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Guide to Completing Your Final Report

Purposes of a Final Report

How we evaluate final reports

Part I of the final report template: Report of findings

Parts II to V: Changes & Implications; Sharing & Dissemination; Keywords & Student Involvement

  • Guide to Completing Your Final Report (PDF)

Useful links:

  • Final report template (DOCX)
  • Final report exemplars
  • Excel graph templates (XLSX)

The ISTLD sometimes receives requests from project teams for either examples of project final reports or advice on how to write them. It is challenging to respond with generic advice as all the projects are very different from one another and faculty bring a wide-range of research tools and perspectives to the task of doing their projects. As a result, each project can have unique reporting needs. This document provides a general outline of how to proceed, but we encourage faculty who feel they might need advice on analysis, data display or reporting to contact the ISTLD to talk through their concerns and get some advice.

  • The project PI is accountable to ISTLD for completion of the work
  • In turn, the ISTLD is accountable to the VPA and must demonstrate the project funding has been well-spent
  • The reports are made public on the ISTLD website
  • We provide links to final reports to other faculty developing related project proposals
  • We often provide links to final reports for faculty conducting projects or writing up their own reports
  • Evidence of project impact on student learning and experience
  • Evidence of project impact on instructor learning and growth
  • Evidence of project impact beyond it original intent (that is, “ripple effects”)

Because of the accountability role final reports serve, faculty who do not turn in final reports or do not make requested edits are ineligible for future funding from the ISTLD.

For about 40% of the final reports turned in, we do ask for some edits. We do our best to minimize such requests and most are for minor changes to improve clarity. We look for the following in the reports:

  • Did you do what you said you were going to do?
  • Can we understand what you did? Will other faculty understand what you did?
  • Can we understand what you learned? Will other faculty understand what you learned?
  • Did you complete all the sections of the final report template?

To get started: Re-read your proposal, especially the section titled, “ Contents of the Final Report ”

This is the bulk of your final report. We want you to organize it in a way that makes sense to you and write in a reporting style that feels comfortable given your disciplinary training. It does not have to have a formal style like that used in a journal article, but it does need to be clear, organized and understandable by other faculty at SFU. (See Proposal and Final Report Exemplars , for several final reports of very different kinds that do a good job of meeting our core criteria: http://www.sfu.ca/istld/faculty/resources/exemplars.html )

Some faculty members write, “see attached,” for this section and append a technical report or draft manuscript to the end of the final report template, or as a separate document. This strategy is fine.

We have been asked at times to “not post” this section of the final report if either (a) it is a draft manuscript under review or (b) contains sensitive information or (c) contains policy recommendations that need approval by departments or administration. We request under these circumstances that you include a 1-2 page summary of your main findings and conclusions (essentially an extended abstract). We still want other faculty to learn from your project and they can’t do so if your findings aren’t available at all. Manuscript review can take a long time and in the meantime, the summary will do. We will make arrangements to check back with you regarding when the full final report can be posted on our website.

As you write the report of findings section, keep in mind the following:

  • It should cover everything mentioned in the section of your proposal titled, “ Contents of the Final Report .”
  • Think of other faculty at SFU as your audience .
  • Include a brief description of the intent of your project (the problem you were trying to address or the question you were trying to explore) so that those reading the report have some context. It may help to start with the introduction from your proposal and edit that.
  • Describe any changes of instruction , class structure, or teaching techniques that were the objects of study well enough that other faculty could see what you did and might be able to try it themselves.
  • Describe the data you collected and your analysis methods . This description may be brief in nature, but as with a typical research report in your field, it should be clear what your data sources are and you should give your readers a basic understanding of the way you went about looking at your data. Please name and give citation information for published instruments (surveys, observation protocols, etc.) you have used or adapted. Include in an appendix those you have personally developed. For those working with kinds of data and analysis they’ve not done before, we offer advice on data analysis.
  • Display your data and findings clearly. Make sure your data is understandable to others.  If you use tables and graphs make sure they are clearly labeled. If you use a more narrative means of describing data and findings, make clear the breadth of the data you’re calling upon to support your story. If you or your RA are new to the kind of data you are representing, we can provide advice on data display. (See Excel Graph Templates )
  • Describe your experiences and/or results : How did your changes go?  What was their impact? What went well? What did not? What did you learn?
  • Provide your conclusions and recommendations based on your findings . What would you do again?  What do you plan to change? What are the implications of what you learned?

This section of the final report template mostly provides accountability, evaluation and research data for ISTLD. We do publish lists of project-related papers and publications, and trace the impact the projects have on students, faculty and (where applicable) SFU’s programs and structures. It typically takes only 10-15 minutes to complete.

  • Complete all segments of this part of the template. If you have no response for a particular section, please write “no” or “not applicable.”
  • Your response can be short and to the point for each of the questions in this section.
  • If there were changes made to your project so that it differs from your original proposal, they should be described here. As long as these are relatively small and well justified they are okay. (If you encounter the need to make major changes during the conduct of your project, it is best to contact ISTLD and revise your proposal accordingly at the time the need arises.)

Examples logo

19+ Project Final Report Examples & Templates

Project Final Report Examples

Project management is a difficult task to accomplish as you have to take a lot of aspects into consideration. After finishing a project, it’s also required to prepare a detailed project report. A Project Report must contain a summary of all the points that were taken into consideration while working on a particular project. It must covey the usage and viability of the project and the benefit of the project to the concerned parties. Here is a list of 19+ project final report examples and templates.

Project Final Report Examples & Templates

1. free final project handover report.

free final project handover report

  • Editable PDF

Size: A4 & US

A final report  must contain a just of the important information about the project. This template can be used to prepare a final project handover report with signatures of the receiver and provider to keep a record.

2. Project Design Final Report

project design final report

Size: 266 KB

Engineering students need to work on a project and submit at the end of the semester. This templates is an instruction list that can be used by an engineering student to prepare a final report for their project as it contains the guidelines for the final report .

