How to write a business plan for a facility maintenance company?

facility maintenance company business plan

Putting together a business plan for a facility maintenance company can be daunting - especially if you're creating a business for the first time - but with this comprehensive guide, you'll have the necessary tools to do it confidently.

We will explore why writing one is so important in both starting up and growing an existing facility maintenance company, as well as what should go into making an effective plan - from its structure to content - and what tools can be used to streamline the process and avoid errors.

Without further ado, let us begin!

In this guide:

Why write a business plan for a facility maintenance company?

  • What information is needed to create a business plan for a facility maintenance company?
  • How do I build a financial forecast for a facility maintenance company?

The written part of a facility maintenance company business plan

  • What tool should I use to write my facility maintenance company business plan?

Understanding the document's scope and goals will help you easily grasp its structure and content. Before diving into the specifics of the plan, let's take a moment to explore the key reasons why having a facility maintenance company business plan is so crucial.

To have a clear roadmap to grow the business

It's rarely business as usual for small businesses. The economy follows cycles where years of growth are followed by recessions, and the business environment is always changing with new technologies, new regulations, new competitors, and new consumer behaviours appearing all the time...

In this context, running a business without a clear roadmap is like driving blindfolded: it's dangerous at best. That's why writing a business plan for a facility maintenance company is essential to create successful and sustainable businesses.

To write an effective business plan, you will need to take stock of where you are (if you are already in business) and where you want the business to go in the next three to five years.

Once you know where you want your facility maintenance company to be, you'll have to identify:

  • what resources (human, equipment, and capital) are needed to get there,
  • at what pace the business needs to progress to get there in time,
  • and what risks you'll face along the way.

Going through this process regularly is beneficial, both for startups and existing companies, as it helps make informed decisions about how best to allocate resources to ensure the long-term success of the business.

To anticipate future cash flows

Regularly comparing your actual financial performance to the projections in the financial forecast of your facility maintenance company's business plan gives you the ability to monitor your business's financial health and make necessary adjustments as needed.

This practice allows you to detect potential financial issues, such as unexpected cash shortfalls before they escalate into major problems. Giving you time to find additional financing or put in place corrective measures.

Additionally, it helps you identify growth opportunities, like excess cash flow that could be allocated to launch new products and services or expand into new markets.

Staying on track with these regular comparisons enables you to make well-informed decisions about the amount of financing your business might require, or the excess cash flow you can expect to generate from your main business activities.

To secure financing

Whether you are a startup or an existing business, writing a detailed facility maintenance company business plan is essential when seeking financing from banks or investors.

This makes sense given what we've just seen: financiers want to ensure you have a clear roadmap and visibility on your future cash flows.

Banks will use the information included in the plan to assess your borrowing capacity (how much debt your business can support) and your ability to repay the loan before deciding whether they will extend credit to your business and on what terms.

Similarly, investors will review your plan carefully to assess if their investment can generate an attractive return on investment.

To do so, they will be looking for evidence that your facility maintenance company has the potential for healthy growth, profitability, and cash flow generation over time.

Now that you understand why it is important to create a business plan for a facility maintenance company, let's take a look at what information is needed to create one.

Need a convincing business plan?

The Business Plan Shop makes it easy to create a financial forecast to assess the potential profitability of your projects, and write a business plan that’ll wow investors.

The Business Plan Shop's Business Plan Software

Information needed to create a business plan for a facility maintenance company

Drafting a facility maintenance company business plan requires research so that you can project sales, investments and cost accurately in your financial forecast, and convince the reader that there is a viable commercial opportunity to be seized.

Below, we'll focus on three critical pieces of information you should gather before starting to write your plan.

Carrying out market research for a facility maintenance company

As you consider writing your business plan for a facility maintenance company, conducting market research becomes a vital step to ensure accurate and realistic financial projections.

Market research provides valuable insights into your target customer base, competitors, pricing strategies, and other key factors that can significantly impact the commercial success of your business.

Through this research, you may uncover trends that could influence your facility maintenance company.

Your facility maintenance company may discover that customers are increasingly expecting personalized services tailored to their specific needs. Your facility maintenance company may find that customers are increasingly looking for eco-friendly services or products that could reduce their environmental impact.

Such market trends play a significant role in forecasting revenue, as they offer valuable data about potential customers' spending habits and preferences.

By incorporating these findings into your financial projections, you can present investors with more accurate information, helping them make informed decisions about investing in your facility maintenance company.

Developing the sales and marketing plan for a facility maintenance company

As you embark on creating your facility maintenance company business plan, it is crucial to budget sales and marketing expenses beforehand.

A well-defined sales and marketing plan should include precise projections of the actions required to acquire and retain customers. It will also outline the necessary workforce to execute these initiatives and the budget required for promotions, advertising, and other marketing efforts.

This approach ensures that the appropriate amount of resources is allocated to these activities, aligning with the sales and growth objectives outlined in your business plan.

The staffing and capital expenditure requirements of a facility maintenance company

Whether you are starting or expanding a facility maintenance company, it is important to have a clear plan for recruitment and capital expenditures (investment in equipment and real estate) in order to ensure the success of the business.

Both the recruitment and investment plans need to be coherent with the timing and level of growth planned in your forecast, and require appropriate funding.

A facility maintenance company might incur staffing costs such as wages for laborers, electricians, plumbers, and other specialized craftsmen. They may also have to pay for equipment such as ladders, power tools, and vehicles for transporting personnel and supplies. Additionally, they may have to pay for protective gear, cleaning supplies, and other materials necessary to perform the job.

In order to create a realistic financial forecast, you will also need to consider the other operating expenses associated with running the business on a day-to-day basis (insurance, bookkeeping, etc.). 

Once you have all the necessary information to create a business plan for your facility maintenance company, it is time to start creating your financial forecast.

What goes into your facility maintenance company's financial forecast?

The financial forecast of your facility maintenance company will enable you to assess the profitability potential of your business in the coming years and how much capital is required to fund the actions planned in the business plan.

The four key outputs of a financial forecast for a facility maintenance company are:

  • The profit and loss (P&L) statement ,
  • The projected balance sheet ,
  • The cash flow forecast ,
  • And the sources and uses table .

Let's take a closer look at each of these.

The projected P&L statement

Your facility maintenance company forecasted P&L statement enables the reader of your business plan to get an idea of how much revenue and profits your business is expected to make in the near future.

forecasted profit and loss statement in a facility maintenance company business plan

Ideally, your reader will want to see:

  • Growth above the inflation level
  • Expanding profit margins
  • Positive net profit throughout the plan

Expectations for an established facility maintenance company will of course be different than for a startup. Existing businesses which have reached their cruising altitude might have slower growth and higher margins than ventures just being started.

The forecasted balance sheet of your facility maintenance company

The projected balance sheet of your facility maintenance company will enable the reader of your business plan to assess the overall financial health of your business.

It shows three elements: assets, liabilities and equity:

  • Assets: are productive resources owned by the business, such as equipment, cash, and accounts receivable (money owed by clients).
  • Liabilities: are debts owed to creditors, lenders, and other entities, such as accounts payable (money owed to suppliers).
  • Equity: includes the sums invested by the shareholders or business owners and the profits and losses accumulated by the business to date (which are called retained earnings). It is a proxy for the value of the owner's stake in the business.

projected balance sheet in a facility maintenance company business plan example

Analysing your facility maintenance company projected balance sheet provides an understanding of your facility maintenance company's working capital structure, investment and financing policies.

In particular, the readers of your plan can compare the level of financial debt on the balance sheet to the equity value to measure the level of financial risk (equity doesn't need to be reimbursed, while financial debt must be repaid, making it riskier).

They can also use your balance sheet to assess your facility maintenance company's liquidity and solvency:

  • A liquidity analysis: focuses on whether or not your business has sufficient cash and short-term assets to cover its liabilities due in the next 12 months.
  • A solvency analysis: takes and longer view to assess whether or not your business has the capacity to repay its debts over the medium-term.

The cash flow forecast

A projected cash flow statement for a facility maintenance company is used to show how much cash the business is generating or consuming.

cash flow forecast in a facility maintenance company business plan example

The cash flow forecast is usually organized by nature to show three key metrics:

  • The operating cash flow: do the core business activities generate or consume cash?
  • The investing cash flow: how much is the business investing in long-term assets (this is usually compared to the level of fixed assets on the balance sheet to assess whether the business is regularly maintaining and renewing its equipment)?
  • The financing cash flow: is the business raising new financing or repaying financiers (debt repayment, dividends)?

As we discussed earlier, cash is king and keeping an eye on future cash flows an imperative for running a successful business. Therefore, you can expect the reader of your facility maintenance company business plan to pay close attention to your cash flow forecast.

Also, note that it is customary to provide both yearly and monthly cash flow forecasts in a business plan - so that the reader can analyze seasonal variation and ensure the facility maintenance company is appropriately funded.

The initial financing plan

The sources and uses table or initial financing plan is a key component of your business plan when starting a facility maintenance company.

It shows where the capital needed to set up the business will come from (sources) and how it will be spent (uses).

sources and uses table in a facility maintenance company business plan

This table helps size the investment required to set up the facility maintenance company, and understand how risks will be distributed between the business owners, and the financiers.

The sources and uses table also highlights what the starting cash position will be. This is key for startups as the business needs to have sufficient funding to sustain operations until the break-even point is reached.

Now that you have a clear understanding of what will go into the financial forecast of your facility maintenance company business plan, let's have a look at the written part of the plan.

Need inspiration for your business plan?

The Business Plan Shop has dozens of business plan templates that you can use to get a clear idea of what a complete business plan looks like.

The Business Plan Shop's Business Plan Templates

The written part of a facility maintenance company business plan plays a key role: it lays out the plan of action you intend to execute to seize the commercial opportunity you've identified on the market and provides the context needed for the reader to decide if they believe your plan to be achievable and your financial forecast to be realistic.

The written part of a facility maintenance company business plan is composed of 7 main sections:

  • The executive summary
  • The presentation of the company
  • The products and services
  • The market analysis
  • The strategy
  • The operations
  • The financial plan

Let's go through the content of each section in more detail!

1. The executive summary

The executive summary, the first section of your facility maintenance company's business plan, serves as an inviting snapshot of your entire plan, leaving readers eager to know more about your business.

To compose an effective executive summary, start with a concise introduction of your business, covering its name, concept, location, history, and unique aspects. Share insights about the services or products you intend to offer and your target customer base.

Subsequently, provide an overview of your facility maintenance company's addressable market, highlighting current trends and potential growth opportunities.

Then, present a summary of critical financial figures, such as projected revenues, profits, and cash flows.

You should then include a summary of your key financial figures such as projected revenues, profits, and cash flows.

Lastly, address any funding needs in the "ask" section of your executive summary.

2. The presentation of the company

The second section in your facility maintenance company's business plan should focus on the structure and ownership, location, and management team of the company.

The structure and ownership part provides an overview of the legal structure of the business, who the owners are and how much each has invested and owns. If you are seeking financing it is important that the reader gets a clear picture of which legal entity is receiving the funds, and who controls the business.

The location part should give an overview of the premises from which the company is operating, and why that location is of particular interest (catchment area, accessibility, amenities nearby, etc.).

When describing the location of your facility maintenance company, you may want to emphasize the potential customer base that could be accessed by the company. You could emphasize the proximity to major population centers and the access to transportation networks that could make it easy for the company to reach its customers. You might point out the availability of skilled labor in the area, as well as the potential for new business opportunities in the future. Additionally, you may want to discuss the potential for cost savings that your company could enjoy in the area due to lower overhead or tax incentives.

Finally, you should introduce the management team. Explain each member's role, background, and experience.

It is also important to emphasize any past successes that the members of the management team have achieved, and how long they've been working together, as this will help potential lenders or investors understand why they should trust in their leadership.

3. The products and services section

The products and services section of your business plan should include a detailed description of the offerings that your company provides to its customers. 

For example, your facility maintenance company may offer customers a range of services such as maintenance and repair of lighting and plumbing, cleaning and janitorial services, as well as landscaping and snow removal. These services are important to keep a facility running smoothly and in good condition for those who use it. Additionally, your company may also offer preventative maintenance services to ensure that all equipment and systems are running optimally and efficiently for the long term.

When drafting this section, you should be precise about the categories of products or services you sell, the types of customers you are targeting and how customers can buy them.

4. The market analysis

When outlining your market analysis in the facility maintenance company business plan, it's essential to include comprehensive details about customers' demographics and segmentation, target market, competition, barriers to entry, and relevant regulations.

The primary aim of this section is to give the reader an understanding of the market size and appeal while demonstrating your expertise in the industry.

To begin, delve into the demographics and segmentation subsection, providing an overview of the addressable market for your facility maintenance company, key marketplace trends, and introducing various customer segments and their preferences in terms of purchasing habits and budgets.

Next, shift your focus to the target market subsection, where you can zoom in on the specific customer segments your facility maintenance company targets. Explain how your products and services are tailored to meet the unique needs of these customers.

For example, your target market might include businesses that need regular maintenance on their property. This could include restaurants, office buildings, retail stores, and other commercial properties. These customers will have a need for regular services such as cleaning, repairs, and preventive maintenance.

In the competition subsection, introduce your main competitors and explain what sets your facility maintenance company apart from them.

Finally, round off your market analysis by providing an overview of the main regulations that apply to your facility maintenance company.

5. The strategy section

When writing the strategy section of a business plan for your facility maintenance company, it is essential to include information about your competitive edge, pricing strategy, sales & marketing plan, milestones, and risks and mitigants.

The competitive edge subsection should explain what sets your company apart from its competitors. This part is especially key if you are writing the business plan of a startup, as you have to make a name for yourself in the marketplace against established players.

The pricing strategy subsection should demonstrate how you intend to remain profitable while still offering competitive prices to your customers.

The sales & marketing plan should outline how you intend to reach out and acquire new customers, as well as retain existing ones with loyalty programs or special offers. 

The milestones subsection should outline what your company has achieved to date, and its main objectives for the years to come - along with dates so that everyone involved has clear expectations of when progress can be expected.

The risks and mitigants subsection should list the main risks that jeopardize the execution of your plan and explain what measures you have taken to minimize these. This is essential in order for investors or lenders to feel secure in investing in your venture.

Your facility maintenance company could face financial risks. If the company experiences a downturn in the economy, it might not have the resources to continue providing services. Additionally, your company could face operational risks. For example, if a key piece of equipment malfunctions, it could lead to a disruption in services and may cause customer dissatisfaction.

6. The operations section

The operations of your facility maintenance company must be presented in detail in your business plan.

Begin by addressing your staff, specifying the main roles and your recruitment plan to support the anticipated growth. Outline the qualifications and experience needed for each role and discuss your recruitment strategies, which may involve using job boards, referrals, or headhunters.

Next, clearly state your facility maintenance company's operating hours, allowing the reader to gauge the adequacy of your staffing levels. Additionally, mention any considerations for varying opening times during peak seasons and your approach to handling customer queries outside regular operating hours.

The key assets and intellectual property (IP) required to run your business should also be highlighted. If you rely on licenses, trademarks, physical structures like equipment or property, or lease agreements, ensure they are well-documented in this section.

You could have key assets such as the maintenance tools used by employees and the vehicles used to transport them to the job sites. You might also have intellectual property such as the company’s logo and the maintenance protocols and processes that your employees use to complete their work.

Finally, provide a comprehensive list of suppliers you intend to collaborate with, along with a breakdown of their services and main commercial terms, such as price, payment terms, break clauses and contract duration. Investors often seek insight into the reasons behind your supplier choices, which may include a preference for higher-quality products or established relationships from past ventures.

7. The presentation of the financial plan

The financial plan section is where we will include the financial forecast we talked about earlier in this guide.

Now that you have a clear idea of the content of a facility maintenance company business plan, let's look at some of the tools you can use to create yours.

What tool should I use to write my facility maintenance company's business plan?

In this section, we will be reviewing the two main solutions for creating a facility maintenance company business plan:

  • Using specialized online business plan software,
  • Outsourcing the plan to the business plan writer.

Using an online business plan software for your facility maintenance company's business plan

Using online business planning software is the most efficient and modern way to create a facility maintenance company business plan.

There are several advantages to using specialized software:

  • You can easily create your financial forecast by letting the software take care of the financial calculations for you without errors
  • You are guided through the writing process by detailed instructions and examples for each part of the plan
  • You can access a library of dozens of complete business plan samples and templates for inspiration
  • You get a professional business plan, formatted and ready to be sent to your bank or investors
  • You can easily track your actual financial performance against your financial forecast
  • You can create scenarios to stress test your forecast's main assumptions
  • You can easily update your forecast as time goes by to maintain visibility on future cash flows
  • You have a friendly support team on standby to assist you when you are stuck

If you're interested in using this type of solution, you can try The Business Plan Shop for free by signing up here .

Need a solid financial forecast?

The Business Plan Shop does the maths for you. Simply enter your revenues, costs and investments. Click save and our online tool builds a three-way forecast for you instantly.

Screenshot from The Business Plan Shop's Financial Forecasting Software

Hiring a business plan writer to write your facility maintenance company's business plan

Outsourcing your facility maintenance company business plan to a business plan writer can also be a viable option.

Business plan writers are experienced in writing business plans and adept at creating financial forecasts without errors. Furthermore, hiring a consultant can save you time and allow you to focus on the day-to-day operations of your business.

However, hiring business plan writers is expensive as you are paying for the software used by the consultant, plus their time, and their profit margin of course.

From experience, you need to budget at least £1.5k ($2.0k) excluding tax for a complete business plan, more if you need to make changes after the initial version (which happens frequently after the initial meetings with lenders or investors).

You also need to be careful when seeking investment. Investors want their money to be used to grow the business, not spent on consulting fees. Therefore, the amount you spend on business plan writing services (and other consulting services such as legal services) needs to be negligible relative to the amount raised.

The other drawback is that you usually don't own the business plan itself: you just get the output, while the actual document is saved in the consultant's business plan software - which makes it difficult to maintain the document up to date without hiring the consultant on a retainer.

For these reasons, outsourcing the facility maintenance company business plan to a business plan writer should be considered carefully, weighing both the advantages and disadvantages of hiring outside help.

Ultimately, it may be the right decision for some businesses, while others may find it beneficial to write their business plan using online software.

Why not create your facility maintenance company's business plan using Word or Excel?

I must advise against using Microsoft Excel and Word (or their Google, Apple, or open-source equivalents) to write your facility maintenance company business plan. Let me explain why.

Firstly, creating an accurate and error-free financial forecast on Excel (or any spreadsheet) is highly technical and requires a strong grasp of accounting principles and financial modelling skills. It is, therefore, unlikely that anyone will fully trust your numbers unless you have both a degree in finance and accounting and significant financial modelling experience, like us at The Business Plan Shop.

Secondly, relying on spreadsheets is inefficient. While it may have been the only option in the past, technology has advanced significantly, and software can now perform these tasks much faster and with greater accuracy. With the rise of AI, software can even help us detect mistakes in forecasts and analyze the numbers for better decision-making.

And with the rise of AI, software is also becoming smarter at helping us detect mistakes in our forecasts and helping us analyse the numbers to make better decisions.

Moreover, software makes it easier to compare actuals versus forecasts and maintain up-to-date forecasts to keep visibility on future cash flows, as we discussed earlier in this guide. This task is cumbersome when using spreadsheets.

Now, let's talk about the written part of your facility maintenance company business plan. While it may be less error-prone, using software can bring tremendous gains in productivity. Word processors, for example, lack instructions and examples for each part of your business plan. They also won't automatically update your numbers when changes occur in your forecast, and they don't handle formatting for you.

