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Account Assignment Category in Material Management

Account Assignment Category used in Purchase Order, to categorize nature of procurement, which is procured  for direct Material or consumption.On the basis of account assignment category separate GL can be assign.

The account assignment category determines the following based on the account assignment data already configured/available in the SAP R/3 system:

  • The nature of the account assignment
  • Which accounts are to be charged when goods receipt is posted
  • Which accounts are to be charged when the incoming invoice are posted
  • Which account assignment data you must provide

An important Account Assignment Categories along with required account assignment data are highlighted below:

Production order —  PP module is configured with its all sub modules and production order is already available into the system.

Cost Center —  Relevant cost center with proper assignment is created into the SAP. In addition to the Cost Center, a G/L account number also needs to be available for the purpose.

Sales Order —  SD module is configured with its all sub modules and Sales order is already available into the system. In addition to the Sales Order, a G/L account number also needs to be available for the purpose.

  • When entering an item on the item overview screen, specify the account assignment category for the item.
  • Choose Item  ®  Account assignments.
  • Enter the account assignment data that is dependent on the account assignment category.
  • If additional information is available on a specific account assignment, the More field is displayed.
  • If you wish to enter further items with the same account assignment data, choose Account assignment. On the account assignment data will then automatically be adopted in the next item.
  • Branch to the item overview and repeat the process if necessary.
  • Save the purchase order.
  • How the net value of a PO item to be distributed is (apportioned) among the individual account assignment items?
  • How are the costs to be apportioned if only a part of the ordered quantity has been delivered and invoiced?
  • When entering an item, specify the account assignment category for the desired item on the item overview screen.
  • To do so, choose Item  ®  Account assignments.
  • Enter the account assignment data for the first account assignment item.
  • In the item fields (upper part of this screen) enter the relevant data:
  • For each account assignment item, enter either the quantity  or  the percentage of the total value to be charged to the relevant account assignment item.
  • Repeat as necessary for other items.

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Account assignment in SAP Purchasing (MM) – FAQ

SAP Purchase Order ME21N Exit e1472546229483

This note provides answers to frequently asked questions regarding account assignment in purchasing documents. This post is based on Snote 496082.

Table of Contents

FAQ: Account Assignement in SAP Purchasing

Account assignement : g/l account for a sales order.

Question: Why is the G/L account for a sales order with nonvaluated individual sales order stock different from the account with valuated indivi dual sales order stock?

Answer: See Note 458270.

Multiple Account Assignment in Purchasing

Question: Can you create several assets at the same time in the new purchasing transactions?

Answer: You can create several assets at the same time. However, you must first ensure that at least as many account assignment lines have bee n created as the number of assets that you want to create. You can do this very easily using the copy function.

G/L Account is not saved if switch to a material group

Question: You create a purchase order with account assignment using transaction ME22. You enter a material group, from which a G/L account is de termined using the valuation class. If you then switch to a material group that does not determine a G/L account via the valuation class, the system deletes the previous G/L account and prompts you to enter a G/L account. If you cancel the account assignment screen and change the material group back on the item detail screen, the previously determined G/L account is not determined again. Why is this ?

Answer: Unfortunately, this system behavior cannot be changed. First, enter any G/L account, so that the item is valid. If you then switch to the old material group again, the system also determines the correct G/L account again.

Entering the same account assignments for different items

Question: Is there an easy way of entering the same account assignments for different items in the new EnjoySAP transactions?

Answer: Ensure that Note 315676 has been implemented in your system and follow the procedure described there

Repeat account assignment function not work in the new EnjoySAP

Question: Why does the repeat acc. assignment function not work in the new EnjoySAP transactions when you create new account assignments in multiple acc. assign. ?

Solution: Use the copy function in multiple acc. assignment to create identical account assignment lines. You can use the repeat account assi gnment function to create similar account assignments for different items with the same account assignment category. To do this, proce ed as described in the answer to question 4.

Issue message KI 161 “Cost center &/& does n ot exist on &

Question: When you change the account assignment of an existing purchase order, why does the system issue message KI 161 “Cost center &/& does n ot exist on &” ? The same phenomenon occurs for other account assignment objects (for example, profit center).

Solution: Refer to Note 193371.

Can you create assets from the single account assignment screen?

