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  • How to Write a Summary | Guide & Examples

How to Write a Summary | Guide & Examples

Published on November 23, 2020 by Shona McCombes . Revised on May 31, 2023.

Summarizing , or writing a summary, means giving a concise overview of a text’s main points in your own words. A summary is always much shorter than the original text.

There are five key steps that can help you to write a summary:

  • Read the text
  • Break it down into sections
  • Identify the key points in each section
  • Write the summary
  • Check the summary against the article

Writing a summary does not involve critiquing or evaluating the source . You should simply provide an accurate account of the most important information and ideas (without copying any text from the original).

Table of contents

When to write a summary, step 1: read the text, step 2: break the text down into sections, step 3: identify the key points in each section, step 4: write the summary, step 5: check the summary against the article, other interesting articles, frequently asked questions about summarizing.

There are many situations in which you might have to summarize an article or other source:

  • As a stand-alone assignment to show you’ve understood the material
  • To keep notes that will help you remember what you’ve read
  • To give an overview of other researchers’ work in a literature review

When you’re writing an academic text like an essay , research paper , or dissertation , you’ll integrate sources in a variety of ways. You might use a brief quote to support your point, or paraphrase a few sentences or paragraphs.

But it’s often appropriate to summarize a whole article or chapter if it is especially relevant to your own research, or to provide an overview of a source before you analyze or critique it.

In any case, the goal of summarizing is to give your reader a clear understanding of the original source. Follow the five steps outlined below to write a good summary.

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You should read the article more than once to make sure you’ve thoroughly understood it. It’s often effective to read in three stages:

  • Scan the article quickly to get a sense of its topic and overall shape.
  • Read the article carefully, highlighting important points and taking notes as you read.
  • Skim the article again to confirm you’ve understood the key points, and reread any particularly important or difficult passages.

There are some tricks you can use to identify the key points as you read:

  • Start by reading the abstract . This already contains the author’s own summary of their work, and it tells you what to expect from the article.
  • Pay attention to headings and subheadings . These should give you a good sense of what each part is about.
  • Read the introduction and the conclusion together and compare them: What did the author set out to do, and what was the outcome?

To make the text more manageable and understand its sub-points, break it down into smaller sections.

If the text is a scientific paper that follows a standard empirical structure, it is probably already organized into clearly marked sections, usually including an introduction , methods , results , and discussion .

Other types of articles may not be explicitly divided into sections. But most articles and essays will be structured around a series of sub-points or themes.

Now it’s time go through each section and pick out its most important points. What does your reader need to know to understand the overall argument or conclusion of the article?

Keep in mind that a summary does not involve paraphrasing every single paragraph of the article. Your goal is to extract the essential points, leaving out anything that can be considered background information or supplementary detail.

In a scientific article, there are some easy questions you can ask to identify the key points in each part.

If the article takes a different form, you might have to think more carefully about what points are most important for the reader to understand its argument.

In that case, pay particular attention to the thesis statement —the central claim that the author wants us to accept, which usually appears in the introduction—and the topic sentences that signal the main idea of each paragraph.

Now that you know the key points that the article aims to communicate, you need to put them in your own words.

To avoid plagiarism and show you’ve understood the article, it’s essential to properly paraphrase the author’s ideas. Do not copy and paste parts of the article, not even just a sentence or two.

The best way to do this is to put the article aside and write out your own understanding of the author’s key points.

Examples of article summaries

Let’s take a look at an example. Below, we summarize this article , which scientifically investigates the old saying “an apple a day keeps the doctor away.”

Davis et al. (2015) set out to empirically test the popular saying “an apple a day keeps the doctor away.” Apples are often used to represent a healthy lifestyle, and research has shown their nutritional properties could be beneficial for various aspects of health. The authors’ unique approach is to take the saying literally and ask: do people who eat apples use healthcare services less frequently? If there is indeed such a relationship, they suggest, promoting apple consumption could help reduce healthcare costs.

The study used publicly available cross-sectional data from the National Health and Nutrition Examination Survey. Participants were categorized as either apple eaters or non-apple eaters based on their self-reported apple consumption in an average 24-hour period. They were also categorized as either avoiding or not avoiding the use of healthcare services in the past year. The data was statistically analyzed to test whether there was an association between apple consumption and several dependent variables: physician visits, hospital stays, use of mental health services, and use of prescription medication.

Although apple eaters were slightly more likely to have avoided physician visits, this relationship was not statistically significant after adjusting for various relevant factors. No association was found between apple consumption and hospital stays or mental health service use. However, apple eaters were found to be slightly more likely to have avoided using prescription medication. Based on these results, the authors conclude that an apple a day does not keep the doctor away, but it may keep the pharmacist away. They suggest that this finding could have implications for reducing healthcare costs, considering the high annual costs of prescription medication and the inexpensiveness of apples.

However, the authors also note several limitations of the study: most importantly, that apple eaters are likely to differ from non-apple eaters in ways that may have confounded the results (for example, apple eaters may be more likely to be health-conscious). To establish any causal relationship between apple consumption and avoidance of medication, they recommend experimental research.

An article summary like the above would be appropriate for a stand-alone summary assignment. However, you’ll often want to give an even more concise summary of an article.