Overall, while Word or Excel may seem viable for some entrepreneurs to create a business plan, it's by far becoming an antiquated way of doing things.

  • Having an up-to-date business plan is key to maintaining visibility on your future cash flows.
  • A business plan has 2 parts: a financial forecast highlighting the expected growth, profitability and cash generation of the business; and a written part which provides the context needed to interpret and assess the quality of the forecast.
  • Using business plan software is the modern way of writing and maintaining business plans.

We hope that this guide helped you to better understand how to write the business plan for a facility maintenance company. If you still have questions, do not hesitate to contact us.

Also on The Business Plan Shop

  • How to write a 5 years business plan
  • Business plan myths

Know someone who owns or wants to start a facility maintenance company? Share this article with them!

Guillaume Le Brouster

Founder & CEO at The Business Plan Shop Ltd

Guillaume Le Brouster is a seasoned entrepreneur and financier.

Guillaume has been an entrepreneur for more than a decade and has first-hand experience of starting, running, and growing a successful business.

Prior to being a business owner, Guillaume worked in investment banking and private equity, where he spent most of his time creating complex financial forecasts, writing business plans, and analysing financial statements to make financing and investment decisions.

Guillaume holds a Master's Degree in Finance from ESCP Business School and a Bachelor of Science in Business & Management from Paris Dauphine University.

Create a convincing business plan

Assess the profitability of your business idea and create a persuasive business plan to pitch to investors

The Business Plan Shop | Business Plan Software

500,000+ entrepreneurs have already tried our solution - why not join them?

Not ready to try our on-line tool ? Learn more about our solution here

Need some inspiration for your business plan?

Subscribe to The Business Plan Shop and gain access to our business plan template library.

business plan template library

Need a professional business plan? Discover our solution

Write your business plan with ease!

Business Plan Software

It's easy to create a professional business plan with The Business Plan Shop

Want to find out more before you try? Learn more about our solution here

  • Starting a Business
  • Growing a Business
  • Business News
  • Science & Technology
  • Money & Finance
  • Subscribers For Subscribers
  • Store Entrepreneur Store
  • Spotlight Spotlight
  • United States
  • Asia Pacific
  • Middle East
  • South Africa

Copyright © 2024 Entrepreneur Media, LLC All rights reserved. Entrepreneur® and its related marks are registered trademarks of Entrepreneur Media LLC

JUST RELEASED: View the 2024 Franchise 500 Ranking

What Is Facility Management and When Should a Business Start Thinking About It? Maintenance cost escalating? Trouble tracking assets? Who ya gonna call? Maybe facility management is for you.

By Bryan Christiansen • Apr 19, 2019

Opinions expressed by Entrepreneur contributors are their own.

When you're running a business so small it fits into one tiny office, facility management is not something worth losing sleep over. But as your business grows, that one office of yours may turn into a building and a single machine transform into a production line.

Before you know it, you'll have a bunch of assets that need to be taken care of on an ongoing basis.

Related: How can entrepreneurs effectively manage their business inventory?

This is where facility management enters the scene: It ensures you a well-organized environment in which both your business and employees can thrive.

Facility management: the basics

At its core, facility management is a profession that focuses on the efficient maintenance of an organization's buildings and equipment in a way that offers the best value to the building owner and users alike.

It's also a multi-disciplinary support service that can be applied in any niche or industry. Among its many applications is that it can ensure safety, functionality and comfort in the built environment as well as compliance with existing legal requirements.

In North America, the facility management market is experiencing increased patronage from a wide variety of businesses: The Transparency Market Research 2017 report estimated a compound annual growth rate of 13.6 percent between 2017 and 2024.

Still, if you have never used professional facility management services before, you may be wondering if, or when, it should become the next step for your business. Here are the signs that it's time for a business to start thinking about adopting facility management:

1.Your maintenance cost is escalating.

It's an accepted fact that maintenance costs money, but these costs should not run down your business.

When you notice that repairs and servicing costs are rising inexplicably every year, some common money-wasters to check include abuse or under-utilization of existing equipment, wasteful stocking of inventory and spare parts and unused office space. Wired reported in 2013 that over the previous 30 years, the United States had added about 2 billion square feet of office space to its existing stock, which is not something today's highly mobile workforce needs. Having more space to maintain automatically increases your maintenance costs.

Another factor that quickly adds to your bottom line is poorly managed maintenance personnel and other staffing expenses. Over a 30-year period, while the operating and maintenance costs of a building account for 6 percent of total costs, personnel costs alone account for a staggering 92 percent, according to a British study reported on by Researchgate.

If you're running a system where you frequently call on independent plumbers, electricians, heating engineers and other technicians , the costs quickly pile up. Not to mention the fact that engaging these contractors also carries the risk of quality control issues, especially if:

  • You have a very large facility.
  • You are managing multiple locations.
  • You have no real way to track whether tasks are being carried out properly.

One of our clients, Joe Romero from Myriad Genetics, had this exact problem. He had been hired as a facility manager and noticed that his predecessor had been tracking everything manually, which meant the company had no clue whether maintenance tasks were actually being completed.

When Romero implemented facility management software, he could see whether outside contractors were doing the work they were billing for. Long story short, he had to replace his primary maintenance vendor because he found out that that vendor was not doing the work he had been contracted to do.

Related: Top 3 Upcoming Trends in the Indian Facility Management Industry

Because of these problems, some businesses form an internal team or look for a single vendor to take over their back-office responsibilities. A good example is GoDaddy, which was able to realize 10 percent cost savings by employing integrated facility services . Another interesting note in that success story was how one reason GoDaddy went with integrated facilities services provider ISS was because ISS was already operating in all geographical regions GoDaddy was planning to expand to.

2. You're having difficulties in asset management and tracking.

Knowing that over 40 percent of small business track their assets manually or don't track them at all is concerning. While this practice causes minimal problems early on, real issues will start popping up as soon as you start to scale.

Facility management can help you manage and track assets and inventory better if you are experiencing any of the following:

  • Asset register is inadequate or doesn't exist at all.
  • It's becoming increasingly difficult to track the assets owned by the company.
  • The organization cannot confidently declare its asset position.
  • The current condition of any asset and its location is unknown.
  • If any equipment, machine or tool were to go missing, no one would notice.
  • You keep buying replacements for equipment only to find out later that you already had them.

Stanley Healthcare reported that a mobile solution for inventory tracking can reduce search times for needed equipment by 90 percent, as well as help a company realize significant cost savings by avoiding unnecessary inventory purchases (improving inventory invisibility) and equipment loss (shrinkage control).

3. You're seeing a rising backlog of uncompleted maintenance tasks.

Multiple research sources, like this one from Steelcase Global, confirm how employee engagement positively correlates with workplace satisfaction. In other words, happy employees are productive employees. Without a designated facility management service, however, it is only a matter of time before they become frustrated and distracted because of leaking taps, broken light bulbs or an air conditioning unit in the staff canteen that isn't working properly.

Even if these tasks are instructed to call appropriate services, these tasks are often put off untll later -- so they start piling up. Soon, the business is faced with a considerable deferred maintenance list and very little hope of resolving everything. Research from Rick Biedenweg and his colleagues at Pacific Partners Consulting Group discovered that every $1 deferred in maintenance costs results in $4 of capital renewal needs in the future, so this is something you definitely want to avoid.

Preventing the creation of a backlog of uncompleted maintenance tasks is just one of many responsibilities of a facilities manager .

4. Recurring safety issues

Recurring safety issues are an indication that you are operating in a potentially dangerous environment. The simple truth is that improving safety at your facility is not a matter of choice -- it is required by law. Every year, OSHA issues over 40 000 citations , with the most common repeated offenses being:

  • lack of personal protective equipment (PPE)
  • absence of a hazard-communication program for chemicals
  • failure to maintain logs of accidents and injuries
  • lack of safety training

Facility management takes these factors into accounts and can help you reach and maintain the highest levels of operational safety using a combination of technology and human expertise and following these extensive Environmental, Health, and Safety Guidelines .

Related: 5 HR Strategies To Promote Employee Health And Safety

When it's time for a change

If any of the above situations describes the current situation in your business, it's clear that time and valuable resources are being wasted. It doesn't matter if you are going to form an in-house facility management team or outsource everything to an independent contractor. The point is that you understand how facility management can result in significant cost savings, improved safety performance and better overall service delivery for your company.

Founder and CEO, Limble CMMS.

Want to be an Entrepreneur Leadership Network contributor? Apply now to join.

Editor's Pick Red Arrow

  • Three Buddies Wanted to Have a Better Time at an Outdoor Festival. Their Invention Turned Into a $43 Million Business .
  • Lock This Fun, Flexible Side Hustle Pays $35 an Hour and Gets You Into Exclusive CEO Summits, Music Festivals, and Sports Events
  • 3 Hacks That Can Help You Get High-Quality Matches on Dating Apps , According to the Lead Engineer Behind a Very Exclusive One
  • Lock This Retirement Trend Is Helping People Ease 'Financial Anxieties' and Avoid 'Loss of Purpose,' Workplace Expert Says
  • Lock These 3 Quotes From Jeff Bezos Will Change How You Run Your Business
  • The Job Is Finished, Now What? 7 Lessons and Cautionary Tales About Life After Power From Former Presidents .

Related Topics Red Arrow

Most popular red arrow, these are the highest-paying side hustles for a single day of work.

Earn the most money in the least amount of time.

55 Small Business Ideas to Start in 2024

We put together a list of the best, most profitable small business ideas for entrepreneurs to pursue in 2024.

Mastering the Skill of Convincing Stakeholders to Approve and Execute Ideas

There's a big difference between approval-seeking and being your own biggest advocate.

For Years, This Black Founder Learned an Uncommon But Essential Craft on the Side. Now His Creations Are Beloved By Celebrity Chefs — and Can Sell for More Than $1,000.

A chance encounter with a legendary knifemaker would lead Quintin Middleton, owner of Middleton Made Knives, to follow his long-time passion into business.

TikTok's CEO Is an Honorary Chair at the 2024 Met Gala

Conde Nast's Chief Content Offer, Anna Wintour, made the announcement Thursday.

5 Proven Ways to Maximize Your Profitability as a First-Time Author

Unlock the secrets to turning your debut book into a profitable venture with proven marketing tactics.

Successfully copied link

comscore

Tips for Drafting a Facilities Management Strategy

How to make a facilities management strategy right for your business.

Strategy is important in everything from board games to business planning. In the latter, strategy is often the key to success—a concentrated effort toward a measurable goal. If your goal is to leverage facilities into business success, strategic facility management is paramount. It’s a combination of facility management and facility planning, stitched together with a set of clear-cut outcomes in mind. 

Strategic facility management is all about focusing on the long-term. Applying strategy to facility management gives purpose to the workplace, making it a focal part of broader company initiatives. But, like all strategies, one involving facilities management needs clear motive. 

The best thing an FM can do to keep pace is pay close attention to the needs of facilities and the people using them. The demands of people and the way they work perpetuate trends within facilities management. It’s the duty of a facility manager to see that they’re adopted, optimized, and measured. 

What is Facility Management?  

Facility management is a broad term to describe the responsibilities focusing on building operations, workplace management, space planning, maintenance, security, asset management, and several other areas of real estate or real property.  

Using tools and technology like software solutions, facilities managers are tasked with keeping the environment around staff and the building itself running smoothly. Keeping an eye on maintenance schedules, carbon emissions, occupancy rates and data allow facilities managers to weigh in on decisions with insightful data on how a workplace is functioning. 

Supporting the Company Goals & Values  

Ideally, facilities management strategies are set up in such a way that they support the internal and business goals of the organization while aligning with stakeholder sentiments. Internal goals may focus on employee experience, lowering carbon emissions or optimizing the design of an office space/floor.  

Facilities management is often the unsung heroes of a company, supporting employees and the operations through their work with the building and collecting data on the one of several aspects they are responsible for.  

If your company values creating a workspace that is conducive to productivity and supporting the people within it, then facilities management efforts should reflect that and be aimed at giving their people the best environment possible. 

Key Considerations when Building a FM Strategy  

Now for the checklist you’ve been waiting for. 

1. Focus not only on cost savings but value creation  

Businesses traditionally operate from a standpoint of ROI and wanting to lower costs from any means necessary. Facilities management can do that, and often this is a product of good facilities management, but it should not be the only foundational reason for why you are doing what you’re doing. 

Creating value through your work can take many shapes and forms , whether it be changing the way a space is used, how maintenance is done so it costs less, or elevating how your organization uses and sees technology by introducing innovative processes or tools. 

Value creation uplifts the entire organization, not just accounting and facilities. Your strategies should have a goal to always improve some aspect of the workplace, leaving it better than it was prior. 

2. Implement a sustainable facility design plan.   

Sustainability might be starting to sound like a bit of a buzzword by now, but it’s far from it. The impact and the importance sustainability has on organizational success is prevalent across every industry. Many tips for improving facilities management plans revolve around creating sustainable business practices.  

Committing to initiatives like proactive maintenance, energy use, building operations and technology, are all physical asset focused things that can help the longevity of systems in the workplace.  

Design goes beyond the HVAC and lighting though; facilities management also encompasses space planning, space management, and workplace tools. Stuff like desk hotelling and reservations that leverage occupancy data to show a big picture of how the office is designed and being used. Designing an office to be best suited for the needs staff and people have has a compounding effect on what is put into work and the culture of a business. 

In some cases, such as manufacturing , sustainability is a main driver of growth and innovation as it gives a company the opportunity to evolve and adapt without expensive process overhauls. 

3. Know the total cost of all facility work done both directly and indirectly.  

At the end of the day most things do, in fact come down to costs and the bottom line. A successful facilities management strategy that is focused on the long run will have to consider costs and how much is being spent over time to make accurate assessments.  

Indirect costs can add up over time and should be tracked just as closely as direct costs to give yourself a clear picture of where your expenses are coming from and how your facilities might be responsible for certain downstream costs. 

Direct costs are the ones you see and handle from a cause-and-effect standpoint. HVAC maintenance? Repair invoice is a direct cost that goes into the long-term costs of your buildings life cycle. 

4. Consider the entire life cycle costs of a building.  

Buildings are long-term investments, and if you are the sole organization using yours, then the long-term life cycle costs are going to add up overtime.  

Considering things like leasing, maintenance, how your space use will evolve over time, and potential technology integrations are all going to be a part of the life cycle that adds to the list of costs. 

Considering short-, medium-, and long-term costs over the course of the life cycle forecasts budgets while giving you a look at the full scope of costs. Further, highlighting areas where investments might need to be made to make up for areas that are lagging or are experiencing issues.  

5. Optimize the use of available workspace by increasing ROI, not people per square foot.  

How you use your office space will be a key factor in if you are getting the best ROI, not how many people you fit into the office. That way of thinking that more people = more ROI, is simply not true anymore.  

Increasing your ROI on your workspace can mean investing in your workspace to give your staff what they need from an office . The use of a space management solution can help you on your way to optimizing this. Outfitting your space with everything your people need and keeping it that way is the best avenue to getting a better ROI on the space, by empowering people to get the most from it. 

6. Be the master of your company’s physical assets.   

Facilities management needs oversight of all assets and systems, from HVAC to lighting to office space and floorplan. Mastering these and the rest of your assets, knowing the reporting metrics and maintenance schedules means keeping everything in running order.  

Mastery means staying on top of things and keeping assets and their life cycles in line with business goals and values. Planning, operations, maintenance built into a robust strategy will eliminate headaches and unforeseen issues down the line.   

7. Automate automate automate!  

Successful and proper automation takes significant load off your team while streamlining processes surrounding maintenance, asset management, and even long-term costs. 

If you can ensure that you receive notifications, updates and scheduling reminders from a software solution regarding your ventilation system or the energy use from your lighting, that takes any guesswork out of it. You now have more bandwidth to address other areas and conduct analysis on reporting. In terms of cost, this gives you a clearer picture over the long and short term of where costs are going to be arising from and how often.  

This expands into total building automation, where the internet of things (IoT) and smart spaces are creating self-monitoring environments and systems to control things such as carbon emissions or energy use. Keeping levels under a certain amount without constant adjustment and checking of data makes reaching net-zero goals a more attainable end line. 

8. Introduce IoT to reduce costs and enhance capabilities.  

IoT systems are still relatively new, and their adaptation in a mainstream sense is yet to be realized. However, their benefits and application are readily apparent.  

Leveraging an IoT system in the future enhances what facilities managers can do as their network of interconnected tools grows as a result. Self-monitoring and data collecting IoT networks give greater reach and insight into how a building or workplace is interacting on a facilities level.  

In an increasingly digital dependent age, introducing IoT into your toolkit could be the catalyst to complete control and facilities optimization in your office using data on the connected areas. 

9. Ensure KPIs highlight both errors and opportunities.   

Analytics, data, reporting, all this information without context and clear KPIs loses some of its importance. Developing clear KPIs in your facilities management strategy that highlights both shortcomings and errors, as well as opportunities for improvement gives direction and purpose to your goals.  

What these look like is going to differ with each organization, but some core principles can include monitoring all areas, including those which your organization is actively working on improving. From there, establishing what constitutes the difference between an “error” and an area of opportunity in both a quantifiable and qualifiable way.  

What levels reflected in a system should be marked as a red flag? Where are areas that are not at their peak performance and could benefit from optimization? Optimize KPIs and your ROI will improve as a result, getting the most out of your facilities. 

10. Understand how workplace digitization plays a role in lowering costs.  

You’ve likely heard this term thrown around a lot during the last couple of years, with digitization rising to the top of priority lists in organizations to navigate a remote world. Digitization and the integration of in-house data and servers means less expenses through third parties as well as access to all data when needed and can be used as needed. 

Digitization leads to better decision making and innovation , which obviously leads to better IT decisions and business decisions to improving ROI on things such as infrastructure and usage. Integrating this into a strategy will optimize your facilities approach. 

More efficient processes and decisions will lead to lower expenses and better outcomes if things such as facilities management are digitized, as automation and better maintenance means more regular preventative action and less reactive action that could cost significant downtime, repairs, or replacement. 

11. Keep industry evolution in mind  

Things are changing and evolving every day, it may not be a groundbreaking piece of tech every week that changes an industry, but the gradual adoption of ideas and ways of doing things that lead to true evolution. To effectively draft a facilities strategy with this in mind, digitization and being open to new technologies is an important step.  

Understanding that things will change means keeping an open mind and staying up to date with trends. A good way to do this is subscribing to reporting entities like Verdantix for industry reports and trends that are developed with the help of key players in your space.  

Using these resources and listening to professionals around you who are in the same role can shape your outlook and have a forward-facing goal in mind when creating a facilities management strategy rather than only focusing on managing day to day tasks.  

Integration of a workplace management system to keep things in line, as well as visualization software or digital twins for asset management and insightful data collection only adds to your arsenal of tools to help get your facilities management strategy to where you and your business want it to be.  

  • Space Management
  • Seating Allocation
  • Booking Application
  • Request a Demo
  • Customer Login
  • Space Management Solution
  • Seating Allocation And Booking App Solution
  • POC’s Booking Application Solution
  • Why POC System

How to Develop a Successful Facility Management Plan

Filip Dimkovski - Writer for POC System

Filip is an experienced search engine optimization writer with a demonstrated history of working in the marketing and advertising industry. He specializes in information technology, business management, and finance.

Learn about our

Nevena Radulović - Editor for POC System

After completing her master's degree in English Language and Literature, Nevena began her full-time editing career in the marketing industry. Before this, she worked as an ESL teacher, translator, and fiction book editor.

Published March 3, 2023.

