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Top tips on how to plan a business trip

planning an overseas business trip

Follow these 6 steps for an effective business trip:

  • Make your travel arrangements well in advance
  • Select your accommodation based on both price and convenience
  • Create an itinerary

Research your destination

  • Remember your electronics, accessories and travel documents
  • Prepare for your meeting

In today’s digital world, we can communicate across different time zones at a moment’s notice. However, when it comes to brokering a big deal or fostering a solid and long-lasting business relationship, nothing beats face-to-face interaction.  

Corporate travel is still so important, and it’s equally important for anyone making a business trip to prepare thoroughly. When you arrive at your destination relaxed and well-prepared, you’re better equipped to make a good impression and focus on the purpose of your meeting. Preparation lets your mind focus on the here and now, making sure you stay on the ball in that all-important meeting. If you’d like to fine-tune how you get ready for your next excursion, follow these essential tips to become an effective business trip planner.

Make travel arrangements

Whether it’s your name on the travel documents or you’re a travel manager, planning business travel thoroughly is important. Your first step should always be to familiarize yourself with your company’s corporate travel policy . You’re making travel arrangements for a business trip, not planning a personal or a short break, so being compliant with your company policy is essential.

Next, it’s time to book your travel. This may involve traveling by air, rail, car hire or even boat. Think about the journey door-to-door, balancing travel times against cost and convenience. Visualize the various steps of the trip from A to B. Consider details like how long it will take to move between airport and railway station, the time it takes to fill out paperwork at the vehicle hire company, and whether luggage storage might be useful. Use multiple sources and different comparison sites, researching which companies are offering the best deals. Again, be aware of any budget restraints in your company’s travel policy.

Don’t forget the small details. Does the airplane have Wi-Fi so you can work on the move? Would leaving a day earlier allow you to arrive at your first meeting better rested and prepared? At this stage, the more carefully you prepare, the more confident and relaxed you’ll be when you depart.

Select your accommodation

Preparing business travel is, of course, only half the job. Choosing the best accommodation for your requirements is also essential. If you’ve only got one meeting place to reach, make sure you book a hotel that’s nearby – rather than be swayed by a more luxurious option that might be a stressful 45 minute trip away. Use maps on your smartphone to measure distances from the station or airport to your hotel – and remember the roads and transport networks will be busier at certain times of day.

Check your company’s hotel policies to see if there are any preferred hotels - you might be able to get a good deal too. When considering the cost, make sure you compare rates for similar types of accommodation and make sure you select something that’s fairly priced – some companies even stipulate a cost per day that would limit the choice of hotels.

It’s also a good idea to pay close attention to the amenities at the hotel. Some tourist-focused hotels may serve breakfast too late for your early starts, and as a business traveler you’re likely to want free Wi-Fi, 24-hour room service, plenty of power points for charging your devices. CWT Hotel Intel gives travelers access to trusted peer hotel reviews and can be a handy tool for business trip planners.

Create a detailed itinerary

Your itinerary is your blueprint for a successful business trip. Use it to stay in control of every detail – from transport times and the names of those you’re meeting, to your travel reservations and hotel address. Be sure to allow yourself extra time on your itinerary for relaxing, meetings that have been delayed or overrun, and busy traffic. Consider using a specially designed tool like the myCWT app , which syncs your itinerary with work calendars, and allows travelers to share this with colleagues. This is handy from a communication and efficiency perspective, and as a safety measure if you’re travelling to an unfamiliar destination.

It may be that you’re traveling to a destination you are familiar with and feel comfortable in. Or, you may be entering unchartered territory. If that’s the case, research is essential to avoid unnecessary risk. For example, some cities are well known for pick pockets, so you’ll need to be extra careful when storing important and expensive items like phones in your pockets. Depending on where you’re going, reading up on the current political situation at your destination could also be prudent.

Perhaps you’re traveling to a city or country with a different culture and customs to your own. Avoid looking foolish or, worse, causing offence, by researching the differences in behavior and manners before you arrive. For example, if you’re taking potential clients for a meal, do you know the etiquette on tipping, or when to give people your business cards? Or, if you’re visiting a country where English isn’t the common language, you could even learn a few basic phrases, such as greetings and “thank you”, which could make all the difference when making a good first impression.

Prepare your travel documents

Hours of careful preparation and research will all be wasted if you forget vital travel documents. Traveling between countries requires a current, valid passport, travel tickets and sometimes a visa. It’s key to research whether or not you need a visa as soon as possible, even if you are just transiting through a country, without stepping foot outside the airport. Some embassies can take a number of days or even weeks to issue visas. Even if you’re not traveling to a different country, you may need photo ID to clarify that your name corresponds to the one on the ticket - your passport or driving license are the best options so keep them safe at all times.

Remember your electronic accessories

Stay as productive as possible on your trip by taking a laptop or tablet – it’ll make your travel time really count. Remember to pack the relevant chargers and adapters, too. You can usually pick these up at the airport when you’re passing through, but being prepared is key and will save you time and money in the long run.

Get ready for your meeting

So you’ve followed all the right steps for planning a business trip, but what about your business objectives and the meeting itself? Making a note of what you hope to achieve on the trip can help improve your focus - even if you simply want to reach out to new contacts or gain a general overview of potential new client. Arm yourself with as much information as possible about the people you’ll meet, as well as the places they’ll be. What’s the dress code? If you’re visiting an industrial site, for example, will you need sturdy shoes? If you’re going to be giving a presentation, what format will it take and will your host have the equipment you need? Simply emailing ahead to check if they have suitable screens and cables can ensure you avoid embarrassing delays or confusion that would get your meeting off to an awkward start. That first impression counts so give yourself the best chance of making a good one.

By setting aside the time to prepare, conducting some detailed research and following these business travel tips, you can optimize your chances of a productive and enjoyable trip.

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7 Tips for Successful International Business Travel As you begin to hit the road for work once again, here's how to make sure it's a good experience.

By Anna Johansson • Dec 10, 2021

Opinions expressed by Entrepreneur contributors are their own.

No matter how much experience you have with international travel, venturing to a foreign country can be stressful. If you're attending an important professional conference, you might be even more nervous about your upcoming journey.

Fortunately, whether you're intending to stay for only a couple of days or you're turning this into a bigger, more comprehensive trip, there are some strategies that can help you better manage your international travel.

Learn both the language and the culture

If you're traveling to a country that speaks a different language, it's a good idea to spend at least some time learning that language. You don't have to become bilingual in the months leading up to your trip, but if you know even a handful of common phrases, greetings and words, you'll be much more capable of managing your trip (and you'll make a better impression with the locals as well).

In addition, it's important to learn how this culture works and how it's different than yours . In the United States, for example, it's common for professional colleagues to greet each other by shaking hands, smiling and maintaining eye contact — but that may not be the case in another country. Be sure you learn the common points of etiquette so you can make a good impression with your new colleagues and navigate the country without issue.

Related: Will Business Travel Ever Return to Normal?

Work with a local expert

If possible, try to talk and work with someone who either lives in the country you're visiting or is very familiar with the culture and common life there. Practice the language with them. Ask them any questions you have about etiquette. Try to see the country through their eyes. Their personal experience will probably teach you more than you can learn simply by reading articles online.

Research all travel requirements in advance

Next, spend some time researching all the travel requirements for getting to your international destination (and coming back home). No matter what, you'll probably need an up-to-date passport that isn't going to expire in the near future. To travel to the United States through the Visa Waiver Program (VWP), international travelers need to have an electronic travel authorization ( through ESTA ). Check to see if is there something similar if you're traveling from the United States to the country of your choice.

While you're at it, make sure you stay up to date. These requirements often change without much warning.

Prepare a thorough itinerary and be prepared

This should go without saying but work proactively to prepare a thorough itinerary. Make detailed plans for your travel and accommodations, and establish a few backup plans in case your primary strategies don't work out.

It's easy to take your telecommunication and internet connections for granted in the United States. Overseas, you may not be able to connect unless you purchase an international data plan or phone in the area. Do your research in advance and make sure you're prepared with things like electrical outlet converters, charging cables for your destination country and upgraded international phone plans. It also pays to have an emergency backup plan in case your primary means of communication is no longer available.

Related: How you can travel without a credit card

Be wary of travel advisories

Pay attention to travel advisories to and from your destination country. Countries may issue advisories based on a number of factors, such as natural disasters, military conflicts or the spread of infectious diseases. If travel advisories grow worse, or if you have significant concerns in the days leading up to your trip, you may need to cancel or change your plans.

Protect yourself

Finally, you'll need to take measures to protect yourself.

  • Invest in travel insurance. Investing in travel insurance can instantly make you feel more secure. Depending on the package you get, your travel insurance will likely cover you for medical issues, theft and even weather-related disasters.
  • Know the risks. Different countries and different areas within those countries have risks. Make sure you understand and account for these risks in advance. For example, is there a part of the city that has an exceptionally high crime rate? Is there an increased risk of a certain type of natural disaster?
  • Minimize losses. You can also work to minimize your losses. Only carry the essentials with you when you're traveling — and keep an emergency stash of cash in case you lose your main wallet.

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Anna Johansson is a freelance writer who specializes in social media and business development.

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16 international business travel tips.

international business travel

Finding the best international travel tips can be challenging, especially when it’s for international travel. But knowing what to prepare for before and while you’re on the trip is a huge part of business travel safety, especially for those newer to business travel. So we’ll go through some important international travel tips to keep in mind in this article to help your next international trip for work be much better and easier.

How to Use these International Travel Tips

If you’re planning to travel abroad, these business travel tips can help make trip planning much more manageable, regardless of the destination country. These tips can be helpful for newer business travelers and serve as a good reminder for seasoned business travelers to optimize their next trip. Of course, you can always share more travel tips in the comments to help others plan their trips as well!

Amazing Tips for International Travel

We’ve collected tips to improve your next business trip traveling abroad, keeping in mind a new traveler and an experienced world traveler and what would be most helpful. Whether you’ve just left your home country for the first time or have traveled a lot, we’ve developed this list to ensure your international travel checklist covers everything.

1. Plan ahead for your international trip

The first tip for any international travel is to always, always, always plan ahead. Every country is different, and there are lots of little nuances and details that may trip you up while you’re there – or even when on your way. For first-time travelers especially, it’s important to do your research before your international adventures around the foreign country itself, such as any customs forms you might need, important documents, and advice from other travelers.

2. Research local customs for the foreign country you’re going to

Building from the previous tip, one of the first things international travelers tend to research is local customs. That could include common gestures, phrases, anything that could be construed as offensive (even if it’s fine in your home country), traditions, and public transport options such as trains and bus rides. Plus, you’ll get some travel inspiration to help you plan your trip a bit more efficiently and understand the nuances of where you’re going

3. Watch out for jet lag

For first-time travelers, the effect of jet lag is often underestimated. When traveling abroad, it’s hard for your body to adjust to the time difference, and it can be challenging to be productive and get things done. So if you’re traveling on international flights, prepare yourself for the prospect of jet lag and take measures to avoid it. While there’s no one specific method to get over jet lag, you can reach out to fellow travelers who’ve gone to your destination before your long-haul flight to get specific advice on the time zone differences. Even if it means taking a nap early in the day if possible, or getting into a bed a few hours before can help alleviate jet lag to an extent.

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4. get travel insurance.

Travel insurance is another major travel tip that makes your first time flying internationally less stressful. It can help you save money in the long run, especially if flights are delayed or canceled, or even with lost luggage. Ultimately, travel insurance gives you peace of mind, which is why it’s often quoted as one of the best international travel tips. You can purchase travel insurance before leaving for overseas travel to ensure you have coverage for the trip.

16 International Business Travel Tips

5. Avoid international fees

Another key way to save money during the trip is to avoid foreign transaction fees where possible. For example, many credit cards end up costing more during travel overseas because of international fees and exchange rates. Talk to your credit card company beforehand to figure out ways to avoid hidden fees.

Read More: business travel tips

6. Opt for mobile boarding passes

To ensure faster boarding, you can get mobile boarding passes for your flight by using the online check-in features offered by many airlines. Generally, you can access check-in 24-48 hours before your departure date on your airline’s website and enter passport details plus other relevant details to get your boarding pass.

7. Be careful of local food

Once you arrive at your final destination for the business trip, try to be mindful of what you eat. Experiencing local food and cuisine is great, but too much street food and other unknowns might end up leading to sudden illnesses or health issues. Before leaving for your trip make sure to research more about local cuisine and customer reviews to figure out where you can eat safely.

8. Identify the nearest currency conversion centers

Many countries don’t support certain types of credit cards or debit cards, making it challenging to pay for transactions unless you have local currency. If you have to carry local currency, currency conversion centers are available to facilitate that. Try to compare the exchange rate where possible to ensure you’re getting the most for your money. You might also be able to locate partner banks that work with your US bank that offer easy conversion options for travelers looking to get local currency.

16 International Business Travel Tips

9. Look for deals on international flights

There are many ways to find cheap international flights for your business trip. You can check travel aggregator websites such as Kayak and others to find the cheapest flights and compare prices before making an online booking. Flights are often discounted at certain times of the year, which isn’t always a widely known travel tip. If you’re able to be strategic with your business travel, you might find better deals during off-season versus peak times like summer.