3. Project Final Report Example

project final report example

This template is a sample of a final project report of a scientific research project. It describes the objectives of the project conducted and also achieved outcomes of the project. It can be used by companies in the food industry to get an overview of the market.

4. Project Final Report in PDF

project final report in pdf

Size: 87 KB

This template is a sample of guidelines provided by a nursing foundation (FoNS) for the preparation of a final project report. It contains a list of topics and subtopics which are required to be mentioned to prepare a final report on any of their projects.

5. Sample Project Final Report

sample project final report

Size: 184 KB

This template is a sample of a project final report which has been prepared in two parts. The first part provides achievements and the feedback on the project’s implementation and the second part provides technical support to co-operation programs through a pilot scheme based on the achievements, and problems that the first part has undergone. It is primarily aimed at financially viable research startups.

6. Basic Project Final Report Example

basic project final report example

Preparing a project final report is a long process. This template explains and guides you through the steps of creating a project final report through the use of an energy expenditure plan online, which is specifically designed for the benefit of Local Educational Agencies of the concerning area.

7. Project Final Report Format

project final report format

If you are a professor and are required to manage several projects of students on software development, then this template can be useful to you to suggest a similar solution to your university as it will help manage the projects in an automated manner and will give a summary of project final reports very easily.

8. Sample Project Final Report Example

sample project final report example

Size: 532 KB

This template is a sample of a RiCORE project final report. This template will provide you with the risk profile of the project and also explain the list of different phases of projects they have worked on to ensure the environmental impact is within manageable limits, and that the standards are acceptable to all member countries of the forum.

9. Basic Project Final Report

basic project final report

Size: 964 KB

Some organizations provide grants for the success of a project. This template provides a guide on the requirement of information that the organization wants in the final report before payment of the grant money.

10. Standard Project Final Report

standard project final report

This template is a standard final report of a project on an understanding of eco-innovation by MEI. This final report gives complete information about the eco-innovation drive that has been launched and also measures the competitiveness of eco-innovation for the benefit of the ecology.

11. Simple Project Final Report Example

simple project final report example

Size: 264 KB

This template is a simple project final report on European educational research quality indicators. This template explains the research quality measurement and the new innovative methods introduced in the last few years in this arena.

12. Standard Project Final Report Sample

standard project final report example

This template is a standard project final report of a study of conflict among the diverse societies in North Eastern India, and how can the conflicts be reduced. A grant is provided to the researchers for completing the project. This sample final report is to be submitted to avail the grant.

13. Formal Project Final Report

formal project final report

This template is a sample of a formal scientific project final report. This project was done in collaboration and the report discusses the ways to improve the long term safety assessment for a geological disposal facility.

14. Project Research Final Report

project research final report

This template is a project research final report. While working on a project the members have to visit a lot of places. This final report includes the expenditure the members incurred while working on the project to submit to UGC for the sanctioned grant and also contains the research study matter.

15. Project Year Final Report

project year final report

Size: 26 MB

This template is a final report of a canal lining demonstration project. In a large project, the workers have to take care of several aspects to make sure that everything is on track. This template gives detailed information about those aspects of the project.

16. Sample Project Final Report in PDF

sample project final report in pdf

This template shows goals, management practices and the monitoring results of the project and is a guide for others participating similar government irrigation projects.

17. Professional Project Final Report Example

professional project final report example

Size: 877 KB

This template is a professional project final report of the Enewetak radiological support project by the United States Department of Nuclear Energy. It explains the usage of nuclear energy and its effects on the test area and how the reclamation work has been implemented for restoring the ecological balance, along with defense benefits due to nuclear energy.

18. Formal Project Final Report Example

formal project final report example

This  Project Analysis Example  is a sample of project report of real-time monitoring and optimization of resource efficiency in integrated processing plants. This template discusses the main result, impact, analysis and the use of the project.

19. Professional Project Final Report

professional project final report

This is a sample of a project final report of business model innovation for high-performance buildings supported by whole life optimization. The project aims at creating innovative buildings that are optimized to conserve energy.

20. Project Final Report Template

project final report template

If you are an electrical engineering student, then this template can be of great help to you. This template will guide you through the different aspects of the innovative project.

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Research Method

Home » Research Report – Example, Writing Guide and Types

Research Report – Example, Writing Guide and Types

Table of Contents

Research Report

Research Report

Definition:

Research Report is a written document that presents the results of a research project or study, including the research question, methodology, results, and conclusions, in a clear and objective manner.

The purpose of a research report is to communicate the findings of the research to the intended audience, which could be other researchers, stakeholders, or the general public.

Components of Research Report

Components of Research Report are as follows:

Introduction

The introduction sets the stage for the research report and provides a brief overview of the research question or problem being investigated. It should include a clear statement of the purpose of the study and its significance or relevance to the field of research. It may also provide background information or a literature review to help contextualize the research.

Literature Review

The literature review provides a critical analysis and synthesis of the existing research and scholarship relevant to the research question or problem. It should identify the gaps, inconsistencies, and contradictions in the literature and show how the current study addresses these issues. The literature review also establishes the theoretical framework or conceptual model that guides the research.

Methodology

The methodology section describes the research design, methods, and procedures used to collect and analyze data. It should include information on the sample or participants, data collection instruments, data collection procedures, and data analysis techniques. The methodology should be clear and detailed enough to allow other researchers to replicate the study.

The results section presents the findings of the study in a clear and objective manner. It should provide a detailed description of the data and statistics used to answer the research question or test the hypothesis. Tables, graphs, and figures may be included to help visualize the data and illustrate the key findings.

The discussion section interprets the results of the study and explains their significance or relevance to the research question or problem. It should also compare the current findings with those of previous studies and identify the implications for future research or practice. The discussion should be based on the results presented in the previous section and should avoid speculation or unfounded conclusions.

The conclusion summarizes the key findings of the study and restates the main argument or thesis presented in the introduction. It should also provide a brief overview of the contributions of the study to the field of research and the implications for practice or policy.

The references section lists all the sources cited in the research report, following a specific citation style, such as APA or MLA.

