be sure to include the word "Supplementary" each time one is mentioned. Please do not refer to individual panels of supplementary figures.

Use the following examples as a guide (note: abbreviate "Figure" as "Fig." when in the middle of a sentence): "Table 1 provides a selected subset of the most active compounds. The entire list of 96 compounds can be found as Supplementary Table S1 online." "The biosynthetic pathway of L-ascorbic acid in animals involves intermediates of the D-glucuronic acid pathway (see Supplementary Fig. S2 online). Figure 2 shows...".

Remember to include a brief title and legend (incorporated into the file to appear near the image) as part of every figure submitted, and a title as part of every table.

Keep file sizes as small as possible, with a maximum size of 50 MB, so that they can be downloaded quickly.

Supplementary video files should be provided in the standard video aspects: 4:3, 16:9, 21:9.

If you have any further questions about the submission and preparation of Supplementary Information, please email: [email protected] .

Please begin your figure legends with a brief title sentence for the whole figure and continue with a short description of what is shown in each panel. Use any symbols in sequence and minimise the methodological details as much as possible. Keep each legend total to no more than 350 words. Provide text for figure legends in numerical order after the references.

Please submit any tables in your main article document in an editable format (Word or TeX/LaTeX, as appropriate), and not as images. Tables that include statistical analysis of data should describe their standards of error analysis and ranges in a table legend.

Include any equations and mathematical expressions in the main text of the paper. Identify equations that are referred to in the text by parenthetical numbers, such as (1), and refer to them in the manuscript as "equation (1)" etc.

For submissions in a .doc or .docx format, please make sure that all equations are provided in an editable Word format. You can produce these with the equation editor included in Microsoft Word.

You are responsible for obtaining permission to publish any figures or illustrations that are protected by copyright, including figures published elsewhere and pictures taken by professional photographers. We cannot publish images downloaded from the internet without appropriate permission.

You should state the source of any images used. If you or one of your co-authors has drawn the images, please mention this in your acknowledgements. For software, you should state the name, version number and URL.

Number any figures separately with Arabic numerals in the order they occur in the text of the manuscript. Include error bars when appropriate. Include a description of the statistical treatment of error analysis in the figure legend.

Please do not use schemes. You should submit sequences of chemical reactions or experimental procedures as figures, with appropriate captions. You may include in the manuscript a limited number of uncaptioned graphics depicting chemical structures - each labelled with their name, by a defined abbreviation, or by the bold Arabic numeral.

Use a clear, sans-serif typeface (for example, Helvetica) for figure lettering. Use the same typeface in the same font size for all figures in your paper. For Greek letters, use a 'symbols' font. Put all display items on a white background, and avoid excessive boxing, unnecessary colour, spurious decorative effects (such as three-dimensional 'skyscraper' histograms) and highly pixelated computer drawings. Never truncate the vertical axis of histograms to exaggerate small differences. Ensure any labelling is of sufficient size and contrast to be legible, even after appropriate reduction. The thinnest lines in the final figure should be no smaller than one point wide. You will be sent a proof that will include figures.

  • Figures divided into parts should be labelled with a lower-case, bold letter ( a, b, c and so on) in the same type size as used elsewhere in the figure.
  • Lettering in figures should be in lower-case type, with only the first letter of each label capitalised.
  • Units should have a single space between the number and the unit, and follow SI nomenclature (for example, ms rather than msec) or the nomenclature common to a particular field.
  • Thousands should be separated by commas (1,000).
  • Unusual units or abbreviations should be spelled out in full or defined in the legend.
  • Scale bars should be used rather than magnification factors, with the length of the bar defined on the bar itself rather than in the legend.

In legends, please use visual cues rather than verbal explanations such as "open red triangles". Avoid unnecessary figures: data presented in small tables or histograms, for instance, can generally be stated briefly in the text instead. Figures should not contain more than one panel unless the parts are logically connected; each panel of a multipart figure should be sized so that the whole figure can be reduced by the same amount and reproduced at the smallest size at which essential details are visible.

At the initial submission stage, you may choose to upload separate figure files or to incorporate figures into the main article file, ensuring that any figures are of sufficient quality to be clearly legible.

When submitting a revised manuscript, you must upload all figures as separate figure files, ensuring that the image quality and formatting conforms to the specifications below.