10. Check before renting a car

If you have another international driver’s license or international driving permit, you can usually find deals for car rentals in many countries. Before your first international trip, you can check with your hotel to see if they offer any deals for car rentals and save while traveling. You might also be able to find deals online through travel aggregators and more, especially if you book in advance.

11. Keep your travel documents safe

It’s incredibly crucial to keep your travel documents safe during international travel. A stolen or missing passport will make your trip that much more stressful, which is why this is such a popular travel tip. Keep your important documents in your carry-on bag when undertaking international travel such as your passport, visa, work authorization, and more. When you arrive at your hotel room, make sure to keep your documents in the hotel safe for added protection, and to avoid losing them or having any mishaps.

12. Invest in a good carry on

A good carry-on bag makes international travel that much easier, especially if it’s your first international trip. Make sure to check what dimensions are allowed on the airline you’re flying with, as foreign countries and their airlines may differ. Depending on the size needed, you can purchase additional travel equipment such as packing cubes and travel locks as well.

16 International Business Travel Tips

13. Buy a money belt

Walking around with your money and other items might be a bit scary initially, which is why purchasing a money belt can prove useful. This is one of the top tips for traveling because it enables you to keep your money close to you discreetly, without worrying about theft or pickpockets. You can purchase a money belt before your trip and keep it in your carry-on so it’s ready to use as soon as you arrive.

14. Use the right credit card provider

Using a good credit card when traveling abroad can benefit you immensely. You can use it for purchases to get points and rewards, which are useful for both international travel and domestic travel to get free flights and deals on hotel rooms. You can also redeem points and rewards during the trip to make it more cost-effective, and get more out of your credit card. Before leaving for your trip, scout for credit cards with the best deals for international destinations and ones that are widely accepted in most countries.

Read More: Business Travel Safety Tips

15. Get Google Translate

Whether you’re trying to navigate business meetings or exploring the city through free walking tours. International travel tips often recommend apps like Google Translate because they can help you get around the city easier and speak with other people. It’s also useful if you’re exploring the city and wanting to make new friends. Use it to translate common phrases and sayings, and you can use the photo feature to translate restaurant menus and more.

16. Use a local cell phone provider

If you want to keep in touch with family members and colleagues more easily when traveling abroad, consider using a local cell phone provider. If you’re traveling abroad often or staying in one destination for a while, a local SIM is really useful to have. It’s one of the most popular international travel tips for many reasons. You can save money since you won’t incur roaming charges, and you’ll have access to the internet and data to keep in touch more easily.

16 International Business Travel Tips

When it comes to international business travel, being well-prepared is key to a successful and stress-free trip. Whether you’re a novice or a seasoned traveler, a comprehensive plan is crucial. To begin with, meticulous planning is essential. Research your destination thoroughly, including its unique customs, necessary forms, and essential documents. Seek advice from experienced travelers and fellow professionals who can provide valuable insights into the intricacies of your chosen international location. Planning ahead not only enhances your overall travel experience but also ensures you are well-prepared to navigate the destination’s specific requirements.

Understanding and respecting local customs is another vital aspect of international travel. Familiarizing yourself with gestures, traditions, and cultural norms will enable you to interact respectfully and meaningfully in foreign countries. This cultural awareness not only enhances your personal experience but also helps create positive impressions in professional settings. Additionally, jet lag can be a significant challenge for international travelers. To combat its effects, seek advice from those who have visited your destination before, learning strategies to minimize its impact, such as strategic napping or adjusting your schedule to the new time zone.

Travel insurance is a valuable investment that provides peace of mind during international trips. It offers protection against a range of potential issues, including flight disruptions, lost luggage, and unforeseen emergencies. Securing travel insurance before your journey ensures you are financially protected throughout your trip. Furthermore, avoiding international fees is a practical strategy to minimize expenses during international travel. Work with your credit card company to identify methods for circumventing foreign transaction fees and unfavorable exchange rates. This financial savvy can lead to substantial savings during your travels.

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How to Prepare for an International Business Trip

planning an overseas business trip

Preparing for an international business trip can be both exciting and daunting. Whether it’s your first time traveling abroad for business or you’re a seasoned traveler , there are a few key steps you can take to ensure that your trip runs smoothly and you are well-prepared for the cultural and professional differences you may encounter.

International travel is a necessity for fostering international business. Even as remote collaboration and communication technologies continue to improve dramatically, they are a little substitution for face-to-face meetings with potential clients and partners – making business trips a steady part of business , and a vital part of the job description for many. If you are new to international travel, you might be worried about your planning for such a trip; what can you do to prepare well?

In this article, we’ll provide some tips on how to prepare for an international business trip, from planning your itinerary to packing your bags .

planning an overseas business trip

Prepare for Meetings

In planning for the logistics of the trip itself, it can be easy to lose sight of the trip’s purpose: meetings with international clients, partners, or leaders. A separate planning phase should be set aside for the management of your business needs.

For one, you will likely need business cards to connect properly with new contacts. These will need to be designed and printed with enough lead time so that you can pack them . You will also need to take business equipment and information with you and research well before you arrive.

Planning is instrumental in ensuring a smooth trip and requires you to engage with all aspects of the trip well ahead of your departure time. This should start with legal essentials: i.e., your passport and visa.

Since the UK’s departure from the EU, travel to mainland Europe is now more difficult – to say nothing of the legal hoops required for business travel to other international destinations. Visa applications should be made at your earliest convenience.

This is also a good time to arrange flights and accommodation. Rather than leaving yourself susceptible to sold-out flights and premium-priced hotels, save both money and stress by figuring out your travel details and accommodation needs early.

planning an overseas business trip

Budget Wisely

There are budget implications for any international trip , even those undertaken on behalf of larger multinational corporations. Many of these implications will impact you personally, without measures taken to mitigate them.

You should ensure you have a company expenses card or budget for your trip, to cover meals and out and transport between your accommodation and professional commitments.

If you need to withdraw money, you may have to contend with exchange fees added by your bank or credit provider; this is particularly important to bear in mind about personal purchases.

Lastly, packing should not be undertaken in a rush the evening before you leave. Haste introduces risk, whether leaving important legal or business information behind or simply forgetting to bring a smart pair of shoes.

Write down a comprehensive list of everything you need to bring and tick those items off one by one as you pack them. For instance, select a couple of shirts/blouses of different colors, and a few accessories to fill the business attire needs.

Use the same plan for casual clothes. The same applies to shoes keep them to a minimum as they can take up a lot of space.

planning an overseas business trip

Protect yourself

You should take measures to protect yourself. Be aware of the risks involved. Being in a different country and area will have risks. Make sure you understand and account for these risks in advance.

Risks to consider might be the crime rate of the area, or if the area experiences consistent weather-related issues.

Make sure you invest in travel insurance . There are different types of packages available and dependent on this your travel insurance will likely cover you for medical issues, theft, and weather-related disasters.

Also, take care to reduce the risk of losing items. For instance, only carry around essentials with you. Keep an emergency pile of cash just in case.

If you ensure proper planning, then international travel is more fun than stressful.

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How to Plan Your Business Travel

Last Updated: January 14, 2024 Approved

This article was co-authored by Michael R. Lewis . Michael R. Lewis is a retired corporate executive, entrepreneur, and investment advisor in Texas. He has over 40 years of experience in business and finance, including as a Vice President for Blue Cross Blue Shield of Texas. He has a BBA in Industrial Management from the University of Texas at Austin. There are 9 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, 100% of readers who voted found the article helpful, earning it our reader-approved status. This article has been viewed 83,003 times.

Planning a work-related trip can be a stressful endeavor. On top of your usual travel concerns, you also have to keep your mind focused on the business aspect of your trip. Business travel doesn't have to be stressful, though. With a little planning and preparation, you can help ensure your trip runs as smoothly as possible so you can stay focused on your work.

Making Travel Arrangements

Step 1 Find out if you'll need any special accommodations.

  • If you're traveling internationally, you may need to secure a visa before you leave. You may also need certain vaccinations, including anti-malarial medication.
  • If traveling to a city at an elevation above 4,900 feet (1,500 meters), you may be susceptible to elevation sickness. Try to give yourself a few days to acclimate before doing anything strenuous and start drinking two to three liters of water each day to stay hydrated.
  • If you're traveling outside the country, find out if you can safely drink the tap water where you'll be. If not, you'll need to stick to bottled, purified water to stay healthy.

Step 2 Put together an itinerary.

  • Start with the date and time you're checking into and out of your hotel, then work your way through everything that you'll be doing while you're away on business.
  • Don't forget to keep track of your flight's boarding and departure times so you know when you need to arrive at the airport.
  • Highlight any work-related events on your schedule. That way your most important priorities won't get lost in the shuffle.

Step 3 Make reservations for hotels, flights, and anything else that requires booking.

  • When booking your flight, make sure that you use your sky miles account so that you can get points and rewards. You might even have enough sky miles already to cover the cost of your flight!
  • When booking your hotel, see if you can use sky miles or get points towards a rewards program. You should also make note of your hotel's policies on check-in, checkout, parking, and number of people per room.
  • If you need a rental car, make sure that all the roads you'll be driving will be safe with your rental car. Research if you need two-wheel drive or four-wheel drive. Look around with different rental car companies to see which has the best rate.
  • Some credit cards also have rewards plans and perks for traveling. See if your credit card comes with any of these benefits.

Preparing for Your Trip

Step 1 Check that your ID/passport is up-to-date.

  • Make sure that all your identification is valid and up-to-date well in advance, as it can take several weeks for new documents to be prepared.

Step 2 Determine how you'll receive your ticket.

  • Give yourself at least an extra 15 to 20 minutes if you'll need to print out your ticket upon arrival at the airport.
  • If you have a paper ticket, keep it someplace where you won't lose it. You may want to store it with your ID or passport to ensure that you don't misplace any of those documents.
  • If you're using a digital ticket, make sure you'll have reception wherever you're flying out of for the return trip. If you can't pull it up on your phone, you'll likely need to print out a paper copy at the airport.

Step 3 Try to avoid checking any bags.

  • Try to pack as light as possible. Bring enough dress clothes for the trip and one or two pairs of casual clothes for exploring the town.
  • Confirm that your bag will fit in the overhead compartment or under your seat by checking the carry-on bag size restrictions with your chosen airline.
  • Check the Transportation Security Administration (TSA) website for any updates on prohibited items and packing suggestions to ensure your security check is as quick as possible.

Step 4 Learn about any relevant customs and culture.

  • Read up on the culture and customs of the people you'll be doing business with.
  • Talk to other colleagues or friends who have traveled to the country you'll be doing business in. This can help you get a better sense of what's acceptable and what isn't.
  • Be respectful at all times. Remember that you're representing your business and possibly your culture, so you'll need to be on your best behavior at all times.

Step 5 Back up all your important information.

  • Keep a backup copy of all your important information on your laptop or a USB flash drive.
  • If you really want to cover all your bases, you can also print out hard copies of any important paperwork and keep those papers in a file with your travel documents.

Step 6 Start sleeping on the local time before your trip.

  • If possible, give yourself a few days before you leave and start going to sleep and waking up at the times you will be waking/sleeping once you reach your destination.
  • Being aware of the time difference has professional implications as well. You'll need to ensure that you don't miss any important meetings or deadlines on your trip.

Step 7 Anticipate security precautions at the airport.

Taking Precautions to Avoid Jet Lag

Step 1 Stay hydrated.

  • Limit your caffeine and alcohol consumption, as both of these can leave you slightly dehydrated.
  • Try to drink two to three liters of water each day, but remember that you'll need more water if you're very active or in a hot environment. [10] X Trustworthy Source Mayo Clinic Educational website from one of the world's leading hospitals Go to source

Step 2 Plan your first evening wisely.

  • Aim to arrive around dinner time, then plan to stay up until about 10:00 pm in local time.
  • When you get to your destination, avoid heavy meals. Instead, choose healthy snacks or a light meal that won't weigh you down. [12] X Research source
  • You will most likely be tired after traveling, so by getting in around dinner time and eating a light meal, you'll start to get sleepy in time for a regular night's rest.

Step 3 Try to get a good night's rest.

  • Limit your exposure to bright screens, like laptops and cellphones, for at least a half hour before bed. Bright lights can reset your circadian rhythm, making it harder to sleep.
  • Get as much sunlight as you can in the morning and early afternoon. This will help you remain wakeful and energetic during the day.
  • Try to get some light to vigorous exercise each day, but be aware of when you work out. Some people find that exercising too close to bedtime affects their ability to sleep. [13] X Research source
  • Bring earplugs and a sleep mask to help ensure that you get restful sleep each night, no matter what kinds of distractions present themselves at your hotel.