The appendices section includes any additional material, such as data tables, figures, or instruments used in the study, that could not be included in the main text due to space limitations.

Types of Research Report

Types of Research Report are as follows:

Thesis is a type of research report. A thesis is a long-form research document that presents the findings and conclusions of an original research study conducted by a student as part of a graduate or postgraduate program. It is typically written by a student pursuing a higher degree, such as a Master’s or Doctoral degree, although it can also be written by researchers or scholars in other fields.

Research Paper

Research paper is a type of research report. A research paper is a document that presents the results of a research study or investigation. Research papers can be written in a variety of fields, including science, social science, humanities, and business. They typically follow a standard format that includes an introduction, literature review, methodology, results, discussion, and conclusion sections.

Technical Report

A technical report is a detailed report that provides information about a specific technical or scientific problem or project. Technical reports are often used in engineering, science, and other technical fields to document research and development work.

Progress Report

A progress report provides an update on the progress of a research project or program over a specific period of time. Progress reports are typically used to communicate the status of a project to stakeholders, funders, or project managers.

Feasibility Report

A feasibility report assesses the feasibility of a proposed project or plan, providing an analysis of the potential risks, benefits, and costs associated with the project. Feasibility reports are often used in business, engineering, and other fields to determine the viability of a project before it is undertaken.

Field Report

A field report documents observations and findings from fieldwork, which is research conducted in the natural environment or setting. Field reports are often used in anthropology, ecology, and other social and natural sciences.

Experimental Report

An experimental report documents the results of a scientific experiment, including the hypothesis, methods, results, and conclusions. Experimental reports are often used in biology, chemistry, and other sciences to communicate the results of laboratory experiments.

Case Study Report

A case study report provides an in-depth analysis of a specific case or situation, often used in psychology, social work, and other fields to document and understand complex cases or phenomena.

Literature Review Report

A literature review report synthesizes and summarizes existing research on a specific topic, providing an overview of the current state of knowledge on the subject. Literature review reports are often used in social sciences, education, and other fields to identify gaps in the literature and guide future research.

Research Report Example

Following is a Research Report Example sample for Students:

Title: The Impact of Social Media on Academic Performance among High School Students

This study aims to investigate the relationship between social media use and academic performance among high school students. The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The findings indicate that there is a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students. The results of this study have important implications for educators, parents, and policymakers, as they highlight the need for strategies that can help students balance their social media use and academic responsibilities.

Introduction:

Social media has become an integral part of the lives of high school students. With the widespread use of social media platforms such as Facebook, Twitter, Instagram, and Snapchat, students can connect with friends, share photos and videos, and engage in discussions on a range of topics. While social media offers many benefits, concerns have been raised about its impact on academic performance. Many studies have found a negative correlation between social media use and academic performance among high school students (Kirschner & Karpinski, 2010; Paul, Baker, & Cochran, 2012).

Given the growing importance of social media in the lives of high school students, it is important to investigate its impact on academic performance. This study aims to address this gap by examining the relationship between social media use and academic performance among high school students.

Methodology:

The study utilized a quantitative research design, which involved a survey questionnaire administered to a sample of 200 high school students. The questionnaire was developed based on previous studies and was designed to measure the frequency and duration of social media use, as well as academic performance.

The participants were selected using a convenience sampling technique, and the survey questionnaire was distributed in the classroom during regular school hours. The data collected were analyzed using descriptive statistics and correlation analysis.

The findings indicate that the majority of high school students use social media platforms on a daily basis, with Facebook being the most popular platform. The results also show a negative correlation between social media use and academic performance, suggesting that excessive social media use can lead to poor academic performance among high school students.

Discussion:

The results of this study have important implications for educators, parents, and policymakers. The negative correlation between social media use and academic performance suggests that strategies should be put in place to help students balance their social media use and academic responsibilities. For example, educators could incorporate social media into their teaching strategies to engage students and enhance learning. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. Policymakers could develop guidelines and policies to regulate social media use among high school students.

Conclusion:

In conclusion, this study provides evidence of the negative impact of social media on academic performance among high school students. The findings highlight the need for strategies that can help students balance their social media use and academic responsibilities. Further research is needed to explore the specific mechanisms by which social media use affects academic performance and to develop effective strategies for addressing this issue.

Limitations:

One limitation of this study is the use of convenience sampling, which limits the generalizability of the findings to other populations. Future studies should use random sampling techniques to increase the representativeness of the sample. Another limitation is the use of self-reported measures, which may be subject to social desirability bias. Future studies could use objective measures of social media use and academic performance, such as tracking software and school records.

Implications:

The findings of this study have important implications for educators, parents, and policymakers. Educators could incorporate social media into their teaching strategies to engage students and enhance learning. For example, teachers could use social media platforms to share relevant educational resources and facilitate online discussions. Parents could limit their children’s social media use and encourage them to prioritize their academic responsibilities. They could also engage in open communication with their children to understand their social media use and its impact on their academic performance. Policymakers could develop guidelines and policies to regulate social media use among high school students. For example, schools could implement social media policies that restrict access during class time and encourage responsible use.

References:

  • Kirschner, P. A., & Karpinski, A. C. (2010). Facebook® and academic performance. Computers in Human Behavior, 26(6), 1237-1245.
  • Paul, J. A., Baker, H. M., & Cochran, J. D. (2012). Effect of online social networking on student academic performance. Journal of the Research Center for Educational Technology, 8(1), 1-19.
  • Pantic, I. (2014). Online social networking and mental health. Cyberpsychology, Behavior, and Social Networking, 17(10), 652-657.
  • Rosen, L. D., Carrier, L. M., & Cheever, N. A. (2013). Facebook and texting made me do it: Media-induced task-switching while studying. Computers in Human Behavior, 29(3), 948-958.

Note*: Above mention, Example is just a sample for the students’ guide. Do not directly copy and paste as your College or University assignment. Kindly do some research and Write your own.