Solution: Assets can only be created from the multiple account assignment screen (“Account assignment” tab). You can switch between single account assignment and multiple account assignment on the “Account assignment” tab page by clicking the icon above on the left.

Why does the system not display an account assignment tab page even though you have entered an account assignment category?

Solution: After you have implemented Note 520149, the account assignment tab is not displayed until all the required information is available, for example, the company code.

Why are account assignment objects derived in some situations, even though the relevant field on the account assignment tab page is hidden?

Solution: Refer to Note 619203.

ME 453 “Changing consump. or spec. stock indicator not allowed

You create a purchase order with reference to a subcontracting purchase requisition. This purchase requisition was created with an unknown account assignment, that is, account assignment category “U”. When you change the account assignment category in the purchase order, the system issues error message ME 453 “Changing consump. or spec. stock indicator not allowed (subcontracting)”.

Solution: See Note 205597

Select a valuated goods receipt together with multiple account assignment

Why can you not select a valuated goods receipt together with multiple account assignment in a purchase order or purchase requisition?

Solution: See Note 204252.

EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty

Funds Management is active. Why are the fields EBAN-FISTL, -GEBER, -KBLNR, -GRANT and -FKBER (as in table EKPO) empty? Solution: These fields are only filled if the account assignment category is set to “blank”. If you maintain an account assignment category in t he purchasing document, the system adds the information from these fields to the EBKN table (as in EKKN).

AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)

You try to change a purchase order item with acc. assignment category “A”, which contains a locked asset. The system issues error message AA 334 “You cannot post to this asset (Asset & & blocked for acquisitions)”. Solution: This is the standard system design. To make changes to this purchase order item, you have the following two options:

a) If you no longer require the purchase order item with the blocked asset, delete the purchase order item. b) Otherwise, you must activate the asset, make the required changes to the purchase order item, and then block the asset again.

The indicator for the account assignment screen

Question: What is the meaning of the indicator for the account assign. screen that you can set in Customizing for single account assignment/m ultiple account assignment? Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.

Question: Is there an unknown account assign. for standard purchase orders?

Solution: This is generally not allowed, and the system issues message ME 069 “Unknown account assignment not defined for use here”. There is an exception in the case of service items that are created with item category D (service) or B (limit).

Acc. Assignment check is not performed when Purchase Order is updated

Question: You change data in a purchase order item (for example, purchase order value, delivery date, and so on). Why does the system not perform another acc. assignment check?

Solution: This is the standard system design. When you created the purchase order item, if the system already checked the acc. assignment and there were no errors, another acc.?assignment check only takes place if you change a field that is relevant to account assign.?(for example, quantity, material number, and so on). If this system response does not meet your requirements, implement the account assignment check in the BAdI ME_PROCESS_PO_CUST. The BA dI is called each time the purchase order is changed.

“In case of account assignment, please enter acc. assignment data for item”

Question: If you delete all the account assign?lines that were entered in the account assignment screen, the system exits the account assign. tab page and goes to the material data. In addition, the system issues the error message “In case of account assignment, please enter acc. assignment data for item”.

Answer: In the current system design, if you delete all the account assignment lines, the system assumes that you do not want to maintain any account assignment data. This conflicts with the account assignment category and the system issues error message 06 436. You can then remove the account assignment indicator. Procedure: If you want to delete all the account assignment data that was entered, see the answer to question 24.

Third-party order processing (CS) and individual purchase order processing (CB)

Question: Which account assignment categories should you enter in schedule line categories for third-party order processing (CS) and individual purchase order processing (CB)? Solution: See Note 210997.

G/L Account is not transfered from Valuation class

Question: In a blanket purchase order or blanket purchase requisition with account assignment, you subsequently change the material group. Even though the new material group is assigned to another G/L account via the valuation class, the system does not redetermine the account assignment for the relevant item. The old G/L account remains.

Solution: See Note 449216.

Customizing Account assignment fields as required entry, optional entry, or display fields

Question: In Customizing, you can set the, or as completely hidden fields, depending on the account assignment category. These settings also determine whether the system deletes or retains the values for the account assignment fields when you change the account assignment category in a purchase order item.

Answer: In Customizing for materials management (MM), when you maintain account assignment categories (IMG: Materials Management-> Purchasing -> Account Assignment-> Maintain Account Assignment Categories), you can control the different account assignment fields as follows: Required entry: You must make an entry in the field, otherwise the system issues error message ME 083.