Woman in an office presenting with charts

Facility management refers to planning and overseeing all the physical resources of your organization, such as buildings, equipment, furniture, and more. To ensure good facility management, you first need to create a plan to design, construct, maintain, and upgrade your facilities to maximize their value and achieve your business goals.

A facility management plan is a specific document that outlines the strategies and goals for managing your organization's physical resources.

A successful facility management plan can help you minimize costs and efficiently manage your physical resources. For example, a facility management plan can help in real estate decision-making by providing insight into your planning, design, and space management operations.

What Should You Consider for Your Facility Management Plan?

Developing a good facility management plan is easier said than done, as the factors around it can differ based on your company's goals. Nevertheless, you should consider these universal tips:

Provide Safety and Security

The safety and security of your employees, visitors, and assets should be your top priority when developing a facility management plan. You can achieve your organization's safety goals by implementing access control measures such as key cards, alarm systems, and CCTV cameras throughout the facility.

Another important element of creating a safe and comfortable workspace is adhering to safety regulations such as having fire extinguishers, smoke detectors, and wayfinding maps to exits in case of emergency.

■ Create an efficient wayfinding system with these best practices

Improve Communication

It's essential to ensure open communication between occupants, stakeholders, and other parties involved in your facility management. This can help clarify everyone's objectives and establish an open dialogue so that everyone's informed of any changes or improvements to the facilities.

In addition to boosting employee satisfaction , open communication will also allow your collaborators to express their concerns and doubts so you can address them before they turn into bigger issues.

Ensure Maintenance and Business Continuity

Planning for preventative maintenance, analyzing the elements that need maintenance or repair, creating budgets for these tasks, and preparing for unexpected problems are all key aspects to ensure your operations are uninterrupted.

To plan for maintenance and potential issues, you should consider implementing advanced maintenance management systems to better track and manage your assets. This will help to reduce costs and unexpected breakdowns to keep your business running smoothly.

■ Regular maintenance can allow for better facility management reports 

Optimize Space Utilization

 Space utilization is an important factor to consider when developing a facility management plan because optimizing space usage within your facility can boost employee productivity and reduce costs. Important space usage factors you should consider include:

  • Office layout : Choose either an open or closed office layout based on your specific business needs.
  • Design choices : Ensure your design creates an inviting environment within your facility while making the most out of the space.
  • Eco-friendly spaces : Green workspaces can lower costs with more efficient energy use .
  • Furniture and equipment : Make sure these elements are placed in the best positions where employees can easily access them and actually use them.
  • Space flexibility : Opt for flexible workspaces that can easily be changed depending on your needs.

Taking these factors into account when calculating your space utilization rate can help ensure all areas of your facility are used to their full potential.

■ Ensure maximum space utilization using these key metrics 

4 Basic Steps for a Successful Facility Management Plan

If you're not sure where to start, take a look at these four basic steps for creating a successful facility management plan:

1. Identify the Current State of the Facility

By identifying the current state of the facility first, you create a baseline from which you can make decisions about budgeting, repair needs, and space utilization. It also provides insight into areas that need improvement, enabling you to focus your efforts on these critical points and maximize efficiency.

2. Prioritize Objectives

When developing a facility management plan, it's important to ensure it aligns with your overall business objectives to prevent wasting resources and halting progress.

If your business goal is to become more energy efficient, any facility improvements you make should reflect this goal. This could involve changes to the facility layout and implementing green workspaces.

By prioritizing your objectives, you can make sure your organization's efforts are focused on the right areas and your facility management contributes to your goals.

■ Improve your facility management with these essential KPIs 

3. Create and Implement a Plan

Once you've identified your objectives, you should conceive an actionable plan and set achievable timeframes.

If one of your goals is to switch to an open layout due to the benefits of open-space offices , your plan should outline the design choices, budgeting requirements, and furniture and equipment placement while specifying the expected completion dates for each point.

Once you have a plan in place, you should communicate it to everyone involved so they can perform their duties mindfully and with clear direction, thereby maximizing productivity and ensuring your objectives are met within the established timeline.

4. Monitor the Plan

Regularly monitoring the facility management plan is important to identify any shortcomings or inefficiencies and establish a success rate. This should involve regular check-ins with employees, creating maintenance reports, and changing the layout as necessary.

These steps will ensure that you can identify any issue early on and take corrective action quickly and efficiently while allowing for better decision-making in the future.

Automated Software Can Assist In Your Success

POC System_Office Space Management Software

POC System: Office Space Management

When implementing a facility management plan, automated software like POC System's Space Management Software can be an invaluable asset. This useful tool offers the following features:

  • Visual simulations to help with floor plan design 
  • Streamlined booking of desks and meeting rooms
  • Creating custom seating plans for maximum employee productivity
  • Advanced analytics to evaluate the success of your objectives
  • Real-time tracking of your current seating and office layout

These features can provide you with the tools you need to maximize space utilization and ensure your objectives are met within the set timeline.

POC System icon

4.7/5 (245 reviews)

Easily Create a Successful Facility Management Plan

Creating a successful facility management plan that aligns with your overall business objectives can be highly beneficial to your organization's bottom line. This process should involve prioritizing objectives, creating and implementing an actionable plan, and regularly monitoring the facility space usage.

While this can be a daunting task, automated software like POC System's Space Management Software can make it a whole lot easier. With this tool, you can quickly develop an effective facility management plan and ensure your resources are being used in the most efficient manner.

■ Book a demo to explore POC's features

Related Articles

Facility Management KPIs: A Guide to Better Decision-Making

Filip Dimkovski

Facility Management KPIs: A Guide to Better Decision-Making

From Concept to Reality: How to Make a Floor Plan That Works

From Concept to Reality: How to Make a Floor Plan That Works

Smooth Transition: How to Get Employees Back to the Office

Smooth Transition: How to Get Employees Back to the Office

Space Utilization: From Calculation to Optimization

Space Utilization: From Calculation to Optimization

3 Dynamic Office Designs for Flexible Workspaces

3 Dynamic Office Designs for Flexible Workspaces

Related posts.

A well-designed office can be beneficial for your business, but it's difficult to get it right. Here's how to make a great floor plan for a productive office.

Improve Office Space Efficiency With Real-Time Data

Discover how to gather real-time data from your office real estate and how to analyze it to improve your office space efficiency.

How to Measure Density for Better Space Utilization

Learn how to optimize your office space and implement a more efficient design by measuring the density of your office.

Utilization Rate Calculation: Get the Most Out of Your Space

An office that's not being used efficiently can waste valuable space, money, and energy. Learn how to improve the space utilization rate for your office.

Rearrange Your Office Space With Space Utilization Data

Think your office space needs some work? Find out how to use space utilization data to arrange your office for maximum productivity and efficiency.

How to incorporate plants into our work environment?

Hey, I am the office admin for a software company. Our employees spend a great deal of time in the office in periods around new releases and updates. Some have suggested we could make t

Facility management KPIs are valuable tools for facility managers. Learn how to use them to make better decisions and improve the performance of your business.

How Visual Dashboards Help You Analyze Office Metrics

Visual dashboards offer a modern and effective way to analyze and optimize office metrics. Here's how to reap their benefits.

Create a Good Facility Management Report in No Time

Looking to create a good facility management report? Use these tips to get the job done and provide your business with all the required insights.

How to Manage Your Office Layout to Prevent Gender Bias

Your office's layout can have a significant impact on gender bias. Read to understand how.

Logo

Facility Management Plan Template

Facility Management Plan Template

What is a Facility Management Plan?

A facility management plan outlines the focus areas, objectives, and actions a facility manager and team need to take in order to maintain and manage their facilities. It includes measurable goals, or key performance indicators (KPIs), to track the progress of each objective, as well as projects and actions necessary to achieve the objectives.

What's included in this Facility Management Plan template?

  • 3 focus areas
  • 6 objectives

Each focus area has its own objectives, projects, and KPIs to ensure that the strategy is comprehensive and effective.

Who is the Facility Management Plan template for?

This facility management plan template is designed to help facility managers and teams create a plan to successfully manage and maintain their facilities and reach their goals. It is suitable for any size organization, from small businesses to large corporations.

1. Define clear examples of your focus areas

Focus areas are the main categories or topics of your facility management plan. Examples of focus areas may include maintenance, security, health and safety, energy efficiency, and sustainability. Depending on the size and needs of your facility, you can create as many focus areas as necessary.

2. Think about the objectives that could fall under that focus area

Objectives are goals or outcomes that you want to achieve in your facility management plan. They should be specific, measurable, and achievable. For each focus area, you should define multiple objectives that will help you reach your overall goals. Examples of some objectives for the focus area of Facility Maintenance could be: Increase Facility Efficiency, and Improve Facility Reliability.

3. Set measurable targets (KPIs) to tackle the objective

Key performance indicators (KPIs) are measurable targets used to track the progress of your objectives. For each objective, you should set an initial value and a target value. You should also specify a unit of measure, such as days or people, depending on the nature of the KPI. An example of a KPI for the focus area of Facility Maintenance could be: Reduce Total Number of Maintenance Interventions.

4. Implement related projects to achieve the KPIs

Projects are the actions or initiatives that are necessary to achieve your objectives and KPIs. For each KPI, you should define one or more projects that will help you reach your goal. These projects should be specific and achievable. An example of a project related to Facility Maintenance could be: Implement Preventive Maintenance Program.

5. Utilize Cascade Strategy Execution Platform to see faster results from your strategy

Cascade Strategy Execution Platform helps facility managers and teams create, track, and monitor their facility management plans. With Cascade, you can easily set objectives and KPIs, track progress, and see faster results from your strategy.

Facility planning: A strategic approach to a better office

Facility planning is essential for the modern office, especially given the rapidly changing landscape of today’s workplace. With more and more companies embracing remote work , hybrid work , and more flexible working in general, they need strategic solutions that come from good facility planning in order to maintain structure and productivity. 

In this article, we explore why and how facility planning can help companies stay profitable and better support their workers. Even in the midst of new and changing realities on the ground. 

Panel Discussion

Top strategies for hybrid office space planning with CBRE’s Susan Wasmund

What is facility planning?

Facility planning is the systematic process that smart organizations use to ensure they have the facilities and related resources necessary to meet both their short and long term goals. Sometimes referred to as strategic facility planning, it’s the key decision-making that companies use to future-proof their workspaces. 

The reality is that simply following space management best practices isn’t always enough for your facility. Without good strategic planning and foresight, companies often stay stuck in problem-solving mode, instead of anticipating new problems before they arrive. 

On the other hand, when companies realistically assess their current and future space and facility needs, they can put themselves in a much better position to weather any new storms. 

In other words, facility planning is what helps companies take a proactive approach to their workplace strategy and real estate management , instead of a reactive one.  It’s about bringing business goals in line with facility goals. It’s also about ensuring both the business and its facilities are ready for the future. 

Who is responsible for facility planning?

The facility planning process is complex, requiring a high level of collaboration in the workplace .

That said, facility needs are typically handled by a facility manager (FM), or a facility management team. FMs make great planners, because they typically have both the data and resources at hand to make smart decisions for the office. And because keeping things running smoothly and anticipating needs is ultimately their main goal. 

FMs are responsible for all aspects of facility management, including ensuring employees have the tools and space they need to do their jobs properly.  As such, they are in the best position to understand facility goals. This is especially true when they collaborate with either an executive or growth team to stay up to speed on overarching business goals as well. 

Moreover, the roles and responsibilities of FMs have been evolving since the pandemic, so that they are more and more becoming leaders in their organizations—again, priming them to be in the best position to make good facility plans. 

This is also one of the main reasons why facility management services are usually best handled in-house—either by a dedicated FM, or by using facility management software to disperse these tasks among invested team members.  

facility planning steps

What are the four steps in facilities planning?

No matter who manages facilities planning for your organization, this process works best when it follows the following four steps.

1. Understand your goals

As we’ve mentioned, facility planning is about bringing business goals in line with both current facilities and any planned expansions. So before any planning actually takes place, the planning task force needs to identify what demands are being placed on them from the business, coupled with the realities of their existing facility.

Thankfully, these two perspectives often dovetail. 

For example, cost-effective sustainability is quickly becoming a goal of virtually every business. 

Improving space utilization —which can dramatically cut back on the amount of corporate real estate needed—can therefore keep everyone happy. 

Remember, business drivers will vary from company to company. This ranges from responding to changing markets or demographics, adopting new information technology, preparing for potential mergers, or opening new offices or storefronts, just to name a few.

And of course, virtually every company is concerned with growth. 

Identifying which goals are most important now is the critical first step to planning. To make this process work, everyone on the facility planning team needs to understand the mission, vision, and company culture. 

FMs should therefore be given the tools and access they need to evaluate the entire real estate portfolio . Then, they can then understand how the business plan and other items coming down the pipeline will impact their space needs.

Only when they are armed with this critical data can they understand if current facilities will meet demand, or whether construction projects—or maybe just a better desk booking system—should be planned for the near future.

2. Analyze and set benchmarks

Of course, planning doesn’t stop with simply understanding your goals. You also need to understand how to actually make those goals a reality. 

To properly plan a facility, FMs need to leverage any and all existing data about the organization’s existing space management.

This isn’t just about knowing what your square footage is; it’s about figuring out how those square feet interact with staffing concerns and long term goals. 

Specifically, FM need three tools to strategically analyze their existing workspace and make plans for change:

  • Comprehensive reports and analytics that provide actionable insights into the existing needs of employees and real-time use of existing space, including occupancy and portfolio reports
  • Scenario planning software, which makes it easy to virtually test out the impacts of reconfigurations before having to manually implement them
  • Stack plans , which provide a high-level picture of how space is currently being used

Of course, this assumes there is already an existing strategy in place to maximize the three basic elements of space management —effective space planning, effective office use, and effective space tracking. 

When these systems are in place, and the right data is being collected, FMs can use them to perform gap analysis and set benchmarks. This will guide future facility management in the best way possible. 

3. Start planning

Once FMs understand both their goals and their benchmarks, they can begin the actual work of creating their master plan. This is when the challenging work of translating a facility plan into a business plan happens. It will look different, depending on the business drivers for your organization. 

To plan properly, FMs should first document their primary objectives, and then conduct a risk assessment of any plans. This assessment should include cost analysis, which can be done using scenario reports. 

At this stage, FMs can also benefit immensely from move management software . They will also need to develop a method for both gaining approval and reporting on results. 

Especially if their plans will include new working policies (such as implementing flexible seating arrangements like hot desking or office neighborhoods ), they may also want to seek input from both human resources and the employees themselves. 

In fact, companies should look to include all stakeholders in all aspects of the strategic planning process. 

4. Start acting

The more FMs are able to maximize the first steps of facilities planning, the easier acting on their plan will be. 

This is also where the right tools become essential. The best way to implement any new changes to a workplace or facility is with the right facility management software. Ideally, this is one that can integrate with your company’s existing integrated workplace management system (IWMS).

Finally, remember that strategic facility planning isn’t a ‘one and done’ occurrence. 

This is an iterative process. Any plans will need to be assessed, adapted, and maybe even rewritten on an ongoing basis. This will include continually relying on real-time data and comparing it against financial reports and other benchmarks. This will provide a picture of what’s working and what isn’t. 

facility planning importance

What is the importance of facilities planning? 

There is a rise in types of work environments , the growing reliance on the digital workspace , and greater competition. As a result, we can only expect facility planning to become more and more important. 

When managed properly with the right tools, companies can expect to see the following benefits from strategic facility planning:

  • Cost savings and improved sustainability, usually in the form of requiring less office space
  • Improved employee experience and engagement, derived from new working arrangements that make better use of office space and enhance the digital workspace as well—critically important now during the Great Resignation
  • Greater efficiency, thanks to the thoughtful analysis of how resources can optimized

Better still, these new changes will likely benefit other departments, potentially improving all aspects of using an office. For example, when FMs bring in better wayfinding systems to support any of the hybrid work models we’re currently seeing, they’re actually making the office easier to navigate for anyone who walks through its doors. 

In other words, when organizations are planning their facility, they are actually planning to future-proof their facility.

facility plans

What are the dangers of not having a plan? 

Like Benjamin Franklin famously said, if you fail to plan, you are planning to fail. Winging it is simply not an option. Especially when you’re managing something as complex as even a small company—let alone complete enterprise facility management . 

As the pandemic taught us, things don’t always go to plan. But the companies that had a system in place for making and implementing plans were the ones that were able to more quickly adjust to the new reality. Companies that have the right approach to facility planning will always be more nimble and resilient than those that fail to plan in the first place. 

See OfficeSpace in Action

Get a personalized demo and create a hybrid workplace that works for everyone

OfficeSpace offers a software solution that makes facility planning easy. Reach out for a free demo. 

Photos: Thirdman , Sora Shimazaki , ANTONI SHKRABA production , Mikhail Nilov

Camcode Logo

  • Create Labels
  • FIND LABELS BY:
  • Warehouse Rack Labels Durable, fully customized label options for every warehouse rack system, including long-range scanning.
  • Warehouse Floor Label Kits The most durable bar code labeling solutions available, with permenant adhesive or mechanical attachment options.
  • Warehouse Signs Browse location, identification and safety signage for both indoor and outdoor installation.
  • Warehouse Cold Storage Check out labels and signs that can be installed in refrigerated or freezing warehouse environments as cold as -20°F.
  • Bulk Storage Labels Designed to withstand abuse from forklifts and the inclement conditions of both warehouse environments and the outdoors.
  • Outdoor Solutions Explore labels and signs engineered to last in even the outdoor spaces.

business plan for a facilities management company

Maximize efficiencies across your warehouse with a customized warehouse labeling system.

When setting up a new Warehouse Management System (WMS), you want rack labels printed correctly and ready for easy, accurate installation. Get the most out of your WMS investment with durable, customizable warehouse labels and signs. Need help? Get in Touch ›

Explore Warehouse Management ›

  • Utility & Energy Maintenance Tracking Explore durable asset tracking tag options for utilities and energy applications.
  • Telecom Assets Explore telecommunication asset tracking options.
  • Government & Civil Assets Explore asset tags designed for permanent attachment to government assets such as traffic signs, equipment and infrastructure.
  • Manufacturing Assets Explore asset tags designed to last in harsh manufacturing conditions.

business plan for a facilities management company

Track and maintain your assets to keep operations running smoothly.

Durable asset tags connect your equipment with your CMMS or FM software package. Set up your program correctly the first time with properly designed tags that last in your conditions and integrate properly with your software application(s). Need help? Get in Touch ›

Explore Maintenance Management ›

  • Leak Detection & Repair (LDAR) Explore asset tags designed for fugitive emissions program asset identification and tracking.
  • Traffic Sign Retroreflectivity (RRF) Explore durable asset tags for tracking traffic signs and other infrastructure assets.
  • Gas Cylinder Testing Increase the accuracy of cylinder tracking for testing, certification and delivery.
  • Cable Tracking & Testing Labels designed specifically for cable or hose applications requiring a durable bar code label.

business plan for a facilities management company

Automate and error-proof your asset inspection process.

Uniquely and permanently identify equipment your teams need to inspect or maintain in the field to automate inspections and virtually eliminate the chance inspections are done on the wrong asset. Need help? Get in Touch ›

Explore Inspection & Audit Management ›

  • Commercial Real Estate Explore asset identification and tracking labels for commercial real estate
  • Education Explore asset tags designed for educational facilities and university property tracking.
  • Government & Civil Assets Explore asset tags designed for permanent attachment to government assets.
  • Healthcare Explore asset tags for hospital facilities, medical device tracking and sterile assets.
  • Property Identification Tags Explore options for easy identification and tracking of property assets.
  • Retail Explore asset identification and tracking labels for the retail market.
  • Asset Management Control Portal Easily standardize asset management across your entire organization with a dedicated online asset label portal.

business plan for a facilities management company

Work In Process Asset Tracking Tags.