Applications of Research Report

Research reports have many applications, including:

  • Communicating research findings: The primary application of a research report is to communicate the results of a study to other researchers, stakeholders, or the general public. The report serves as a way to share new knowledge, insights, and discoveries with others in the field.
  • Informing policy and practice : Research reports can inform policy and practice by providing evidence-based recommendations for decision-makers. For example, a research report on the effectiveness of a new drug could inform regulatory agencies in their decision-making process.
  • Supporting further research: Research reports can provide a foundation for further research in a particular area. Other researchers may use the findings and methodology of a report to develop new research questions or to build on existing research.
  • Evaluating programs and interventions : Research reports can be used to evaluate the effectiveness of programs and interventions in achieving their intended outcomes. For example, a research report on a new educational program could provide evidence of its impact on student performance.
  • Demonstrating impact : Research reports can be used to demonstrate the impact of research funding or to evaluate the success of research projects. By presenting the findings and outcomes of a study, research reports can show the value of research to funders and stakeholders.
  • Enhancing professional development : Research reports can be used to enhance professional development by providing a source of information and learning for researchers and practitioners in a particular field. For example, a research report on a new teaching methodology could provide insights and ideas for educators to incorporate into their own practice.

How to write Research Report

Here are some steps you can follow to write a research report:

  • Identify the research question: The first step in writing a research report is to identify your research question. This will help you focus your research and organize your findings.
  • Conduct research : Once you have identified your research question, you will need to conduct research to gather relevant data and information. This can involve conducting experiments, reviewing literature, or analyzing data.
  • Organize your findings: Once you have gathered all of your data, you will need to organize your findings in a way that is clear and understandable. This can involve creating tables, graphs, or charts to illustrate your results.
  • Write the report: Once you have organized your findings, you can begin writing the report. Start with an introduction that provides background information and explains the purpose of your research. Next, provide a detailed description of your research methods and findings. Finally, summarize your results and draw conclusions based on your findings.
  • Proofread and edit: After you have written your report, be sure to proofread and edit it carefully. Check for grammar and spelling errors, and make sure that your report is well-organized and easy to read.
  • Include a reference list: Be sure to include a list of references that you used in your research. This will give credit to your sources and allow readers to further explore the topic if they choose.
  • Format your report: Finally, format your report according to the guidelines provided by your instructor or organization. This may include formatting requirements for headings, margins, fonts, and spacing.

Purpose of Research Report

The purpose of a research report is to communicate the results of a research study to a specific audience, such as peers in the same field, stakeholders, or the general public. The report provides a detailed description of the research methods, findings, and conclusions.

Some common purposes of a research report include:

  • Sharing knowledge: A research report allows researchers to share their findings and knowledge with others in their field. This helps to advance the field and improve the understanding of a particular topic.
  • Identifying trends: A research report can identify trends and patterns in data, which can help guide future research and inform decision-making.
  • Addressing problems: A research report can provide insights into problems or issues and suggest solutions or recommendations for addressing them.
  • Evaluating programs or interventions : A research report can evaluate the effectiveness of programs or interventions, which can inform decision-making about whether to continue, modify, or discontinue them.
  • Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies.

When to Write Research Report

A research report should be written after completing the research study. This includes collecting data, analyzing the results, and drawing conclusions based on the findings. Once the research is complete, the report should be written in a timely manner while the information is still fresh in the researcher’s mind.

In academic settings, research reports are often required as part of coursework or as part of a thesis or dissertation. In this case, the report should be written according to the guidelines provided by the instructor or institution.

In other settings, such as in industry or government, research reports may be required to inform decision-making or to comply with regulatory requirements. In these cases, the report should be written as soon as possible after the research is completed in order to inform decision-making in a timely manner.

Overall, the timing of when to write a research report depends on the purpose of the research, the expectations of the audience, and any regulatory requirements that need to be met. However, it is important to complete the report in a timely manner while the information is still fresh in the researcher’s mind.

Characteristics of Research Report

There are several characteristics of a research report that distinguish it from other types of writing. These characteristics include:

  • Objective: A research report should be written in an objective and unbiased manner. It should present the facts and findings of the research study without any personal opinions or biases.
  • Systematic: A research report should be written in a systematic manner. It should follow a clear and logical structure, and the information should be presented in a way that is easy to understand and follow.
  • Detailed: A research report should be detailed and comprehensive. It should provide a thorough description of the research methods, results, and conclusions.
  • Accurate : A research report should be accurate and based on sound research methods. The findings and conclusions should be supported by data and evidence.
  • Organized: A research report should be well-organized. It should include headings and subheadings to help the reader navigate the report and understand the main points.
  • Clear and concise: A research report should be written in clear and concise language. The information should be presented in a way that is easy to understand, and unnecessary jargon should be avoided.
  • Citations and references: A research report should include citations and references to support the findings and conclusions. This helps to give credit to other researchers and to provide readers with the opportunity to further explore the topic.

Advantages of Research Report

Research reports have several advantages, including:

  • Communicating research findings: Research reports allow researchers to communicate their findings to a wider audience, including other researchers, stakeholders, and the general public. This helps to disseminate knowledge and advance the understanding of a particular topic.
  • Providing evidence for decision-making : Research reports can provide evidence to inform decision-making, such as in the case of policy-making, program planning, or product development. The findings and conclusions can help guide decisions and improve outcomes.
  • Supporting further research: Research reports can provide a foundation for further research on a particular topic. Other researchers can build on the findings and conclusions of the report, which can lead to further discoveries and advancements in the field.
  • Demonstrating expertise: Research reports can demonstrate the expertise of the researchers and their ability to conduct rigorous and high-quality research. This can be important for securing funding, promotions, and other professional opportunities.
  • Meeting regulatory requirements: In some fields, research reports are required to meet regulatory requirements, such as in the case of drug trials or environmental impact studies. Producing a high-quality research report can help ensure compliance with these requirements.