  • Optional entry: Entry in this field is optional.
  • Display: The field is displayed, but it is not ready for input.
  • Hidden: The field is hidden. Example:

The acc. assignment category is K, the cost center is an optional entry field and it is filled with the value 1000. You change the acc. assignment category to P. Subject to the field settings for the cost center for the acc. assignment category P, the system response is as follows: The cost center is a required entry or an optional entry field: The system transfers the value 1000 for the cos t center.The cost center is a display field: First, the value 1000 for the cost center is deleted. If the system can determine a value again after you enter the changed acc. assignment category, this value is transferred. The cost center is a hidden field: The system deletes the value 1000 for the cost center.

System ignores the acc. assignment data of the purchase requisition for the second schedule line.

Question: You create a purchase order item assigned to an account with reference to a purchase requisition. For this purchase order item, you create a second schedule line with reference to another purchase requisition. The system ignores the acc. assignment data of the purchase requisition for the second schedule line. Solution: This is the standard system design. The system does not generate multiple acc. assignment in the purchase order item, even if the t wo referenced purchase requisitions are assigned to different CO objects. Refer to Note 47150 for the old transactions and to Notes 422609 and 771045 for the EnjoySAP transactions.

Undelete an item in a purchase requisition if assignment data is no longer valid

Question: Why can you undelete an item in a purchase requisition if the corresponding acc. assignment data is no longer valid? Solution: When you undelete an item in a purchase requisition, the system does not perform a new acc. assignment check. Therefore, the accoun t assignment data is not checked again. Nevertheless, errors occur if you try to create a purchase order with reference to this purchase requisition. When you undelete an item in a purchase order, however, the system does perform another acc. assignment check.

Transfer of Acc. Assign. with Reference Document

Question: You create a purchasing document with reference to a reference document. What account assig. data is transferred? Solution: The acc. assignment data is derived from the reference document. If you delete the acc.?assignment category and enter it again, a new automatic general ledger account determination takes place.

Question What is the correct procedure for changing acc. assignment data?

– If, for example, you want to change the acc. assignment category: Note that you MUST first delete all existing acc. assignment data for the relevant item. You can do this by initializing (deleting) the acc. assignment category and confirming by choosing ENTER. Following this, you can enter the new acc. assignment category and the relevant acc. assignment data.

– If you want to change acc. assignment data for the relevant item: For example, you want to change the main acc. assignment objects such as cost center, G/L account, sales order, network, or WBS ele ment, and so on. Here also, we recommend deleting all existing acc. assignment data by initializing (deleting) the account assignme nt category and confirming by choosing ENTER.If you are working with contracts, you must delete the acc. assignment line on the acc. assignment screen and enter a new line t o ensure that the data is derived correctly again. You MUST NOT change the current settings. For example, in some circumstances, the requirements type (OVZH) or the valuation of the requirements class (OVZG) is changed after th e purchasing document is created. This can cause errors in a valuation of goods movements (goods receipt, for example) and MUST BE AVOIDED.

Read more on? Account Assignment

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COMMENTS

  1. What is Account Assignment Category in SAP MM, How to configure?

    Select one line item and click on the icon (with the magnifying class). Or if you want to create one Hit the "New Entries" icon. Certain configuration needs to be maintained for a particular account assignment category and the screen selection. Below image shows the configuration and screen selection..

  2. Account Assignment

    The account assignment category determines: The nature of the account assignment (cost center, sales order, and so on) Which accounts are to be charged when the incoming invoice or goods receipt is posted Which account assignment data you must provide Note

  3. Account assignment category M in PO GL determinat...

    Why the Account assignment category not M and showing E in Enterprise Resource Planning Q&A Friday; Sap Public Cloud Product Hierarchy in Margin Analysis in Enterprise Resource Planning Q&A Thursday; Enhancements, evolutions, and enabled innovations across SAP's Public Sector solution portfolio in Enterprise Resource Planning Blogs by SAP ...

  4. account category 'M'

    account category 'M' Former Member on ‎01-30-2007 0 Kudos hello, help me !! i know the different type of account categories, but i don't' understand the different between Sales order 'E' Sales order and G/L account number Individual customer requirement 'M' Sales order and G/AL account number

  5. Account Assignment Category M in purchase requistion.

    55 Views Follow RSS Feed Hi Experts, Can you please tell me a business scenario for Account Assignment Category M (Individual customer without KD-CO)? In standard Sales scenario, how this process work. When to use this item category? What is the configuration of vov4 and VOV5.