Explore asset tags designed for tracking work-in-process items during the manufacturing process. Need help? Get in Touch ›

Explore Manufacturing WIP Tracking ›

business plan for a facilities management company

Ensure compliance with any asset management standard.

Many government, military and original equipment manufacturers (OEMs) require their suppliers to mark in accordance with a specification or standard. Need help? Get in Touch ›

Explore Standards Compliance Marking ›

  • Sunlight/UV & Weather Explore asset tags certified for installation in outdoor environments exposed to sunlight, weather and heat.
  • High Temperatures Explore heat-resistant labels that withstand temperatures up to 1,200°F.
  • Chemical Resistance Explore labels resistant to degredation from exposure to a wide variety of solvents, cleaners and other chemicals.
  • Saltwater Explore asset tags for use in marine operating conditions exposed to saltwater spray.
  • Abrasion & High Traffic Explore asset tags for use in abrasive conditions such as harsh industrial, desert or high-traffic applicaitons.

business plan for a facilities management company

Get continuous asset tracking, even in the harshest conditions.

See why asset managers trust Metalphoto photosensitive anodized aluminum in applications where permanent identification is critical. Need help? Get in Touch ›

Harsh Environment Asset Tracking ›

business plan for a facilities management company

Security Labels and Tamper-Evident Barcode Labels.

Explore tamper-evident and anti-counterfeit asset tracking barcode labels. Need help? Get in Touch ›

Explore Security Labels ›

business plan for a facilities management company

Consumer Product Registration & Tracking Labels.

Durable, QR code labels that enable product tracking and easy product registration for consumers. Need help? Get in Touch ›

Explore Product Registration & Tracking ›

  • Industrial Metal Barcode Labels, Tags and Stickers Asset identification with tracking options featuring unmatched durability for industrial environments.
  • Durable Labels and Tags for Harsh Industrial Environments Explore barcode labels designed for permanent tracking of assets installed in harsh operating conditions.
  • Firearm Tracking Explore durable firearm tracking options that increase accountability and enable compliance.
  • Gas Cylinder & Tote Tracking Explore barcodes designed to permanently track gas cylinders and chemical totes.
  • Utility Asset Labels Explore durable asset tracking tag options for electric, gas and water utilities.

business plan for a facilities management company

On-Demand Metal Label Manufacturing System.

When you need to produce labels or nameplates in real-time, Camcode’s all-in-one On-Demand Laser System provides you with everything you need create them quickly and easily. Need help? Get in Touch ›

Explore On-Site Label Making ›

  • UID Labels Explore tracking options that comply with Unique Item Identification (UID) standards such as MIL-STD-130 (USA) and STANAG 2290 (NATO).
  • On-Demand Metal Label Manufacturing System Produce durable, ready-to-apply barcode labels where and when needed with Camcode’s On-Site/On-Demand Laser Marking System
  • RFID Labels Explore radio-frequency identification (RFID) asset tags.

business plan for a facilities management company

Labels that meet defense standards and last the life of your assets.

Track property, manage preventive maintenance, reduce operational costs, and more with UID labels that meet an array of government, industrial and military specifications including MIL-STD 130. Need help? Get in Touch ›

Defense & Law Enforecement Solutions ›

business plan for a facilities management company

Label and track your education organization’s property with durable barcode labels.

Serialized asset tags that have the durability to last the life of your education items. Our barcode labels integrate seamlessly into the leading education asset tracking software solutions and virtually eliminate errors caused by manual data collection, ensuring accurate information. Need help? Get in Touch ›

Education Solutions ›

  • Utility Explore durable asset tracking tag options for utility assets and equipment.
  • Energy Explore durable asset tracking tag options for assets and equipment in power generation applications.
  • Gas Utility Explore durable asset tracking tag options for natural gas production and distrbituion assets and equipment.
  • Oil and Gas Explore durable equipment tracking tag options for oil and gas exploration, production and distribution.
  • Bar Code Tags for Utility Pole Applications See how barcoded utility pole tags can automate mainteance, inspection and joint-use tracking.

business plan for a facilities management company

Efficient asset management systems begin with Camcode bar code labels.

From meter tags used for meter maintenance systems to pole tags used to track inspection and treatment, utilities rely on Camcode’s highly durable anodized aluminum bar code labels. Need help? Get in Touch ›

Utility & Energy Solutions ›

  • Government & Civil Explore asset tags designed for permanent attachment to government assets such as traffic signs, equipment and infrastructure.

business plan for a facilities management company

Improve tracking and minimize risk with labels that last the life of your assets

Camcode asset tags are designed for permanent attachment a wide variety of government fixed-asset inventory items such as office equipment to outdoor street signs. Need help? Get in Touch ›

Government & Civil Solutions ›

  • Medical Device Tracking / UDI Explore asset label options the FDA’s Unique Device Identification (UDI) rule for medical devices.

business plan for a facilities management company

Durable asset tracking labels for the healthcare industry.

With durable medical asset tracking labels, you’ll reduce replacement costs, integrate seamlessly with asset management solutions, and eliminate manual data entry errors. Need help? Get in Touch ›

Healthcare Solutions ›

business plan for a facilities management company

Reduce replacement costs and integrate seamlessly with durable asset tracking labels.

Construction, farming and mining equipment can see a lot of abuse. When tracking heavy equipment and its components, select an asset tag that is durable enough to last (and stay affixed) for the life of the equipment/component. Need help? Get in Touch ›

Heavy Equipment Solutions ›

  • Manufacturing Explore asset tags designed to last in harsh manufacturing conditions.
  • Manufacturing WIP Tracking Explore asset tags designed for tracking work-in-process items during the manufacturing process.

business plan for a facilities management company

Labels that last the life of your manufacturing assets.

Manufacturers discovered long ago that Camcode asset tags and nameplates offer extremely durable asset identification and can be delivered quickly and cost-effectively. Need help? Get in Touch ›

Manufacturing Solutions ›

  • Shipboard & Marine Explore asset tags for use in marine operating conditions exposed to saltwater spray.
  • Laser-Markable Label Blanks Explore pre-fabricated, adhesive backed laser-markable metal blanks to use with your CO2 or fiber marking laser.

business plan for a facilities management company

Modernizing shipboard marking.

Camcode’s broad experience in the identification products market and with ship marking are unique in the industry. Camcode produces millions of custom identification products every year and has traveled to over 250 sites worldwide to assess and mark equipment items. Need help? Get in Touch ›

Shipboard & Marine Solutions ›

business plan for a facilities management company

Automate and error-proof your asset tracking processes.

Camcode barcode pole tags virtually eliminate errors caused by manual data collection, ensuring accurate information. This improves the productivity and effectiveness of a telecommunications company by reducing entry errors in the field. The results are increased revenue, lower expense and better management of risk and NESC requirements. Need help? Get in Touch ›

Telecommunications Solutions ›

  • Outdoor Warehouse Solutions Explore labels and signs engineered to last in even the outdoor spaces.

Make it easy for workers to navigate the facility, cut down on travel time & congestion in aisles.

You can streamline picking & stocking processes and remove the guesswork of identifying the proper storage locations for inventory. Need help? Get in Touch ›

Warehouse & Logistics Solutions ›

business plan for a facilities management company

Durable labels for sunlight and UV exposure.

Standard asset labels don’t surive extended outdoor exposure. For assets exposed to outdoor conditions, Camcode recommends Metalphoto® photosensitive anodized aluminum. Need help? Get in Touch ›

Weather & Sunlight Resistant Solutions ›

business plan for a facilities management company

Labels with ultimate heat-resistance.

Anodized aluminum face stock labels that are trated with our proprietary XHT process to withstand exposure to temperatures up to 1200°F. Need help? Get in Touch ›

Ultra-High Temperature Resistant Solutions ›

business plan for a facilities management company

Camcode offers several chemical resistant asset label materials.

Whether it’s hydraulic fluid, jet fuel, gasoline or a wide variety of industrial solvents, cleaners and acids, Camcode has a variety of asset tracking label materials that will remain scannable after prolonged chemical exposure. Need help? Get in Touch ›

Chemical Resistant Solutions ›

business plan for a facilities management company

Proven saltwater resistance for asset tracking in marine applications

Asset tags used in ocean environments must be resistant to corrosion from salt spray. Camcode has worked with offshore oil rigs, shipping containers, Naval vessels, and ports around the world to tag and track assets deployed on or near the ocean. Need help? Get in Touch ›

Saltwater Resistant Solutions ›

business plan for a facilities management company

Labels with engineered, proven abrasion resistance.

Asset tags in harsh industrial, desert or high-traffic public environments can be exposed to abrasive conditions that will render most standard asset tags unreadable. Select an asset tracking label that is proven to survive abrasive conditions. Need help? Get in Touch ›

Abrasion Resistant Solutions ›

business plan for a facilities management company

Trusted for over 50 years by The US Armed Forces, NASA, Caterpillar and Boeing.

The most durable printed aluminum substrate available, ideal for prolonged exposure to the harshest outdoor environments. The durability for which Metalphoto is known is the result of a unique manufacturing process in which a silver halide image is embedded within the sapphire-hard, anodic layer of the aluminum. Need help? Get in Touch ›

Explore Metalphoto Products ›

business plan for a facilities management company

DuraBlack® durable laser-markable aluminum for CO2 lasers.

Label blanks made of the most durable CO2 laser markable aluminum substrate on the market, ready to mark onsite and available with several attachment options. Need help? Get in Touch ›

Explore DuraBlack Products ›

business plan for a facilities management company

AlumaMark® CO2 laser-markable aluminum.

Label blanks made of the only CO2 laser-markable aluminum that produces black graphics on a natural background. Available with several attachment options. Need help? Get in Touch ›

Explore AlumaMark Products ›

business plan for a facilities management company

Teflon™ coated Metalphoto® barcode labels.

Camcode’s Metalphoto with Teflon is perfect for applications that require resistance to paint (including CARC) or contact with strong acids or caustics. Need help? Get in Touch ›

Explore Teflon Coated Products ›

business plan for a facilities management company

Metalphoto XHT (Extra High Temperature) labels.

Anodized aluminum face stock labels that are trated with our proprietary XHT process to withstand exposure to temperatures up to 1200°F. The photographic-quality bar code and graphic images are sealed within the anodic layer of the aluminum, creating a very durable, high-quality and temperature-resistant metal asset tag. Need help? Get in Touch ›

Explore XHT Metalphoto Products ›

business plan for a facilities management company

AlumaMark® BlackPLUS™ laser markable aluminum.

AlumaMark BlackPLUS is the most durable YAG/Fiber laser-markable aluminum on the market. This label is constructed of aluminum with an inorganic black colorant with satin finish, displaying silver graphics on a black background. Need help? Get in Touch ›

Explore AlumaMark® BlackPLUS™ Products ›

business plan for a facilities management company

304 alloy or 316 alloy stainless steel.

Designed specifically for applications requiring resistance to frequent cleaning with strong caustics, such as food processing, medical, laboratory, chemical, textile, petroleum and marine environments. Need help? Get in Touch ›

Explore Stainless Steel Products ›

business plan for a facilities management company

Brass labels and tags with a rich luster and striking appearance.

A popular choice for industrial and decorative applications, a robust and malleable metal that performs well in indoor and outdoor environments, offering excellent resistance to saltwater, corrosion, tarnish, chemicals and solvents, as well as extreme temperatures. Need help? Get in Touch ›

Explore Brass Products ›

business plan for a facilities management company

tesa® Secure™ bar code labels for MIL-STD-130.

These poly-acrylic labels are strong yet flexible in many conditions, and feature UV resistance with a tamper-proof design. Need help? Get in Touch ›

Explore tesa PET Products ›

business plan for a facilities management company

Premium polyester asset labels.

Durable gloss white polyester labels with permanent pressure sensitive adhesive to clearly mark and identify indoor assets, such as office equipment. Need help? Get in Touch ›

Explore Polyester Products ›

business plan for a facilities management company

Vinyl asset labels and tags.

Aneconomical plastc label option with superior pliability, performing well for interior labeling applications. Need help? Get in Touch ›

Explore Vinyl Products ›

business plan for a facilities management company

RFID asset labels and tags.

Radio Frequency Identification (RFID) tags are an ideal asset tracking system in certain applications, however before investing, consider the functionality, durability and security issues of RFID. Need help? Get in Touch ›

More About RFID ›

business plan for a facilities management company

Metalphoto® is field proven to last over 20 years and meet the most demanding specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including MIL-STD-130 for Department of Defense UID data matrix bar code applications. Need help? Get in Touch ›

View All Certifications & Specifications ›

business plan for a facilities management company

Federal Specification GG-P-455B(3)

This specification covers the requirements for photosensitive anodized aluminum sheets and foils. Need help? Get in Touch ›

View the Certification ›

business plan for a facilities management company

Military Standard 130 (MIL-STD-130)

One of many standards that the U.S. Government has developed to guide individuals and companies within the DoD and outside the DoD on uniform engineering and technical requirements for military-unique or substantially modified commercial processes, procedures, practices, and methods. Need help? Get in Touch ›

Military Standard 130 Overview ›

business plan for a facilities management company

Standardization Agreement (STANAG) 2290

Provides details on both the construction of the UII and the marking of items with a UII. Need help? Get in Touch ›

STANAG 2290 Overview ›

business plan for a facilities management company

Underwriters Laboratories (UL) UL PGGU2

Provides details on the viability of using Metalphoto for marking and labeling system material components. Need help? Get in Touch ›

business plan for a facilities management company

Metalphoto® meets Lockheed Martin UID specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including Lockheed Martin UID specifciations. Need help? Get in Touch ›

View Lockheed Martin Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets Boeing industry specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including Boeing Commercial Aircraft Company specifciations. Need help? Get in Touch ›

View Boeing Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets Honeywell industry specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including Honeywell, Inc. industry specifciations. Need help? Get in Touch ›

View Honeywell Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets BF Goodrich aerospace specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including BF Goodrich aerospace specifciations. Need help? Get in Touch ›

View BF Goodrich Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets SAE specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including SAE industry specifciations. Need help? Get in Touch ›

View SAE Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets NASA identification specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including NASA identification specifciations. Need help? Get in Touch ›

View NASA Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets CSA identification specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including Canadian Standard Association (CSA) identification specifciations. Need help? Get in Touch ›

View CSA Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets NATO identification specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including NATO identification specifciations. Need help? Get in Touch ›

View NATO Certifications & Specifications ›

business plan for a facilities management company

Metalphoto® meets US DOD identification specifications.

Metalphoto satisfies wide ranging set of industrial, government and military specifications including US Department of Defense identification specifciations. Need help? Get in Touch ›

View US DOD Certifications & Specifications ›

  • Create My Own Labels

Guide to Facility Management: Operations and Management Strategies, Project Management, Leadership, and More

business plan for a facilities management company

Facility management, or FM, is a broad discipline that includes a variety of industries, from food to technology, manufacturing to e-commerce and beyond. But, though the core of each business may be completely different from even its closest competition, successful facility management practices are easily interchangeable from enterprise to enterprise. As a matter of fact, it is one of the only job titles that can be found in, basically,  any small to large organizations, including public entities, like schools and hospitals, to private businesses, like those that manage their inventory in warehouses.

But, reciprocal tendencies aside, facility management procedures and techniques must be highly-specialized for the business in which they are being used. Because the discipline covers complex specifics, including business continuity planning and even fire safety, it’s key that your organization offers a holistic outlook on its facility management procedures.

In this guide, we’ll discuss:

The 5 Core Competencies of Facility Management

Operations and management strategies, project management for streamlined facilities, 4 leadership best practices for facility managers, additional resources on facility management.

Facility Management Core Competencies

It may seem like an overwhelming job to put on one person or one small team – and it  is an overwhelming job – but what’s important to remember is the fact that facility management is just one aspect of what makes a healthy business. Simply put, all necessary departments must work with facility managers to build a business’ overall success.

Here’s what the discipline of facility management encompasses – and why poor management could easily lead to an organization’s downfall:

It’s the facility management team’s job to ensure the safety of all of the employees and customers occupying the property. This responsibility spans all possible environmental health and safety issues, particularly ones that concern the building and its equipment, specifically.

Failure to do so can mean serious business in the form of fines, lost business, or even prosecution if it was deemed that the manager or business’ negligence caused casualties or permanent environmental damage. Fire, for example, is usually right at the top of the radars of facility managers because it’s a preventable tragedy that, when prepared for sufficiently, can save lives and valuable inventory.

A thorough facility management team can protect its company best by guaranteeing that all aspects of the facility are up-to-code, its employees are trained well, and all permits and certificates are completely valid. This function entails everything from safe and efficient lighting  to flooring choices .

2. Security

In regards to importance, second to safety is facility security, yet another important piece of the puzzle in which the facility management team must answer to. Though larger companies or ones with particularly pricey inventory or equipment might make the wise choice to outsource its security needs in the form of a private firm, it’s still the role of the facility manager to ensure that the firm performs competently.

Technology advancements like biometrics and wearables are making it possible to maintain strict access control for high-security areas, but it’s up to facility managers to stay on top of these developments and make smart security technology investments.

In addition to general safety, it’s also important that the facility management team has the technological know-how to safeguard and maintain its priciest hardware. This role is a key one as it doubly affirms that assets are protected just as closely as the safety of the community.

3. Maintenance and Inspections

No matter the focus of the organization, one of the most heedless things that a facility management team can do is slack off on its building maintenance duties. Every part of the building, including installed machinery such as HVAC systems, must be maintained by the facility management team.

Because some facilities contain countless elements that need regular maintenance, establishing and following strict maintenance schedules helps to ensure that all moving and permanent parts of the facility stay up-to-date and working well into the future.

Along with general maintenance, inspections are also something that facility management teams must always be ready for. They can prepare the business by conducting internal inspections, as needed, for the many formal regulatory inspections they might incur annually.

Of course, the team must also take into account any time the facility undergoes a major change in hardware, level of inventory, or capacity – and, they must also keep their eyes on all changes in laws that could affect their current procedures.

4. Business Continuity Planning

Part of leading an effective facility management team means planning for “worst case scenarios.” This means that each team must sit down with the powers that be to come up with a plan in case disaster strikes and the business can’t afford to shut down operations.

For example, let’s say that a community college endures a major fire and the authorities have deemed the entire main building a total loss. The community college is currently in the middle of a semester which it can’t cut short – this is a situation where prior business continuity planning is key. If this were done in the aforementioned scenario, the facility management team would have already come up with alternate locations to hold classes and operate the organization’s administrative duties. In addition to the new venue, the team would have already made a solid plan for the temporary facility’s security, maintenance, and hardware needs.

5. Daily Operational Duties

In addition to serving as the safety and security liaisons for the facility, it’s also important that facility management teams are organized to handle the inherent day-to-day challenges that might arise. Depending on how the given organization is structured, this can mean anything from mending a leaky roof in the women’s restroom to even fixing a jammed fax machine.

Maintenance Operations

The current presiding global facilities management organization, the International Facility Management Association, calls for these leaders to take a more tactical and shrewd approach when it comes to protecting the future of their business’ properties.

In the IFMA’s Strategic Facility Planning white paper, the organization makes a call for facility managers to carry out SFP (strategic facility planning) as it “helps to avoid mistakes, delays, disappointments, and customer dissatisfaction.” In addition to the aforementioned safety and maintenance-heavy responsibilities, the IFMA wants managers to begin looking beyond their normal duties so that they can better aid in the efficiency of their organizations.