Limitations of Research Report

Despite their advantages, research reports also have some limitations, including:

  • Time-consuming: Conducting research and writing a report can be a time-consuming process, particularly for large-scale studies. This can limit the frequency and speed of producing research reports.
  • Expensive: Conducting research and producing a report can be expensive, particularly for studies that require specialized equipment, personnel, or data. This can limit the scope and feasibility of some research studies.
  • Limited generalizability: Research studies often focus on a specific population or context, which can limit the generalizability of the findings to other populations or contexts.
  • Potential bias : Researchers may have biases or conflicts of interest that can influence the findings and conclusions of the research study. Additionally, participants may also have biases or may not be representative of the larger population, which can limit the validity and reliability of the findings.
  • Accessibility: Research reports may be written in technical or academic language, which can limit their accessibility to a wider audience. Additionally, some research may be behind paywalls or require specialized access, which can limit the ability of others to read and use the findings.

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Final reports

Evaluation reports can be read by many different audiences, ranging from individuals in government departments, donor and partner staff, development professionals working with similar projects or programmes, students and community groups. 

Regardless of who the target audience is, ensure that your report is readable, straight to the point, and uses a writing style that promotes understanding. Cut down on theoretical and methodological descriptions that make it difficult for your readers to find the answers to their questions. 

A good evaluation report contains these basic components:

  • An executive summary containing a condensed version of the most important aspects of the evaluation (see previous point).
  • A summary of the evaluation’s focus, with a discussion of the purpose, objectives and questions used to direct the evaluation.
  • A summary of the evaluation plan.
  • A discussion of the findings of the evaluation, with complete statistical and case study analysis.
  • A discussion of the evaluation’s conclusions and recommendations.
  • Any additional information required, such as terminology, details of who was involved in the evaluation, etc. in an appendix.

Example table of contents from a final report

  • Executive Summary
  • Introduction
  • Description of the project
  • Evaluation purpose and Methodology – context of evaluation, questions, team, limitations…)
  • Findings, Conclusions and Recommendations
  • Lessons Learned
  • Appendices:      
  • Terms of Reference
  • Evaluation design and methodology – more complete overview than in the introduction
  • List of persons interviewed
  • List of documents review

Advice for using this method

Consider presenting positive findings first and then listing the negative findings. Use terms such as “accomplishments,” “success,” or “on target” for positive findings and then “making progress,” “needs improvement,” or “things to work on” for less-than-positive findings (from Torres et al., 2005).

This online guide to creating final evaluation reports provides a setp-by-step approach to developing a final report.

This checklist from Stephanie Evergreen distills the best practices in graphic design and has been particularly created for use on evaluation reports.

This checklist was developed by drawing upon and reflecting on The Program Evaluation Standards which were created for the Joint Committee on Standards for Educational Evaluation, 1994.  

Oxfam GB Evaluation Guidelines (accessed 2012-05-08): http://policy-practice.oxfam.org.uk/~/media/Files/policy_and_practice/methods_approaches/monitoring_evaluation/ogb_evaluation_guidelines.ashx

Stetson, Valerie. (2008). Communicating and reporting on an evaluation: Guidelines and Tools. Catholic Relief Services and American Red Cross, Baltimore and Washington, USA. Download: http://www.crsprogramquality.org/storage/pubs/me/MEmodule_communicating.pdf

Torres, Rosalie T., Hallie Preskill and Mary E. Piontek. (2005). Evaluation Strategies for Communicating and Reporting: Enhancing Learning in Organizations (Second Edition). University of Mexico.

USAID. (2010). Constructing an evaluation report. Retrieved from https://pdf.usaid.gov/pdf_docs/pnadw117.pdf

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How to Write a Project Report: Step-By-Step Guide [+ 4 Free Templates]

By archtc on December 26, 2017 — 21 minutes to read

  • How to Write a Project Report: Step-By-Step Guide Part 1
  • Project Report Templates: Free Download Part 2
  • Additional Resources Part 3
  • How to Dramatically Reduce Time You Spend Creating Reports Part 4

At some point during the implementation of a project, a project report has to be generated in order to paint a mental image of the whole project. Ultimately, a project report must maximize the insight gained with minimal effort from the reader. Apart from describing its results, it must also explain the implications of those results to the organization and its business operations.

How to Write a Project Status Report:

The most common type of project report, a project status report provides a general state of the project to its stakeholders. It quantifies work performed and completed in measurable terms. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. It keeps everyone on the same page and manages each other’s expectations.

Project status reports are accomplished to serve the following purposes;

  • to keep an updated flow of information in relation to the project’s progress
  • to immediately address issues and concerns that may come up at any point of the project’s implementation or duration
  • to document reasons for changes and adjustments made to the original plan for the project
  • to monitor fund utilization and to ensure that the project expenses are still within the budget
  • to serve as a basis for decision-making and addressing problems
  • to keep track of the team’s performance and individual contributions
  • to act as a uniform procedure for communicating project development to the stakeholders.

Status reports are most effective when they follow a standard form with predefined fields that need to be regularly updated. Doing so will save time and provide consistency and predictability of the information the stakeholders will receive about the status of the project.

WHAT TO INCLUDE

For a status report to be comprehensive, it must include the following elements:

Summary/overall health of the project, facts on the project progress, target vs. actual accomplishments, action(s) taken, risks and issues, keys to an effective project status report.

  • Submit the report on time . A status report is time sensitive and sending it late defeats the purpose of such a report.
  • Giving complete but inaccurate information is just as bad as giving accurate but incomplete information . Since stakeholders rely on the status report for a heads-up on the project, and its content is used as the basis for decision-making, it is critical that the report provides both complete and accurate information.
  • Do not cover up bad news or adverse reports as these are all part of the transparency of the status report . Keep in mind that being open with the stakeholders, whether the project is sailing smoothly or not, will benefit both the team and the client, since any problems there are will be immediately given attention and solved.
  • Be proud of the team’s accomplishments, after all, this is what the clients and the stakeholders will want to know about .
  • Anticipate questions from the clients or stakeholders and be prepared to answer them .
  • Be familiar with the culture of the organization and respect the information hierarchy they observe . There are instances when the CEO wants to be the first to know about the contents of these reports before cascading it to his downlines. On the other hand, middle managers will want a head start on these reports so they can also anticipate and prepare for any reaction from the top executives.
  • Craft the status report in such a way that there will be no information overload . It should contain necessary information that the stakeholders need to know. Lengthy reports will consume not only the writer’s time but also that of the reader. Too many details also give an impression of micro management.