Expert Q&A

  • Consider shipping large presentation materials and other business items that may difficult to carry while traveling. Just make sure that you ship them with enough time to arrive at your destination. If you decide to ship to your hotel, make sure that you contact the hotel and let them know about your shipment. Thanks Helpful 2 Not Helpful 0
  • Opt for refundable tickets when you arrange your business travel, if at all possible. That way you have the ability to change your plans in case work or personal obligations get in the way of your scheduled flight. Thanks Helpful 0 Not Helpful 0

planning an overseas business trip

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  • ↑ http://www.forbes.com/sites/jacquelynsmith/2012/08/27/your-basic-guide-to-business-travel-abroad/#1168ef394f50
  • ↑ http://www.huffingtonpost.com/kenny-kline/how-smart-entrepreneurs-prepare-for-business-travel_b_8533712.html
  • ↑ https://money.usnews.com/money/careers/slideshows/10-tips-for-efficient-business-travel
  • ↑ https://www.entrepreneur.com/article/236246
  • ↑ https://sleepfoundation.org/sleep-topics/jet-lag-and-sleep
  • ↑ https://www.entrepreneur.com/article/269947
  • ↑ http://www.mayoclinic.org/healthy-lifestyle/nutrition-and-healthy-eating/in-depth/water/art-20044256
  • ↑ https://www.sleepfoundation.org/travel-and-sleep/jet-lag
  • ↑ https://sleepfoundation.org/excessivesleepiness/sleep-tools-tips/healthy-sleep-tips

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Foreign Business Travel

It is worthwhile to visit overseas markets before you conclude an export deal. Many foreign markets differ greatly from the U.S. market. Learn about cultural nuances that may affect the design, packaging, or advertising of your product in another country.

Traveling abroad can also generate new customers. Your business partners or customers may prefer to conduct business in person first. 

Prepare by meeting travel requirements, planning an itinerary and learning about the Business Culture .  

All international travelers are required to have proper documentation before leaving the United States. You must have a current U.S. passport, visas from certain host countries, and in some instances vaccination records.  

Travel Requirements 

Start preparing early.  Businesses should allow at least 6 to 8 weeks to acquire all the necessary documents.  

Passports: 

  • All travel outside the United States and its possessions requires a valid U.S. passport. Information is available from the nearest local passport office.
  • You can also get information on passports, applications, and renewals from the  U.S. Department of State . If you are in a hurry, express service is available for a fee. 

Visas: 

  • Many countries require visas, which cannot be obtained through the U.S. Passport Services Directorate.
  • Visas are provided by a foreign country’s embassy or consulate in the United States for a small fee. You must have a current U.S. passport to obtain a visa, and in many cases, a recent photo is required.
  • Allow several weeks to obtain visas, especially if you are traveling to developing nations.
  • Some foreign countries require visas for business travel, but not for tourist travel. When you request visas from a consulate or an embassy, you should notify the authorities that you will be conducting business.
  • Check visa requirements each time you travel to a country, since regulations change periodically. 

Vaccinations: 

  • Requirements for vaccinations differ by country. Although there may not be any restrictions on direct travel to and from the United States, there may be restrictions if you travel indirectly and stop over in another country before reaching your final destination.
  • Although not required, vaccinations against typhus, typhoid, and other diseases are advisable.
  • Check the Centers for Disease Control and Prevention (CDC)  website for current conditions by country and region. 

Foreign Customs and Travel Advisories: 

  • Because foreign customs regulations vary by country, find out which regulations apply to each country you plan to visit. 
  • If you’re bringing a product for demonstration or sample purposes, an ATA carnet may be helpful. 
  • Find out if there are travel advisories issued by the  U.S. Department of State for the countries you plan to visit. Advisories alert travelers to potentially dangerous in-country situations.  

Other Tips: 

  • Prepare for different weather conditions. Seasonal weather conditions in the countries could be different from conditions at home. 
  • Address health care issues. Plan appropriately with respect to prescription drugs, health insurance, vaccinations, and other matters, including dietary needs and preferences. 
  • Think about money. U.S. banks can provide a list of automatic teller machines overseas, exchange rates, and traveler’s checks. 

Planning an Itinerary

A well-planned itinerary enables you to make the best use of your time abroad. Although traveling is expensive and your time is valuable, an overloaded schedule can be counterproductive.

Check if a travel agent service is right for you. They can arrange transportation and hotel reservations quickly and efficiently. They can also help plan your itinerary, obtain the best travel rates, explain which countries require visas, advise on hotel rates and locations, and provide other valuable services. Because hotels, airlines, and other carriers pay the fees charged by travel agents, this assistance and expertise may be available at no charge to you. 

As you plan your trip, remember to:  

  • Obtain the names of possible contacts and arrange appointments. Confirm the most important meetings before you leave the United States. The U.S. Commercial Service business matchmaking services can help. 
  • Determine whether an interpreter will be required and, if so, make all necessary arrangements before arriving. Business language is generally more technical than the conversational speech that many travelers can handle — and mistakes can be costly. The U.S. Commercial Service can assist in locating qualified translators.  
  • Keep your schedule flexible enough to allow for both unexpected problems (such as transportation delays) and unexpected opportunities. However, be sure not to miss a scheduled meeting due to an unscheduled invitation.  
  • Consider transportation. Be aware of public and private transportation available in each country you’ll be visiting and have a plan for getting around. Make arrangements (e.g., hiring a driver) before you arrive. 
  • Find out about the electrical current in each of your destinations. A transformer, plug adapter, or both may be needed to demonstrate company products, as well as your own electronics—such as laptops or tablets for presentations. 
  • Confirm the normal workdays and business hours in the countries you will visit. In many Middle Eastern countries, for instance, the workweek typically runs from Saturday to Thursday. Lunchtimes that last 2 to 4 hours are customary in many countries. 

The Country Commercial Guide   (CCG) is a great resource for understanding the business environment in another country. There are CCGs for more than 120 countries and each includes a chapter on Business Customs and Travel.

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  • Replenish your traveler’s mobile office supplies so they’re ready to go next time around.
  • With your traveler, review any outstanding voice messages, emails, and other updates
  • Ask your traveler if everything went well and what could be better.

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How to Prepare for Your First International Business Trip

Posted by International Business Seminars on June 14, 2018 in IBS Study Abroad Blog

prepare for international business trip

Most people tend to over pack for trips in general. For business trips, you want to be prepared for any unexpected event. However, if you look at your itinerary, you can plan for flexibility without taking everything in your closet.

Traveling to another country requires more preparation than if you are flying to another area of the US. Here are some steps you should take before you even pull out the suitcase to help get ready for your first business trip abroad.

Check Your Passport

Do you have a passport? If not, you’ll need to get one. Although you can expedite the process, it may be expensive. Fill out the application and get photos taken at a location that verifies they adhere to Federal requirements as soon as you know you’re traveling. If you do have a passport, check the expiration date. If it expires within six months after the trip, renew it now as some countries won’t accept it.

Update Vaccinations

Finding out what vaccines you need and scheduling them can take time. Talk to your primary care physician 4-6 weeks before you travel. This allows time for your body to build up immunity once the vaccine series is complete.

Cash and Credit Card Transfers

Some credit cards charge very high fees when used out of the country of issue. If you have time, look around for a card with low international transaction fees. It could save hundreds of dollars over the course of your trip. . If you want to use a card already established, make sure to notify the credit card company. Otherwise, they may see a foreign transaction and freeze the card.

Exchange some of your cash for the local currency before you leave. Creating a budget  before you take off can help you determine how much cash to bring. Shop around for the best currency exchange rates. In some cases, banks that have branches in your destination country may be less expensive than international exchange outlets

Prepare Medications

Many people suffer from nausea, headaches and other symptoms when they fly. Make sure you have the medicines you need to make the journey as smoothly as possible. If you take medications regularly, make sure you have enough to get you through the trip. Speak with your doctor or pharmacist if you need an early refill.

Learn Local Etiquette

How are meetings conducted and what is the dress code for the area you will be visiting? Many American business customs are unacceptable in other countries. Make a good impression by learning your host country’s business etiquette, from bringing gifts to dressing appropriately and respectfully presenting business cards.

What to Pack and How Much

It may be tempting to pack all of the clothes you have in one (or two) big suitcases. However, you’ll find that hauling it behind you through crowded airports, across uneven cobbled streets and onto elevators gets tiresome very quickly. The goal is to pare down what you need to keep your bag as light as possible.

Choose a Neutral Color Palette

Whether you prefer navy blue, black or gray, choose suits and business attire in these colors. Depending on the formality of the meetings and events you are attending, these are likely appropriate. Select a couple of shirts of different colors, and a few accessories to fill the business attire needs. Use the same plan for casual clothes.

Keep Shoes to a Minimum

Shoes take up a lot of space in a suitcase. Take a pair of shoes that coordinate with the business outfits and is comfortable in a variety of situations, from sitting to walking on uneven surfaces. Chances are you’ll have some long days, and sore feet will be a distraction. Think about slip-on loafers or other casual footwear for sightseeing. They are still comfortable but take up less space than tennis shoes.

Use Travel Sized Toiletries

Toiletries take up space and can add substantial weight to your suitcase. Buy small containers for your favorite soaps and lotions if they aren’t available in travel sizes. They’ll meet airport security requirements and won’t weigh you down.

Use Adapters for your Electronics

Outlets in Europe and Asia carry different voltage and are shaped differently than those in the US. Even if they look the same, they could still short out your device, causing smoke and sparks. Protect your razor, curling iron, laptop and smartphone by bringing an adapter made for your host country’s amps and voltage.

Your first business trip overseas is an important step in your career, and you want to nail it. Taking the time to be appropriately prepared can help you dress the part and navigate through meetings with culturally diverse colleagues and networking events.

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5 Tips for Planning an International Business Trip

Pawel Czekil

Planning an international business trip can be stressful. With a little effort, you may just find that it’s not as much of a daunting task as it may seem.

How to prepare for a business trip?

What is a business trip? Typically, it’s a journey specifically taken for the purpose of work; like taking client meetings, attending conferences, visiting offices, and undertaking transfers (to name just a few examples). It may not always be the simplest type of excursion to plan for, but that doesn’t make it impossible.

Fortunately, most individuals will find that preparation can make everything easier. For those who are looking to make the most of their work-related travel, even a little preparation can go a long way. Want to know how to plan a business trip? This is the place to start.

From creating a business trip packing list, to simply creating a business trip plan; there are several things that you can do to ensure that everything goes as smoothly as possible. A little organization and structure will often go a long way. A tool like Business Travel Management , for example, could assist you in this.

What to pack for a business trip

In general, you’re going to need to at least take a few things with you during your travels. For international trips, most will find that it’ll be a necessity to have access to all their travel documents, so be sure to keep all of yours with you.

Alongside this, most people will want to bring their electronic devices, like their mobile phones or laptops. These aren’t exclusive to business-related needs either, since they’ll usually be a great way to keep in touch with family and friends, keep yourself updated on the world around you, and help you to relax in your downtime. Overall, it’s not hard to see why electronics are a necessity for most people.

Having appropriate clothing for the nature of the business trip will often be worth considering, too. You need to make sure that you’re dressed for the job, as well as having enough clothes to last you while you’re not in work mode.

Five tips on how to plan a business trip

From this alone, we can see that work trips don’t have to be too much of a challenge, but there’s still more that you can do to make things easier on yourself. Here are just 5 tips we think you should keep in mind:

Search around for the best accommodation #1

Unless you have someone who can put you up, you’re generally going to want to find somewhere good to stay – which often means finding a balance between your budget and the convenience and functionality that a particular place offers.

For example, can you find a hotel room that will provide easy access to where you need to be? While you could get cheaper prices further out from cities, you don’t want to have any unnecessary travel issues occurring during your trip, so be sure to look around for something that suits your requirements.

Do your research before your stay #2

There are simply so many reasons why it can be vital for anybody planning a business trip to first learn a little more about the place they’re going to be visiting.

Getting to grips with the local culture, customs, or even just a few common phrases of the native language if it’s not your own could go a long way in helping you to have an easier time when navigating a new location. Other factors, like crime rates and general things to avoid, can also be essential to be aware of before selecting a location to stay in.

Make sure you’re adequately prepared for your meeting #3

Alongside being prepared for your trip in general, you need to be ready for the meetings you attend – or whatever it is that you need to do during your business trip. This can come in a variety of forms, like learning more about what the topic is, considering questions to ask (or answers to questions you may be asked), and even just having breath mints on hand are all examples of things you can do to make sure that you’re ready.

Of course, the things that you need will often vary greatly depending on your unique situation, so it’s always best to do a quick evaluation and decide on what you need to do yourself. A little thought and knowledge can often go a long way.

Take advantage of the tools available to you #4

In general, you’ll find that many different things can assist you in planning. While some may prefer more traditional methods, most will also like the convenience of digital tools. One of the best things about this is that there are just so many great options on offer online for a variety of different needs.

An excellent example of an app you could use to assist you in creating a schedule for your work needs is Online Work Schedule Maker . While useful in many work settings, it can also be an excellent tool for simply creating a schedule to follow on your business travels – which could certainly help in keeping you organized.

Don’t leave anything to the last minute #5

Typically, you’ll want to know that everything has been taken care of in advance. With all that you’ll need to do, it can be so easy to make a mistake or simply just be underprepared for one aspect of your trip if you focus too much on something else. If you don’t have much experience in planning business trips, this could be far easier to do than you think.

While there can be several solutions to this problem, we’d suggest making a checklist of things that need to be done. Simply make sure that everything is ready before you set off on your journey and if you didn’t forget to consult your list, you shouldn’t have anything to worry about.

Top tips for ensuring a successful business trip

Looking for the best way to plan a successful business trip, even outside of the points above? If so, you’ll be glad to hear that there is simply so much information out there; from quick tips, to more in-depth advice. Our hints and tips for new managers could offer you an excellent opportunity to learn about some of the other things that may help you out.