To do this effectively, managers must compile two things:

  • A Strategic Facility Plan (and)
  • A Master Facility Plan

Let’s take a look at how each one can better strengthen the overall productivity of the business:

Strategic Facility Plan (SFP)

In order to compile a comprehensive Strategic Facility Plan (SFP) , the IFMA urges managers to first become acquainted with three very important things: the core values or changing values of the organization and how facilities must reflect the values, the compiling of an in-depth analysis of the facility, including location, capability, and condition, and, finally, a fundamental understanding of how the organization’s goals might make for the ramping up or down in regards to facilities.

If the manager can confirm each and every one of these benchmarks with the appropriate departments and find a way to support their organization’s ambitions while carrying out effective day-to-day practices, then they will be acting as a truly “strategic” support system. This blend of “current” and “future” allows for all parties involved to grapple with changes as they come in the most effective manner possible.

Facility Master Plan (MFP)

Any facility manager should already be constantly re-working their Master Facility Plan (MFP) , a framework that looks at the “physical environments that incorporate the buildings,” but that doesn’t mean that each is as comprehensive as it could be. Let’s take a look at what a holistic master plan that takes both the day-to-day tasks as well as the future space use analyses into consideration.

Here’s what a Master Facility Plan should include:

  • Zoning, regulation, covenant assessments
  • Space standards/benchmarks descriptions
  • Program of space use
  • Workflow analyses
  • Engineering assessment and plan
  • Block, fit, or stacking plans
  • Concept site plan or campus plan
  • Architectural image concepts
  • Long-term maintenance plan
  • Construction estimates
  • Phasing or sequencing plan (the sequence or projects)

Once a facility manager does the proper footwork to make contact with all departments that influence their facility, they will be better equipped to support their organization as it makes profitable moves in the future.

Facility Management Equipment Log

  • The establishment of project schedules that include both scope and budgetary needs
  • Advising all workers, including employees and consultants, on development and work progress
  • Maintaining transparent databases on each and every project to ensure that higher-ups are advised of any changes to schedule, budget, or manpower in real time
  • The compiling of comprehensive training schedules to ensure that all employees are properly certified for any regulatory changes that may arise
  • Conducting budget estimates for all proposed construction projects
  • Coordinating any service or maintenance upgrades for the facility’s systems
  • Conduct meetings and get approval for necessary space alterations which might be necessary for the modernization of the space
  • Developing internal audit processes to ensure that all applicable regulatory standards are met, including the new  ISO 41001 , Facility management – Management systems – Requirements with guidance for use

Demand Organization

Screenshot via ISO

Of course, addressing all issues of infrastructure  first is paramount to ensuring the safety and security of the facility.

As you’ve already surmised, facility management is a big, often complex job that requires a strong, forward-thinking, and most of all,  responsible leader who thinks about their facility’s needs in as holistic of a manner as possible.

Facility Management Role

1. They’re united with the higher-ups, in regards to the future – As mentioned throughout this guide, being a powerful facility manager means looking ahead into the future . From compiling business continuity plans in the event of a disaster to keeping an open line of communication with other departments, the manager understands that they will only be a true leader if their facility and staff are ready to roll with the changes.

2. They’re proficient at planning and budgeting – Facility managers know the current value of every part of their facility’s infrastructure – and how much it will take to upgrade. They also have an acute understanding of how their budgetary needs might ebb and flow moving forward so that they can accurately propose budgetary changes to the powers that be.

3. They develop a great team – Depending on the specific needs of the organization, the facility manager might be responsible for the hiring and training of the facility workers, contractors, or even consultants. This means that the manager needs to have an innate understanding of the duties and restraints of each position and how they can best work together to make the most capable team possible. Remember, these team members are ultimately in control of the safety and security of the facility, very important jobs that can break an organization in regards to liability if something were to go awry.

4. They are always willing to listen – It’s only natural for facility managers to become frustrated with higher-ups calling for big shifts who might be physically disconnected with the facility, but that doesn’t mean that they are  wrong . Dynamic leaders collaborate with all departments by listening to their propositions and ideas. By doing so, they create an open, safe line of communication that, no matter the outcome, will strengthen interdepartmental relations.

Facility management is a challenging job, and it’s one that grows increasingly complex as technology advancements reshape old processes into newer, streamlined approaches. The best facility managers understand exactly how to balance smart technology investments that boost efficiency while minimizing risks (e.g., fiscal and safety risks) for a positive influence on the bottom line. In short, facility management is the backbone of operations across a multitude of  industries today.

For more information on the best facility management practices, visit the following resources:

  • IFMA Knowledge Library
  • The Essence of Facilities Management and Leadership
  • Redefining the Executive View of Facility Management
  • Succession Planning for Facilities Managers
  • 6 Ways to Drive Cost Leadership in Facility Management
  • 6 Essential Characteristics of Facility Managers
  • A Brief History of Facilities Management
  • Facilities Management Training
  • How Important is Facilities Management?
  • Top 10 Reasons Your Company Needs a Facilities Management Professional Like You

Products and Tracking Solutions from Camcode:

  • Warehouse Rack Location Labels
  • Barcode Labels
  • Warehouse Location Labels
  • Inventory Control Tags
  • Warehouse Aisle Signage
  • Metal Equipment Tags
  • Warehouse Signs
  • Custom Foil Labels

Questions about the article? Let us help!

Our sales engineers are experts in automatic asset tracking, tagging and identification,a nd can answer all your questions. Get in touch now.

You May Also Enjoy...

The articles here will be one category that is also tagged in this article so that users get articles similar to their interests. Blog Home ›

business plan for a facilities management company

The Complete Guide to IT Asset Management

Technology underpins nearly every aspect of a modern organization. Whether it’s digital software or a physical asset like desktop computers, your organization relies on IT assets to stay productive and …

IT professional in a data center reviewing information on an IT asset management software solution via a laptop

25 Best IT Asset Management Software Tools

From laptops to software licenses, your company relies on technology to run efficiently. However, even small businesses often find themselves overrun with a dizzying number of devices, subscriptions, and platforms. …

Facility Management

CMMS vs. EAM: Which One is Right for Your Business?

Regardless of your industry, the business world is continuing to become more competitive. It’s never been more important for businesses to streamline how they manage their people, resources, equipment, and …

Keep Operations Efficient with Barcode Asset Tracking Tags

All Formats

Table of Contents

Plan template bundle, 8+ facility management plan templates in pdf, 1. simple facility management plan template, 2. free facility management plan template, 3. free facility management business plan template, 4. facility management infrastructure plan template, 5. climate research facility management plan template, 6. free facility management service plan template, 7. free facility asset management plan template, 8. property facility management work force plan template, 9. facilities strategic asset management plan template, how to create the facility management plan, what are the uses of the facility management plan, what are the benefits of the facility management plan, what are the purposes of the facility management plan.

The facility management plan is the formal planning instrument used by the organization to manage the current and future operations of the club facility. The plan is to put together to make sure the efficiency of operation is increased, saving them money over the life of your facility and even expand the overall lifespan of your facility. The quality, safety, and sustainability of the plan must be in the facility management plan. And, the plan to achieve these strategies.

business plan for a facilities management company

  • Google Docs

management plan template

  • Apple Pages

facility management plan template

Step 1: Adding the core competencies

Step 2: adding the role of the facility management, step 3: adding the security facility, step 4: adding the operational, step 5: adding the business continuity planning, more in business, simple credit facility agreement template, 100+ ultimate agreement template bundle, horse facility lease agreement template, credit facility agreement template, facility use agreement template, facilities management agreement template, facility management service level agreement template, facility agreement template, loan facility agreement template, facility lease agreement template.

  • What is a Template?
  • How to Create a Sales Plan + Templates
  • 28+ Blank Check Template – DOC, PSD, PDF & Vector Formats
  • 39+ Free Obituary Templates in MS Word | PDF | Apple Pages | Google Docs
  • 41+ Christmas Brochures Templates – PSD, Word, Publisher, Apple Pages
  • 23+ Christmas Brochure Templates
  • 11+ Scholarship Profile Templates in DOC | PDF
  • 4+ Hospitality Induction Templates in DOC | PDF
  • 7+ Financial Plan Templates
  • 10+ Operational Plan Templates
  • 11+ Student SWOT Analysis Templates – PDF
  • 9+ Training Plan Templates
  • 7+ Production Evaluation Templates
  • 5+ Shooting Schedule Template
  • 5+ Budget Planner Templates

Growthink logo white

Property Management Business Plan Template

If you want to start a property management business or expand your current one, you need a business plan.

Over the past 20+ years, we have helped over 7,000 entrepreneurs and business owners create business plans to start and grow their property management companies.

Below are links to each section of your property management business plan template:

Next Section: Executive Summary >

Property Management Business Plan FAQs

What is the easiest way to complete my property management business plan.

Growthink's Ultimate Property Management Business Plan Template allows you to quickly and easily complete your Property Management Business Plan.

What Is a Property Management Business Plan?

A business plan provides a snapshot of your property management business as it stands today, and lays out your growth plan for the next five years. It explains your business goals and your strategy for reaching them. It also includes market research to support your plans.

Why Do You Need a Business Plan?

If you’re looking to start a property management business  or grow your existing property management business, you need a business plan. A business plan will help you raise funding, if needed, and plan out the growth of your property management company in order to improve your chances of success. Your property management business plan is a living document that should be updated annually as your company grows and changes.

What Are the Sources of Funding for a Property Management Business?

With regards to funding, the main sources of funding for a property management business are personal savings, credit cards, bank loans and angel investors. With regards to bank loans, banks will want to review your business plan and gain confidence that you will be able to repay your loan and interest. To acquire this confidence, the loan officer will not only want to confirm that your financials are reasonable. But they will want to see a professional plan. Such a plan will give them the confidence that you can successfully and professionally operate a business.

The second most common form of funding for a property management business is angel investors. Angel investors are wealthy individuals who will write you a check. They will either take equity in return for their funding, or, like a bank, they will give you a loan.

Where can I download a Property Management Business Plan PDF?

You can download our free property management business plan template PDF here . This is a property management business plan template you can use in PDF format.

PROPERTY MANAGEMENT BUSINESS PLAN OUTLINE

  • Property Mgmt Business Plan Home
  • 1. Executive Summary
  • 2. Company Overview
  • 3. Industry Analysis
  • 4. Customer Analysis
  • 5. Competitive Analysis
  • 6. Marketing Plan
  • 7. Operations Plan
  • 8. Management Team
  • 9. Financial Plan
  • 10. Appendix
  • Property Mgmt Business Plan Summary

Other Helpful Business Plan Articles & Templates

Use This Simple Business Plan Template

Complete Guide to Facilities Management

“Keep your team safe and working faster,” they said. “And let’s make sure to keep that all under budget, too.” No big deal, right? Wrong. When it comes to Facilities Management , you’ve got a lot of juggling to do to keep everybody happy.

In this post, we’ll cover how you can make your department work more efficiently, serve the company better, and get more influence with the people that matter so you can keep being awesome at your job.

What if Facilities Management didn’t exist? 

As humans, we occupy space, and we are accustomed to our spaces working for us, not against us. We need these areas to be safe, functional, and comfortable. And there’s a lot to that. 

When everything goes to plan, this means that your job as a facilities manager is less stressful. No emergencies, easy-to-manage workloads, and fewer incidences.  A boost in productivity and reductions in absenteeism, downtime and wastage, not to mention the lack of accidents. 

It’s clear how important it is to have a well-maintained facility, but what if you don’t? What happens if you don’t have the resources you need to make it happen: adequate staffing, budget, training, equipment, etc.?

The impact on the Company

Your facilities management team is responsible for the overall well-being and functioning of the entire facility. You touch each and every department. Without you, equipment lifespans are reduced, inventory controls can fall by the wayside, bulbs can burn out, machines can overheat. Even worse, problems can get so bad that they bring your revenue-generating activities to a screeching halt. Facility safety also becomes an issue. You manage the security systems, fire systems, ventilation systems, and tricky and often risky elevator systems. If something is out of order, people’s safety is at risk. If someone gets hurt, that bill the company receives is going to hurt.  Depending on the situation, that bill could come in the form of a lawsuit, an expensive settlement, fines from a regulatory agency, and a whole lot of bad PR….or all of the above. It’s not worth the risk. The workspace becomes a non-working space very quickly. 

The impact on the Employee

No employee wants to feel unsafe or uncomfortable at work. Imagine working in an organization that has recurring equipment failures, or worse yet, extremely high incidents of injury at work. That would be terrible, but the same is true If employees can’t do their jobs because there is no space to work, the building is too hot or too cold, and the network keeps failing.  If these issues go on for long enough the company would have a hard time keeping employees too.

The impact on the Customer

Employees are not the only ones who suffer from poor facility management. Customers notice things, too. If buildings are in bad shape, equipment breaks down more often than it works. Orders can get delayed, the quality of your products and service decreases. Injuries become a regular occurrence. Your customers are going to pick up on this.  Their user experience will not be as good as it should be. Your brand, your reputation, and your source of income will be destroyed very quickly. Get it right, and your customer satisfaction jumps up too.

The scope of Facilities Management

facility management functions

Image source

  • Real estate management: Your role here intersects with the property manager. You keep the building safe, repairs up to date, and oversee the teams that keep it running.
  • Occupancy management: You use data and analytics to balance operational costs, effective use of space, employee well-being, productivity, and energy saving.
  • Maintenance management: You and your team plan and carry out the maintenance for all assets in the company. You also deal with any unplanned work that comes up.  
  • Asset management: The lifecycle of all assets falls under you. You are responsible for the installation and training to maintenance and repairs and ultimately working with senior management and Finance to determine the best time to replace assets. 
  • Financial and performance management: Using the information gathered in your CMMS, you can manage your inventory, budgets and have a clear line of sight into how each asset is performing and the costs incurred each month. With Limble, you’ll get automatically generated maintenance reports for the most important data you’ll ever need. If you want to take it a step further, you can generate custom reports based on the criteria you choose.
  • Building systems: Each building is unique. The majority of buildings come with fire systems and security systems, as well as HVAC. Some may have elevators, while others have been specially designed to suit your company’s needs. The management, condition assessments , and maintenance of these systems are up to you. 

Another popular way to look at facility management roles is to split them into two groups: Hard Facilities Management (Hard FM) and Soft Facilities Management (Soft FM) .

hard and soft facilities management services

Hard facilities management services (space and infrastructure)

Hard FM services focus on the physical components of the work environment and infrastructure. Most of them fall under the maintenance department. Here is an overview of hard facilities management services:

  • The plumbing system: This system plays an essential role in bringing water to a building and removing waste. Over time, blockages can occur, pressure builds up, and fixtures/piping must be replaced. As the Facility Manager, it’s your job to ensure that the plumbing system is regularly maintained and that the possible issues are fixed as quickly as possible. 
  • Lighting and HVAC systems: You will work with your team to see if the lighting and heating fixtures need repair or replacement. It’s up to the team to decide the best solutions for cost and energy savings, comfort, and functionality. 
  • Fire safety regulation compliance: Fire safety systems are required in most countries and must be regularly maintained and checked for compliance issues.
  • Mechanical & electrical systems: Keeping the electrical system running well to keep up with other building operations. The same goes for mechanical systems like elevators and water pumps. You and your team ensure they work properly and do not cause safety incidents. 
  • Structural maintenance: Regular usage or even poor design can lead to structural issues over time. When it comes to buildings, weather and other elements can start to take a toll on the structures. Wind, sun, salt, and extreme temperature changes all play their part. As a part of facility management, there should be a structural maintenance plan to identify, classify, and deal with possible structural problems. 

To successfully schedule, track, and manage all maintenance activities and work orders , facility management teams will often seek the help of computerized maintenance management software (CMMS) or Computer-aided facilities management (CAFM) software. We will discuss available software solutions in more detail towards the end of the article.

Soft facilities management services (people and organization)

On the flip side, soft facility management focuses on people and organizations. It includes services that create a more comfortable, healthier, safer, and visually appealing environment.  Common examples include:

  • Waste management: If waste is not managed, garbage bins become overloaded, and things become smelly. This is never a good thing. Waste management gets the garbage into the correct containers. It sends it away to make sure that you stay within regulatory requirements and prevent trash overcrowding.
  • Cleaning services: Custodial teams come in to clean common areas and perform other janitorial duties. Many companies will have their own janitorial staff, while others will choose to outsource.
  • Space planning: Space planning and management is an important part of facilities management. Whenever your company hires more people, expands to a new floor, buys new assets that take a big chunk of space, and wants to remodel the existing space, they will turn to you to help organize the space so that it remains comfortable, safe, and functional. 
  • Landscaping: Well-maintained grounds improve curb appeal and signal top-notch property management. Your team takes care of the seasonal and non-seasonal changes, such as planting flowers in the spring, trimming the grass during the summer, removing falling leaves during the autumn, or removing excess snow from the walkway in the winter.
  • Pest control: These fall under your domain, be it scheduling seasonal pest controls or managing pest outbreaks if they ever happen.
  • Building security: Having control of people going in and out of the facility is something that almost every building these days requires. It can also involve the management of restricted access areas inside the facility.
  • EHS compliance: Defining and maintaining acceptable standards of comfort that might include temperature, noise, seating standards, and visual cues is imperative in every company. For example, selecting specific chairs that guarantee employee comfort for desk workers. Depending on the industry, EHS standards can differ widely. In a typical office setting, they may seem relatively tame. Still, in a pharmaceutical company where employees may be handling dangerous substances, standards will be different. EHS standards will change from business to business depending on the needs of the company. 

Free Building Maintenance Checklist

13 simple steps to improved productivity and reliability.

business plan for a facilities management company

What do Facilities Managers do?

Maintenance manager skills

You have to be a jack of all trades to do this job well. The support of a great team and the right software will help take you to the next level of your career.  A facilities manager can have a dozen balls up in the air on any given day. As a facility manager, you touch so many areas: 

  • Property strategy: What’s the current property portfolio of the company? Do you lease or own? As the world turns, more and more companies are adopting remote work policies where employees can work from home at least some of the time. How your company approaches this major shift in the culture of work will also impact your needs for employee-occupied space into the future.
  • Space management: To piggyback on what was said above, are employees required to be in office? If not, there’s room for some creativity in space management. Perhaps changing to an “open office” layout where employees can “check out” a workspace as needed is a solution your company considers if employees work in a hybrid format.
  • Communications infrastructure: We’re talking phones (no pun intended), network cabling, server storage, and beyond.
  • General building maintenance : Depending on if your company leases or owns the building, maintenance responsibilities may shift. Many commercial building owners push a lot of maintenance responsibilities to the lease-holder, not everything and not all the time.
  • Testing and inspections: This is a part of routine maintenance . You regularly check in on assets and alarms to ensure that everything is up to code and working correctly. You also need to make sure that you are compliant with OSHA and other regulatory agencies (like FDA, if applicable to your industry).
  • Contract management : You have several service providers, and those contracts and relationships need to be managed. It’s your job to make sure these are kept up. Using Lmble makes managing vendors and their contracts easy!
  • EHS(environment, health, safety): Health and safety live with you, and it’s your job to make sure that the workplace is safe for everyone in it. 
  • Security: Be it the locks on the doors, the security monitoring team or cameras, and any other part of security, these all fall under your jurisdiction. 
  • Facility Maintenance planning : Predictive and preventative maintenance are best practices to keep your organization’s assets in working order. The planning of these is a crucial part of your role. Using Limble, you can plan, schedule, and report on your maintenance and use this information to collaborate with Finance on budget forecasting.
  • Managing renovations and refurbishments: The workplace is ever-changing. Offices get bigger or smaller, paint colors change, boardrooms are built. Renovations and refurbishments sit squarely with the facility professionals to manage. The same is true for capital projects. You will work with teams to build new facilities and expand the campus.
  • Inventory management: Knowing what you have and what you need, and the value of your inventory is an integral part of maintenance and cost management. Limble makes it possible to see the value of your stock at the click of a button, and the customized reporting helps you break it down any way you need to.