Risk Registers

All projects, or any activities of business, face risks. It is just a matter of how an organization identifies, assesses, analyzes, and monitors these risks. With a Risk Register, an organization is equipped with a tool to better respond to problems that may arise because of these risks. It helps in the decision-making process and enables the stakeholders to take care of the threats in the best way possible.

A Risk Register, also called an Issue Log, is iterative because it will be updated periodically depending on how often the team identifies a potential risk. It may also be updated if the characteristics of the existing potential risks change as the project progresses. 

The Risk Register document contains information about the following:

Risk Identification

  • Risk Category:  Grouping these risks under different categories is helpful. Doing so will provide a way to make a plan of action that will address most, if not all of the risks falling under the same category, saving time, effort, and resources.
  • Risk Description:  Provide a brief explanation of the identified potential risk. The description can be done in a variety of ways depending on the level of detail. A general description can be difficult to address while giving too much detail about the risk may entail a significant amount of work. Three factors to consider when making a risk description are: the way these risks are going to be managed, who will handle them, and the reporting requirements of the person receiving the risk register.
  • Risk ID:  Assign a unique identification code to each risk identified to track it in the risk register easily. Create a system of coding in such a way that the category to which the said risk belongs is easily identifiable.

Risk Analysis

  • Project Impact: Indicate the potential effect of the assumed risk on different aspects of the project such as budget, timelines, quality, and performance.
  • Likelihood: Referring to the possibility of the risk occurring, the likelihood can be expressed qualitatively—high, medium, low—or quantitatively, if there is enough information available. Whatever criteria are to be used, assign a number—with the highest value corresponding to that which is most likely to occur.

Risk Evaluation

Using the table above, the identified risk can be ranked this way:

  • Risk Trigger: These are the potential risk events that will trigger the implementation of a contingency plan based on the risk management plan. This plan should have been prepared prior to the development of a risk register.

Risk Treatment

  • Prevention Plan: This enumerates the steps or action to be taken to prevent the risks from occurring.
  • Contingency Plan: On the other hand, the contingency plan determines the steps or action to be taken once the risk events have occurred. This program also contains the measures to be taken to reduce the impact of such risks to the project.
  • Risk Owner: The person responsible for managing risk, and the implementation of the prevention and contingency plans, it can be anyone among the stakeholders—members of the team, a project manager, or project sponsors.
  • Residual Risk: Sometimes, a risk cannot be entirely eliminated after treatment. Part of it may linger throughout the duration of the project, but once it has been treated, it can be considered as a low-level risk.

Keys to an Effective Risk Register

  • The first risk register must be created as soon as the project plan and the risk management plan has been approved . This initial risk register must be integrated into the project plan.
  • Active risks during a particular period must also be included in the project status report .
  • Risk management is an iterative process which is why the risk register must also be updated from time to time . Updates can be made when new risks are identified or there have been changes in the risks already in the register.
  • The numerical value assigned to the likelihood and severity levels must remain constant throughout the duration of the whole project .
  • Likewise, any terms used must be defined, and this definition must be utilized consistently .

Project Closure Report

As the end of a project, a Project Closure Report signals its culmination. Its submission officially concludes a project and implies that funds and resources will no longer be needed, and everything will go back to its status prior to the implementation of the project.

This process is critical as it will officially tie up all loose ends and prevent confusion among stakeholders.

This particular type of project report summarizes information on the project results, the criteria used to measure the effectiveness of the project delivery process, and the feedback from the stakeholders. Each performance metric includes an assessment and a narration of how the team performed on such metrics.

This performance metric describes how the team utilized the budget in carrying out the project effectively. Under this performance metric, the following aspects are measured:

Component Breakdown

Budget variance, explanations for key variances.

Describe how the team implemented the project within the expected time frame and schedule.

Overall Project Duration

Schedule variance, the explanations for key variances, change management.

This metric refers to the team’s ability to handle and manage changes throughout the project’s implementation effectively. It is measured through the following:

Total Number of Changes

The impact of the changes, the highlight of changes, quality management.

This particular metric refers to the team’s ability to observe and comply with quality standards during the project’s implementation.

Total Number of Defects Identified

The explanation for resolved defects, risk and issue management.

This metric deals with how risks and matters that occurred during project implementation were handled and resolved by the team. Key points to include are the following:

The impact of the Risks and Issues to the Project

Human resource management.

This refers to the team’s ability to carry out the project effectively.

Project Organization Structure

This metric looks at how the stakeholders participated in the project.

Decision-makers

Communication management.

Under this metric, communication throughout the duration of the project is assessed.

Communication Management Plan

  • Summarize essential feedback collected . Describe the method by which these comments were gathered and who was solicited for feedback. Also include how they responded to each question and briefly discuss which items received great responses from the participants and which ones got few answers.
  • Take note of common themes or trends of feedback gathered .
  • From the feedback gathered, also take note of any opportunities from this feedback and discuss how these opportunities can be applied to future projects, or in the organization itself .

Lesson Learned

  • Give a brief discussion of what the team learned when carrying out the project . Among these learnings, discuss which ones can be applied to future projects and how it will impact not only those future projects but also the whole organization.

Other Metrics

Other points of interest may not have been captured in the Project Status Report and may be included in the Project Closeout Report. Some of these factors include:

Duration and Effort by Project Phase

Benefits realized, benchmark comparisons, keys to an effective project closure report.

  • The closure report is mostly a summary of all efforts related to the project . It is important to ensure that all highlights of the project have been properly documented so that retrieval of these reports is easier and all efforts will be acknowledged.
  • Emphasize the high points the project delivered, how efficiently it was done, and what has been learned from the process.
  • If there are notable variances during the project implementation, make sure to provide a fact-based explanation on it . In addition, the impact of this difference must also be described.
  • A critical point in a project closure report is establishing the link between the project performance, the lessons learned, and the steps that will be taken by the organization for its continuous improvement . Aside from the project deliverables, another valuable output of a project is the learnings derived from the process and how it will be translated into concrete concepts applicable to the business processes of the organization.