For example, in a literature review or meta analysis you may want to briefly summarize this study as part of a wider discussion of various sources. In this case, we can boil our summary down even further to include only the most relevant information.

Using national survey data, Davis et al. (2015) tested the assertion that “an apple a day keeps the doctor away” and did not find statistically significant evidence to support this hypothesis. While people who consumed apples were slightly less likely to use prescription medications, the study was unable to demonstrate a causal relationship between these variables.

Citing the source you’re summarizing

When including a summary as part of a larger text, it’s essential to properly cite the source you’re summarizing. The exact format depends on your citation style , but it usually includes an in-text citation and a full reference at the end of your paper.

You can easily create your citations and references in APA or MLA using our free citation generators.

APA Citation Generator MLA Citation Generator

Finally, read through the article once more to ensure that:

  • You’ve accurately represented the author’s work
  • You haven’t missed any essential information
  • The phrasing is not too similar to any sentences in the original.

If you’re summarizing many articles as part of your own work, it may be a good idea to use a plagiarism checker to double-check that your text is completely original and properly cited. Just be sure to use one that’s safe and reliable.

If you want to know more about ChatGPT, AI tools , citation , and plagiarism , make sure to check out some of our other articles with explanations and examples.

  • ChatGPT vs human editor
  • ChatGPT citations
  • Is ChatGPT trustworthy?
  • Using ChatGPT for your studies
  • What is ChatGPT?
  • Chicago style
  • Paraphrasing

 Plagiarism

  • Types of plagiarism
  • Self-plagiarism
  • Avoiding plagiarism
  • Academic integrity
  • Consequences of plagiarism
  • Common knowledge

A summary is a short overview of the main points of an article or other source, written entirely in your own words. Want to make your life super easy? Try our free text summarizer today!

A summary is always much shorter than the original text. The length of a summary can range from just a few sentences to several paragraphs; it depends on the length of the article you’re summarizing, and on the purpose of the summary.

You might have to write a summary of a source:

  • As a stand-alone assignment to prove you understand the material
  • For your own use, to keep notes on your reading
  • To provide an overview of other researchers’ work in a literature review
  • In a paper , to summarize or introduce a relevant study

To avoid plagiarism when summarizing an article or other source, follow these two rules:

  • Write the summary entirely in your own words by paraphrasing the author’s ideas.
  • Cite the source with an in-text citation and a full reference so your reader can easily find the original text.

An abstract concisely explains all the key points of an academic text such as a thesis , dissertation or journal article. It should summarize the whole text, not just introduce it.

An abstract is a type of summary , but summaries are also written elsewhere in academic writing . For example, you might summarize a source in a paper , in a literature review , or as a standalone assignment.

All can be done within seconds with our free text summarizer .

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

McCombes, S. (2023, May 31). How to Write a Summary | Guide & Examples. Scribbr. Retrieved February 22, 2024, from https://www.scribbr.com/working-with-sources/how-to-summarize/

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The Writing Center • University of North Carolina at Chapel Hill

Summary: Using it Wisely

What this handout is about.

Knowing how to summarize something you have read, seen, or heard is a valuable skill, one you have probably used in many writing assignments. It is important, though, to recognize when you must go beyond describing, explaining, and restating texts and offer a more complex analysis. This handout will help you distinguish between summary and analysis and avoid inappropriate summary in your academic writing.

Is summary a bad thing?

Not necessarily. But it’s important that your keep your assignment and your audience in mind as you write. If your assignment requires an argument with a thesis statement and supporting evidence—as many academic writing assignments do—then you should limit the amount of summary in your paper. You might use summary to provide background, set the stage, or illustrate supporting evidence, but keep it very brief: a few sentences should do the trick. Most of your paper should focus on your argument. (Our handout on argument will help you construct a good one.)

Writing a summary of what you know about your topic before you start drafting your actual paper can sometimes be helpful. If you are unfamiliar with the material you’re analyzing, you may need to summarize what you’ve read in order to understand your reading and get your thoughts in order. Once you figure out what you know about a subject, it’s easier to decide what you want to argue.

You may also want to try some other pre-writing activities that can help you develop your own analysis. Outlining, freewriting, and mapping make it easier to get your thoughts on the page. (Check out our handout on brainstorming for some suggested techniques.)

Why is it so tempting to stick with summary and skip analysis?

Many writers rely too heavily on summary because it is what they can most easily write. If you’re stalled by a difficult writing prompt, summarizing the plot of The Great Gatsby may be more appealing than staring at the computer for three hours and wondering what to say about F. Scott Fitzgerald’s use of color symbolism. After all, the plot is usually the easiest part of a work to understand. Something similar can happen even when what you are writing about has no plot: if you don’t really understand an author’s argument, it might seem easiest to just repeat what he or she said.

To write a more analytical paper, you may need to review the text or film you are writing about, with a focus on the elements that are relevant to your thesis. If possible, carefully consider your writing assignment before reading, viewing, or listening to the material about which you’ll be writing so that your encounter with the material will be more purposeful. (We offer a handout on reading towards writing .)

How do I know if I’m summarizing?

As you read through your essay, ask yourself the following questions:

  • Am I stating something that would be obvious to a reader or viewer?
  • Does my essay move through the plot, history, or author’s argument in chronological order, or in the exact same order the author used?
  • Am I simply describing what happens, where it happens, or whom it happens to?