You must supply each complete figure as a separate file upload. Multi-part/panel figures must be prepared and arranged as a single image file (including all sub-parts; a, b, c, etc.). Please do not upload each panel individually.

Please read the digital images integrity and standards section of our Editorial and Publishing Policies . When possible, we prefer to use original digital figures to ensure the highest-quality reproduction in the journal. When creating and submitting digital files, please follow the guidelines below. Failure to do so, or to adhere to the following guidelines, can significantly delay publication of your work.

Springer Nature remains neutral with regard to jurisdictional claims in published maps and institutional affiliations.

1. Line art, graphs, charts and schematics

For optimal results, you should supply all line art, graphs, charts and schematics in vector format, such as EPS or AI. Please save or export it directly from the application in which it was made, making sure that data points and axis labels are clearly legible.

2. Photographic and bitmap images

Please supply all photographic and bitmap images in a bitmap image format such as tiff, jpg, or psd. If saving tiff files, please ensure that the compression option is selected to avoid very large file sizes. Please do not supply Word or Powerpoint files with placed images. Images can be supplied as RGB or CMYK (note: we will not convert image colour modes).

Figures that do not meet these standards will not reproduce well and may delay publication until we receive high-resolution images.

3. Chemical structures

Please produce Chemical structures using ChemDraw or a similar program. All chemical compounds must be assigned a bold, Arabic numeral in the order in which the compounds are presented in the manuscript text. Structures should then be exported into a 300 dpi RGB tiff file before being submitted.

4. Stereo images

You should present stereo diagrams for divergent 'wall-eyed' viewing, with the two panels separated by 5.5 cm. In the final accepted version of the manuscript, you should submit the stereo images at their final page size.

If your paper contains statistical testing, it should state the name of the statistical test, the n value for each statistical analysis, the comparisons of interest, a justification for the use of that test (including, for example, a discussion of the normality of the data when the test is appropriate only for normal data), the alpha level for all tests, whether the tests were one-tailed or two-tailed, and the actual P value for each test (not merely "significant" or "P < 0.05"). Please make it clear what statistical test was used to generate every P value. Use of the word "significant" should always be accompanied by a P value; otherwise, use "substantial," "considerable," etc.

Data sets should be summarised with descriptive statistics, which should include the n value for each data set, a clearly labelled measure of centre (such as the mean or the median), and a clearly labelled measure of variability (such as standard deviation or range).

Ranges are more appropriate than standard deviations or standard errors for small data sets. Graphs should include clearly labelled error bars. You must state whether a number that follows the ± sign is a standard error (s.e.m.) or a standard deviation (s.d.).

You must justify the use of a particular test and explain whether the data conforms to the assumptions of the tests. Three errors are particularly common:

  • Multiple comparisons: when making multiple statistical comparisons on a single data set, you should explain how you adjusted the alpha level to avoid an inflated Type I error rate, or you should select statistical tests appropriate for multiple groups (such as ANOVA rather than a series of t-tests).
  • Normal distribution: many statistical tests require that the data be approximately normally distributed; when using these tests, you should explain how you tested your data for normality. If the data does not meet the assumptions of the test, you should use a non-parametric alternative instead.
  • Small sample size: when the sample size is small (less than about 10), you should use tests appropriate to small samples or justify the use of large-sample tests.

You should identify molecular structures by bold, Arabic numerals assigned in order of presentation in the text. Once identified in the main text or a figure, you may refer to compounds by their name, by a defined abbreviation, or by the bold Arabic numeral (as long as the compound is referred to consistently as one of these three).

When possible, you should refer to chemical compounds and biomolecules using systematic nomenclature, preferably using IUPAC . You should use standard chemical and biological abbreviations. Make sure you define unconventional or specialist abbreviations at their first occurrence in the text.

You should use approved nomenclature for gene symbols, and employ symbols rather than italicised full names (for example Ttn, not titin). Please consult the appropriate nomenclature databases for correct gene names and symbols. A useful resource is Entrez Gene .

You can get approved human gene symbols from HUGO Gene Nomenclature Committee (HGNC), e-mail: [email protected] ; see also www.genenames.org .

You can get approved mouse symbols from The Jackson Laboratory, e-mail: [email protected] ; see also www.informatics.jax.org/mgihome/nomen .