And in case you wanted more, you’re not done yet! You are also responsible for: 

  • Advising businesses on measures to improve the efficiency and cost-effectiveness of the facility.
  • Supervising teams of staff across different divisions.
  • Dealing with emergencies as they arise.
  • Managing budgets; Planning for the future by forecasting the facility’s upcoming needs and requirements.
  • Helping with office relocations.
  • Drafting maintenance reports.

Should you bring FM in-house or outsource? 

Making the decision to outsource or keep your facilities management in-house is a complex one. It depends on the factors like the type of facility you run, the size of your maintenance budget, and existing team.

In-house Facilities Management 

Advantages:

  • Oversight : You have complete oversight of everything happening and can make split-second decisions about how you and your team react. 
  • Cost control : you can control the costs (to an extent) of the repairs by keeping inventory in stock or shopping around for preferred pricing when you need something. You are also paying your team at your rate, not contractor rates. 
  • Planning ahead : You can use preventive maintenance to manage upgrades and cut back on unexpected breakdowns. Ideally, this helps with budget forecasting too. Having an in-house team can help connect the dots between systems across the company, so everything is accounted for when budgeting.
  • Collaboration : Keeping your team in-house means that you can work with Finance to decide when the best time to replace equipment is based on performance and depreciation. This minimizes unnecessary spending and maximizes tax credits.  

Disadvantages:

  • Specialized skills : As technology advances, maintenance work becomes more and more specialized. It’s hard to build a team with the right set of core competencies precisely because you will not have a guy for every little thing. This makes some outsourcing almost a necessity.
  • Waste : You can potentially wind up having a ton of unused equipment and expertise in your team just to fix a few highly specialized assets. Seeing expertise and equipment not being used doesn’t bode well for you. 
  • Lots of management : Building the right team and hiring the right people to do the job takes time and needs constant oversight. You are no longer just a Facility Manager. You are now a people manager, expected to lead and develop others. You’ll also be responsible for contractor relationships and management, not to mention the possibility of additional insurance needed. 

Outsourcing Facilities Management

  • Cost savings : Cutting costs is often the biggest benefit of outsourcing facilities management. When you outsource, you are not paying for round-the-clock employees on your team who may not be needed daily. 
  • Less risk : Reduce your risk and liability if something goes wrong. Outsourcing puts the risk on another organization. Make sure that you do your homework and partner with a team you can trust. 
  • Flexibility : Bringing in the experts with their hyper-specialized equipment as and when you need them instead of trying to do it yourself and potentially causing more damage or having expensive resources on your budget. You save time and money. 
  • More expensive than you think : Ironically, outsourcing can cause costs to get out of control. You can run into situations where you have multiple vendors working on the same problem. You have little oversight of the work, who’s delivering on what, and you are left with multiple invoices to pay. If the impetus behind outsourcing is cost-saving, it may not work out that way. Having great partners with solid communication is your best line of defense here. 
  • Still requires internal management : There are vendors to manage — lots of them! Someone on your internal team will still have to keep track of the work that needs to be done, who the right vendors are, inventory, etc. It’s almost like you can’t get away from FM no matter what you do!
Some say that the best approach is a hybrid of in-house to manage the day-to-day with outsourcing for highly specialized projects. For example, your team can change the bulbs and fix the heating, cooling, and electrical issues that crop up. Still, you’ll bring in a plumber or machine repair technician for the big stuff. 

What could your facilities management department look like? 

facility management organizational structure

Software solutions that make Facility Management simpler, better, and faster

There are a lot of software solutions out there to help you plan and execute facility management. Let’s walk through some of the better options out there so that you can make an informed decision about the one that’s right for you, your team, and your organization.  Don’t be worried if you do not see a clear difference between some of them at first sight. They do have a lot of overlapping features.

As with every other software on this list, different software vendors offer different levels of functionality. It makes more sense to look at the exact features you need than to focus on labels like IWMS, CMMS, or CAFM.

CMMS (Computerized Maintenance Management System)

A CMMS is at the top of the list.  Using a CMMS like Limble can be a great way to help keep all your ducks in a row. You’ll be able to track workflows, report on repairs, easily keep an eye on the budget and find ways to cut costs if you need to.  Imagine how great it will be to be called into a meeting last minute and easily give feedback on the FM team’s work. It makes maintenance vastly easier by streamlining and automating all maintenance processes.  Use your CMMS to: 

  • Streamline your work order management
  • Schedule and monitor all maintenance work
  • Track spare parts inventory and forecast future inventory needs
  • Effectively manage your assets
  • Easily manage vendors and contracts
  • Run any report you need or can imagine from your custom dashboards 

Organizations that use Limble CMMS for facility management

CAFM (Computer-Aided Facilities Management)

CAFM is software that helps facility managers execute core functions. CAFM technology combines business administration, behavioral science, architecture, and engineering concepts to optimize the functioning of your organization. It can be helpful to think of computer-aided facility management as a comprehensive commercial facility or building maintenance tool with many different facets and functions. It uses several different models to cover:

  • information management
  • maintenance management 
  • physical building administration
  • floor plans and space management
  • leasing and real-estate management
  • asset lifecycle management
  • and administrative support

The core difference between a CAFM and CMMS is that a CAFM focuses on the physical space and things. In contrast, a CMMS focuses on the management of maintenance.  If you need more from your CAFM, you can combine it with a CMMS to give your team more support. 

EAM (Enterprise Asset Management) software

EAM software sits somewhere in between CMMS and CAFM. It gives a broader range of features than a CMMS, but most of them are focused on the maintenance department:

  • work management
  • labor management
  • MRO inventory management
  • contract management
  • financial management
  • reporting and analytics 

Enterprise asset management can be used by production-oriented organizations to plan, optimize, execute, and track all maintenance activities with the associated priorities, skills, materials, tools, and cost. And EAM software is designed to support that idea.

IWMS (Integrated Workplace Management System)

The easiest way to describe it is that it usually offers everything you can find in a CAFM software, and then some. You can think of it as an all-in-one solution for facilities management. Aside from the CAFM features listed above, IWMS can also include:

  • flexible real estate and lease management features
  • project management features
  • environmental management features
  • mailroom management features
  • visitor management features

On its own, this software solution would be lacking. But when paired with another more comprehensive tool, implementing an IWMS has the potential to be powerful.

BMS/BAS/BEMS 

Let’s first explain the acronyms:

  • BMS = building management system
  • BAS = building automation system
  • BEMS = building energy management system

BMS and BAS are often used interchangeably because they serve the same purpose. They combine hardware and software solutions to control different building systems like lighting, heating, HVAC, access control, etc. They can also be used to measure the performance and energy consumption of HVAC systems and other assets.  Facility managers have to keep an eye on energy consumption because it accounts for a big chunk of their facility’s operational costs. Building energy management systems help them measure energy consumption across the whole facility and find problematic systems and assets.  While BEMS and BMS can come together, they are usually standalone systems, implemented separately. That being said, they do work very well together. BMS/BAM primary function is to control building systems and assets. BEMS’ primary role is to collect and analyze energy consumption data (it can track everything from device electricity usage to water, gas, and steam consumption). Want to know more? Here is an article that discusses the differences between these systems in more detail. 

Building security systems

Security systems also come in different forms and offer a lot of diverse functionalities. You can use them to detect risks, record incidents, and perform risk analysis. They offer visitor management features ranging from facial recognition and badge scanning to video surveillance and capacity and occupancy tracking. As with most things, different software offers different functions. Rather than looking at the labels, think about the exact features you need and use those to help you decide what’s best for your team and organization. 

Moving your career in Facilities Management forward

Professional development in FM is just as important as it is in any other career. More now than ever, facilities professionals need an evolving set of skills to keep them sharp in a modern workforce.  Consider seeking out further training with online certification and degree programs to keep you competitive in today’s job market.  The International Facility Management Association (IFMA) offers training programs that are widely recognized by employers across the United States that have helped facilities managers get raises, promotions, and move their career forward. (For what it’s worth, Limble’s helped our customers get promotions too).

Facilities Management for today: Why it’s more important than ever

As the world continues to evolve, so does the need for better facility management. People don’t just go to an office with a desk and a chair; they go to a workspace focussed on employee well-being, automation, sustainability and impact, and evolving real estate models.  While all this growth and change occurs, software and other technologies are being developed to optimize building operations and create hyper-connectivity, regardless of where employees are.  Facility management for the modern world is now responsible for our spaces, physical and cyber security, well-being, resource consumption, and risk management. The work you do as a facility manager is vital to our future success.  COVID-19 has further proven the point of how essential it is. Facility management means that you need to be dynamic and flexible enough to install home offices remotely, set up workspaces that promote healthier lifestyles, or give enough space to distance from one another safely. You need to understand your organization’s sustainability requirements and environmental impact and find ways to reduce them.  The demand to be greener, safer, and more cost-effective trickles straight down to facilities management. Your ability to be agile and show your value will help bridge the gap between the C-suite, Finance, and Facilities. (We know you can do it)!

Before you go

We know that facilities management is one of the biggest and most critical roles in any company. You touch every department and more. Without you and your team, buildings could break, the equipment could fail, and employees and customers would be unhappy and at risk. Even though much of your work is behind the scenes, it is the lifeblood that keeps organizations running.  You really are our MVP! Want to know more about Limble CMMS ? Find out how it can support you and the work you do? Get in touch with us to set up a demo or start your free trial .

I am interested, pls whattsapp me 00971558984428

Good presentation. I want to start a career in facility management after retirement from a microfinance bank at 60,what steps do I need to take?

That is a really specific question 🙂 I’d suggest you read the following guide to get you started: https://limblecmms.com/blog/facilities-manager-roles-and-responsibilities/ . Good luck!

Comments are closed.

business plan for a facilities management company

Request a Demo

Filtered by:

The Top 7 Facilities Management Goals and How To Achieve Them

The best facilities managers set strategic goals for their team. Check out the top seven goals you should be setting for you and your team this year!

Table of contents

Facilities management goals your team should set, how to set facilities management goals for your team, the bottom line.

Goal setting is one of the most important aspects of any organization. Without established goals, it can be challenging to know what direction an organization should be moving in or what measures to implement to achieve success. This is especially true for facilities management teams.

Facilities management teams have a lot of responsibilities. From ensuring the safety and security of employees and the property to maintaining a clean and efficient workplace, many goals need to be met. Therefore, facilities management teams need to set specific goals and objectives, so everyone knows what is expected of them.

In this blog post, we outline the top goals and objectives of facilities management teams and explain why setting them is essential. We also discuss how you can effectively set goals for your team and ensure they are achieved.

Below are some of the top goals that facilities management teams should set to help you create a safe, efficient, comfortable, and productive workplace.

1. Keep disease prevention and infection control a priority

Facilities management teams should keep disease prevention a top goal. Although some people believe the spread of COVID-19 is lessening, it’s still present in high numbers and has the potential to surge again. Additionally, the World Health Organization (WHO) recently declared monkeypox a global health emergency.

By remaining vigilant and practicing sound disease prevention methods, teams can reduce staff absences, make the workplace more attractive to job applicants, and help the community.

Some ways to do this include ensuring proper ventilation, regularly cleaning and disinfecting surfaces, offering free testing, encouraging employees to vaccinate, and educating employees on good hygiene practices.

2. Strategize for the future

As any facilities manager knows, it’s important to have a long-term strategic plan. Anticipating where the organization is going and what its needs will be 1 to 5 years down the road can help you make decisions today that save time and money in the future and boost performance.

But of course, strategic planning is only the first step. You also have to ensure that it stays relevant and is followed. Revisiting the plan regularly and updating it when needed is essential to keeping it accurate and helpful.

If you don’t already have a long-term strategy, making it a goal for the coming year is a great way to ensure that your facilities are well-managed now and in the future, so you have the best chance of success.

3. Enable good communication

Good communication should be a key goal for any facilities management team to run the facility smoothly. Keeping an open line for dialogue with stakeholders and occupants is crucial to ensure they’re comfortable with their surroundings. By doing so, your facilities management team can learn how the facility is perceived regularly and work on making improvements accordingly.

Additionally, occupants should be able to easily convey their opinions and recommendations via safe and secure channels, such as dedicated email, one-on-one meetings, or through facilities management software so that they can voice their concerns without fear of reprisal. By having an open and effective line of communication, your team can work together to make the facility more efficient and pleasant.

How well is your facility operating?

Get feedback on the health of your facility’s operations by taking this short diagnostic survey.

Take the 6-point performance inspection

4. Increase sustainability and energy efficiency

Facility managers are increasingly turning their attention to sustainable practices and energy efficiency. These initiatives have many benefits, including reduced operating costs, a smaller environmental footprint, and improved indoor air quality.

Additionally, green and energy-efficient practices can create a more comfortable work environment for employees. This, in turn, shows that you’re a responsible company that cares about doing the right thing, which also helps you attract new talent and customers who share those values.

Facilities management teams can increase sustainability and energy efficiency in a number of ways. Some of these include:

  • Implementing energy-efficient lighting systems
  • Using utility tracking and energy management software
  • Installing energy-efficient windows and doors
  • Upgrading to energy-efficient appliances
  • Improving insulation
  • Minimizing waste and recycling as much as possible

5. Keep up to date with maintenance

Another important goal for facility management teams should be to keep up with maintenance (both reactive and preventive maintenance). Keeping the facility well-maintained can prevent minor problems from turning into big ones. Additionally, it can help extend your equipment’s life and improve your workplace’s overall operational efficiency.

You have numerous ways to ensure that your workplace is properly maintained. For example, you could create a preventive maintenance schedule, conduct regular inspections, ensure you have a proper system in place to manage work orders , and provide employees with proper training on maintaining equipment. You can also check out this helpful guide on how to set effective maintenance goals .

6. Create a comfortable work environment

Employees spend a large majority of their day at work. Therefore, facilities management teams need to create a work environment that’s comfortable and conducive to productivity.

You can use several approaches to make a work facility more comfortable for everyone who uses it. These can include adjusting the temperature, introducing natural light, adding plants, hiring a professional cleaning company, having comfortable seating, and ensuring employees have everything they need to make their jobs as easy as possible.

By taking these steps, you can create an environment where employees enjoy spending time, which will help them be more productive. A comfortable work environment is good for both employees and employers, so it’s something every facilities manager should strive for.

7. Ensure safety and security

The safety and security of employees and property should be a top priority for any facilities management team. In addition to the clear moral and legal implications, several practical reasons exist for why workplace safety and security should be a top focus. First, safe and secure facilities are more productive. Employees who feel safe and secure are more likely to show up to work and be productive while they’re there. Second, safe and secure facilities are more efficient. Facilities that are well-lit and free of hazards are easier to navigate and require less maintenance. Finally, safe and secure facilities are more cost-effective in the long run. Facilities can save on insurance premiums, repairs, and replacements by preventing accidents, theft, and vandalism.

So, now you have a clear idea of the goals you might want to set, how do you put that plan into practice? This may seem simple, but it’s not uncommon to set poor organizational goals that hamper success. Here are a few tips to help you set effective goals for your facilities management department:

  • First, write your goals down and create a facilities management checklist . This helps ensure everyone is on the same page and knows what needs to be done.
  • Second, be specific when setting your goals. Vague objectives only lead to confusion and frustration. Instead, focus on creating tangible and measurable goals.
  • Third, avoid setting unrealistic goals that can’t be attained. This only serves to demotivate your team members. Instead, set achievable objectives that challenge your team but still allow them to succeed.
  • Fourth, ensure that your goals are timely by setting deadlines for their completion. This helps keep your maintenance team focused and on track.
  • Finally, remain accountable for meeting your goals by periodically checking in with your team and helping them troubleshoot any issues they may have.

By following these simple tips, you and your facilities management team can set effective goals and ensure the desired goals are achieved. When in doubt, set SMART facilities management goals.

Here is an example of what an effective facilities management performance goal might look like:

“We will reduce the number of workplace accidents by 25% within the next 12 months by implementing a safety training program for all employees and increasing the frequency of safety inspections.”

There you have it! These are some of the most important goals and objectives on every facilities management team’s list, as well as some tips on setting effective goals for your organization.

By setting these goals and striving to achieve them, you can create a safe, comfortable, productive, and cost-effective work environment.

Alayna McCurry

VP, Marketing at FMX

View profile

Subscribe to monthly insights for facilities leaders

Be the first to know about new tips, best practices, procedures, templates, and digital tools from our facilities experts.

" * " indicates required fields

Quick Question

In which industry do you work.

BY FUNCTION

  • Human Resources
  • Customer Experience
  • Employee Experience

By Industry

  • Manufacturing
  • Hospitality
  • Sales & Marketing

By Initiative

Ai timeclock.

  • hrPad (HRSD)
  • hrGPT (HR Assistant)

Text to Apply

Facility management plan for buildings: a modern approach.

business plan for a facilities management company

Matthew Bennett

Facility-Management-Plan-for-Buildings--A-Modern-Approach

Planning is one of the main principles behind running a successful business, so if you want to be on the winning side, you need to start anticipating the requirements and expenses. Otherwise, you’ll end up constantly “putting out fires” here and there, which is not only inefficient—but also can be very costly.

As a facility manager, you should have a detailed and well-thought-out facility management plan for your buildings. It should be made by keeping a strategy for essential asset (typically the expensive ones) maintenance and their service life extension. Establishing and following a facility management strategy can help avoid the unexpected shutdown of these assets and make sure that they are performing at the peak of their ability.

In case if you already have a facility management plan in place, but did you evaluate it recently? When was the last time you have evaluated it? In today’s article, we’ll look at how you can modernize your facility management strategy with the help of CloudApper Facilities for building and facility management to increase the efficiency of operations and maintenance in facility management—and deliver a cost-effective approach to improve bottom-line profitability.

Facilities

CloudApper Facilities

Access real-time facility data to maximize efficiency.

Total Facility Operation From a single platform

Emergency & Maintenance Management

Reduce safety & compliance risks

Traditional Facility Management Planning for Buildings

The facility management strategy for a building of any sizes covers the following three areas at least:

  • The maintenance strategy: The facility management plan read the schedule for preventive maintenance of all-important assets like HVAC, fire safety systems, plumbing, and power management systems, as well as lifts and other heavy types of machinery for other equipment within the building. This kind of preventive maintenance plan minimizes the risk of unexpected system failures that can disrupt production—or worse, pose safety hazards to the workforce.
  • Emergency plans: A facility management plan should also have mention of emergency management procedures to follow in the event of a system failure. Even with the most well-planned strategy in place, sometimes unexpected events occur; having an emergency plan in place is essential for these situations to minimize production downtime and ensure the safety and comfort of your workforce.
  • Budgeting: The facility management strategy should also include a monetary plan for the maintenance needs and repair of equipment, and spare parts. Every piece of mechanical equipment has an estimated lifetime that is influenced by its maintenance pattern and workload; Facility managers should track that life span, and plan to utilize it for the most possible period. If a piece of equipment has an estimated lifetime of 20 years, a replacement fund should be allocated annually starting from its first year of operation in order to avoid budgetary issues at the end of its lifetime or last year of service.