A “yes” to any of these questions may be a sign that you are summarizing. If you answer yes to the questions below, though, it is a sign that your paper may have more analysis (which is usually a good thing):

  • Am I making an original argument about the text?
  • Have I arranged my evidence around my own points, rather than just following the author’s or plot’s order?
  • Am I explaining why or how an aspect of the text is significant?

Certain phrases are warning signs of summary. Keep an eye out for these:

  • “[This essay] is about…”
  • “[This book] is the story of…”
  • “[This author] writes about…”
  • “[This movie] is set in…”

Here’s an example of an introductory paragraph containing unnecessary summary. Sentences that summarize are in italics:

The Great Gatsby is the story of a mysterious millionaire, Jay Gatsby, who lives alone on an island in New York. F. Scott Fitzgerald wrote the book, but the narrator is Nick Carraway. Nick is Gatsby’s neighbor, and he chronicles the story of Gatsby and his circle of friends, beginning with his introduction to the strange man and ending with Gatsby’s tragic death. In the story, Nick describes his environment through various colors, including green, white, and grey. Whereas white and grey symbolize false purity and decay respectively, the color green offers a symbol of hope.

Here’s how you might change the paragraph to make it a more effective introduction:

In The Great Gatsby, F. Scott Fitzgerald provides readers with detailed descriptions of the area surrounding East Egg, New York. In fact, Nick Carraway’s narration describes the setting with as much detail as the characters in the book. Nick’s description of the colors in his environment presents the book’s themes, symbolizing significant aspects of the post-World War I era. Whereas white and grey symbolize the false purity and decay of the 1920s, the color green offers a symbol of hope.

This version of the paragraph mentions the book’s title, author, setting, and narrator so that the reader is reminded of the text. And that sounds a lot like summary—but the paragraph quickly moves on to the writer’s own main topic: the setting and its relationship to the main themes of the book. The paragraph then closes with the writer’s specific thesis about the symbolism of white, grey, and green.

How do I write more analytically?

Analysis requires breaking something—like a story, poem, play, theory, or argument—into parts so you can understand how those parts work together to make the whole. Ideally, you should begin to analyze a work as you read or view it instead of waiting until after you’re done—it may help you to jot down some notes as you read. Your notes can be about major themes or ideas you notice, as well as anything that intrigues, puzzles, excites, or irritates you. Remember, analytic writing goes beyond the obvious to discuss questions of how and why—so ask yourself those questions as you read.

The St. Martin’s Handbook (the bulleted material below is quoted from p. 38 of the fifth edition) encourages readers to take the following steps in order to analyze a text:

  • Identify evidence that supports or illustrates the main point or theme as well as anything that seems to contradict it.
  • Consider the relationship between the words and the visuals in the work. Are they well integrated, or are they sometimes at odds with one another? What functions do the visuals serve? To capture attention? To provide more detailed information or illustration? To appeal to readers’ emotions?
  • Decide whether the sources used are trustworthy.
  • Identify the work’s underlying assumptions about the subject, as well as any biases it reveals.

Once you have written a draft, some questions you might want to ask yourself about your writing are “What’s my point?” or “What am I arguing in this paper?” If you can’t answer these questions, then you haven’t gone beyond summarizing. You may also want to think about how much of your writing comes from your own ideas or arguments. If you’re only reporting someone else’s ideas, you probably aren’t offering an analysis.

What strategies can help me avoid excessive summary?

  • Read the assignment (the prompt) as soon as you get it. Make sure to reread it before you start writing. Go back to your assignment often while you write. (Check out our handout on reading assignments ).
  • Formulate an argument (including a good thesis) and be sure that your final draft is structured around it, including aspects of the plot, story, history, background, etc. only as evidence for your argument. (You can refer to our handout on constructing thesis statements ).
  • Read critically—imagine having a dialogue with the work you are discussing. What parts do you agree with? What parts do you disagree with? What questions do you have about the work? Does it remind you of other works you’ve seen?
  • Make sure you have clear topic sentences that make arguments in support of your thesis statement. (Read our handout on paragraph development if you want to work on writing strong paragraphs).
  • Use two different highlighters to mark your paper. With one color, highlight areas of summary or description. With the other, highlight areas of analysis. For many college papers, it’s a good idea to have lots of analysis and minimal summary/description.
  • Ask yourself: What part of the essay would be obvious to a reader/viewer of the work being discussed? What parts (words, sentences, paragraphs) of the essay could be deleted without loss? In most cases, your paper should focus on points that are essential and that will be interesting to people who have already read or seen the work you are writing about.

But I’m writing a review! Don’t I have to summarize?

That depends. If you’re writing a critique of a piece of literature, a film, or a dramatic performance, you don’t necessarily need to give away much of the plot. The point is to let readers decide whether they want to enjoy it for themselves. If you do summarize, keep your summary brief and to the point.

Instead of telling your readers that the play, book, or film was “boring,” “interesting,” or “really good,” tell them specifically what parts of the work you’re talking about. It’s also important that you go beyond adjectives and explain how the work achieved its effect (how was it interesting?) and why you think the author/director wanted the audience to react a certain way. (We have a special handout on writing reviews that offers more tips.)