Executive Summary

A little bit different from the types of project reports previously mentioned, an Executive Summary  is a distinct kind of report which uses different language. It is a high-level report which aims to provide a bigger and deeper understanding of the project—how it will benefit the organization and how it will fit into future business strategies. It is written with a busy executive in mind, someone who has a lot of important things to do and may find reading a lengthy piece of prose a waste of precious time. Factual and objective, this particular type of project report must be able to provide a realistic status of the project, as business executives understand that everything may not go according to the plan.

Some may confuse an executive summary with an abstract but, in reality, they are clearly distinct from one another and serve a different purpose.

An abstract is usually written for academic or scientific papers. It is written with a topic sentence which, generally, gives an overview of what the article is about. It is, then, supported by two or three supporting sentences which support the main idea of the topic sentence.

An executive summary, on the other hand, is composed of different sections discussing almost every significant aspect of an undertaking. It consists of sequentially arranged key points supported by conclusions and recommendations. Check our in-depth article on how to write an effective executive summary .

Things to Remember in Writing Project Reports

Here are some of the principles that need to be observed in writing an effective project report;

Write for the reader

The report should have a structure, ensure that the report is evidence-based and is supported by data, make it as objective as possible.

There is a clear distinction between facts and opinions . These should never be used together, especially if the report is dwelling on a failed project. The report becomes subjective if it reflects personal opinions of the writer. Make it objective by eliminating all parts which are not based on facts and real events. If it is really necessary to include a personal view or opinion, make sure to explicitly identify it as such. A separate section of the project report may be devoted to the writer’s personal opinion to keep the rest of the report unbiased.

There are a number of ways project reporting helps an organization, a team, and even the project itself and here are some of them:

It tracks the progress of the project

It helps identify risks, it helps manage project cost, it gives stakeholders an insight on how the project is performing, project report template: free download.

project status report

Click Here to Download Project Status Report XLSX

project update report

Click Here to Download Project Update Report DOC

project updated report 2

Click Here to Download Project Update Report 2 DOCX

general project report

Click Here to Download General Project Report DOCX

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Templates on ProsperForms:

project status report form template

Edit and use this template

monthly status report form template

Additional Sources

  • How to Write an Outstanding Weekly Report + Free Template Download
  • Project Status Dashboard and Project Tracking
  • How to Create a Project Meeting Template + Free Download

50+ SAMPLE Research Project Report in PDF | MS Word

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1. perform a task analysis before research, 2. develop a rough research plan, 3. conduct the research plan, 4. draft the body of the report, 5. draft supplementary and preliminary materials, 6. polish and proofread the research report, share this post on your network, you may also like these articles, 51+ sample compliance reports in pdf | ms word | google docs | apple pages.

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Final Research Report

A brief description of the background, methods, results, and conclusions (no more than 300 words).

Introduction

Brief history of topic area with importance of the research project selected. State the hypothesis tests, important references should be cited.

A brief description of the methods including statistical methods.

Discussion and Conclusion/Results

Fully discuss the results and their implications. Compare and contrast your findings with the literature. Suggest the next series of studies.

Full citations are required including all authors, title, journal, volume, and year. Visit the Health Sciences Library for assistance with proper citations.

Publications and Presentations

A full list of all presentations and publications that have come from or are expected in the future from the work supported by the MDSR award.

How to submit your final or interim report:

Submit your final or interim report online; include a cover page with your full name, project title, mentors name and title the document your First_LastName Final Report, for example, Brutus_Buckeye Interim Report. PDF's and Word documents will be accepted, a link to submit your final/interim report will be sent to all MDSRS awardees.  

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Process Study of the U.S. Department of Labor's "Pay for Success" Pilots in Two States: Final Report

Publication info, research methodology, country, state or territory, description, other products.

This report documents later implementation experiences and final results for two U.S. Department of Labor (DOL) pilot projects that tested use of a Pay for Success (PFS) approach. Under PFS, financing for the initial costs of services comes from investors who are repaid, possibly with a substantial return, only when specific, pre-determined results are achieved and verified.

The DOL PFS projects involved two state workforce agencies: the Massachusetts Executive Office of Labor and Workforce Development (EOLWD) and the New York State Department of Labor (NYSDOL), which would receive approximately $12 million each if the projects met key impact targets on recidivism and employment. The impacts would be determined by evaluations using an experimental design involving a randomized controlled trial.

Funds for grants were drawn from an appropriation for the Workforce Innovation Fund, and both states also committed state funds to continue the pilots beyond the DOL four-year grant period into a second phase. Both pilots focus on improving employment outcomes and reducing recidivism among individuals newly released from incarceration. The Massachusetts pilot targeted young male parolees and probationers, while the New York pilot focused on high-risk adult parolees.

The final report provides details on the partnerships that the grantees were required to put in place, the metrics used, payment formulas, the challenges of random assignment, evaluation methods, and impact results. Neither project achieved the impacts that would have triggered payment from DOL. The report notes that the projects required significant time and resource investments by partners and the four-year time frame for conducting the pilots was challenging. Implementing random assignment (as part of a rigorous evaluation) proved to be the most difficult aspect for the two projects - and may have contributed to the inability to detect positive impacts. The report suggests that carefully planning and providing support for the evaluation component will be important in future PFS efforts.

Additional information on the two projects can be found in an interim report (see below) which covers the development of the their grant applications, payout formulas, and initial implementation.

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  1. (PDF) Final Project Report

    Final Project Report Affiliation: National University of Sciences and Technology Authors: Muhammad Usama National University of Sciences and Technology Abstract Final report of project,...