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planning an overseas business trip

Preparing for Your Next International Business Trip

International Travel Preparation Photo

Preparing for international travel requires more planning and more time than when traveling domestically. Focus on these 5 things before your next international business trip.

Business trips within the United States can be stressful enough. When your destination is located in another country, the many things you need to think about and consider can feel downright overwhelming. But preparing for international travel doesn’t have to be difficult.

In fact, you can break down you’re planning into just a few key categories to make things more manageable.

Here’s a look at 5 things to address before and during your travels overseas.

1. Don’t Let Visas Slow You Down

American citizens can travel to the vast majority of countries without a visa . But that’s not always the case. Check if you need a visa well in advance of international travel, as the visa process can be slow in many cases.

2. Find the Right Flight (and Seat)

Choosing the right flight (and the right seat on that flight) is one of the most important tasks when planning an international business trip. The right flight is the one that gets you where you need to go with plenty of rest, with plenty of time to adjust to a new time zone, and with the fewest number of connections possible. The right seat on that flight is the one that provides ample space, easy access to restrooms, and (hopefully) an empty seat next to it.

Of course, all companies have budget constraints when it comes to international travel. It would be nice to have a first-class ticket, but that’s not always possible. If you ask someone who’s previously traveled to your foreign destination, though, you may find that premium economy is a great solution on your trip. So talk to others who have visited the same city before, and get their thoughts on best flights, best seats, how to navigate airports, etc.

Pack like a pro photo

3. Pack Like a Pro

Always carry on when possible. Check the weather before you travel, and pack as lightly as possible with clothing appropriate for the elements and the culture. Also, remember that international carriers may have different limitations for carry-on bags than domestic carriers, so familiarize yourself with relevant restrictions before you get to the airport.

Why should you plan to carry on? Because bags get lost more easily as you cross borders and make multiple connections — as you often do when traveling internationally. Don’t risk the success of your international business trip by checking a bag. Check out these top picks for backpacks by Travel + Leisure.

4. Fight Back Against Jetlag

Even seasoned international travelers struggle with their internal clocks after changing time zones. Try to build as much adjustment time as possible into your itinerary. Also, drink lots of water and get plenty of rest during the flight. Once you arrive at your destination, spending time in the sunlight will help you reset your clock, as will getting on a meal schedule that aligns with the local time.

Learn the local culture photo

5. Learn the Culture, Act Like a Local

It’s always important to be thoughtful about cultural differences when you travel internationally. This is even more essential when you’re traveling for business. Without a basic understanding of the local culture, you risk embarrassing yourself or even offending the colleagues or clients whom you’re visiting.

Take time to research your destination before leaving. Learn key phrases in the local dialect (like “hello,” “please,” “thank you,” etc.). And take note of everyday traditions, rituals or greetings that you’ll be expected to participate in.

Get Support for Your Business Travelers

International business travelers don’t have to go it alone. At JTB Business Travel, we provide real-time support for our clients and their travelers, including services like trip disruption assistance . Get in touch to learn more about how we can support you before, during and after international business trips.

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Road Warriorette

Planning an International Business Trip, the Week Before

September 25, 2019 by Road Warriorette 1 Comment

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I’m prepping for another major international trip, and reading through these posts has been incredibly helpful. Last year I started updating them but ran out of time and couldn’t finish. Now that I’m headed on another international trip I’m finishing!Hopefully they’ll make someone else’s next big trip a little easier.

A decade ago when I found out that I would be taking my first international business trip I was both excited and nervous.  I was excited to go to a place I had never been before (Manila), plus excited about all the points I would be racking up. I was nervous about all the questions I didn’t have answers to. How would I deal with language barriers to get to my destination? Do I need to have vaccinations? What should I wear? And the list goes on. (Interestingly, even now that I’ve been on dozens of international trips I still get nervous, and checklists still help so much!)

In the previous sections, we talked about items to prep 4-8 weeks prior:

  • Credit card applications
  • Vaccinations
  • Global Entry

And items to prep 2-4 weeks prior :

  • Loyalty programs
  • Cell phone plans
  • Researching what to wear
  • Starting to work on your packing list

Here are the things to work on the last week before you leave:

Shopping . Make sure you have enough time to fill in the gaps on your packing list. Amazon can get most things to you within a couple of days but you may need to go to a couple of stores too.

Entertainment . If you are checking ebooks out from the library (which is free and I HIGHLY recommend it) this is the time. Also make sure you have any shows or movies downloaded that you want to watch–you typically can only do these large downloads when connected to wifi.

Print your itinerary. This doesn’t come naturally to me anymore, as everything is on my phone. However for many countries it’s imperative that you have a paper copy of your itinerary. During one trip to Manila I did not have my itinerary printed out and they didn’t want to let me into the airport! Better safe than sorry.

Check in for your flights. You can do this at the airport but I don’t want to wait in line. Just do it online and choose your meal (if you’re able).

Send your flight details to your hotel. If your hotel will be sending a car to pick you up make sure they have all of your flight information. For my trip I will need to get in touch with three hotels, so this is a big item on my list. 

Time differences. Make sure you and the office you’re visiting are on the same page with scheduling times.  It’s easy to get crossed when scheduling things in different time zones. Manila is 14 hours ahead of Texas, but the office I visit works the night shift—that can get confusing fast!  So be sure to double (and triple!) check schedules with the people you are working with. Not much is more frustrating than traveling a long distance only to find out they expected you there many hours earlier.  I’ve had personal experience with time mix-ups in Manila —that was a bad day. 

Pack. Packing for an international trip can be daunting. I’ve had packing lists going for weeks that I’ve edited and refined. It’s not just the clothes, but also the little things that make international travel go more smoothly–the comfort items for your flight, the extra medications, bug spray , the packs of tissues, etc. Here is my packing list from my last trip to India, which is fairly similar to my packing list for this next trip. One of the big considerations is what you will wear on the travel days. My plan is to wear a long tunic, super soft leggings , compression socks, and sneakers .

Get the lay of the land. Spend a little bit of time checking out Google Earth to see your hotel and surrounding area. Check how far your office is from the hotel, and make sure you know how you will get there. Look up common phrases in the local language. Are there must-see local areas? A regional food specialty? What are the local tipping customs and safety concerns? The trip will feel much less overwhelming if you have a little familiarity going in!

Readers, any other suggestions for the final week of planning an international business trip?

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I find leggings too hot for travel to India, and other hot countries, its best to wear loose hareem type pants that are more forgiving and comfortable to wear on landing. Leaving UK layered, and shedding the layers on reaching India to just a t shirt. Its the reverse on my return. I carry yoga socks for the flight, padding up and down the cabin to exercise if I get bored. I carry ‘anti bacterial wet wipes’ , then clean my face and neck throughly and use a full restorative face cream while in board, only bothering to reapply mascara before landing. The wet wipes also come in handy for wiping down the table, these are notorious for germs. Also Im able also to wipe my skin to freshen uo mid flight and clean my hands to reduce any spread of bacteria. This all sounds neurotic but it works. Re mosquitos, in India, I rely on Odomos, its a soft cream in a tube. Neither messy nor smelly! If there are any stop overs I get a good squirt of my favourite perfume as I walk through duty free. I take my kindle white then reading in sunshine doesnt affect visibility. Audio books are good too. After a certain number of hours on a plane I find it better to listen than to watch a screen. Its also best for pre sleep as its less stimulating. Flights from UK to India are 9-10 hours without stops. Longer with stop overs. I carry my own ear plugs and eye shades, but also have a white noise app. on my phone . I don’t wear earrings on board and find my sports noise cancelling earbuds also suit me well as they have a soft loop across the back of my neck in case I do fall asleep. In my cabin bag I carry a light small soft back pack that I take out before putting the rest , locked, in the overhead locker. The back pack has everything Im likely to need and it fits under the seat in front. It saves messing about with finding stuff en route. I keep my ticket and passport in a light weight front zipped bum bag (US fanny pack) and keep that loosely but securely fastened on throughout.

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My name is Sarah and I will teach you how to make business travel less stressful and more fun. I’ve been traveling for work for over a decade so consider me your new business travel friend and advisor. Learn more about Road Warriorette ...

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CEOWORLD magazine

Business Travel: Top Tips for Planning Your First Overseas Business Trip

Emma London

Planning your first overseas business trip can be exciting yet daunting and slightly nerve-wracking at the same time. Travelling for business is a different ballgame to travelling for pleasure, and requires a stricter routine to make for an all-around successful trip.

It may look glamorous on the outside, but generally speaking, business travel is exhausting and can become extremely repetitive, but don’t let this put you off! It can also be a great way to see the world at the expense of your boss, just make sure you follow these top tips when planning your trip…

Take Hand Luggage Only

When packing for trips, we’re all guilty of over packing and taking items we haven’t worn in about six years ‘just in case’. You need to think minimal, pack essentials and stick to a neutral colour palette that can be easily mixed and matched.

Taking a carry-on will save you time by skipping the baggage reclaim area and heading straight to the airport exit. You also won’t need to worry about having your bag damaged or misplaced, just be sure to check what you can pack in your carry-on bag and that the dimensions are in line with your chosen airline.

Book Your Rental Car in Advance

After a tiring flight, the last thing you want to do when you land is to try to locate a reliable rental car.  You also don’t want to risk not being able to access a vehicle, as this will only eat into valuable time.

Instead, be sure to book ahead and have your rental car confirmed before you embark on your business trip. This will enable you to select a car you’re comfortable with but also save time and stress when you land. You’ll be on your way to the hotel in no time!

Fight the Jetlag

Jetlag can have a hugely negative impact on your basic daily functions and performance, which is far from ideal when on a business trip. It’s important that you try your best to fight the jet lag and stick closely to your usual daily routine. The first rule is to avoid any alcohol on your flight as this will make you feel worse. Instead, try and relax with a film or get lost in a great book.

Make sure you set your timepiece to local time as soon as you board the plane to help you comfortably ease into the new time zone. Once you’ve checked in to your hotel room, it might be tempting to collapse into bed but resist the temptation!

This will only make you feel more tired later, so instead, head for a run around the local area or try out a nearby restaurant.  You’ll be thankful for it when you’re feeling fresh in the morning.

Take a Power Bank

There’s nothing worse than landing somewhere new and finding your phone is almost out of battery. Ensure your smartphone has enough charge at all times by packing a handy power bank into your hand luggage. They’re lightweight, inexpensive and a complete lifesaver in a tricky spot!

These tips can all contribute towards a smooth and successful business trip without delays. Try them on your next business trip abroad and return refreshed and with good news about what you got up to while away.

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How to plan a comfortable overseas business trip

planning an overseas business trip

The first thing you have to do is research your destination and some specifics about the country. You should learn about the business culture but also the general culture of the people there.

Whether you're being sent by your company, or you are traveling as your own boss, business trips are usually stressful. Not only is there pressure to close a deal in most cases, but you also have to plan the logistics very tightly as you can’t let poor planning cost you opportunities. Proper planning will allow you to get to your destination in a relaxed state and have plenty of time for preparation. You’ll also be ready for any issue that presents itself along the way. Let’s take a look at how to plan for a comfortable and successful overseas business trip .

Know your destination inside and out The first thing you have to do is research your destination and some specifics about the country. You should learn about the business culture but also the general culture of the people there. You don't want to make a faux pas or do something that comes off as disrespectful outside of a business setting.

You should also start studying the area where you’ll be staying and the places you’ll be going to. It would also be a good idea to get to your destination a few days or even a week in advance if you can. This will allow you to get familiar with your surroundings and practice a few itineraries. You'll also be able to try different transit options and see which ones are more convenient and affordable for you.

Bring some entertainment You’ll be spending a lot of time at the airport and will have to kill time whether in your room between meetings or on the road, so bring plenty of entertainment with you. You also have a long flight with possibly multiple steps ahead of you, so you need to find something to keep you occupied. We suggest that you download a few games and audiobooks before you go. You can also download a few podcasts just in case you don’t have access to the internet. Or, if you like Poker, then you could always download one or a few poker apps and play a few hands wherever you are and even get a chance to win some money. If you’ve never tried online Poker, Pokerstars is a great site to start with. You can find a decent review about Pokerstars casino and their bonus codes here.

Consider booking a service apartment Whether you’re going alone or with a team, you should consider booking a serviced apartment instead of a hotel room. If you're with a team, you could book one or a few service apartments on the same floor. Everyone will get to work in their separate quarters, but you'll still be able to get everyone together pretty fast. You'll have more space and liberty as well.

Going with a serviced apartment will help you save money too . You and your team won’t have to spend money on restaurant food for every meal. This could eventually mean thousands of dollars for you in savings. Not only that, but you could decide to hold business dinners or meetings at your place instead of having to go to a restaurant or other venue. So, if you want accommodations that are practical, affordable, and make planning much easier, go for a serviced apartment.

Weigh your luggage before you go and know your airline’s weight requirements You cannot leave without checking your airline and destination’s weight restrictions as they will impose a penalty or may require that you take out things before you go so you can get under the weight threshold. So, get yourself a reliable scale and be careful with what you pack.