The points we have discussed up to this point are mostly facility maintenance and traditional predicament planning and budgeting related. These are mostly exercised to minimize unexpected failures and manage building assets. In modern times, facility managers have started adopting more proactive strategies like predictive maintenance with regard to facility management using CloudApper Facilities.

A Modern Approach to Facility Management

Predictive maintenance is a proactive strategy that uses historical building and maintenance data analytics for effective decision-making with regard to facility management. It empowers building managers to design a facility management strategy that relies less on pre-planned manufacturer guidelines for maintenance and more on live operational performance data of machines and equipment. This results in gaining a better understanding of the condition of your assets, better prediction of issues and failures, and effective budgeting for future needs.

A modernized facility management approach looks more like this:

  • Maintenance strategy: Compared to the preventive model, instead of following the equipment manufacturer guidelines for maintenance, a predictive maintenance approach uses CloudApper Facilities recent and historical data to monitor them. It provides real-time data about changes in power usage, temperature, vibration, and other parameters, so facility managers can verify all machinery is operating within usual ranges and give priority to those areas where they find any sign of an anomaly. This approach helps to create a more effective maintenance routine and ensures better use of resources and time.
  • Emergency management: Rather than just relying on traditional preventive maintenance for noticing any major issues with machines and equipment, real-time data monitoring can point out when a particular piece of equipment is not operating normally and about to fail. This way you can address unexpected emergencies even before they take place. With the help of the CloudApper Facilities App, maintenance staff can enter and access machine data about your machine and equipment that can be compared and changes identified. Eventually, this data helps to avoid unexpected downtime and having to put costly contingency plans into action.
  • Budgeting: To make the traditional method of budgeting more effective and realistic, CloudApper Facilities data provides additional information that allows decision-makers to more accurately design a budget for future facility management needs. Additionally, early identification of technical malfunctions can help you optimize the lifespan of your expensive equipment.

Ready to upgrade your facility operations for your building?

If you’re ready to start gathering real-time facility data as part of your new facility management strategy, checkout CloudApper Facilities now! We can help your company collect and analyze all the important facility information needed to predict and prevent unexpected failures before they happen.

  • Facility Management
  • Facility Management Plan
  • Modern Approach

Empower Frontline Employees with an AI-Powered Tablet/iPad Solution

CloudApper hrPad Empower Frontline Employees with an AI-Powered Tablet/iPad Solution

Cloudapper ai solutions for hr.

AI-Assistance

AI Assistant

Your One-Stop Platform to Simplify AI Adoption for Any HCM Need

Text-to-Apply

Simplifying Job Applications for a Smoother Hiring Experience

AI-TimeClock

Your Next-Gen Tablet Clock for All Employee HR Needs

hrgpt-works-with-UKG

Similar Posts

How-facilities-management-affects-employees-morale

How facilities management affects employees’ morale and work output at the workplace

Whats-wrong-with-the-CAFM-software-weve-always-used

What’s wrong with the CAFM software we’ve always used?

Facilities-Management-Checklist

Facilities Management Checklist: 14 Essential Items

Six-advantages-of-building-management-system

Six advantages of building management system automation you might be ignoring

Popular posts.

business plan for a facilities management company

9 Facilities That Hotel Management Must Offer To Its Guests

The impact of 5g in asset and facility management, why is the layout map of the facility important, picking the right facility management solution in an increasingly dynamic work environment.

  • Cloudapper AI
  • hipaa ready
  • health insurance portability and accountability act
  • Maintenance Management

CloudApper-AI-TimeClock

Privacy Overview

Facility Management Company Marketing Plan Template

Facility Management Company Marketing Plan Template

When it comes to marketing your facility management company, having a well-crafted plan is essential. With ClickUp's Facility Management Company Marketing Plan Template, you can easily create a comprehensive roadmap for success.

This template will help you:

  • Conduct in-depth market research to understand your target audience and competitors
  • Develop a strong brand positioning strategy to differentiate yourself in the market
  • Implement effective lead generation tactics to attract potential clients
  • Create a customer acquisition and retention plan to build long-lasting relationships
  • Utilize the right communication channels to create awareness and highlight the benefits of your facility management solutions

Take your facility management company's marketing efforts to the next level with ClickUp's Marketing Plan Template. Start planning your path to success today!

Benefits of Facility Management Company Marketing Plan Template

A well-crafted Facility Management Company Marketing Plan Template can provide numerous benefits for your facility management business. Here are just a few:

  • Streamlining your marketing efforts and ensuring consistency across all channels
  • Helping you identify and target your ideal clients more effectively
  • Providing a roadmap for market research and analysis to make informed decisions
  • Outlining strategies to establish a strong brand positioning and differentiate from competitors
  • Guiding you in generating leads and converting them into paying customers
  • Enhancing customer acquisition and retention through effective communication channels
  • Creating awareness and showcasing the benefits of your facility management solutions
  • Maximizing your marketing budget and optimizing ROI for your marketing activities

With a comprehensive marketing plan template, your facility management company can thrive and attract the right clients to support your business growth.

Main Elements of Facility Management Company Marketing Plan Template

ClickUp's Facility Management Company Marketing Plan template provides a comprehensive solution for organizing your marketing efforts.

Here are the main elements of this template:

  • Custom Statuses: Keep track of the progress of your marketing tasks with 6 different statuses, including Cancelled, Complete, In Progress, Needs Input, Planned, and To Do.
  • Custom Fields: Utilize 6 custom fields such as Quarter, Task Type, Impact, Progress, Percent Completion, and Effort to capture important information about each task and ensure accurate reporting.
  • Custom Views: Access 5 different views tailored to your specific needs, including Key Results to track and measure your marketing objectives, Timeline to visualize project deadlines, Getting Started Guide for onboarding new team members, Objectives to define and monitor your marketing goals, and Progress Board to gain a holistic view of your team's progress.
  • Project Management: Leverage ClickUp's powerful features such as time tracking, task dependencies, and integrations to streamline your marketing processes and maximize efficiency.

How to Use Marketing Plan for Facility Management Company

If you're looking to create a successful marketing plan for your facility management company, look no further! Follow these five steps to effectively use the Facility Management Company Marketing Plan Template in ClickUp:

1. Define your target audience

To start, identify and define your target audience. Who are your ideal customers? What industries do you serve? Understanding your target audience will help you tailor your marketing efforts to their specific needs and preferences.

Use custom fields in ClickUp to categorize and segment your target audience based on factors such as industry, company size, and location.

2. Set clear marketing objectives

Next, establish clear and measurable marketing objectives. What do you want to achieve with your marketing efforts? Whether it's increasing brand awareness, generating leads, or driving conversions, clearly define your goals to guide your marketing strategy.

Create tasks in ClickUp to outline each marketing objective and set deadlines for achieving them.

3. Develop a comprehensive marketing strategy

Now that you have your objectives in place, it's time to develop a comprehensive marketing strategy. Determine the key tactics and channels you'll use to reach your target audience, such as digital advertising, content marketing, social media, or email campaigns.

Utilize the Board view in ClickUp to create a visual representation of your marketing strategy, with each tactic represented as a card that can be easily moved and prioritized.

4. Implement and track your marketing activities

Once your marketing strategy is defined, it's time to put it into action. Implement each marketing activity outlined in your plan, ensuring that you allocate resources and budget accordingly. Be consistent in your messaging and branding across all channels to maintain a strong and cohesive presence.

Use Automations in ClickUp to streamline your marketing activities, such as automatically sending out email campaigns or scheduling social media posts.

5. Monitor, analyze, and optimize

Finally, regularly monitor and analyze the performance of your marketing activities. Track key metrics such as website traffic, lead generation, conversion rates, and customer feedback. Identify what's working well and what can be improved, and make data-driven optimizations to continuously enhance your marketing efforts.

Utilize Dashboards in ClickUp to create visual reports and track key marketing metrics in real-time, making it easy to identify trends and areas for improvement.

By following these five steps and utilizing the Facility Management Company Marketing Plan Template in ClickUp, you'll be well-equipped to create and execute a successful marketing plan that drives growth and success for your facility management company.

add new template customization

Get Started with ClickUp’s Facility Management Company Marketing Plan Template

Facility management companies can use this Marketing Plan Template to effectively promote their services and attract potential clients while building strong relationships with existing clients.

First, hit “Add Template” to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to create a comprehensive marketing plan:

  • Use the Key Results View to track the progress of your marketing objectives and measure success
  • The Timeline View will help you visualize your marketing activities and plan them accordingly
  • Refer to the Getting Started Guide View to understand the template's structure and fill in the necessary details
  • Use the Objectives View to define your marketing goals and outline strategies to achieve them
  • The Progress Board View will allow you to track the status of each marketing task and ensure timely completion
  • Organize tasks into six different statuses: Cancelled, Complete, In Progress, Needs Input, Planned, To Do, to keep track of progress
  • Update statuses as you progress through tasks to keep team members informed of progress
  • Monitor and analyze tasks to ensure maximum productivity and achieve marketing success.

Related Templates

  • Talent Agency Social Media Marketing Plan Template
  • Unilever Social Media Marketing Plan Template
  • Concrete Company Social Media Marketing Plan Template
  • Convenience Store Social Media Marketing Plan Template
  • Training Company Marketing Plan Template

Template details

Free forever with 100mb storage.

Free training & 24-hours support

Serious about security & privacy

Highest levels of uptime the last 12 months

  • Product Roadmap
  • Affiliate & Referrals
  • On-Demand Demo
  • Integrations
  • Consultants
  • Gantt Chart
  • Native Time Tracking
  • Automations
  • Kanban Board
  • vs Airtable
  • vs Basecamp
  • vs MS Project
  • vs Smartsheet
  • Software Team Hub
  • PM Software Guide

Google Play Store

business plan for a facilities management company

  • Go to fnPrime »
  • Visit our trade show »
  • Branded Features »
  • Data Centers
  • Health Care
  • Commercial Office
  • Design & Construction
  • Doors & Hardware
  • Emergency Preparedness
  • Energy Efficiency
  • Facilities Management
  • Grounds Management
  • Maintenance & Operations
  • Material Handling
  • Outsourcing
  • Building Automation
  • Ceilings, Furniture & Walls
  • Equipment Rental & Tools
  • Fire Safety/Protection
  • Paints & Coatings
  • Plumbing & Restrooms
  • Power & Communication
  • Windows & Exterior Walls
  • Readers' Choice Award Winners  »
  • Defending Against Cyberattacks  »
  • OSHA Inspections: What Managers Need to Know  »
  • BOM Energy Playbook »
  • Virtual eBook: 2023 Facility Management Salaries And Compensation Now Available - Start Exploring Today »
  • Job Listings & Salary Information
  • Building Product Releases
  • Case Studies
  • Supplier Insights
  • Vision Award Winners
  • Reader's Choice Award Winners
  • Product & Technology Innovations eBook
  • Discover 18 Key Products & Services For Facility Professionals
  • Press Releases
  • Press Releases By Company
  • Whitepapers
  • Free Webcasts
  • Premium Webinars
  • Educational Resources
  • ProFM Credential
  • Upcoming Conference Sessions
  • Building Operating Management
  • Facility Maintenance Decisions
  • Advertising
  • Vision Awards Branding
  • Email Management
  • Press Release Archives
  • Our Content On Your Site
  • Media Resources
  • Browse Keywords
  • Facilities & Space Planning Project Lead » View Job -->
  • Property Management Director - Fort Worth, TX » View Job -->
  • Operating Engineer 1 » View Job -->
  • Chief Operating Engineer 3 » View Job -->
  • Digital Print Specialist in Dulles, VA » View Job -->

business plan for a facilities management company

The Facility Management Industry Is at a Crossroads

I typically author management-oriented articles and rarely craft ones that are mostly opinion-based. The new year has me a little worried, however, so I deviated to write about facility management issues that are of concern. 

I see our industry/profession positioned at a crossroads. I view the situation like the Robert Frost poem “The Road Not Taken” where two roads diverge and a decision must be made about which road to traverse. See if you agree with my assessment. 

I fear our industry and profession is floundering. Like two intersecting roads, facility management is lacking solid direction for selecting the right path for the future. Without direction, I worry the marketplace will act on its own and dictate a purpose and role for facility managers that professionals will not like. The marketplace will decide which road we should take, and it may not be the one that provides the best long-term results for facility managers or for the real estate industry overall.  

From my perspective, there are two significant issues driving the call to action. The first issue is the glut of office space and its impact on the industry. The second is the dearth of candidates to step into facility roles as we move forward. Surprisingly, these two issues are not mutually exclusive but inextricably intertwined. 

This article is a call to action to analyze the options for facility managers to pursue and supply aggressive recommendations to guide us into the future. 

Office vacancies  

A January 9, 2024, Wall Street Journal article sounded the alarm. Empty office space in the U.S. is higher than it has been in the last four decades. The number of vacant spaces as of the fourth quarter of 2023 is a whopping 19.6 percent, a number that is higher than it has been since 1979. Even as we acknowledge the fact that the building boom of the 1980s and early 1990s created an overbuilt real estate environment, the current vacancy rate is staggering. Most of the space is contained in office buildings that were built in the ‘50s, ‘60s, ‘70s, and ‘80s era when large private offices were de rigueur for successful companies. As a testament to their success, companies built magnificent towers and campuses with huge private offices for senior executives and top management. 

After the recession of the 1990s and the tremendous economic downturn, a general shift away from these massive office spaces began. What followed were the reduction in spacious offices and the creation of the infamous cube farms that packed employees into smaller office spaces. Although the use of office cubicles has been reduced over the past 10 years, companies continued to shift to smaller office footprints when they reconfigured old or constructed new space. 

Then came the pandemic and the whole real estate market was turned upside down. The concept of remote work took hold and became the direction most companies pursued. Even with the advent of a hybrid work environment, it is predicted the concept of working remotely will never leave the work environment again. 

The vast difference between the surplus office space that resulted from the economic downturn and downsizing in the 1990s and the outcome of the most recent pandemic is that after the first real estate crisis, the economy boomed again. Companies began grabbing premier office space and moving their employees to centralized office buildings and campus facilities.  

Sadly, for this recent space crisis, market analysts predict vacant space will remain with us for a long time because the employment mindset has shifted to the work-at-home environment and companies are struggling with an employment strategy to satisfy this need while ensuring business goals are achieved.  

Geographic areas like the West Coast that once had real estate consisting of vast campuses and high-rise office buildings housing high-tech workers are withering away because companies have embraced the hybrid work atmosphere (at the very least) which allows employees to work remotely part of the time. 

Related Content: Post-Pandemic Commercial Real Estate: A New Era  

What happens to all the vacant space is a question that is hanging out in the atmosphere. There has yet to be a cohesive game plan put forth by leaders in the real estate industry to address the issue. It would seem sufficient time has elapsed since the pandemic to allow a plan to be put forth. Who is advising these leaders on a path forward and how the vacant space must be managed and maintained to protect the integrity of the infrastructure? Who is creating alternative scenarios for utilizing office space and proposing them to key industry leaders? Isn’t it time for the facility management industry to step up and posture suggestions for these leaders to consider? Where is the facility manager voice that should be guiding the decision making? Why aren't the industry associations out front on these issues and supplying overall guidance for real estate professionals? 

An underlying factor associated with the lack of a strategic plan is the resurgence of the debate about the role of facility managers. What once appeared to be a closed discussion has been resurrected and is unresolved for the second time. Is the role of this industry facilities management or facilities maintenance? Perhaps I have been involved in the profession too long, but I thought the industry settled the issue years ago. Has the marketplace expectation changed or has the industry failed to make the case loud and clear?  

If we don’t take a stand (again) -- and strongly support the industry as facilities management -- I fear it will be relegated back to the days when facility managers were viewed as “mops and cops” within their parent organizations. I am making a plea to settle this issue quickly and decisively if there is any hope for facility managers to take a leadership position in deciding which road to pursue. 

Staffing shortage 

If the “call to action” for strategic direction and proposals takes hold, we have solved one problem but have a second one to overcome. Even if our industry is successful in convincing leaders facility management has a dynamic and workable plan, where will the industry get the necessary professionals to implement the plan? We only have a trickle of potential professionals in our pipeline to fill positions and that is nowhere near enough to take us into the future. Again, the industry needs a strategic plan for how to fill the void of new entrants into the profession. 

Dan Weltin’s November/December 2023 Building Operating Management magazine editorial highlights the significance of this problem. He writes about the discussions in the small “huddle group” sessions held at NFMT Remix in Orlando. Weltin reports participants said their biggest challenge is finding qualified candidates to fill positions vacated by retiring Baby Boomers and the turnover in staff created by the pandemic.  

An IFMA Foundation report as far back as 2019 reported a lack of trained technical and trade professionals entering the workforce. Five years ago, the average age of a facility employee was approximately 49, so even then more than half of practitioners were expected to retire in the next five to 15 years. A survey asked participants why the problem existed and discovered a third of employers cited lack of applicants. Lack of experience was cited by 20 percent of respondents, and 27 percent named lack of hard skills or human strengths as a contributing factor. “Globally, more than half (56 percent) of employers said communication skills, written and verbal, are their most valued human strengths followed by collaboration and problem-solving.”   

This issue surfaced even before the pandemic worsened the problem. What have we done to solve the problem in the last five years? It does not seem the industry has accomplished much to reverse the situation and begin to fill the void. Facility management does not appear to be an attractive occupation for young people considering their career options. Why not, I would ask? Why isn’t our industry mounting a massive marketing campaign to make facility management attractive?  

Related Content: Will Hiring Ever Return to Normal?  

Someone needs to take the lead to educate young people on the opportunities in this industry for skilled trades staff. As Weltin mentions, we need to start educating and recruiting children at an early age to instill in them a desire to enter the profession. Again, my call to action to make this happen. 

Facility executives report one of their biggest staffing shortages is in the skilled trades. If Mike Rowe can stimulate interest in a skills trade career, why can’t we do the same? Weltin alludes to the fact that trade schools have transitioned away from teaching trade skills. The facility management industry needs to ramp up and team up with successful advocates for skills training like Rowe to help spread the word on why this industry is attractive. 

Weltin also offers excellent advice on collaborating with veterans’ organizations that are always looking for partners to help them make veterans more employable. I am sounding the call to action for facility leaders to link up with organizations such as Tunnels to Towers and Wounded Warriors Project to set up a cohesive effort to recruit and train veterans. 

In 2023, three leaders from the UK (a former Prime Minister), the chief economic adviser at Allianz and a Nobel prize winner in economics authored a book on a subject they called permacrisis – a prolonged period of suffering from a crisis that appears to have no end. The book outlines a three-part diagnosis and a plan for addressing the overlapping crisis of inflation, poor policymaking, climate change, inequality, rising nationalism and diminishing global collaboration. The plan concludes with a call for global organizations, governments, and decision-makers to be “ready to show leadership.”  

The facility management industry should take a page from their playbook and create a diagnostic method, a strategic plan, and a call to action for industry leaders. The future of our industry is at stake, and we must ensure the right road is taken. 

Stormy Friday is founder and president of The Friday Group , an international facilities services consulting firm. 

business plan for a facilities management company

Partner Engineering and Science, Inc.