If you’re writing a review of an academic book or article, it may be important for you to summarize the main ideas and give an overview of the organization so your readers can decide whether it is relevant to their specific research interests.

If you are unsure how much (if any) summary a particular assignment requires, ask your instructor for guidance.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Barnet, Sylvan. 2015. A Short Guide to Writing about Art , 11th ed. Upper Saddle River, NJ: Prentice Hall.

Corrigan, Timothy. 2014. A Short Guide to Writing About Film , 9th ed. New York: Pearson.

Lunsford, Andrea A. 2015. The St. Martin’s Handbook , 8th ed. Boston: Bedford/St Martin’s.

Zinsser, William. 2001. On Writing Well: The Classic Guide to Writing Nonfiction , 6th ed. New York: Quill.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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How to Write a Summary (Examples Included)

Ashley Shaw

Ashley Shaw

How to write a summary

Have you ever recommended a book to someone and given them a quick overview? Then you’ve created a summary before!

Summarizing is a common part of everyday communication. It feels easy when you’re recounting what happened on your favorite show, but what do you do when the information gets a little more complex?

Written summaries come with their own set of challenges. You might ask yourself:

  • What details are unnecessary?
  • How do you put this in your own words without changing the meaning?
  • How close can you get to the original without plagiarizing it?
  • How long should it be?

The answers to these questions depend on the type of summary you are doing and why you are doing it.

A summary in an academic setting is different to a professional summary—and both of those are very different to summarizing a funny story you want to tell your friends.

One thing they all have in common is that you need to relay information in the clearest way possible to help your reader understand. We’ll look at some different forms of summary, and give you some tips on each.

Let’s get started!

What Is a Summary?

How do you write a summary, how do you write an academic summary, what are the four types of academic summaries, how do i write a professional summary, writing or telling a summary in personal situations, summarizing summaries.

A summary is a shorter version of a larger work. Summaries are used at some level in almost every writing task, from formal documents to personal messages.

When you write a summary, you have an audience that doesn’t know every single thing you know.

When you want them to understand your argument, topic, or stance, you may need to explain some things to catch them up.

Instead of having them read the article or hear every single detail of the story or event, you instead give them a brief overview of what they need to know.

Academic, professional, and personal summaries each require you to consider different things, but there are some key rules they all have in common.

Let’s go over a few general guides to writing a summary first.

A summary should be shorter than the original

1. A summary should always be shorter than the original work, usually considerably.

Even if your summary is the length of a full paper, you are likely summarizing a book or other significantly longer work.

2. A summary should tell the reader the highlights of what they need to know without giving them unnecessary details.

3. It should also include enough details to give a clear and honest picture.

For example, if you summarize an article that says “ The Office is the greatest television show of all time,” but don’t mention that they are specifically referring to sitcoms, then you changed the meaning of the article. That’s a problem! Similarly, if you write a summary of your job history and say you volunteered at a hospital for the last three years, but you don’t add that you only went twice in that time, it becomes a little dishonest.

4. Summaries shouldn’t contain personal opinion.

While in the longer work you are creating you might use opinion, within the summary itself, you should avoid all personal opinion. A summary is different than a review. In this moment, you aren’t saying what you think of the work you are summarizing, you are just giving your audience enough information to know what the work says or did.

Include enough detail

Now that we have a good idea of what summaries are in general, let’s talk about some specific types of summary you will likely have to do at some point in your writing life.

An academic summary is one you will create for a class or in other academic writing. The exact elements you will need to include depend on the assignment itself.

However, when you’re asked for an academic summary, this usually this means one of five things, all of which are pretty similar:

  • You need to do a presentation in which you talk about an article, book, or report.
  • You write a summary paper in which the entire paper is a summary of a specific work.
  • You summarize a class discussion, lesson, or reading in the form of personal notes or a discussion board post.
  • You do something like an annotated bibliography where you write short summaries of multiple works in preparation of a longer assignment.
  • You write quick summaries within the body of another assignment . For example, in an argumentative essay, you will likely need to have short summaries of the sources you use to explain their argument before getting into how the source helps you prove your point.

Places to find academic summaries

Regardless of what type of summary you are doing, though, there are a few steps you should always follow:

  • Skim the work you are summarizing before you read it. Notice what stands out to you.
  • Next, read it in depth . Do the same things stand out?
  • Put the full text away and write in a few sentences what the main idea or point was.
  • Go back and compare to make sure you didn’t forget anything.
  • Expand on this to write and then edit your summary.

Each type of academic summary requires slightly different things. Let’s get down to details.

How Do I Write a Summary Paper?

Sometimes teachers assign something called a summary paper . In this, the entire thing is a summary of one article, book, story, or report.

To understand how to write this paper, let’s talk a little bit about the purpose of such an assignment.

A summary paper is usually given to help a teacher see how well a student understands a reading assignment, but also to help the student digest the reading. Sometimes, it can be difficult to understand things we read right away.

However, a good way to process the information is to put it in our own words. That is the point of a summary paper.

What a summary paper is

A summary paper is:

  • A way to explain in our own words what happened in a paper, book, etc.
  • A time to think about what was important in the paper, etc.
  • A time to think about the meaning and purpose behind the paper, etc.