What you pack your stuff in will also make a difference. If you are traveling with fragile items like projectors and other electronics, then you should get the sturdiest luggage you can. But, if all you’re bringing with you is clothes, then it would be better to get a lighter suitcase.

planning an overseas business trip

Bring backup power and Wi-Fi for your mobile devices The last thing you want is for your phone or laptop to run out of power just before a dinner or a presentation. This is why you need to invest in one or a few power banks to keep your devices going. We suggest that you get a power bank for your laptop specifically, and one for your mobile devices. A laptop power bank should have around 20,000mAh of capacity, while a mobile power bank should have at least 5,000. You should also consider investing in a mobile hotspot if possible, especially if Wi-Fi access is limited where you'll be or if the internet there is not stable.

If you follow these few simple tips, your next business trip should go smoothly. Start with solid research of where you’ll be going and use all the tools at your disposal to make things easy for you.

Main photo by Pixabay from Pexels

Stavros Andriopoulos

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The Places Where We Go

Planning an Overseas Trip? Here’s What You Should Do

Preparing for an overseas trip is an exciting but daunting task. From deciding where to stay to understanding which currency to use, much work goes into planning for the perfect trip abroad. With many trips under our belts outside our home country of the United States, we’ve compiled many top travel tips on traveling outside your home country.

We will cover various tried-and-true tips to help you ensure you have everything taken care of before you jet off on your journey. It’s our ultimate guide to planning an overseas trip . 

The Places Where We Go contains affiliate links and is a member of the Amazon Services LLC Associates Program. As an Amazon Associate, we earn from qualifying purchases at no extra cost to you when you purchase using one of these Amazon links.  Read our disclaimer and privacy policy for more information.

anonymous tourists showing us passports on street on sunny day

Table of Contents

Travel documents, itinerary planning, financial information, communication, photography, prepare your home for departure, prepare yourself for departure, frequently asked questions – faq, planning an overseas trip.

If you travel out of the country, ensuring a valid passport is a priority. You may need this document when you’re booking your flight. We encountered this situation ourselves recently.

If you don’t have a passport, give yourself plenty of time (at least three months) to obtain one.  If you have less time to arrange for a passport, some services can expedite getting a passport in just a few days. We had done this many years ago.  It will cost money.  Still, you’re much better off not waiting until it’s too close to a planned trip to arrange for a passport.

If you have a passport, don’t assume it is still valid.  Passports can be valid for ten years. That makes it easy to believe your passport is still good, but you don’t want to be surprised to learn it is too close to a renewal date.  

Many countries require that your passport expiration is at least six months after the date you plan to leave the destination country.  So, as an example, let’s say you want to travel somewhere next July, and your passport expires just a couple of months later in September. Authorities might deny your entry into a country if your passport has less than six months of validity on your passport.

In addition to having a valid passport, be sure to check that you have free pages left in your passport for immigration stamps.

Next, you’ll want to check if your destination country requires a valid visa. 

United States and United Kingdom passport holders can travel to many countries without a visa and, in some cases, obtain a visa upon arrival.  However, it’s best to do your homework on visas before your trip – and prepare as your destination country requires.

If you need a visa, be prepared to wait a month or more. And be sure that it will be valid for your stay.

Child Consent Form

If a child travels internationally with only one parent or a non-parent adult, the immigration officer may ask to see a Letter of Consent.  The Minor Travel Consent Form has become more common as child abductions, custody cases, and human trafficking have risen.

International Drivers License

If you plan to drive outside your home country, you’ll want to arrange for an International Driving Permit (IDP). For United States drivers, permits are available through the American Automobile Association.  The International Driving Permit is typically valid for one year and requires an annual renewal.

U.S. residents who are members of the American Automobile Association (AAA) can also get information and assistance in obtaining an International Drivers License through their offices.

Click for link to check International Drivers License (IDP) requirements

Expiration Dates – Travel Documents

In addition to your passport, check the expiration date on your other forms of identification – including your driver’s license (both domestic and international) and other documents subject to renewals.

Vaccination Documentation

Over the past few years, we’ve become accustomed to understanding that many places require COVID vaccination proof.

In addition to COVID, certain countries also require immunization against specific diseases. The most common on this list are vaccinations against yellow fever, malaria, meningococcal disease, and polio are most common on this list.

You’ll want to know what vaccines, if any, are required and how soon before your arrival to get the vaccine.  Certain vaccines are required within a few weeks of your arrival.  And if you need multiple shots with a few days in between, you’ll want to schedule these accordingly.

Keep records of your vaccinations and be prepared to show an official International Certificate of Vaccination, also known as a “yellow health card,” when traveling.

You can learn about vaccination requirements by visiting the CDC website .

person using magnifying glass on a map

The fun part – trip planning and developing your itinerary.  Once you’ve selected where you want to go, you’ll want to plan for several other things:

Length of your trip – we say, if paying for a flight, get as much time as you can from that investment

Must-see locations (for you). Identify the places you want to visit and activities you want to do during your travel. And check if the place you want to visit is open on the day you plan to visit. For example, many museums in Europe are closed on Mondays.

Sources – we use TripAdvisor and Atlas Obscura . Today, even a growing number of AI tools can help you craft a personal itinerary. If you use one of these, we suggest you double-check the validity of the output.  Our experience is that it’s common for fine-tuning to be required when using AI.

If you enjoy pre-packaged tours, companies like Viator and Get-Your-Guide are great sources to book structured experiences.

If traveling over multiple time zones , plan a light schedule for your first day to allow you to acclimate.

We also will check crime statistics for the area we are considering visiting – this can help decide if you want to go to a place in the current environment or where you may wish to stay or avoid staying.

U.S. Citizens can register with the State Department’s Smart Traveler Enrollment Program or STEP. It’s a free program that provides safety updates and puts you in contact with local embassies and consulates in an emergency.

Plan only a few things per day – leave time for travel from one destination to another, and plan buffer time for unforeseen circumstances.

Buy advance tickets for popular attractions.

Many destinations offer city passes which provide discounts on attractions and transportation.

Planning dates – check your calendar to see if there are dates you want to avoid being away from home (e.g., special family events, etc.)

Check with your country’s embassy for any travel advisories on the destinations you’ll be visiting.

planning an overseas business trip

Itinerary Documentation

It’s a good idea to have backup copies of essential travel documents.

Email a copy of your itinerary to yourself and a loved one.

Your phone is one place to keep such copies as photos, images, or PDF documents.  Consider adding copies of your passport pages, visa, personal identification, travel itinerary, airline and transportation info, birth certificates, and tickets purchased for tours and events.

You’ll have another way to access your information if you set up your copies on the cloud using a service like DropBox or Google Docs . We always travel with our itinerary stored in Google Docs – so much easier than the old-school paper copy method – though we still sometimes bring print-outs too.

Store Google off-line maps on your phone for places you plan to visit.

Transportation

Plan how you will get from the airport to your hotel and from every train station to your hotel if planning multiple cities. This includes how you’ll get from your home to your initial airport and what you’ll do to store your vehicle.

In Los Angeles, we have a place called The Flyaway, where we could leave our vehicle for $6 per day. Plus, The Flyaway offers reasonable shuttle services from their location to Los Angeles International Airport. Explore if you have similar services available near your home.

Become familiar with websites such as Rome2Rio – it’s an excellent tool for learning about route options in other parts of the world. We’ve used this in Europe to plan public transportation routes on trains, subways, and more. It’s also helpful for planning your transportation budget.

If you plan on driving at your international destination, review rental car options. Check out our post on Essential Rental Car Tips .

a person doing business transaction online

Whether you’re funding the trip of a lifetime or seeking how to construct a budget travel adventure, we all need to pay attention to the cost of our holidays.

Check for points from your credit card and travel companies (e.g., Expedia , airlines, and hotel plans) for opportunities to save money.  We used points from a credit card to pay for a 2-week European cruise fully.

Please keep in mind your credit limit – and how much is unused. It can be a shock to land in a foreign country and find out on day one that your credit card has passed its limit. (How do we know this? It was our first major learning moment over three decades ago in international travel).

These days, you don’t necessarily need the currency of the country where you’re going. We just did one month in Europe and paid over 90% of our expenses by clicking Apple Pay on our cell phones.

Call your credit card compan y to advise where you’re going and when. We’ve had our credit card frozen on our first day of international travel when our credit card company didn’t know it was us traveling out of the country.

Also, check to see what benefits your credit card offers for travel. Travel credit cards are known for their features that suit people who love to travel. For example, the Chase Sapphire Credit Card offers travelers many benefits. For instance, your card may offer travel insurance, ATM fee waivers for ATM transactions, rental car coverage, and more. Not all countries offer easy access to ATMs. However, electronic financial instruments are changing – rapidly.

Before you leave, pay upcoming bills in advance. Also, consider setting up automatic payments where possible.

Travel Insurance

If you are making a significant investment in a trip and there is any chance that something can disrupt your plans, consider travel insurance .  The overall cost and investment can be substantial for international trips, so we nearly always use travel insurance once we devote several thousand dollars to an upcoming vacation plan.

Check if your credit card offers any travel insurance.  And if using a travel agent, double check if they’ve added travel insurance before booking your own.

We use World Nomads as our travel insurance provider.

planning an overseas business trip

Airline Cost and Air Travel Tips

When booking your flight, check if you have points available to use for saving money. Use websites like Expedia or Google Flights to research cheap flights if saving money is a personal criterion of importance. And don’t forget to select seats shortly after you book your flight; otherwise, you might not get to sit where you’d like.

Check the airline website for your reservation before your trip. On our recent Europe trip, we received no communication from the airlines. Still, upon randomly accessing our reservations through their portal online, we came across quite a few documentation requirements that were being requested before our travels.

Seat Reservations : Many of us have particular places we prefer to sit on an airplane. It might be a window seat, while others want the aisle. Some choose the rear of the plane, while others want to be in an exit row or the first row of a section in the aircraft. If you have seat preferences, log into your airline’s portal to reserve your seat selection. When using an aggregator like Expedia, this often is an extra step you’ll need to do separately from booking the flight ticket.

Layover : We purposely book long flights to include layovers . Generally, we like to break up our international flights with a stop midway.  As a benefit, we can stretch our legs and get better food than we’ll typically encounter on the plane ride (if any food is served at all). Plus, you’ll find that layover flights cost less than direct flights.

Get Great Deals on Expedia!

Consider if your connections will be direct from a transportation center to hotels or if you’ll end up walking with your packed items during portions of your trip.

For example, we. or hotels by quality (8.5+ on Expedia ), then by walking distance from tube stops, first searched from lodging to places we were likely to visit (as we would rely on public transportation). Our last filter to book accommodation is for price.

We used our new Chase Sapphire Credit Card points on a recent UK trip to cover five nights in London.

Chase Sapphire Preferred  – Earn  60,000 bonus points  after you spend $4,000 on purchases in the first 3 months from account opening. Click to learn about the current promotion offered by Chase.

two person carrying duffel and backpack

Make a packing list of essential items. Take inventory of what you have well before your trip. Purchase any items you don’t have.

We recommend packing early to minimize the stress of procrastination, especially before an extended overseas trip.

A few other things that proved helpful in our overseas international travel: Compression socks – Compression socks are touted as a great way to ease the discomfort associated with long flights. Not only do they provide extra comfort, but they also help promote circulation and reduce the risk of deep vein thrombosis. Compression socks can be especially beneficial if you have an extended layover between flights, as sitting for longer can lead to swelling and discomfort in the lower legs. If you are prone to swollen ankles or feet, they can help reduce swelling and relieve aching muscles. Investing in a good pair of compression socks before your next trip can help make it more comfortable and enjoyable. Hiking/Travel pants – with lots of pockets Walking shoes that would work well on cobblestone streets (Europe) – know your terrain TSA locks for luggage Travel Cubes – these great organizers save space and are a great way to pack many clothes into small spaces.

You can Google for average temperatures during the time of your vacation.  For example, don’t assume it will be warm in your destination just because it’s summer.  We experienced cool weather and rain on our summer trips to Alaska, Montana, and European countries in the Baltics and Scandinavia – even during the summer months.

Do your research on handling medical situations out of the country if needed. Check with your medical insurance provider to understand how to cover situations if they arise out of the country.

Medications – ensure you have enough for your trip and carry a copy of your prescription.

Carry your medication on your person (versus storing it in luggage on the plane) in case luggage gets lost.

If you are under special care or receiving special treatment, carry copies of medical records if you need medical attention while traveling.

In Europe, we do a lot of walking, averaging nearly 24,000 steps daily. That can place a lot of wear and tear on the feet. We find having moleskin is extremely helpful when our feet start having issues. Keep some with your packing supplies. 

Language Preparation – it’s helpful to learn some basic phrases when traveling to a country where people speak a different language. We’re big fans of Duolingo.

Emergency contacts listings – have phone numbers available (and not just on your phone – just in case it gets lost or stolen).

Travel with contact information for financial institutions, travel agents, hotels, etc.

International Cell Phone Service – Check with your mobile phone provider to see what arrangements will be needed for you to use your phone when traveling internationally. For our Verizon Wireless plan, we paid $100/month per phone to stay connected with our cell phones during international travel. Some people rely only on wifi to stay connected with people back home, and that is another option.

VPN – some websites and social media apps are blocked in certain countries. So using a VPN can help you access sites and protect your information online.

Smart Phone apps – review helpful apps for your travel – for example, transportation apps popular in your destination country

Noise-canceling headphones are fabulous on long flights. We travel with Bose QuietComfort headphones .