For proposed gene names that are not already approved, please submit the gene symbols to the appropriate nomenclature committees as soon as possible, as these must be deposited and approved before publication of an article.

Avoid listing multiple names of genes (or proteins) separated by a slash, as in 'Oct4/Pou5f1', as this is ambiguous (it could mean a ratio, a complex, alternative names or different subunits). Use one name throughout and include the other at first mention: 'Oct4 (also known as Pou5f1)'.

Scientific Reports is committed to publishing technically sound research. Manuscripts submitted to the journal will be held to rigorous standards with respect to experimental methods and characterisation of new compounds.

You must provide adequate data to support your assignment of identity and purity for each new compound described in your manuscript. You should provide a statement confirming the source, identity and purity of known compounds that are central to the scientific study, even if they are purchased or resynthesised using published methods.

1. Chemical identity

Chemical identity for organic and organometallic compounds should be established through spectroscopic analysis. Standard peak listings (see formatting guidelines below) for 1H NMR and proton-decoupled 13C NMR should be provided for all new compounds. Other NMR data should be reported (31P NMR, 19F NMR, etc.) when appropriate. For new materials, you should also provide mass spectral data to support molecular weight identity. High-resolution mass spectral (HRMS) data is preferred. You may report UV or IR spectral data for the identification of characteristic functional groups, when appropriate. You should provide melting-point ranges for crystalline materials. You may report specific rotations for chiral compounds. You should provide references, rather than detailed procedures, for known compounds, unless their protocols represent a departure from or improvement on published methods.

2. Combinational compound libraries

When describing the preparation of combinatorial libraries, you should include standard characterisation data for a diverse panel of library components.

3. Biomolecular identity

For new biopolymeric materials (oligosaccharides, peptides, nucleic acids, etc.), direct structural analysis by NMR spectroscopic methods may not be possible. In these cases, you must provide evidence of identity based on sequence (when appropriate) and mass spectral characterisation.

4. Biological constructs

You should provide sequencing or functional data that validates the identity of their biological constructs (plasmids, fusion proteins, site-directed mutants, etc.) either in the manuscript text or the Methods section, as appropriate.

5. Sample purity

We request evidence of sample purity for each new compound. Methods for purity analysis depend on the compound class. For most organic and organometallic compounds, purity may be demonstrated by high-field 1H NMR or 13C NMR data, although elemental analysis (±0.4%) is encouraged for small molecules. You may use quantitative analytical methods including chromatographic (GC, HPLC, etc.) or electrophoretic analyses to demonstrate purity for small molecules and polymeric materials.

6. Spectral data

Please provide detailed spectral data for new compounds in list form (see below) in the Methods section. Figures containing spectra generally will not be published as a manuscript figure unless the data are directly relevant to the central conclusions of the paper. You are encouraged to include high-quality images of spectral data for key compounds in the Supplementary Information. You should list specific NMR assignments after integration values only if they were unambiguously determined by multidimensional NMR or decoupling experiments. You should provide information about how assignments were made in a general Methods section.

Example format for compound characterisation data. mp: 100-102 °C (lit. ref 99-101 °C); TLC (CHCl 3 :MeOH, 98:2 v/v): R f = 0.23; [α] D = -21.5 (0.1 M in n-hexane); 1 H NMR (400 MHz, CDCl 3 ): δ 9.30 (s, 1H), 7.55-7.41 (m, 6H), 5.61 (d, J = 5.5 Hz, 1H), 5.40 (d, J = 5.5 Hz, 1H), 4.93 (m, 1H), 4.20 (q, J = 8.5 Hz, 2H), 2.11 (s, 3H), 1.25 (t, J = 8.5 Hz, 3H); 13 C NMR (125 MHz, CDCl 3 ): δ 165.4, 165.0, 140.5, 138.7, 131.5, 129.2, 118.6, 84.2, 75.8, 66.7, 37.9, 20.1; IR (Nujol): 1765 cm- 1 ; UV/Vis: λ max 267 nm; HRMS (m/z): [M] + calcd. for C 20 H 15 C l2 NO 5 , 420.0406; found, 420.0412; analysis (calcd., found for C 20 H 15 C l2 NO 5 ): C (57.16, 57.22), H (3.60, 3.61), Cl (16.87, 16.88), N (3.33, 3.33), O (19.04, 19.09).