Here are some things that a summary paper is not:

  • A review. Your thoughts and opinions on the thing you are summarizing don’t need to be here unless otherwise specified.
  • A comparison. A comparison paper has a lot of summary in it, but it is different than a summary paper. In this, you are just saying what happened, but you aren’t saying places it could have been done differently.
  • A paraphrase (though you might have a little paraphrasing in there). In the section on using summary in longer papers, I talk more about the difference between summaries, paraphrases, and quotes.

What a summary paper is not

Because a summary paper is usually longer than other forms of summary, you will be able to chose more detail. However, it still needs to focus on the important events. Summary papers are usually shorter papers.

Let’s say you are writing a 3–4 page summary. You are likely summarizing a full book or an article or short story, which will be much longer than 3–4 pages.

Imagine that you are the author of the work, and your editor comes to you and says they love what you wrote, but they need it to be 3–4 pages instead.

How would you tell that story (argument, idea, etc.) in that length without losing the heart or intent behind it? That is what belongs in a summary paper.

How Do I Write Useful Academic Notes?

Sometimes, you need to write a summary for yourself in the form of notes or for your classmates in the form of a discussion post.

You might not think you need a specific approach for this. After all, only you are going to see it.

However, summarizing for yourself can sometimes be the most difficult type of summary. If you try to write down everything your teacher says, your hand will cramp and you’ll likely miss a lot.

Yet, transcribing doesn’t work because studies show that writing things down (not typing them) actually helps you remember them better.

So how do you find the balance between summarizing the lessons without leaving out important points?

There are some tips for this:

  • If your professor writes it on the board, it is probably important.
  • What points do your textbooks include when summarizing information? Use these as a guide.
  • Write the highlight of every X amount of time, with X being the time you can go without missing anything or getting tired. This could be one point per minute, or three per five minutes, etc.

How Do I Create an Annotated Biography?

An annotated bibliography requires a very specific style of writing. Often, you will write these before a longer research paper . They will ask you to find a certain amount of articles and write a short annotation for each of them.

While an annotation is more than just a summary, it usually starts with a summary of the work. This will be about 2–3 sentences long. Because you don’t have a lot of room, you really have to think about what the most important thing the work says is.

This will basically ask you to explain the point of the article in these couple of sentences, so you should focus on the main point when expressing it.

Here is an example of a summary section within an annotation about this post:

“In this post, the author explains how to write a summary in different types of settings. She walks through academic, professional, and personal summaries. Ultimately, she claims that summaries should be short explanations that get the audience caught up on the topic without leaving out details that would change the meaning.”

What are annotation summaries?

Can I Write a Summary Within an Essay?

Perhaps the most common type of summary you will ever do is a short summary within a longer paper.

For example, if you have to write an argumentative essay, you will likely need to use sources to help support your argument.

However, there is a good chance that your readers won’t have read those same sources.

So, you need to give them enough detail to understand your topic without spending too much time explaining and not enough making your argument.

While this depends on exactly how you are using summary in your paper, often, a good amount of summary is the same amount you would put in an annotation.

Just a few sentences will allow the reader to get an idea of the work before moving on to specific parts of it that might help your argument.

What’s the Difference Between Summarizing, Paraphrasing, and Using Quotes?

One important thing to recognize when using summaries in academic settings is that summaries are different than paraphrases or quotes.

A summary is broader and more general. A paraphrase, on the other hand, puts specific parts into your own words. A quote uses the exact words of the original. All of them, however, need to be cited.

Let’s look at an example:

Take these words by Thomas J. Watson:

”Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t as all. You can be discouraged by failure—or you can learn from it. So go ahead and make mistakes. Make all you can. Because, remember, that’s where you will find success.”

Let’s say I was told to write a summary, a paraphrase, and a quote about this statement. This is what it might look like:

Summary: Thomas J. Watson said that the key to success is actually to fail more often. (This is broad and doesn’t go into details about what he says, but it still gives him credit.)

Paraphrase: Thomas J. Watson, on asking if people would like his formula for success, said that the secret was to fail twice as much. He claimed that when you decide to learn from your mistakes instead of being disappointed by them, and when you start making a lot of them, you will actually find more success. (This includes most of the details, but it is in my own words, while still crediting the source.)

Quote: Thomas J. Watson said, ”Would you like me to give you a formula for success? It’s quite simple, really. Double your rate of failure. You are thinking of failure as the enemy of success. But it isn’t at all. You can be discouraged by failure—or you can learn from it. So go ahead and make mistakes. Make all you can. Because, remember, that’s where you will find success.” (This is the exact words of the original with quotation marks and credit given.)

A summary versus a paraphrase versus a quote

Avoiding Plagiarism

One of the hardest parts about summarizing someone else’s writing is avoiding plagiarism .

A tip to avoid plagiarism

That’s why I have a few rules/tips for you when summarizing anything:

1. Always cite.

If you are talking about someone else’s work in any means, cite your source. If you are summarizing the entire work, all you probably need to do (depending on style guidelines) is say the author’s name. However, if you are summarizing a specific chapter or section, you should state that specifically. Finally, you should make sure to include it in your Work Cited or Reference page.

2. Change the wording.

Sometimes when people are summarizing or paraphrasing a work, they get too close to the original, and actually use the exact words. Unless you use quotation marks, this is plagiarism. However, a good way to avoid this is to hide the article while you are summarizing it. If you don’t have it in front of you, you are less likely to accidentally use the exact words. (However, after you are done, double check that you didn’t miss anything important or give wrong details.)