Battery charging packs – consider getting one or more for access to power if you’ll have long days exploring.

Electric adaptors – you may need a variety of adapters when visiting countries other than your own. Expect electrical outlets to take a different type of plug than you use at home.

If you plan to use devices on an airplane, ensure your cables are of the standard USB type on one end. On our recent trip, I brought my super go-fast iPhone charger and didn’t catch that the end of the cable was USB-C. The airplanes we traveled on did not offer this type of connection.

Confirm charging is activated – We’ve had this experience too many times at airports. We find charging stations and plug in our devices to catch up on email or do some work. Only later do we see our battery level going down because the charging stations at the airport are not supplying any power. So our tip here is when plugging in your devices at airports and anywhere during your travel, take a moment to confirm that charging is occurring.

black dslr camera on beige wooden surface

Photo gear can take up space – so plan what you’ll want to bring. On many trips, we might only use our iPhones and a GoPro . Sometimes we’ll bring a small point-and-shoot. We have one that works underwater for destinations like Mexico and the Caribbean.

We have a Nikon SLR that takes excellent stills – especially in low light.  It’s hit-and-miss if we bring this – though leaning more toward including it at least with a 35mm lens for future trips. If you bring an SLR or mirrorless camera, then also do some research on what lenses will be best for your getaway. You’ll choose differently if going to Africa on Safari adventures versus exploring ancient churches in Rome.

For our recent month-long international trip, I got by with my iPhone on the belt and my GoPro in my pocket. In retrospect, I could have also brought along the Nikon DSLR – however, knowing our time in the Baltic region was likely to have quite a bit of rain, I decided to leave that camera at home. I’ll not be making that same decision, though, for future trips.

This was the topic of our Episode 98 podcast .

Download our free “ Prepare Your House For Vacation Checklist ” and reference it before future travel adventures.

Jet Lag Adjustment – We aim to adjust our sleep about two weeks before our travels. This helps us be up and running when we land in our destination country.

Indulge Yourself – Julie makes an appointment at the nail salon to get a special nail treatment before our big international trips and cruises. It adds to the special feeling that accompanies the excitement of travel. When she comes home with colorful nails, that often indicates the next big trip is imminent.

Pack Food – These days, you’re likely to encounter cross-country flights where you are not served a meal; food at airports can be pricy.  You might even have special dietary restrictions. We recommend bringing snacks and even some prepared food for your long flights. Our appetites have been saved with Clif Bars, trail mix, homemade wraps, etc.  

We recommend planning most trips up to 12 months in advance, especially if you will be traveling during the peak season (summer months).  The further in advance you plan, the more time you’ll have to research money-saving opportunities, get tickets for popular activities, and ensure all documentation is in order.  Additionally, it is always wise to purchase trip insurance in case any unexpected issues arise during your journey.

The best time to book international travel is usually during the off-season. This is typically in late fall and winter when prices are at their lowest but availability of flights, accommodation, and attractions may be more limited. It’s also a good idea to watch for special offers or discounts that airlines may offer throughout the year. You can almost always find a great deal by being flexible with dates and shopping around. Book your flights a few months in advance for even better prices.  Also, consider booking during shoulder seasons (spring or fall) when prices may be lower than peak season, but the weather might still be pleasant. You’ll also have more choice of where to go as many popular destinations may be less crowded during these periods. Careful planning and research can help you find the perfect balance between price, availability, and weather conditions! 

The best time to book an international flight is usually 6-8 weeks before the departure date. This window allows travelers to find flights with competitive airfares while giving them enough time to plan their trip and make necessary arrangements.  More tips to help you find good deals include subscribing to email updates, using comparison sites, and booking one-way flights instead of roundtrip. Please remember that prices for international flights can change significantly within a short period, so it’s essential to act quickly once you find a good deal. 

The short answer is it depends. Travel agents can access exclusive deals and discounts that you may not find if you book directly with the airline. They also have experience finding the best possible combination of flights at competitive prices. Ultimately, booking through a travel agent may help you save money on international flights if they can get you a better deal than what’s available. Additionally, if something goes wrong with your flight, a travel agent can often help sort it out more quickly than if you contact the airline directly.  If you have time to research, it’s worth shopping around and comparing prices before you decide. While booking through a travel agent may not necessarily be cheaper in all cases, they may offer other benefits that make it a worthwhile option. 

Closing Thoughts for Planning an Overseas Trip

Be flexible and have a positive and open mindset . The longer you are away, the more likely that only some things will go 100% to plan. Be prepared to go with the flow. Mindset matters.

Traveling overseas can be exciting – but there can be lots to think about and do. Just do your homework and plan well in advance, so you can give yourself time to unload the stresses as you get closer to your adventure.

Podcast Episode – Planning an Overseas Trip

Thanks for reading. We hope to see you at the places where we go!

Julie & Art

#travelplanning

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Art Dobrucki is a travel writer and podcast host for The Places Where We Go. With his wife Julie, they bring their travel stories to curious travelers to inspire adventures. Art is also a composer and keyboardist with several albums to his credit. Check out more information on our About Us page.

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Planning an international trip is complicated. these are the elements to consider..

Declan Halloran's family considered traveling to popular Algarve region spots Albufeira or Lagos in Portugal last summer, but he knew those cities would be hot and packed with British and Irish tourists.

Instead, he planned a trip to nearby Costa Vicentina, a wind-swept coastal area that's less touristy.

"We were the only Americans there," he said.

While exciting, international travel involves many considerations. Do you want to see Machu Picchu or the Great Wall of China or go on an African safari? Do you want to avoid other tourists? What can you fit in without rushing? And can you even afford your grand plans?

Fortunately, travelers departing from Minneapolis-St. Paul International Airport will have more options. Last year, the airport's dominant carrier, Delta Air Lines, resumed service to Tokyo. Aer Lingus will resume service in April to Dublin after a four-year hiatus. Lufthansa will offer its first-ever service in Minnesota on June 4 with year-round flights between MSP and the airline's Frankfurt hub.

To help plan an ideal trip while keeping all of your priorities in mind, here is some expert advice to consider:

Travel agents said the majority of Minnesotans they help go to Europe for a week to two weeks. While information about those countries is widely available, and there are several nonstops from MSP airport, the agents are still busier than ever.

Linda Snyder, vice president of travel and retail services for AAA Minneapolis, has already started booking client trips to Europe for next year and the year after that. River cruises book up fast. You should reserve every tour, church and museum visit before departure, if possible.

"Ideally, you're planning a year ahead of time," she said. "That's not to say you can't plan three to six months out."

But if you do, you might have to make more compromises or spend more money.

A1 Travel agent Monique Delph books flights six to nine months before departure.

"I've seen the ticket price double closer to the trip from six months out," she said.

Check your cellphone coverage and consider texting and calling free via WhatsApp , a widely used international messaging app. You can pay extra to still use your plan's data coverage, just plan to use free Wi-Fi or purchase or rent a portable Wi-Fi to use while in the other country.

Wherever you go in the world, review the CDC guidelines for entry requirements and consult your doctor or a travel health clinic for any vaccinations or medications needed.

Also find out whether you will need to apply for a Visa to enter the country.

"You need to make sure your passport has six months of validity beyond the date you return. That's something people miss," Snyder said. "If you're going for a month, you should have six months left from when you come back. That's true for most places."

She also encouraged travelers to enroll in the STEP program so the nearest U.S. embassy or consulate knows of your trip in case of a natural disaster or other global event.

"It's a good safety measure," she said.

Money matters

Realistically, you'll likely spend more than you planned. But it's better to realize that sooner than later and start saving now.

"The biggest question is the budget, and there's usually some sticker shock," Delph said.

After paying for the flight and hotels, she recommended a minimum of $100 a day per person, but that can swing up or down. A luxury buyer or party animal might spend much more.

Delph recently booked a nine-night trip for a couple in central Paris. Including the flight and a 4½-star hotel, the cost is $5,850. A mother-and-daughter trip Delph booked to Rome and Florence for 10 nights during spring break was similar at $5,800.

Experts said the days of waiting for flight deals have passed, and travelers agreed.

"Last minute doesn't exist because of these algorithms," said globe hopper Noopur Curtis of Minnetonka, who often flies to Chicago in search of better travel options to India. "I've tried for the past two years and haven't found a deal."

As prices easily climb well more than $1,000 for a roundtrip to Europe, other locations farther afield are often even costlier. Traveling to Africa will be double a Europe trip from New York, said Georgina Lorencz, owner of African Travel Seminars.

When traveling to many countries, a combination of credit cards, an ATM card and cash to exchange is all you need but look into the specifics of your destination. Lorencz tells clients to bring a Visa or Mastercard and $500 to Africa. When exchanging for local currency, bring clean, newer bills and ask for the same. She recently tried to exchange some British pounds with the late Queen Elizabeth's image, but the currency exchanged declined them.

Timing is everything

Flight delays and changes are more common. Try to book the first flight of the day and build in extra time for travel even if it's not needed, such as staying near the airport before an international flight home.

Airlines flying in other countries often operate under stricter consumer rules and might offer refunds and compensation. So it's worth filing a claim for any trouble at the carrier's website.

Consider whether you want to go to your destination in its high season, which will be more expensive. For a first-time trip to Europe, Snyder recommended going in fall or winter when your money goes further, and crowds are more sparse. Want to go to the Olympics in Paris this summer? At this point, you'll need lots of money or lots of flexibility. Probably both.

"Another big question is, 'How many countries can we see in a week?'" Delph said. "If it's just a week, I would tell them to do one."

Be creative. Halloran's family sometimes stays at ski resorts in the Alps in summer that offer great hiking and rooms at half the price of ski season, said the University of Wisconsin freshman, whose side hustle is travel planning for friends and family. Michael Florey, a semi-retired Minneapolis attorney, suggested trying pricier spots like Michelin-starred restaurants at lunchtime and renting rooms at vineyards to see the countryside.

"You can try the wine, and don't have to worry about driving drunk," Florey said. "You can just go to your room."

Travel agents can help

Even with so much information available online, hiring a travel agent could still be a good option. Travel agents say they offer expertise, relationships and organization, such as when your trip involves multiple stops or you need to hire a trusted driver or guide abroad.

"Planning tours in advance and skip-the-line tickets, all of those are things travel professionals can help with," Snyder said.

They also may understand the local customs and hotel standards, which can vary widely.

"I still believe in travel agencies," Curtis said. "I have built travel agendas myself. That takes a lot of work. Travel agencies can do a lot of that work for you at a small premium."

Lorencz provides her clients going to Africa with a comprehensive 30-page guide with everything they need to know about preparing for travel and what to expect on the ground. She also works to make the trip efficient. Since many African restaurants cook food to order, Lorencz coordinates with them ahead of time so her travelers aren't waiting more than an hour for their meals.

"Imagine if you walk into the restaurant on your own," she said. "You would be sitting there for a while"

Pack strategically

Packing a large bag to check might be no problem if you're going to only one destination or on a cruise or guided tour. If you're taking buses and trains between multiple locations, think again.

"Sometimes you get to those cities, and the cab can't even get down the street, and you have to get out and roll your bag down cobblestones," Snyder said.

Another advantage of a carry-on is being able to keep the bag with you on a plane for peace of mind. Consider packing cubes to fit more in, taking fewer clothes and sending out laundry for longer trips.

"Always keep a small medicine kit," Curtis said. "Your Advil, something to stop diarrhea, and something to get you through a cold."

Study cultural norms

You might have to cover your shoulders and wear long skirts or pants to visit sights in many Islamic countries as well as many cathedrals in Europe.

Avoid using your left hand at the dinner table in Africa and Asia. A hand gesture like a thumbs up common in American culture is offensive in Africa. Be aware that several languages might be spoken in some countries and English might not be as familiar, particularly in remote or rural areas.

Lorencz recalled an appreciative traveler who attempted to hug a cooking class instructor in Morocco, but he found out it's a no-no in Islamic culture to touch a woman who's a stranger.

"I couldn't believe how fast she jumped out of the way," she said. "She was somebody's wife. She was older and more traditional. No, don't touch her."

Gita Sitaramiah is the Star Tribune consumer reporter.

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How to Find the Best Travel Insurance

Elina Geller

Many or all of the products featured here are from our partners who compensate us. This influences which products we write about and where and how the product appears on a page. However, this does not influence our evaluations. Our opinions are our own. Here is a list of our partners and here's how we make money .

Table of Contents

What travel insurance covers

How much does travel insurance cost, types of travel insurance, how to get travel insurance, what to look for in travel insurance, best travel insurance comparison sites, which insurance company is best for travel insurance, when to skip travel insurance, travel insurance, recapped.

Travel insurance can cover medical expenses, emergencies, trip interruptions, baggage, rental cars and more.

Cost is affected by trip length, pre-existing medical conditions, depth of coverage, your age and add-ons.

You can get it through credit cards or third-party companies, & can shop on travel insurance comparison sites.

Before buying, evaluate risks, know existing coverage, obtain quotes online and review policy details warily.

Skip it if you buy flexible airfare and hotels, already have coverage or only book refundable activities.

Booking travel always carries some degree of uncertainty. Travel insurance provides a safety net so you can step out with confidence. You may not need travel insurance for inexpensive trips, but it can provide a sense of security when you prepay for pricey reservations, a big international trip or travel during cold and flu season, which can be unpredictable.