  6. Account assignment category M in PO GL determination.

    SAP Community Migration News! Important Dates! SAP Community will be READ-ONLY from January 16 â January 23 for the technical migration. ... Jan 26, 2016 at 06:19 AM Account assignment category M in PO GL determination. 2092 Views. Follow RSS Feed Hi Experts, I have checked the forum for the solution to pick Stock GL from BSX for AAC M in PO ...

  7. Account Assignment Category M in purchase requisti...

    Account Assignment Category M in purchase requistion. former_member726727 Explorer on ‎03-26-2021 0 Kudos Hi Experts, Can you please tell me a business scenario for Account Assignment Category M (Individual customer without KD-CO)? In standard Sales scenario, how this process work. When to use this item category?

  8. Account Assignment Category

    Purpose This CDS view retrieves all the possible account assignment categories that can be assigned to a purchasing document item. The account assignment category indicates whether an item is to be assigned to an auxiliary account such as a cost center.

  9. Account Assignment Category

    The account assignment category determines the account assignment element (for example, cost center or WBS element) to be supplied. Technical data Available from Release 2.0B (SAP B2B Procurement) Data element ACC_CAT Reference characteristic External hierarchy

  10. Solved: Account Assignment Category

    MTO: Make to Order :The production and Procurement will only happen with reference to Sales Orders. Until unless there is no Sales Order there will not be any Procurement/production.Planning strategy used is 20. with little variation in the Business requirement Planning Strategy 50 can also termed as MTO.

  11. account assignment category (MM-PUR) (SAP Library

    account assignment category (MM-PUR) Purchasing (MM-PUR) A key indicating whether an item is to be assigned to an auxiliary account (such as a cost center). The account assignment category determines which account assignment details are required for the item (for example, cost center or account number).

  12. Differenc in Account Assignment Category 'C' and 'M'

    Hi, I explored the sales-order based procurement and found there are two account assignment categories 'C' and 'M' are available for this. Can you please tell me the difference between 'C' and 'M' account assignment categories. And after using which account assignment category I will be able to inv...

  13. Account Assignment Category in Material Management

    Account Assignment Category used in Purchase Order, to categorize nature of procurement, which is procured for direct Material or consumption.On the basis of account assignment category separate GL can be assign.

  14. Account Assignment Category in SAP

    The account assignment category determines which account assignment details are required for the item (for example, cost center or account number). Extended Warehouse Management (SCM-EWM) : Specifies whether the account assignment object involves a cost center, order, or WBS element, for example. SRM-Supplier Relationship Management (SRD-SRM) :

  15. Account Assignment

    The account assignment category determines: The nature of the account assignment (cost center, sales order, and so on) Which accounts are to be charged when the incoming invoice or goods receipt is posted Which account assignment data you must provide Account Assignment Categories Note

  16. Account assignment in SAP Purchasing (MM)

    Solution: The indicator determines which account assignment screen is used by default for maintaining the account assign. for a purchase orde r item. For the EnjoySAP transactions, this value is simply a proposal that you can change in the purchasing document. For the old transactions, this value is the only one that you can use.

  17. Account assignment group in material master

    In material master basic view there is account assignment grp field. Earlier this field has the value for 03 semi finished goods and with this setting values the user where posting invoice. But the user wants to change this field value from 03 semi finished goods to 01 trading goods for some specific reason.

  18. Account Assignment Category MM

    This characteristic specifies account assignment category MM. Technical Data. Available as of Release — External Hierarchy

  19. Working with Account Assignment

    Working with Account Assignment Analyzing Errors in Account Assignment Billing Documents Blocked for Accounting Billing Document Types with Automatic Block Releasing Billing Documents to Financial Accounting Forwarding Billing Data to Controlling Revenue Recognition Installment Plan Resource-Related Billing Intercompany Business Processing

  20. Account Assignment Category

    We are trying to do a Purchase Order to an Order (Account assignment category: 'F'). But this account category does the consumption posting 'V' directly from the goods receipt (GR), but we effectively want to assign the stock to this order but without consumption. I do know that we must create a new Account category, but I'm having ...