7. Crystallographic data for small molecules

If your manuscript is reporting new three-dimensional structures of small molecules from crystallographic analysis, you should include a .cif file and a structural figure with probability ellipsoids for publication as Supplementary Information. These must have been checked using the IUCR's CheckCIF routine, and you must include a PDF copy of the output with the submission, together with a justification for any alerts reported. You should submit crystallographic data for small molecules to the Cambridge Structural Database and the deposition number referenced appropriately in the manuscript. Full access must be provided on publication.

8. Macromolecular structural data

If your manuscript is reporting new structures, it should contain a table summarising structural and refinement statistics. Templates are available for such tables describing NMR and X-ray crystallography data. To facilitate assessment of the quality of the structural data, you should submit with the manuscript a stereo image of a portion of the electron density map (for crystallography papers) or of the superimposed lowest energy structures (≳10; for NMR papers). If the reported structure represents a novel overall fold, you should also provide a stereo image of the entire structure (as a backbone trace).

Registered Reports are original research articles which undergo peer-review prior to data collection and analyses. This format is designed to minimize publication bias and research bias in hypothesis-driven research, while also allowing the flexibility to conduct exploratory (unregistered) analyses and report serendipitous findings. If you intend to submit a Registered Report to Scientific Reports , please refer to detailed guidelines here .

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Creating Research and Scientific Documents Using Microsoft Word

The talk presents the new book “Creating Research and Scientific Documents Using Microsoft Word” by Alexander Mamishev and Murray Sargent. The methods discussed in the book are designed for academic or industry professionals who need to produce complex, high-quality technical documents, such as research papers, grant proposals, books, or doctoral dissertations. The central topics that are covered include: how to use Microsoft Word to draft a technical paper, how to design templates, how to use styles, how to modify headings, how to cross-reference figures and tables, how to format equations, and how to work with citations. Many of the recommendations made throughout the book are carefully designed to improve the speed and the efficiency of the writing process, especially for collaborative writing. Upon completion of the book, readers will be equipped with the tools necessary to create and navigate a complex, cross-reference enabled Microsoft Word document.

Speaker Details

Alexander Mamishev is a Professor of Electrical Engineering, at the University of Washington, Seattle, a Director of Sensor, Energy, and Automation Laboratory, and a co-founder of several university-based start-up ventures. Prof. Mamishev’s research focuses on creation of sensor-enabled devices for medical, energy, and defense applications. He is an author of more than 100 peer-reviewed publications and several books. The need to control the production of a multitude of research documents spurred his interest in the optimization of the technical writing process itself. In this realm, Prof. Mamishev teaches a university course “Advanced Technical Writing” based on his book “Technical Writing for Teams: the STREAM Tools Handbook” and conducts interactive industrial workshops for technical professionals. Prof. Mamishev received a Ph.D. in Electrical Engineering from MIT,with a minor in Technology Commercialization from Harvard Business Scholl and MIT Sloan School of Management

Jeff Running

Series: microsoft research talks.

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Writing and formatting a scientific manuscript in microsoft word.

Utpal Kumar    less than 1 minute read    UTILITIES    January 31, 2021

If you are ready to use the Microsoft Word as your favourite tool for writing your awesome scientific thoughts and ideas into a manuscript, then I would like to share with you my way of writing a scientific manuscript in Microsoft Word.

Introduction

If you are new in academics, then you must be wondering how to write a manuscript. Specifically how to format a mansucript. If you have decided upon the Microsoft Word as your favourite tool for writing your awesome thoughts and ideas into a manuscript, then I would like to share with you my way of writing a scientific manuscript in Microsoft Word.

scientific journal article template microsoft word

There are several benefits of using MS word over many other options available in the market like Latex, Ulysses, Manuscripts etc. Some of them are listed below:

Similar posts

How to insert equation numbering in ms word, writing scientific papers in ulysses.

  • Word has become a standard and is accepted by writer and non-writer alike.
  • It’s simple and uncluttered.
  • It offers several addons that can be used to make your writing rich.