3. Use a plagiarism checker.

Of course, when you are writing any summary, especially academic summaries, it can be easy to cross the line into plagiarism. If this is a place where you struggle, then ProWritingAid can help.

ProWritingAid's Plagiarism Report

Just use our Plagiarism Report . It’ll highlight any unoriginal text in your document so you can make sure you are citing everything correctly and summarizing in your own words.

Find out more about ProWritingAid plagiarism bundles.

Along with academic summaries, you might sometimes need to write professional summaries. Often, this means writing a summary about yourself that shows why you are qualified for a position or organization.

In this section, let’s talk about two types of professional summaries: a LinkedIn summary and a summary section within a resume.

How Do I Write My LinkedIn Bio?

LinkedIn is all about professional networking. It offers you a chance to share a brief glimpse of your professional qualifications in a paragraph or two.

This can then be sent to professional connections, or even found by them without you having to reach out. This can help you get a job or build your network.

Your summary is one of the first things a future employer might see about you, and how you write yours can make you stand out from the competition.

Your resume's summary

Here are some tips on writing a LinkedIn summary :

  • Before you write it, think about what you want it to do . If you are looking for a job, what kind of job? What have you done in your past that would stand out to someone hiring for that position? That is what you will want to focus on in your summary.
  • Be professional . Unlike many social media platforms, LinkedIn has a reputation for being more formal. Your summary should reflect that to some extent.
  • Use keywords . Your summary is searchable, so using keywords that a recruiter might be searching for can help them find you.
  • Focus on the start . LinkedIn shows the first 300 characters automatically, and then offers the viewer a chance to read more. Make that start so good that everyone wants to keep reading.
  • Focus on accomplishments . Think of your life like a series of albums, and this is your speciality “Greatest Hits” album. What “songs” are you putting on it?

Tips for writing a linkedin summary

How Do I Summarize My Experience on a Resume?

Writing a professional summary for a resume is different than any other type of summary that you may have to do.

Recruiters go through a lot of resumes every day. They don’t have time to spend ages reading yours, which means you have to wow them quickly.

To do that, you might include a section at the top of your resume that acts almost as an elevator pitch: That one thing you might say to a recruiter to get them to want to talk to you if you only had a 30-second elevator ride.

Treat your resume summary as an elevator pitch

If you don’t have a lot of experience, though, you might want to skip this section entirely and focus on playing up the experience you do have.

Outside of academic and personal summaries, you use summary a lot in your day-to-day life.

Whether it is telling a good piece of trivia you just learned or a funny story that happened to you, or even setting the stage in creative writing, you summarize all the time.

How you use summary can be an important consideration in whether people want to read your work (or listen to you talk).

Here are some things to think about when telling a story:

  • Pick interesting details . Too many and your point will be lost. Not enough, and you didn’t paint the scene or give them a complete idea about what happened.
  • Play into the emotions . When telling a story, you want more information than the bare minimum. You want your reader to get the emotion of the story. That requires a little bit more work to accomplish.
  • Focus. A summary of one story can lead to another can lead to another. Think about storytellers that you know that go off on a tangent. They never seem to finish one story without telling 100 others!

Summarize a spoken story

To wrap up (and to demonstrate everything I just talked about), let’s summarize this post into its most essential parts:

A summary is a great way to quickly give your audience the information they need to understand the topic you are discussing without having to know every detail.

How you write a summary is different depending on what type of summary you are doing:

  • An academic summary usually gets to the heart of an article, book, or journal, and it should highlight the main points in your own words. How long it should be depends on the type of assignment it is.
  • A professional summary highlights you and your professional, academic, and volunteer history. It shows people in your professional network who you are and why they should hire you, work with you, use your talents, etc.

Being able to tell a good story is another form of summary. You want to tell engaging anecdotes and facts without boring your listeners. This is a skill that is developed over time.

Take your writing to the next level:

20 Editing Tips From Professional Writers

20 Editing Tips from Professional Writers

Whether you are writing a novel, essay, article, or email, good writing is an essential part of communicating your ideas., this guide contains the 20 most important writing tips and techniques from a wide range of professional writers..

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Check every email, essay, or story for grammar mistakes. Fix them before you press send.

Ashley Shaw is a former editor and marketer/current PhD student and teacher. When she isn't studying con artists for her dissertation, she's thinking of new ways to help college students better understand and love the writing process. You can follow her on Twitter, or, if you prefer animal accounts, follow her rabbits, Audrey Hopbun and Fredra StaHare, on Instagram.

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How to Write a Summary

Last Updated: August 24, 2023 Approved

This article was co-authored by Richard Perkins . Richard Perkins is a Writing Coach, Academic English Coordinator, and the Founder of PLC Learning Center. With over 24 years of education experience, he gives teachers tools to teach writing to students and works with elementary to university level students to become proficient, confident writers. Richard is a fellow at the National Writing Project. As a teacher leader and consultant at California State University Long Beach's Global Education Project, Mr. Perkins creates and presents teacher workshops that integrate the U.N.'s 17 Sustainable Development Goals in the K-12 curriculum. He holds a BA in Communications and TV from The University of Southern California and an MEd from California State University Dominguez Hills. wikiHow marks an article as reader-approved once it receives enough positive feedback. This article received 26 testimonials and 90% of readers who voted found it helpful, earning it our reader-approved status. This article has been viewed 1,816,712 times.