  • Property Condition Assessment Reports
  • Facility Condition Assessment
  • Seismic Risk Assessments
  • Structural Engineering
  • Building Envelope Consulting
  • Historic Architecture Solutions
  • MEP Solutions
  • Accessibility & ADA Surveys
  • Forensic Engineering
  • Building Technology Assessments

Facility Management Plan

  • Document & Cost Review
  • Project & Budget Review
  • Contractor Evaluation
  • Construction Progress Monitoring
  • Funds Control/Funds Disbursement
  • Completion Commitment
  • Construction Status Review
  • Cost-to-Complete
  • Owner’s Representative Services
  • Surety Consulting
  • ESG Consulting
  • Climate Hazard & Property Resilience
  • Building Efficiency Engineering
  • Green Building Certifications
  • Decarbonization Pathways
  • Solar Consulting
  • Renewable Energy Consulting
  • EV Charging Consulting
  • Affordable Housing & LIHTC Energy Services
  • Multifamily Green Financing
  • Phase I Environmental Site Assessment
  • Phase II Environmental Site Assessment
  • Remedial Cost Estimates
  • Site Characterization
  • Environmental Remediation
  • Vapor Intrusion/Vapor Encroachment Assessments
  • NEPA Assessment & Compliance
  • Wetlands Services
  • Environmental Compliance
  • Industrial Hygiene
  • Health & Safety Compliance
  • Site Selection and Feasibility
  • New Development & Additions
  • Construction Inspections & Quality Testing
  • Geologic Hazards Consulting
  • Forensics & Expert Witness
  • Zoning Reports
  • ALTA/NSPS Land Title Surveys
  • Boundary Surveys
  • Flood Elevation Certificates
  • Topographic Surveys
  • Land Use Consulting
  • Stormwater Management
  • Feasibility Study & Due Diligence
  • Utility Investigations & Permits
  • Development Proforma Review
  • Conceptual Plan Development
  • Construction Phase Services
  • Acquisitions
  • Partner News
  • Family of Companies
  • Our ESG Commitment

business plan for a facilities management company

A Facility Management Plan is a site-specific plan that integrates onsite factors that need to be considered to manage and mitigate risk associated with commercial real estate assets. A Facility Management Plan incorporates a review of onsite building systems, including mechanical, electrical, plumbing , roofing, and building envelope , and adds the additional consideration of how the overall facility should be managed while occupied, and importantly, how to manage those building systems during a temporary vacancy or shut-down. Specifics may include HVAC and chiller settings to ensure proper load balancing to prevent mold growth and legionella blooms. The goal of the Facility Management Plan is to document onsite building systems and appropriate operation as a means of proactive loss prevention and the protection of our clients’ facilities.

Get in Touch

Brett Hayes, PE, CDT, LEED AP BD+C

Brett Hayes, PE, CDT, LEED AP BD+C

Jenny Redlin, REPA

Jenny Redlin, REPA

What's involved, goal of the facility management plan:.

  • Define routine maintenance
  • Define maintenance that may be necessary during a temporary building vacancy or shutdown
  • System settings such as HVAC and chillers
  • Remaining useful life (RUL) of all major building systems
  • Overall system compliance with the original design/ engineering intent
  • Compatibility with contiguous systems
  • Prioritized list of commissioning and/or repairs to be performed prior to re-occupancy

Partner’s Engineering Expertise

Related insights, nate benton and josh mccullough discuss asset data collection in the corporate real estate journal, due diligence in a rapidly changing market: pre-foreclosure considerations for lenders, re-occupying your facility with confidence, is your building protected during a temporary vacancy, what is a facility condition assessment, five essential facilities budgeting considerations for 2019, jay grenfell, leed ap, relationship manager at partner engineering and science, inc., writes in an article for cmba’s winter magazine about bridge loans that involve construction components. these deals involve additional risk management concerns to be addressed with the due diligence consultant on record, namely construction risk management, budgeting and accounting for final takeout., meet the experts.

Ann Civitano, PE

Ann Civitano, PE

Michael V. LaFalce, Jr., R.A.

Michael V. LaFalce, Jr., R.A.

  • ▲ Commercial Building Inspection
  • ▲ Asset Data Collection & Management
  • ▲ Seismic Risk Assessments
  • ▲ Balcony Inspections
  • ▲ Soft-Story Retrofit
  • ▲ Non-Ductile Concrete Retrofit
  • ▲ Building Envelope Consulting
  • ▲ Historic Architecture Solutions
  • ▲ MEP Solutions
  • ▲ Accessibility & ADA Surveys
  • ▲ Forensic Engineering
  • ▲ Building Technology Assessments
  • ▲ Facility Management Plan

Also Consider

Let us be your partner.

business plan for a facilities management company

Begin With the End in Mind: A Practical Guide for Facility Management Optimization 

facility management guide

Evolving and adapting your facility to keep pace with the brilliant innovation happening within its walls is mission critical. But what happens if you don’t have enough time, resources, and capital to dedicate to this purpose? Don’t fret—the road to innovation can continue.   

With today’s emerging “ digital twin ,” technology, the maintenance of most facilities is more accessible. If you’re unfamiliar with the term, a digital twin is a digital replication of a physical asset and helps to optimize facility management and pave the way for even greater building performance management.   

I interviewed Curtis Boivin, AIA, Technical Planner of Facilities Management at Phillips Exeter Academy, to get the owner’s perspective on the value of a digital twin. We explored the notion of the digital twin and how to implement it efficiently into existing workflows. In short, these applications make facility management a more collaborative, economical, and efficient process. Watch to learn what data owners need most when a project’s delivered to create a digital twin, and what Curtis’ experience has been with using a digital twin on recent projects for effective collaboration.

business plan for a facilities management company

“The digital twin is like having both a map and a guidebook for a trip through the building services,” says Curtis Boivin, AIA, Technical Planner of Facilities Management at Philips Exeter Academy.  

  In my conversation with Curtis, three themes emerged on the benefits of using a digital twin for facilities management:  

1. Valuable data for operations and maintenance  

BIM has become the standard for many AEC (architecture, engineering, and construction) practices worldwide. It all starts with the 3D model, and then data accumulates throughout the project on both the individual components of the building and the infrastructure assets used to simulate and analyze the operating environment. This data reflects the design quality, quantities, and specifications, streamlines risk-free prefabrication onsite, and assists owners in managing buildings after completion. Planning for the handover of this data needs to start during preconstruction to ensure the model has both the geometry and properties required by the owner to effectively operate and maintain the asset on day one after handover.   

2. Better focus on the owner  

The current handover and closeout process results in the loss of data, creating more work for owners and facilities managers to manage complex MEP (mechanical, electrical, and plumbing) systems and building components. In most projects today, the contractor ends up with fully coordinated 3D models that are packed with useful geometric and spec info. These information-rich 3D models can be a powerful catalyst to empower facility managers with straightforward steps to build a digital twin.   

And the best part about a digital twin? Owners don’t have to be an expert in BIM or MEP to leverage the data delivered by the contractor. A huge challenge for our industry is not leveraging BIM data once projects are delivered. Many of us think BIM is only beneficial to visualize, coordinate, simulate, and analyze the changes throughout construction. However, BIM data benefits the owner by giving them access to the building or infrastructure asset data to optimize operations and maintenance. Once owners understand the broad spectrum of data and how to use it to improve day-to-day operations and long-term maintenance, it will be easier for them to maintain their facility.  

3. Digital twin as a productivity-enhancing catalyst  

At Philips Exeter Academy, BIM data is embedded into the digital twin platform to integrate all the MEP data, including the plumbing and lighting fixtures and their corresponding manufacturing catalog information into a web-based 3D model for any owner to use without training. This leading-edge digital twin technology is a living document that could be updated and grows as elements are replaced or added and will benefit the facilities management team for years to come.   

Weave the data into the digital twin from the beginning  

The only way we can push the industry forward is to take intelligent risks and start tackling challenges with today’s technology to get to tomorrow’s vision. Digital twins can be practical by taking the following steps early during preconstruction and adding essential details on the following assets:  

1. HVAC ductwork / sheet metal:  

Ductwork models should include essential major equipment data, such as RTUs and/or AHUs, boilers, pumps, and exhaust fans. Although these drawings have been approved by the architect and engineer, in some instances the ductwork layout may need to be modified to accommodate the work of another trade during coordination, so up-to-date BIM data should be included in the final version before implementing the digital twin platform.   

2. HVAC piping:  

The second half of the HVAC coordination and modeling component consists of piping, which can be quite large. Often, the contract drawings only indicate piping in a single line format. This common occurrence has been known to cause unforeseen conflicts, with the final resolution becoming costly to all parties involved. 3D modelling the pipes is essential to avoid conflicts during the MEP coordination process and provide data for the digital twin models.   

3. Plumbing:  

Models should include roof drains, floor drains, sinks, clean outs, water heaters, plumbing fixtures, and sewerage ejector pits.  

4. Fire protection:  

Models should include FP piping, major equipment, Backflow preventer, Wet alarm valve, Dry alarm valve, Air compressors and Floor control valve.  

4. Electrical:  

Models should include electrical conduits 1 ½” and larger, or any smaller conduits grouped together, also Include long sweep elbows to electric rooms (distribution panels) and 3D Model the cable trays (if applicable) In addition to switch gears, transformers and showing all floor boxes and lighting fixtures.  

  Stop testing, start building   

Sometimes we think of the handover process as the final phase of the project lifecycle, but it is the beginning for the building owner and users. The advantage of an effective digital twin model is that it’s a complete guidebook with all the geometric representations of services and O&M catalog data. Delivering data in an interface that is user-friendly, comprehensive, and accurate can bridge the gap between close-out and operations while enhancing the owner experience, building performance, and ultimately the well-being of the space users. Invest in the detailed BIM data that’s evolved throughout the project lifecycle to create a digital twin to support facilities management.  

Construction trends, tips, and news – delivered straight to your inbox

You might like..., demystifying autodesk technology: unlocking efficiency for factory planning and factory design, less guesswork, more confidence: how to make better decisions in construction , behind the build: interview with georgia loadholt, operations analyst at clancy & theys construction company.

null

Thank you for checking us out! It looks like the job you were searching for has been filled. ​​​​​​​

But, there’s more – keep scrolling to see if any of these opportunities might be a fit.

Futureshaper Careers

Whether you are a supply chain expert, software engineer, engineer, customer service agent, salesperson or a finance professional, we have your dream job.  .

Cart

  • SUGGESTED TOPICS
  • The Magazine
  • Newsletters
  • Managing Yourself
  • Managing Teams
  • Work-life Balance
  • The Big Idea
  • Data & Visuals
  • Reading Lists
  • Case Selections
  • HBR Learning
  • Topic Feeds
  • Account Settings
  • Email Preferences

How to Talk to Your Team About a Decision You Disagree With

  • Ron Carucci

business plan for a facilities management company

Upper management sometimes makes choices you don’t like. How can you navigate your disappointment with grace and resilience?

When you’re part of a company’s management structure, there will be moments when you’ll have to represent a decision your bosses made that you don’t agree with to your team. Carrying the proverbial flag on behalf of the powers-that-be won’t feel good, but that’s part of the job. Barring a decision or action that is immoral, illegal, or unethical, standing behind decisions that don’t go your way is one of the most challenging things you’ll have to do as a leader. Doing so effectively requires thoughtful preparation. Here are six strategies to use when you have to convey a decision you don’t agree with.

I recently got a call from “Taylor,” an executive I’d coached as part of a high-potential program at his company, asking to talk. He was irate. A project he’d spearheaded for the last two years was having its funding cut due to market headwinds. His bosses reassured him that it had nothing to do with the project’s progress or his leadership; it was simply “a hard call that had to be made.”

business plan for a facilities management company

  • Ron Carucci is co-founder and managing partner at  Navalent , working with CEOs and executives pursuing transformational change. He is the bestselling author of eight books, including To Be Honest and Rising to Power . Connect with him on Linked In at  RonCarucci , and download his free “How Honest is My Team?” assessment.

Partner Center

IMAGES

  1. 8+ Facility Management Plan Templates in PDF

    business plan for a facilities management company

  2. 8+ Facility Management Plan Templates in PDF

    business plan for a facilities management company

  3. 8+ Facility Management Plan Templates in PDF

    business plan for a facilities management company

  4. Business plan for facility management company

    business plan for a facilities management company

  5. 8+ Facility Management Plan Templates in PDF

    business plan for a facilities management company

  6. A business owner’s guide to facility management

    business plan for a facilities management company

VIDEO

  1. Business planning

  2. Business Management

  3. business plan

  4. Starting a Facilities Management Business

  5. FMCO FACILITIES MANAGEMENT COMPANY SAUDI ARABIA FMD DIVISION

  6. BUSINESS PLAN PRESENTATION //Business plan presentation discussion //How to make business plan

COMMENTS

  1. Facility Management Business Plan [Free Template

    Services Facility Management Business Plan Are you thinking of starting a Facility Management business? We have prepared a solid Facility Management business plan sample that guides you on every stage of your business plan writing. Download Template Create a Business Plan

  2. How to Start a Facilities Management Business

    Look Over the Competition Prior to launching a facilities management business in your town, it's worthwhile to find out how you will fit in the competitive landscape. We've provided the link below to help you get a list of local competitors nearby.

  3. How to Create a Strategic Facility Plan for FM

    1 Assess current state Be the first to add your personal experience 2 Define future needs Be the first to add your personal experience 3 Develop alternatives Be the first to add your personal...

  4. How To Develop Facility Management Business

    A business plan for a facility management company can help you define your company's purpose, identify your target market, and develop strategies for growth. Your business plan can also be a valuable tool for communicating with potential investors, partners, and customers.

  5. Strategic facility planning: an overview, the process and importance

    The facility planning process includes three steps: Strategic facility planning (SFP): a two-to-ten-year plan that defines the facility needs, at a high level, for an organization to successfully achieve their business plan.

  6. How to write a business plan for a facility maintenance company?

    How to write a business plan for a facility maintenance company? Why write a business plan for a facility maintenance company? What information is needed to create a business plan for a facility maintenance company? How do I build a financial forecast for a facility maintenance company?

  7. PDF Facility Management Business Plan Business Plan Example

    Upmetrics' step-by-step instructions, prompts, and the library of 400+ sample business plans will guide you through each section of your plan as a business mentor. 1. Executive Summary. An executive summary is the first section of the business plan intended to provide an overview of the whole business plan.

  8. What Is Facility Management and When Should a Business Start Thinking

    At its core, facility management is a profession that focuses on the efficient maintenance of an organization's buildings and equipment in a way that offers the best value to the building owner ...

  9. Tips for Drafting a Facilities Management Strategy

    1. Focus not only on cost savings but value creation Businesses traditionally operate from a standpoint of ROI and wanting to lower costs from any means necessary. Facilities management can do that, and often this is a product of good facilities management, but it should not be the only foundational reason for why you are doing what you're doing.

  10. How to Develop a Successful Facility Management Plan

    A facility management plan is a specific document that outlines the strategies and goals for managing your organization's physical resources. A successful facility management plan can help you minimize costs and efficiently manage your physical resources.

  11. Facility Management Plan Template

    This facility management plan template is designed to help facility managers and teams create a plan to successfully manage and maintain their facilities and reach their goals. It is suitable for any size organization, from small businesses to large corporations. 1. Define clear examples of your focus areas.

  12. Facility Planning: A Strategic Approach To A Better Office

    This will guide future facility management in the best way possible. 3. Start planning. Once FMs understand both their goals and their benchmarks, they can begin the actual work of creating their master plan. This is when the challenging work of translating a facility plan into a business plan happens.

  13. How to Create a Marketing Plan for Facilities Management

    All facility managers should understand the following basic concepts of marketing: Know the market. Each type of customer, what their needs are, and how they perceive facility management. Know and anticipate their needs. Know the facility management department's strengths and weaknesses. What is done well, and where does it fall short?

  14. Guide to Facility Management: Operations and Management ...

    4. Business Continuity Planning. Part of leading an effective facility management team means planning for "worst case scenarios.". This means that each team must sit down with the powers that be to come up with a plan in case disaster strikes and the business can't afford to shut down operations.

  15. 8+ Facility Management Plan Templates in PDF

    The facility management plan is the formal planning instrument used by the organization to manage the current and future operations of the club facility. The plan is to put together to make sure the efficiency of operation is increased, saving them money over the life of your facility and even expand the overall lifespan of your facility.

  16. Property Management Business Plan Template [Updated 2024]

    Property Management Business Plan Template. If you want to start a property management business or expand your current one, you need a business plan. Over the past 20+ years, we have helped over 7,000 entrepreneurs and business owners create business plans to start and grow their property management companies.

  17. Complete Guide to Facilities Management

    Wrong. When it comes to Facilities Management, you've got a lot of juggling to do to keep everybody happy. In this post, we'll cover how you can make your department work more efficiently, serve the company better, and get more influence with the people that matter so you can keep being awesome at your job.

  18. Top 7 Facilities Management Goals and Objectives

    Home Articles The Top 7 Facilities Management Goals and How To Achieve Them The best facilities managers set strategic goals for their team. Check out the top seven goals you should be setting for you and your team this year! Goal setting is one of the most important aspects of any organization.

  19. Facility Management Plan for Buildings: A Modern Approach

    The maintenance strategy: The facility management plan read the schedule for preventive maintenance of all-important assets like HVAC, fire safety systems, plumbing, and power management systems, as well as lifts and other heavy types of machinery for other equipment within the building. This kind of preventive maintenance plan minimizes the ...

  20. Facility Management Company Marketing Plan Template

    ClickUp's Facility Management Company Marketing Plan template provides a comprehensive solution for organizing your marketing efforts. Here are the main elements of this template: Custom Statuses: Keep track of the progress of your marketing tasks with 6 different statuses, including Cancelled, Complete, In Progress, Needs Input, Planned, and ...

  21. 65 Examples of Business Facilities

    Customer Service Energy Efficiency Facilities Facility Management Facility Services Types of Management If you enjoyed this page, please consider bookmarking Simplicable. Cite » Facility Management The definition of facility management. 26 Examples of Facility Management » 30 Examples of Building Operations »

  22. The Facility Managment Industry Is at a Crossroads

    An underlying factor associated with the lack of a strategic plan is the resurgence of the debate about the role of facility managers. What once appeared to be a closed discussion has been resurrected and is unresolved for the second time. Is the role of this industry facilities management or facilities maintenance?

  23. PDF Facilities Management Business Plan 2012/13

    Business plan 2012-13 1 SERVICE OVERVIEW In 2012/13 Facilities Management Services will be a service in its third year, created with the aim of improving the way in which the Council...

  24. Facility Management Plan Services

    A Facility Management Plan is a site-specific plan that integrates onsite factors that need to be considered to manage and mitigate risk associated with commercial real estate assets. ... Supporting CRE Business Objectives with a Data-Driven Management Platform Too many organizations struggle to capture the necessary data to successfully ...

  25. A Practical Guide for Facility Management Optimization

    "The digital twin is like having both a map and a guidebook for a trip through the building services," says Curtis Boivin, AIA, Technical Planner of Facilities Management at Philips Exeter Academy. In my conversation with Curtis, three themes emerged on the benefits of using a digital twin for facilities management: 1. Valuable data for operations and maintenance

  26. Navigating The First Quarter: Eight Goals Every Company Can ...

    Strategic Planning And Risk Management Q1 can also be used to refine or develop a strategic plan that outlines the company's direction for the year. Set clear, measurable goals and identify key ...

  27. Product Manager

    Apply for Product Manager - Industrial Manufacturing / Automation job with Honeywell in 830 E Arapaho Rd, Richardson, Texas, 75081, United States. Browse and apply for Business Management jobs at Honeywell

  28. How to Talk to Your Team About a Decision You Disagree With

    Summary. When you're part of a company's management structure, there will be moments when you'll have to represent a decision your bosses made that you don't agree with to your team.

  29. Company that picked NC for 375 jobs now bankrupt with $1.6B debt

    Invitae's debt problems are tied to a streak of rapid acquisition activity, with the company completing 13 deals between 2019 and 2021. These transactions required large sums of capital and ...