How to insert equation numbering in MS Word

It is essential to insert equation numbers in your thesis and/or any scientific paper. In this post, I discus some of the easiest way to insert equations

Download my template

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Creating Research and Scientific Documents Using Microsoft Word

Creating Research and Scientific Documents Using Microsoft Word

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Book description

Research fuels innovation—and with this focused guide to Microsoft Word, you can help increase your team’s collaborative power and effectiveness, and bring new research to life. Writing proposals, reports, journal articles, theses, and other technical documents as a team poses unique challenges, not the least of which is consistent presentation and voice. You must also manage the formatting and accuracy of figures, equations, and citations, and comply with the style rules of external publications. In this book you’ll learn from the authors’ extensive experience managing the authoring and publication of technical content, and gain specific practices and templates you can apply right away.

Focuses on the unique challenges of writing and producing documents in an academic or commercial R&D setting

Demonstrates how to use Microsoft Word to increase the quality of collaborative document preparation—including formatting, editing, citations management, commenting, and version control

Includes downloadable templates that help automate creation of scientific documents

Offers best-practices guidance for writing in teams and writing in the scientific genre

Table of contents

  • Copyright Page
  • Acknowledgments
  • Who this book is for
  • Terminology
  • Symbols and notations used in this book
  • Formatting of menu operations
  • Formatting of keystroke operations
  • Formatting of notes
  • Formatting of good examples
  • Formatting of bad examples
  • We want to hear from you
  • Stay in touch
  • A minor but necessary distinction
  • Never start at the beginning
  • Important fundamental concepts
  • This is a mid-section heading
  • Literature citations
  • Basics of effective template use
  • Using styles
  • Creating and modifying styles
  • The Style Inspector
  • The Reveal Formatting pane
  • Step 1: Find a template for your document
  • Step 2: Copy existing elements into new locations
  • Step 3: Edit the elements
  • Step 4: Cross-reference the elements
  • How to create elements in a document
  • How to make headings
  • Make a new figure element
  • Edit the new figure element
  • Make a new table element
  • Edit the new table element
  • How to place equations
  • Create headings and divide your document into sections
  • Adjust page dimensions and margins
  • Choose the appropriate number of columns
  • Choose a color scheme
  • Choose a font scheme
  • Use page numbering and other header features
  • How to adjust default styles to match requirements
  • How to create generic headings
  • How to insert a generic figure
  • Create a generic table
  • Use the Border Painter tool
  • Create a table style
  • Create a generic numbered equation
  • Create a cross-reference to an equation
  • How to place generic gray text fields
  • Common template design errors
  • How to create and cross-reference headings
  • How to alter headings
  • How to use numbering and multilevel lists
  • How to set borders, shading, and special formatting
  • Create front matter
  • Control page numbers
  • Insert a table of contents
  • Create appendices
  • Create indexes
  • Use bookmarks for limited tables of contents
  • Common formatting mistakes in headings
  • Common stylistic mistakes for headings
  • Collapse headings
  • Maintain the table of contents until the last moment
  • Alter the automatic spacing before and after headings
  • How to conceptualize figures
  • Avoid using text boxes
  • Using table-based layouts
  • Inserting figures using inline layouts
  • Create a single-figure table-based layout
  • Create a dual-figure table-based layout
  • Create a single-figure inline layout
  • Create a dual-figure inline layout
  • How to cross-reference figures
  • How to alter figure captions
  • Common formatting mistakes in figures
  • Common stylistic mistakes in figures
  • Tips and tricks for figures
  • Create a table without a table style
  • How to use the built-in table styles in Word 2013
  • How to cross-reference tables
  • How to alter tables
  • How to import tables from external programs
  • Prevent tables from running across multiple pages
  • Omitting units and variable names in table headings
  • Placing units in cells rather than in row or column headings
  • Using too many borders in a table
  • Choosing type font size that is too small
  • “As shown in Table 1...”
  • Using meaningless or repetitive captions
  • Placing captions at the bottom of the table
  • Orphan control
  • Table positioning
  • Cross-referencing remote tables
  • Create an equation with the equation editor
  • Get started
  • Insert an equation or insert a symbol
  • Use the math tab
  • Incorporate math structures
  • Enter algebraic expressions
  • Modify math spacing
  • Make selections in math zones
  • Create advanced equations in Word 2013
  • Create and modify matrices
  • Create accents
  • How to use MathType to create and edit equations
  • How to cross-reference equations
  • Switch from single to dual columns
  • Switch from standard to dual numbering
  • Use mathematical bold, italic, and sans serif
  • Create equation arrays
  • Modify equation alignment and breaking
  • Include typographical niceties
  • Create prescripts
  • Use math context menus
  • Use the Math Input Panel
  • Use the math graphing calculator
  • Interoperate with other programs
  • Use and modify math autocorrect
  • Insert an equation shortcut
  • Keyboard shortcuts in MathType
  • Convert equations from MathType to TeX/LaTeX
  • Enter TeX or LaTeX directly
  • Function names
  • Miscellaneous symbols
  • Binary and operational symbols
  • Accent marks
  • Sloppy centering and justification
  • Inconsistent variable sizes
  • Using different fonts in equations and in text
  • Incorrect cross-referencing
  • Forgetting to define variables
  • Using subscripts and superscripts incorrectly
  • Using confusing bookmark names
  • Bookmarking the parentheses next to the equation number
  • Ambiguous display of units and use of incorrect units
  • Why use a bibliographic database?
  • Choice of software
  • Set up the interface
  • Cite references
  • Share a database
  • Construct a citations section
  • Set up the EndNote interface
  • Add references to EndNote
  • Cite references by using EndNote
  • Share a database with other EndNote users
  • Maintain compatibility with BibTeX
  • What about Reference Manager?
  • Exercise 7.1
  • Exercise 7.2
  • How to personalize the Word 2013 ribbon
  • How to set up Quick Access Toolbar shortcuts
  • How to use keyboard shortcuts
  • Warning when saving or printing a file with track changes
  • Using special characters and non-breaking spaces
  • The definition stage
  • The preparation stage
  • The writing stage
  • The completion stage
  • Appendix C. File template for a single-column report or paper
  • Appendix D. File template for a double-column paper
  • Appendix E. File template for a thesis, book, or long report
  • Appendix F. IEEE template with STREAM Tools enabled
  • Appendix G. NIH template with STREAM Tools enabled