Writing a summary is a great way to process the information you read, whether it’s an article or a book. If you’re assigned a summary in school, the best way to approach it is by reviewing the piece you’re summarizing. Read it thoroughly and take notes on the major points you want to include in your summary. When you get to writing your summary, rely on your memory first to make sure the summary is in your own words. Then, revise it to ensure that your writing is clear and the grammar, punctuation, and spelling are all perfect.

Sample Summaries

how to write assignment summary

Reviewing the Piece

Step 1 Read the piece thoroughly.

  • The author might also state their thesis more plainly by saying something like "my argument is...." or I believe...
  • In a fiction piece, the author will more likely emphasize themes. So if you notice that love - discussions or descriptions of it, for example - come up a lot, one of the main points of the piece is probably love.

Step 3 Reread the piece, taking notes on the major points of it.

  • To put something in your own words, write it down as if you were explaining or describing it to a friend. In that case, you wouldn't just read what the author wrote. Do the same when you're writing down the major points in your own words.

Step 4 Don't focus on the evidence that the author uses to support those points.

  • For fiction pieces, this means avoiding rewriting every single thing that happens in the piece. Focus instead on the major plot points and the main motivator for those points. Don't include everything that happens to the character along the way.

Writing The Summary in Your Own Words

Step 1 Start with the source’s information.

  • For example, you can start with something like “George Shaw’s '‘Pygmalion’' is a play that addresses issues of class and culture in early twentieth-century England.”

Step 2 Work from memory to write the main point of each section.

  • If you absolutely must use the original author’s words, put them in quotation marks. This tells your reader those words aren’t yours. Not doing this is academic plagiarism, and it can get you in a lot of trouble.
  • Make sure you format the quote correctly!

Step 3 Present the material using the author’s point of view.

  • For example, you might think that Hamlet spends a lot of time thinking and not a lot of time acting. You can say something like, "Hamlet is a man of thought, rather than action," instead of saying, "Why doesn't Hamlet do something once in a while?"

Step 4 Use language appropriate to a summary.

  • In fiction pieces, you can say something like "Shakespeare's Hamlet then spends a lot of time brooding on the castle ramparts." This tells your reader you're talking about Shakespeare's play, not inventing your own story.

Revising Your Draft into a Coherent Summary

Step 1 Reread the draft you wrote from memory against your notes.

  • If you notice an author has made the same point multiple times, though, it’s a good indicator that this is an important point, and it should definitely be in your summary.

Step 4 Add transitions where necessary.

  • For example, in a summary of an article about the cause of the American Revolution, you might have a paragraph that summarizes the author's arguments about taxes, and another about religious freedom. You can say something like, "Although some colonists believed that taxes should entitle them to representation in Parliament, the author also argues that other colonists supported the Revolution because they believed they were entitled to representation in heaven on their own terms."

Step 5 Check for grammatical and spelling errors.

  • Don't use spell-checker for spelling errors. It will catch if you spell something wrong, but not if you use the wrong spelling of a word. For example, it won't catch that you used "there" when you meant "their."

Step 6 Check your length.

  • Generally, a summary should be around one quarter the length of the original piece. So if the original piece is 4 pages long, your summary should be no more than 1 page. [13] X Research source

Step 7 Ask someone else to read your work.

  • Not only should they be comparing your work for accuracy, ask them to read it for flow and summation. They should be able understand what happened in the article or story by reading your summary alone. Don't hesitate to ask for criticism; then weigh those criticisms and make valid changes.

Expert Q&A

Alexander Peterman, MA

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  • ↑ http://teacher.scholastic.com/reading/bestpractices/comprehension/authorsmainidea.pdf
  • ↑ Richard Perkins. Writing Coach & Academic English Coordinator. Expert Interview. 1 September 2021.
  • ↑ http://utminers.utep.edu/omwilliamson/engl0310/summaryhints.htm
  • ↑ https://public.wsu.edu/~mejia/Summary.htm
  • ↑ http://www.hunter.cuny.edu/rwc/handouts/the-writing-process-1/invention/Guidelines-for-Writing-a-Summary

About This Article

Richard Perkins

Before you write a summary, read the piece you’re summarizing, then make notes on what you think the main point and major supporting arguments are. When you’re ready to draft your summary, start with the author and title, then use your own words to write what you think the author’s main point is in each section. Be sure to focus on what the author thinks and feels rather than what you do! Finally, reread your summary and check it for good spelling, punctuation, and grammar. For more suggestions from our reviewer about polishing your summary and improving transitions, read on! Did this summary help you? Yes No

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How to Write a Summary

Proficient students understand that  summarizing , identifying what is most important and restating the text in your own words, is an important tool for college success.

After all, if you really know a subject, you will be able to summarize it. If you cannot summarize a subject, even if you have memorized all the facts about it, you can be absolutely sure that you have not learned it. And, if you truly learn the subject, you will still be able to summarize it months or years from now.