According to insurance comparison site Squaremouth, travelers in 2023 spent an average of $403 for comprehensive coverage, compared to $96 for medical-only policies. Comprehensive plans typically cost between 5% and 10% of the insured trip cost.

Since that price tag is no small amount, it helps to know how to shop smart for travel insurance. Here's how to find the right travel insurance plan for you and your next adventure.

Depending on the type of coverage you’re looking for, the chart below will help you determine what to look for when selecting a policy:

Depending on the policy, travel insurance reimburses you or offers services when something goes awry. There’s even coverage for the worst-case scenario: if you die in an accident while traveling. Accidental death coverage pays your beneficiary a lump sum in that case.

Before you buy, take a little time to get familiar with different types of travel insurance products, how it’s priced, and what it covers and excludes. If you’re traveling during these uncertain times, you’ll want to make sure that the policy you select covers coronavirus-related emergencies. Usually, the more thorough the coverage, the more it will cost.

Travel insurance costs vary depending on:

Length and cost of the trip: The longer and more expensive the trip, the higher the policy cost.

Cost of local health care: High health-care costs in your destination can drive up the price of trip insurance.

Medical conditions you want covered: Conditions you already have will increase the cost of travel insurance coverage.

Amount and breadth of coverage: The more risks a policy covers, the more it will cost.

Your age: Generally the older you are, the higher the price.

Any optional supplement you add to your policy : Cancel For Any Reason , Interrupt For Any Reason and more.

Keep these factors in mind when considering different travel insurance options.

You’ll find a wide selection of travel protection plans when you shop for a policy.

Typically, travel insurance is sold as a package, known as a comprehensive plan, which includes a variety of coverage.

Here are seven of the most common types of travel insurance:

Travel medical insurance

These plans provide health insurance while you’re away from home. Although in some ways these policies work like traditional health plans, generally you cannot use travel health insurance for routine medical events. For example, a routine medical checkup is usually not covered. In addition, these policies often include limitations on coverage and exclusions for pre-existing conditions.

Although most travel insurance plans cover many recreational activities, such as skiing and horseback riding, they often exclude adventure sports, such as skydiving or parasailing, or competition in organized sporting events. You may need to buy a special travel policy designed for adventure or competitive sports.

International travel insurance

Most likely, your U.S.-based medical insurance will not work while you’re traveling internationally, and Medicare does not provide any coverage once you leave the United States outside of a few very specific exemptions. If you plan on traveling abroad, purchasing travel medical insurance could make a lot of sense.

» Learn more: Travel medical insurance: Emergency coverage while you travel internationally

Trip cancellation, interruption and delay

Trip cancellation coverage reimburses you for prepaid, nonrefundable expenses if the tour operator goes out of business or you have to cancel the trip for one of the covered reasons outlined in the policy, such as:

Your own illness.

The illness or death of a family member who’s not traveling with you.

Natural disasters.

Trip interruption insurance covers the nonrefundable cost of the unused portion of the trip if it is interrupted due to a reason outlined in the policy.

Trip delay coverage reimburses you for expenses such as lodging and meals if you’re delayed during a trip (e.g., your flight gets canceled due to weather ).

Many package policies cover all three. These policies are different from the cancellation waivers that cruise lines and tour operators offer, the Insurance Information Institute says. Waivers are cheap, ranging from $40 to $60, and often include restrictions. For example, according to the institute, waivers might not refund your money if you cancel immediately before departure. Waivers are technically not insurance policies.

Some companies offer additional layers of coverage at extra cost. “Cancel For Any Reason” coverage will reimburse a large part of the trip cost, no matter why you back out. And some companies let you pay extra to cover pre-existing conditions if you cancel for medical reasons.

Some insurers and comparison sites let you customize a policy by choosing types of coverage a la carte. For example, TravelInsurance.com is a comparison site that provides quotes from different providers.

Baggage and personal belongings

How does lost luggage insurance work? This coverage reimburses you for baggage and personal belongings that are lost, stolen or damaged during the trip. Some plans also reimburse you for extra expenses if you experience a baggage delay for more than a certain period, such as 12 hours.

Your renters or homeowners insurance may cover personal belongings while you are traveling. It’s best to review your homeowners insurance policy to determine the level of coverage it provides so you do not end up paying for a benefit you already have.

» Learn more: Baggage insurance explained

Emergency medical assistance, evacuation and repatriation

This coverage pays medical expenses if you get sick or injured on a trip . Medical evacuation coverage pays for transporting you to the nearest hospital, and medical repatriation pays for flying you to your home country.

» Learn more: Can I get travel insurance for pre-existing medical conditions?

24-hour assistance

This service is included with many package plans. The insurer provides a 24-hour hotline that you can call when you need help, such as booking a flight after a missed connection, finding lost luggage, or locating a doctor or lawyer.

Generally, travel insurance companies do not cover sports or any activity that can be deemed risky. If you’re thinking of incorporating adventurous activities into your vacation, choose a plan that includes adventure sports coverage.

Most travel insurers cover a wide array of services, but the specific options vary. Some plans include concierge services, providing help with restaurant referrals, tee time reservations and more. Many services also offer information before the trip, such as required vaccinations. The only way to know what’s included is to read the policy.

» Learn more: Should you insure your cruise?

Accidental death and dismemberment insurance

This coverage pays a lump sum to your beneficiary, such as a family member, if you die in an accident while on the trip. Accidental death and dismemberment insurance policies also pay a portion of the sum to you if you lose a hand, foot, limb, eyesight, speech or hearing. Some plans apply only to accidental death in a plane.

This coverage may be duplicative if you already have sufficient life insurance, which pays out whether you die in an accident or from an illness. You may also already have accidental death and dismemberment insurance through work, so it's best to check your policies to ensure you’re not overpaying.

» Learn more: NerdWallet's guide to life insurance

Rental car coverage

Rental car insurance pays for repairing your rental car if it’s damaged in a wreck, by vandals or in a natural disaster. The coverage doesn't include liability insurance, which pays for damage to other vehicles or for the medical treatment of others if you cause an accident and are held responsible.

Ask your car insurance company whether your policy will cover you when renting cars on the trip. U.S. car insurance policies generally don’t cover you when driving in other countries, except Canada.

Car insurance requirements are complex because they vary among countries. You can usually purchase liability insurance from the rental car company. Learn about car insurance requirements by searching for auto insurance by country on the U.S. Embassy website .

» Learn more: Best credit cards for rental car coverage

A note about single vs. long-term policies

Single trip insurance plans are a great option for those going on a single trip for a specific length of time (e.g., a two-week vacation) and then returning home. The price of the policy is usually determined by the cost of the trip.

Long-term travel policies cover you for multiple trips, but there are limitations to how long you can be away from home, if you can return home during your travels and how many trips you can take. In addition, trip cancellation and interruption coverage is either not offered or capped at a dollar amount that can be significantly below the total cost of all the trips taken during the covered period.

Long-term travel insurance plans — often called 'multi-trip' or 'annual travel insurance' — are a suitable option for those who travel often and are satisfied with the amount of trip cancellation coverage for all the trips they take over the duration of the policy.

» Learn more: How annual (multi-trip) travel insurance works

Below, we include how to obtain travel insurance, along with the pros and cons of each option.

Some credit cards offer trip cancellation and rental car insurance if you use the card to book the trip or car.

When you book a trip with your credit card, depending on the card you use, you may already receive trip cancellation and interruption coverage.

» Learn more: 10 credit cards that provide travel insurance

Here are a handful of credit cards with travel insurance benefits.

Chase Sapphire Preferred Credit Card

on Chase's website

Chase Sapphire Reserve Credit Card

on American Express' website

Chase Ink Business Preferred Credit Card

• Trip delay: Up to $500 per ticket for delays more than 12 hours.

• Trip cancellation: Up to $10,000 per person and $20,000 per trip. Maximum benefit of $40,000 per 12-month period.

• Trip interruption: Up to $10,000 per person and $20,000 per trip. Maximum benefit of $40,000 per 12-month period.

• Baggage delay: Up to $100 per day for five days.

• Lost luggage: Up to $3,000 per passenger.

• Travel accident: Up to $500,000.

• Rental car insurance: Up to $75,000.

• Trip delay: Up to $500 per ticket for delays more than 6 hours.

• Travel accident: Up to $1 million.

• Rental car insurance: Up to the actual cash value of the car.

• Trip delay: Up to $500 per trip for delays more than 6 hours.

• Trip cancellation: Up to $10,000 per trip. Maximum benefit of $20,000 per 12-month period.

• Trip interruption: Up to $10,000 per trip. Maximum benefit of $20,000 per 12-month period.

Terms apply.

Pros: Coverage is free.

Cons: You can’t customize the insurance to meet your needs. Most credit cards offer secondary car rental insurance, which pays for the costs not covered by your regular car insurance plan.

Travel agents and travel reservation sites

You can buy travel insurance when you book your flight, hotel and car rental.

Pros: Buying is as quick and easy as clicking “yes” when you book reservations. Coverage is inexpensive.

Cons: You can’t customize the coverage.

» Learn more: Airline travel insurance vs. independent travel insurance

Travel insurance comparison sites

You can compare different policies and review quotes at once based on the trip search criteria you’ve input into the search form. Examples include marketplaces like Squaremouth or TravelInsurance.com.

Pros: You can choose a policy that fits your needs and compare policies and pricing in one place.

Cons: Comparing multiple policies takes time.

Travel insurance companies

You can purchase travel insurance directly from an insurance provider.

Pros: You can choose a policy that fits your needs. Many travel insurer websites also offer information to help you understand the coverage.

Cons: You’ll need to go to multiple websites to compare coverage and pricing.

» Learn more: The best travel insurance companies right now

Keep these tips in mind when you’re considering a trip insurance policy.

Evaluate the financial risks you face when traveling. Can you bear those costs yourself, or do you want insurance?

Examine what coverage you already have: Does your credit card offer travel insurance? Do you have renters or homeowners insurance to cover belongings? What is the deductible? Will your health plan cover you in all the locations where you travel?

Get quotes for trip insurance online. Choose a package of the benefits you need and compare prices for similar coverage among carriers.

Narrow your choices and then read the policy fine print to understand what’s covered, what’s excluded and the limits on coverage. You may find that the lowest-priced policy is too restrictive and that paying a little more gets you the coverage you need. Or you might find that the cheapest, most basic policy fits the bill.

If you don’t know which provider to go with, it makes sense to browse a list of plans on a travel insurance comparison site. These online marketplaces will often include plans from the best travel insurance companies along with customer reviews.

Squaremouth

planning an overseas business trip

Compare plans from more than 30 providers.

Over 86,000 customer reviews of insurers.

Under its Zero Complaint Guarantee, Squaremouth (a NerdWallet partner) will remove a provider if any customer complaint isn't resolved to its satisfaction.

Has a filter option to see policies that provide COVID-coverage.

TravelInsurance.com

planning an overseas business trip

Compare plans from 13 providers.

See good and poor customer ratings and reviews for each insurer when you receive quotes.

“Learning Center” includes travel insurance articles and travel tips, including important how-to information.

Quotes provided from each provider include a link to COVID-19 FAQs, making it easy for customers to review what’s covered or not.

InsureMyTrip

planning an overseas business trip

Compare plans from more than two dozen providers.

More than 70,000 customer reviews.

“Anytime Advocates” help customers navigate the claim process and will work on behalf of the customer to help with appealing a denied claim.

Includes a link to plans that offer COVID coverage.

planning an overseas business trip

Compare plans from 11 providers.

Search coverage by sporting activity, including ground, air and water sports.

Many types of plans available for students, visiting family members, new immigrants, those seeking COVID quarantine coverage and more.

planning an overseas business trip

Compare different insurance plans from 35 providers.

Over 5,600 customer reviews on Trustpilot, with an average 4.9 stars out of five.

Formerly known as AardvarkCompare, AARDY includes a “Travel Insurance 101” learning center to help customers understand various policies and benefits.

Quote search results page includes COVID-coverage highlighted in a different color to make it easier for customers to review related limits.

Whether you’re looking for an international travel insurance plan, emergency medical care, COVID coverage or a policy that includes extreme sports, these providers have you covered.

Our full analysis and more details about each organization can be found here: The Best Travel Insurance Companies Today .

Allianz Global Assistance .

Travel Guard by AIG .

USI Affinity Travel Insurance Services .

Travel Insured International .

World Nomads .

Berkshire Hathaway Travel Protection .

Travelex Insurance Services .

Seven Corners .

AXA Assistance USA .

There are a few scenarios when spending extra on travel insurance doesn't really make sense, like:

You booked flexible airline tickets.

Your hotel room has a good cancellation policy.

It's already included in your credit card.

You haven't booked any nonrefundable activities.

» Learn more: When you don't need travel insurance

Yes, especially for nonrefundable trips and travel during the COVID-era. Whether you purchase a comprehensive travel insurance policy or have travel insurance from your credit card, you shouldn't travel without having some sort of travel protection in place to safeguard you and your trip. Travel insurance can protect you in case of an unexpected emergency such as a canceled flight due to weather, a medical event that requires hospitalization, lost luggage and more.

There are many good travel insurance policies out there and a policy that may be great for you may not be good for someone else. Selecting the best plan depends on what coverage you would like and your trip details.