Product information

  • Title: Creating Research and Scientific Documents Using Microsoft Word
  • Release date: October 2013
  • Publisher(s): Microsoft Press
  • ISBN: 9780735670433

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Create a form in Word that users can complete or print

In Word, you can create a form that others can fill out and save or print.  To do this, you will start with baseline content in a document, potentially via a form template.  Then you can add content controls for elements such as check boxes, text boxes, date pickers, and drop-down lists. Optionally, these content controls can be linked to database information.  Following are the recommended action steps in sequence.  

Show the Developer tab

In Word, be sure you have the Developer tab displayed in the ribbon.  (See how here:  Show the developer tab .)

Open a template or a blank document on which to base the form

You can start with a template or just start from scratch with a blank document.

Start with a form template

Go to File > New .

In the  Search for online templates  field, type  Forms or the kind of form you want. Then press Enter .

In the displayed results, right-click any item, then select  Create. 

Start with a blank document 

Select Blank document .

Add content to the form

Go to the  Developer  tab Controls section where you can choose controls to add to your document or form. Hover over any icon therein to see what control type it represents. The various control types are described below. You can set properties on a control once it has been inserted.

To delete a content control, right-click it, then select Remove content control  in the pop-up menu. 

Note:  You can print a form that was created via content controls. However, the boxes around the content controls will not print.

Insert a text control

The rich text content control enables users to format text (e.g., bold, italic) and type multiple paragraphs. To limit these capabilities, use the plain text content control . 

Click or tap where you want to insert the control.

Rich text control button

To learn about setting specific properties on these controls, see Set or change properties for content controls .

Insert a picture control

A picture control is most often used for templates, but you can also add a picture control to a form.

Picture control button

Insert a building block control

Use a building block control  when you want users to choose a specific block of text. These are helpful when you need to add different boilerplate text depending on the document's specific purpose. You can create rich text content controls for each version of the boilerplate text, and then use a building block control as the container for the rich text content controls.

building block gallery control

Select Developer and content controls for the building block.

Developer tab showing content controls

Insert a combo box or a drop-down list

In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices.

combo box button

Select the content control, and then select Properties .

To create a list of choices, select Add under Drop-Down List Properties .

Type a choice in Display Name , such as Yes , No , or Maybe .

Repeat this step until all of the choices are in the drop-down list.

Fill in any other properties that you want.

Note:  If you select the Contents cannot be edited check box, users won’t be able to click a choice.

Insert a date picker

Click or tap where you want to insert the date picker control.

Date picker button

Insert a check box

Click or tap where you want to insert the check box control.