  2. Guide to Completing Your Final Report

    Purposes of a Final Report Demonstrates accountability The project PI is accountable to ISTLD for completion of the work In turn, the ISTLD is accountable to the VPA and must demonstrate the project funding has been well-spent Enables the project findings and experience to be shared with other faculty

  3. Project Final Report

    A final report must contain a just of the important information about the project. This template can be used to prepare a final project handover report with signatures of the receiver and provider to keep a record. 2. Project Design Final Report writing.umn.edu Details File Format PDF Size: 266 KB Download

  4. PDF Standardized Final Report Format

    4.1 4.2 4.3 4.4 Times New Roman with 12 points should be used throughout the final report. Margins should be set at 1". Headings should be in bold. Final reports should not exceed 2 pages, ideally 1 page. Faculty Research Format Name(s) of researcher(s) and academic rank. (If not holding academic rank, statement of background).

  5. Research Report

    January 6, 2024 by Muhammad Hassan Table of Contents Research Report Definition: Research Report is a written document that presents the results of a research project or study, including the research question, methodology, results, and conclusions, in a clear and objective manner.

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  8. PDF Writing a Research Report

    Write a thesis statement that clarifies the overall purpose of your report. Jot down anything you already know about the topic in the relevant sections. 3. STEP 3 Do the Research. Steps 1 and 2 will guide your research for this report. You may need to report on other research on a particular topic or do some research of your own.

  9. Research.gov

    The Project Outcomes Report is a report written for new and existing awards, specifically for the public, that provides insight into the outcomes of NSF-funded research. Project Outcome Reports can be viewed through Research.gov's Research Spending & Results search service. Note: Project Outcome Reports are not reviewed or approved by NSF

  10. PDF Project Report Getting Started Guide

    Click on the Annual, Final and Interim Report Link provided on the Project Reporting Dashboard to prepare reports. The Project Reports Page will show you the status of all of your project reports that are due or overdue. Click the Create/Edit link under the Action column for the award to create or edit a report. Read the Privacy Act and 3.

  11. PDF Guidelines for Preparation of Research Project Reports

    •Final reports are mandatory for all research projects. They contain comprehensive information, such as research need, methodology, activities, findings, conclusion, and recommendations throughout the entire period. Please refer to Part III of this document for more details on preparation of final reports.

  12. PDF Research and Development Project Report Guide

    Components of an R&D Report. 1. Title Page. This should contain the title of the R&D project, the R&D team, the parent organization, the laboratory or design division, the address of the organization, who is sponsoring the project, the project number, and the date that the report was submitted. Organizational branding is often included here.

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    Final Report Dynamics of New Business Creation—— The Contribution of Project Management Prof. Dr. Alexander Kock TU Darmstadt, Germany Prof. Dr. Hans Georg Gemünden TU Berlin, Germany Carsten Kaufmann TU Darmstadt, Germany i Darmstadt and Berlin, August 2020 Acknowledgments

  14. PDF Project Report Frequently Asked Questions for Research Organizations

    The final project report should be submitted electronically no later than 120 days following expiration of the award. As reflected in the Project Report System, the report is considered due during the 120-day period. ... submit project reports in Research.gov. 22. After I completed one of the required sections (e.g., Accomplishments) of my ...

  15. PDF Format of Writing and Presenting a Research Report

    research project. The primary aim of the Manual is to provide a description of the various components of writing a research project. It has two parts. Part one presents the full details of the component parts of a research report, starting from the preliminary pages, the major chapters and sub-headings, and the explanation of how to conduct a ...

  16. PDF Guidelines for writing a final project report July 2012

    This help will start during the project following the submission of interim reports, and therefore project leaders should expect to dedicate/allocate some specific and continued time for the writing process as part of their project. Once a draft final report has been submitted to FoNS, it will be reviewed. At this point, as with the submission ...

  17. The Draft Final Research Report

    The Draft Final Research Report (DFRR) is a detailed report of all work completed as part of the PCORI-funded contract. The DFRR tells the story of the research project, including all of the protocol changes made during the study, all preplanned and follow-up analyses, and all of the lessons learned during the study.

  18. Science Fair Project Final Report

    Your final report will include these sections: Title page. Abstract. An abstract is an abbreviated version of your final report. Table of contents. Question, variables, and hypothesis. Background research. This is the Research paper you wrote before you started your experiment. Materials list. Experimental procedure. Data analysis and discussion.

  19. PDF Final Report Research Project: Careers@Projects

    Final Report Research Project: CareersProjects 8 Research Methods In this study, based on a qualitative research approach (Yin, 2011), we applied a knowledge co-creation process (e.g., as used by Huemann, Eskerod, & Ringhofer, 2016) with project professionals and other project management and HRM scholars.

  20. How to Write Project Report: Complete Step-By-Step Guide

    How to Write a Project Report: Step-By-Step Guide Part 1; Project Report Templates: Free Download Part 2; Additional Resources Part 3; How to Dramatically Reduce Time You Spend Creating Reports Part 4; At some point during the implementation of a project, a project report has to be generated in order to paint a mental image of the whole project.

  21. 50+ SAMPLE Research Project Report in PDF

    The final step of writing the research project report is to guarantee that the researcher follows all the rules and regulations as stated in the course outline. Before publishing the report, conduct another thorough read to authenticate all the information and check for grammatical and spelling errors .

  22. Final Research Report

    Submit your final or interim report online; include a cover page with your full name, project title, mentors name and title the document your First_LastName Final Report, for example, Brutus_Buckeye Interim Report. PDF's and Word documents will be accepted, a link to submit your final/interim report will be sent to all MDSRS awardees.

  23. (PDF) Research Project Report

    Final report from the research project. Discover the world's research. 25+ million members; 160+ million publication pages; 2.3+ billion citations; Join for free. Public Full-text 1.

  24. Process Study of the U.S. Department of Labor's "Pay for Success

    This report documents later implementation experiences and final results for two U.S. Department of Labor (DOL) pilot projects that tested use of a Pay for Success (PFS) approach. Under PFS, financing for the initial costs of services comes from investors who are repaid, possibly with a substantial return, only when specific, pre-determined results are achieved and verified.