For example, World Nomads offers a comprehensive travel insurance policy that has excellent coverage for adventure sports. Allianz provides coverage for trips of varying lengths of time through its single trip plans and multi-trip plans. Some providers offer add-on options like Cancel For Any Reason travel insurance. If you’re not sure which plan to go with, consider looking at trip insurance comparison sites like Squaremouth or Insuremytrip.

Yes, you can. However, it's better to purchase it sooner rather than later, ideally right after booking your trip because the benefits begin as soon as you purchase a policy.

Let’s say you’re going on a trip in a month and a week before departure, you fall and break your leg. If you’ve purchased a travel insurance policy, you can use your trip cancellation benefits to get your nonrefundable deposit back.

Most comprehensive travel insurance plans offer trip cancellation, trip interruption, emergency medical and dental, medical evacuation, trip delay and lost luggage coverage. Many plans offer COVID coverage, but you’ll always want to check to ensure that the policy you choose provides that benefit if you’re traveling during these times. Some plans may also allow you to add features like Cancel For Any Reason travel insurance.

It depends which credit card you have. Premium travel cards like the Chase Sapphire Reserve® and The Platinum Card® from American Express offer travel insurance benefits if you book a trip using your card or points.

However, the coverage provided by the credit cards is usually lower than if you purchased a standalone policy. Review the travel insurance benefits on your credit card and check that the limits are adequate before foregoing from purchasing a separate plan.

Let’s say you’re going on a trip in a month and a week before departure, you fall and break your leg. If you’ve purchased a travel insurance policy, you can use your

trip cancellation benefits

to get your nonrefundable deposit back.

It depends which credit card you have. Premium travel cards like the

Chase Sapphire Reserve®

The Platinum Card® from American Express

offer travel insurance benefits if you book a trip using your card or points.

Unpredictability is one of the mind-opening joys of travel, but travel insurance should contain no surprises. The time you spend to understand your options will be well worth the peace of mind as you embark on your next adventure.

Whether you’re seeking a single or a long-term policy, each travel insurance option offers different strengths and weaknesses. Choosing the right policy depends on your trip needs, your budget and how important various benefits are to you.

Keep reading

If you want to dig in deeper to world of travel insurance, these resources will point you in the right direction.

What is travel insurance? How much is travel insurance? Is travel insurance worth it? What does travel insurance cover? Does travel insurance cover COVID?

How to maximize your rewards

You want a travel credit card that prioritizes what’s important to you. Here are our picks for the best travel credit cards of 2024 , including those best for:

Flexibility, point transfers and a large bonus: Chase Sapphire Preferred® Card

No annual fee: Bank of America® Travel Rewards credit card

Flat-rate travel rewards: Capital One Venture Rewards Credit Card

Bonus travel rewards and high-end perks: Chase Sapphire Reserve®

Luxury perks: The Platinum Card® from American Express

Business travelers: Ink Business Preferred® Credit Card

1x-10x Earn 5x total points on flights and 10x total points on hotels and car rentals when you purchase travel through Chase Ultimate Rewards® immediately after the first $300 is spent on travel purchases annually. Earn 3x points on other travel and dining & 1 point per $1 spent on all other purchases

60,000 Earn 60,000 bonus points after you spend $4,000 on purchases in the first 3 months from account opening. That's $900 toward travel when you redeem through Chase Ultimate Rewards®.

1x-5x 5x on travel purchased through Chase Ultimate Rewards®, 3x on dining, select streaming services and online groceries, 2x on all other travel purchases, 1x on all other purchases.

60,000 Earn 60,000 bonus points after you spend $4,000 on purchases in the first 3 months from account opening. That's $750 toward travel when you redeem through Chase Ultimate Rewards®.

Chase Southwest Rapid Rewards® Plus Credit Card

1x-2x Earn 2X points on Southwest® purchases. Earn 2X points on local transit and commuting, including rideshare. Earn 2X points on internet, cable, and phone services, and select streaming. Earn 1X points on all other purchases.

30,000 Limited-time offer: Earn Companion Pass® good through 2/28/25 plus 30,000 points after you spend $4,000 on purchases in the first 3 months from account opening.

I made over $225,000 in a year as a 27-year-old government contractor overseas — and got paid to travel in my free time

  • Symoné Berry made over $225k working as an overseas US government tech contractor .
  • While in Taiwan, she took a week off every month and received "rest and relaxation" pay to travel. 
  • Berry sometimes worked 90+ hour weeks — the benefits were worth it to her but it's not for everyone.

Insider Today

This as-told-to essay is based on a conversation with Symoné Berry, a 31-year-old government contractor living in Atlanta. Her jobs and income have been verified by BI. It's been edited for length and clarity.

I always knew I wanted a government contracting job .

My mom was a mortgage underwriter and we lived in the DC area. She would always tell me about these overseas government contractors who lived in Iraq and Afghanistan, and they would buy $500,000 houses in all cash.

I didn't know how I was going to do it and I didn't know anything about it — but I knew that's what I wanted to do.

At 16, I started to build my career in government tech and went to vocational school. From there, I went to Christopher Newport University on a basketball scholarship and eventually transferred to Virginia Commonwealth University. I graduated with my bachelor's degree in computer science with a minor in math.

I had seven job offers by the time I graduated

I graduated in the fall of 2014 with seven job offers, a mix of federal and government contract roles.

I accepted an offer as a level one embedded engineer for $72,500 a year at Raytheon, a defense contractor. I started on the first Monday of January 2015 in their Fort Meade office.

Over the next two years, I wrote code for Raytheon's radars and started looking at internal positions abroad. I figured out that I needed to get a CompTIA Security Plus authorization to work in many of the overseas positions. It took me about a month to get the certification and then another three months of interviewing and training before I started my first job overseas.

I lived in the snowiest city in the world, making $140,000 a year

As a radar systems engineer in Japan, I made just over $140,000 a year and had all of my living expenses and food paid for. I lived in a spacious one-bedroom apartment that was provided for me in Aomori Prefecture, a few minutes away from the site.

My job was to make sure that the radar system was up and running 24/7. At the time, North Korea was shooting missiles over Japan and our job was to monitor them. Most of the time, we were sitting ducks. But there were times when something did go wrong and I had to go to site at four in the morning.

In Aomori, I worked 12-hour days about four days a week and then I had off from Thursday night until Monday morning.

On the weekends, I would usually travel with my coworkers. You make a lot of friends on the job because you're all living in the same place. I went to Tokyo almost every weekend.

Aomori is the snowiest place in the world. It gets 26 feet of snow every year.

I would walk to work in a blizzard with ski goggles and a face mask on. I don't like the cold and after that first winter, I didn't ever want to go through another winter there again.

I worked 90+ hour weeks in Taiwan, but the money and time off made it worth it

After a year and a half in Japan, I started a new job in Taiwan as a senior testing engineer. At this point, I was 27 making about $225,000 a year.

My housing was paid for and there was an on-site chef to cook staff meals — but the hours were crazy.

When I started, I only had two days off every 10 days and I worked about 92 hours a week. After a few months, I negotiated my contract so that I worked three weeks straight and then got a full week off every month. During that week, I would usually visit my girlfriend in California.

I also received a quarterly pay of $2,500 for "rest and relaxation" pay, referred to as R&R. This is money that compensates for the long hours so that staff can travel during their time off. It varies in each job. In Japan, I only received $1,500 annually for R&R.

South Korea was hands down the best overseas role I had

After Taiwan, I deployed to South Korea as a senior system administrator for about $220,000 a year.

That was hands down the best living situation I had. I had a really nice three-bedroom apartment and a car rental. Plus, the surrounding area was great.

We were close to Osan Air Force Base and there were a ton of Americans in the area. I worked 50 hours a week in that role and was able to work from home sometimes there because if we weren't flying we really didn't need to be there.

During my weekends in South Korea, I didn't travel much because of Covid but I went to Seoul a few times.

This career path isn't for everyone

This lifestyle is all I know and I have no regrets.

But it's not for everyone.

Doing years of long-distance took a toll on my relationship and for people who have a family or struggle to be alone, this job would be very difficult.

Also, most of the places I worked were remote and in isolated areas. If that's a problem for you, this job path isn't the right one.

If you don't like to work long hours, I also don't suggest entering this field. Overseas government contract work requires at least 50 hours a week. It also often comes with a long commute to site — in Taiwan, it took us an hour to get down the mountain every day. While this is covered by the contractor, it still takes time out of your already long day.

But I love traveling and experiencing different cultures. Plus, this career path allowed me to save money and get into investing since I had no living expenses for years. I've saved up enough money now that I can take time off for myself and start my own business.

Over the last year, I stopped working and started building my online presence and a nonprofit called GovTech Foundation, which provides career guidance for government jobs. I might do a short-term contract to make quick money, but right now, I'm 31 and enjoying the time off to travel and focus on personal projects.

Do you work in a government job? We'd like to hear from you. Email the reporter from a non-work email at [email protected] .

planning an overseas business trip

Watch: The 5 cheapest countries to live in the world for expats

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American Airlines raises bag fees, won't allow some travel agency bookings to earn miles

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  • American Airlines has raised the prices of checked baggage to $40 at the airport.
  • American Airlines is also reducing fees for slightly overweight bags.
  • The carrier said Tuesday it will start limiting which tickets purchased through a third party are eligible to earn AAdvantage frequent flyer miles.

In this article

American Airlines has raised the price to check a bag for the first time in more than five years and said it would limit which travel agency bookings are eligible to earn frequent flyer miles.

Passengers will pay $35 to check a first bag for domestic flights if the service is booked online in advance, or $40 if they purchase the option at the airport, the carrier said Tuesday. Both options previously cost $30. A second checked bag will cost $45, up from $40, whether purchased in advance or at the airport.

Travelers' first checked bag on flights between the U.S. and Canada, the Caribbean or Mexico will be $35 whether in advance or at the airport.

American Airlines last raised bag fees in September 2018 along with other major airlines. Carriers are looking for ways to increase revenue as airfare has declined over the past year. The last inflation report showed airfare fell more than 6% in January from a year earlier.

"Our cost of transporting bags is significantly higher" over the past few years, said Scott Chandler, American's senior vice president of revenue management and loyalty. "Fuel is a big component of it."

Airlines and other companies have been grappling with how to cover higher costs , such as new labor contracts, while pricing power has waned.

Other airlines have also recently raised bag fees. This year, Alaska Airlines increased the charge for economy passengers to check bags by $5 to $35 for a first piece and $45 for a second bag. JetBlue Airways started charging most coach travelers $45 to check a bag within 24 hours of departure, up from $40. In advance, JetBlue is now charging $35 for the first bag.

"While we don't like increasing fees, it's one step we are taking to get our company back to profitability and cover the increased costs of transporting bags," JetBlue said in a statement. "By adjusting fees for added services that only certain customers use, we can keep base fares low and ensure customer favorites like seatback TVs and high-speed Wi-Fi remain free for everyone."

United Airlines and Delta Air Lines  declined to comment Tuesday on potential changes to their policies. Southwest Airlines offers passengers two free checked bags.

In the first nine months of 2023, U.S. airlines brought in $5.5 billion from baggage fees — including more than $1 billion by American alone. The total was up 9% from the year-earlier period, and up more than 25% from the first nine months of 2019, according to the Transportation Department's latest data.

American's frequent flyer members with elite status and some American Airlines credit card holders will still receive a complimentary checked bag, it said Tuesday in announcing the changes.

The Forth Worth, Texas-based airline is also reducing fees for slightly overweight bags, so travelers will no longer have to frantically remove items from their suitcases at the check-in counter. For example, customers will pay a fee of $30 on checked bags that are as much as three pounds over a 50 pound limit, instead of the previous $100 fee.

American also said on Tuesday that it will start limiting which tickets purchased through a third party are eligible to earn AAdvantage frequent flyer miles, a move that aims to drive traffic to American's website and the latest in a series of changes to the program . It said it will provide a list in April of preferred travel agencies whose bookings will still be eligible for the rewards credits.

Customers who buy basic economy tickets will only earn frequent flyer miles if they book on American Airlines' website.

The rise of airport lounges

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    Here's a look at 5 things to address before and during your travels overseas. 1. Don't Let Visas Slow You Down. American citizens can travel to the vast majority of countries without a visa. But that's not always the case. Check if you need a visa well in advance of international travel, as the visa process can be slow in many cases.

  18. Planning an International Business Trip, the Week Before

    September 25, 2019 by Road Warriorette 1 Comment. A few years ago I started putting together all of my suggestions for planning an international business trip. There were a lot of topics, including passport and visa requirements, vaccinations, credit cards, safety, packing, time changes, culture shock, and more.

  19. 11-Step Planning Guide to Traveling Internationally

    08/12/2020 Planning for international travel can be complicated and overwhelming. Even experienced travelers can find themselves in a panic after forgetting an important step in the planning process. But traveling abroad doesn't have to be that stressful.

  20. Business Travel: Top Tips for Planning Your First Overseas Business

    Planning your first overseas business trip can be exciting yet daunting and slightly nerve-wracking at the same time. Travelling for business is a different ballgame to travelling for pleasure, and requires a stricter routine to make for an all-around successful trip. It may look glamorous on the outside, but generally speaking, business travel is exhausting […]

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