Check box button

Use the legacy form controls

Legacy form controls are for compatibility with older versions of Word and consist of legacy form and Active X controls.

Click or tap where you want to insert a legacy control.

Legacy control button

Select the Legacy Form control or Active X Control that you want to include.

Set or change properties for content controls

Each content control has properties that you can set or change. For example, the Date Picker control offers options for the format you want to use to display the date.

Select the content control that you want to change.

Go to Developer > Properties .

Controls Properties  button

Change the properties that you want.

Add protection to a form

If you want to limit how much others can edit or format a form, use the Restrict Editing command:

Open the form that you want to lock or protect.

Select Developer > Restrict Editing .

Restrict editing button

After selecting restrictions, select Yes, Start Enforcing Protection .

Restrict editing panel

Advanced Tip:

If you want to protect only parts of the document, separate the document into sections and only protect the sections you want.

To do this, choose Select Sections in the Restrict Editing panel. For more info on sections, see Insert a section break .

Sections selector on Resrict sections panel

If the developer tab isn't displayed in the ribbon, see Show the Developer tab .

Open a template or use a blank document

To create a form in Word that others can fill out, start with a template or document and add content controls. Content controls include things like check boxes, text boxes, and drop-down lists. If you’re familiar with databases, these content controls can even be linked to data.

Go to File > New from Template .

New from template option

In Search, type form .

Double-click the template you want to use.

Select File > Save As , and pick a location to save the form.

In Save As , type a file name and then select Save .

Start with a blank document

Go to File > New Document .

New document option

Go to File > Save As .

Go to Developer , and then choose the controls that you want to add to the document or form. To remove a content control, select the control and press Delete. You can set Options on controls once inserted. From Options, you can add entry and exit macros to run when users interact with the controls, as well as list items for combo boxes, .

Adding content controls to your form

In the document, click or tap where you want to add a content control.

On Developer , select Text Box , Check Box , or Combo Box .

Developer tab with content controls

To set specific properties for the control, select Options , and set .

Repeat steps 1 through 3 for each control that you want to add.

Set options

Options let you set common settings, as well as control specific settings. Select a control and then select Options to set up or make changes.

Set common properties.

Select Macro to Run on lets you choose a recorded or custom macro to run on Entry or Exit from the field.

Bookmark Set a unique name or bookmark for each control.

Calculate on exit This forces Word to run or refresh any calculations, such as total price when the user exits the field.

Add Help Text Give hints or instructions for each field.

OK Saves settings and exits the panel.

Cancel Forgets changes and exits the panel.

Set specific properties for a Text box

Type Select form Regular text, Number, Date, Current Date, Current Time, or Calculation.

Default text sets optional instructional text that's displayed in the text box before the user types in the field. Set Text box enabled to allow the user to enter text into the field.

Maximum length sets the length of text that a user can enter. The default is Unlimited .

Text format can set whether text automatically formats to Uppercase , Lowercase , First capital, or Title case .

Text box enabled Lets the user enter text into a field. If there is default text, user text replaces it.

Set specific properties for a Check box .

Default Value Choose between Not checked or checked as default.

Checkbox size Set a size Exactly or Auto to change size as needed.

Check box enabled Lets the user check or clear the text box.

Set specific properties for a Combo box

Drop-down item Type in strings for the list box items. Press + or Enter to add an item to the list.

Items in drop-down list Shows your current list. Select an item and use the up or down arrows to change the order, Press - to remove a selected item.

Drop-down enabled Lets the user open the combo box and make selections.

Protect the form

Go to Developer > Protect Form .

Protect form button on the Developer tab

Note:  To unprotect the form and continue editing, select Protect Form again.

Save and close the form.

Test the form (optional)

If you want, you can test the form before you distribute it.

Protect the form.

Reopen the form, fill it out as the user would, and then save a copy.

Creating fillable forms isn’t available in Word for the web.

You can create the form with the desktop version of Word with the instructions in Create a fillable form .

When you save the document and reopen it in Word for the web, you’ll see the changes you made.

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IMAGES

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COMMENTS

  1. Word templates for journal articles

    Word templates for journal articles Though it is not necessary to use this file, using these Word templates for journal articles may help to speed the publication of accepted articles. Check the peer review model for the journal you are submitting to when preparing the Word version of your manuscript.

  2. Manuscript Templates

    Templates for Articles Macintosh: Microsoft Word 2011 for Macintosh Windows: Microsoft Word 2010 for Windows | README file [PDF] Note A known issue with old versions of Internet Explorer causes problems when downloading Word 2010 templates. Upgrading to Internet Explorer 9 or the most recent version of FireFox or Google Chrome is recommended.

  3. Journal Word Template for Authors to use in Article Writing for

    Information Journal Word Template 50312 This page will contain a collection of MS word templates for journals, proceedings, abstract books, monographs, books, thesis, preprints, etc. published by AIJR. Though it is not mandatory to use this word template, the author may follow the author guidelines carefully for formatting the manuscript.

  4. RSC article templates

    Overleaf We host our LaTeX templates with Overleaf, an authoring tool that helps collaborators easily prepare and edit their manuscripts with realtime format previewing, easy document sharing and collaboration, and user support and LaTeX help.

  5. Preparing Your Article with Microsoft Word

    The ACM article template allows authors to use LaTeX or Microsoft Word to prepare high-quality articles for publication in the ACM Digital Library. An important concept for authors to understand is the separation of content and style.

  6. Formatting guide

    For guidance, Nature 's standard figure sizes are 90 mm (single column) and 180 mm (double column) and the full depth of the page is 170 mm. Amino-acid sequences should be printed in Courier (or ...

  7. Formatting and using a journal template

    Below are a list of Word templates which can be used for many of our journals. Please download the relevant template and apply it to your research paper format. Each version of the template has its own instructions file. Read the instructions to learn how to save and use the template. Get familiar with the journal's instructions for authors

  8. Instructions for preparing an initial manuscript

    For the main manuscript, Science prefers to receive a single, complete file that includes all figures and tables in Word's .docx format (all versions after Word 2007 for PC and Word 2011 for Mac) - download a copy of our Word template here. The supplementary materials should be submitted as a single separate file in .docx or PDF format.

  9. Word Template: Citations and References

    Because you're using Microsoft Word to prepare your article for ACM publication, you will need to start with the "submission" template. This Word document contains all of the styles you'll use to tag your content as you prepare it for publication, as well as instructions and examples of many of the commonly-used elements of an article.

  10. Nextgenediting

    List of journal templates A AACR Journals (General) Download Template Author Instructions Endnote Style B BMC Pregnancy and Childbirth Download Template Author Instructions Endnote Style BMC Reproductive Health Download Template Author Instructions Endnote Style BMJ Research Article Download Template Author Instructions Endnote Style C

  11. Write great papers with Microsoft Word

    Finding and citing sources. Get a head start on collecting sources and ideas for a big paper by searching key words in Researcher in the References tab of your document. Researcher uses Bing to search the web and deliver high-quality research sources to the side of your page. Search for people, places, or ideas and then sort by journal articles and websites.

  12. Type of the Paper (Article

    The template details the sections that can be used in a manuscript. Note that each section has a corresponding style, which can be found in the "Styles" menu of Word. Sections that are not mandatory are listed as such. The section titles given are for articles. Review papers and other article types have a more flexible structure.

  13. TAPS: Preparing Your Article with Microsoft Word

    The ACM article template allows authors to use LaTeX or Microsoft Word to prepare high-quality articles for publication in the ACM Digital Library. This document provides authors with instructions on how to use the article template to prepare their work and submit it to TAPS, the ACM article production system.

  14. The Scientific Paper: A Template

    The Scientific Paper: A Template (with Tips for Managing MS Word) K. Browne, D.P. Jackson, L.Q. English, Brett Pearson, and Hans Pfister Department of Physics and Astronomy, Dickinson College, Carlisle, PA 17013, USA This document is intended as an outline for writing scientific papers.

  15. Submission guidelines

    So, for Articles of 2,000 words or less, we suggest including no more than 4 figures/tables. Please note that schemes should not be used and should be presented as figures instead. Your submission ...

  16. Template for Scientific Research Publishing articles

    Approved by publishing and review experts on SciSpace, this template is built as per for Template for Scientific Research Publishing articles formatting guidelines as mentioned in Scientific Research Publishing author instructions. The current version was created on and has been used by 499 authors to write and format their manuscripts to this ...

  17. Creating Research and Scientific Documents Using Microsoft Word

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