Proficient students may monitor their understanding of a text by summarizing as they read. They understand that if they can write a one- or two-sentence summary of each paragraph after reading it, then that is a good sign that they have correctly understood it. If they can not summarize the main idea of the paragraph, they know that comprehension has broken down and they need to use fix-up strategies to repair understanding.

Summarizing consists of two important skills:

  • identifying the important material in the text, and
  • restating the text in your own words.

Since writing a summary consists of omitting minor information, it will always be shorter than the original text.

  • A summary begins with an  introductory sentence  that states the text’s title, author and main thesis or subject.
  • A summary contains the main  thesis  (or main point of the text), restated in your own words.
  • A summary is  written in your own words . It contains few or no quotes.
  • A summary is  always shorter than the original text , often about 1/3 as long as the original.  It is the ultimate “fat-free” writing.  An article or paper may be summarized in a few sentences or a couple of paragraphs. A book may be summarized in an article or a short paper.  A very large book may be summarized in a smaller book.
  • A summary should  contain all the major points  of the original text, but should  ignore most of the fine details , examples, illustrations or explanations.
  • The backbone of any summary is formed by  critical information  (key names, dates, places, ideas, events, words and numbers). A summary must never rely on vague generalities.
  • If you quote anything from the original text, even an unusual word or a catchy phrase, you need to put whatever you quote in quotation marks (“”).
  • A summary must contain only the ideas of the original text.  Do not insert  any of  your own opinions, interpretations, deductions or comments  into a summary.
  • A summary, like any other writing, has to have a specific audience and purpose, and you must carefully write it to serve that audience and fulfill that specific purpose.
  • Writing a Summary. Authored by : Elisabeth Ellington and Ronda Dorsey Neugebauer. Provided by : Chadron State College. Project : Kaleidoscope Open Course Initiative. License : CC BY: Attribution

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Incorporate STEM journalism in your classroom

  • Exercise type: Discussion
  • Topic: Science & Society
  • Category: Literacy Practices

How to write a summary

  • Download Student Worksheet

Directions for teachers:

Discuss Begin by introducing your students to the concept of summarizing. Merriam-Webster defines a summary as “a short restatement of the main points (as of an argument) for easier remembering, for better understanding or for showing the relation of points.” Class assignments often ask students to summarize, but students also summarize in conversations with friends and family members.

Divide your students into pairs or small groups and ask them to use the following prompts to think about when and how they summarize information.

1. When do you summarize or interact with summaries from others? Be sure to consider examples outside of class assignments.

2. For each of the scenarios you described above, what is the goal of the summary? How does the goal affect the information included in the summary?

3. For each of the scenarios described above, who is the summary for? How does the information included in a summary depend on the audience?

4. How might your goal or audience affect the length of your summary and the language you choose to use?

5. When you’ve encountered complex information in the past (in a story, presentation or conversation), what techniques have helped you turn that info into a summary?

Read and take notes Ask each pair or small group to choose one of the Science News ’ Top 10 articles of the year to read. Make sure students know that they will have to summarize the article after reading. You can ask students to identify a note-taking technique in advance and/or encourage them to identify the following key points as they read. If time is available, consider having students answer the associated comprehension questions  to aid in understanding.

Key points to look for

As you read an article, identify the following:

  • The main point and any details that support the main point
  • A secondary idea and any supporting details
  • The who, what, where when, how and why of the article
  • Important events and the timeline of those events
  • Problems and their resolutions
  • Any caveats or counterpoints to the main or secondary ideas
  • Any questions that come up along the way or remain unanswered at the end

Brainstorm and outline Before students write their summaries individually, ask them to consider the prompts that follow.

1. What is the goal of your summary?

2. Who is your audience?

3. Given your goal and audience, how long should your summary be?

4. What was the main point of the article? That should be the start of your summary.

5. Given the length you’ve chosen, what information can you include and what must you leave out? Refer back to your notes to identify the most important information to include.

Write and review Students should now write their summaries. After writing the summary, students should review the summary they’ve written using the prompts that follow. Then, students can revise the summary based on the answers.

1. Have I been brief?

2. Have I restated the essential information without repeating the exact words and phrases used in the original article — or, have I “used my own words”?

3. Have I missed any key points that I identified under the “Read and take notes” header that should be included?

4. What specific facts have I used from the original article? Have I incorporated those facts correctly?

5. Have I attributed information where necessary?

Share and reflect Now have students read their summaries aloud in their small groups and answer the following prompts.

1. How were the summaries similar? Was there information that every group member thought was essential?

2. How were they different? What did some group members choose to leave out that others included? Why?

3. Could your summary be improved? What would you change about your summary after hearing other summaries?

4. How might you write your summary differently if you had chosen a different audience and/or goal?

  • How to Write a Summary

Proficient students understand that  summarizing , identifying what is most important and restating the text (or other media) in your own words, is an important tool for college success.

After all, if you really know a subject, you will be able to summarize it. If you cannot summarize a subject, even if you have memorized all the facts about it, you can be absolutely sure that you have not learned it. And, if you truly learn the subject, you will still be able to summarize it months or years from now.

Proficient students may monitor their understanding of a text by summarizing as they read. They understand that if they can write a one- or two-sentence summary of each paragraph after reading it, then that is a good sign that they have correctly understood it. If they can not summarize the main idea of the paragraph, they know that comprehension has broken down and they need to use fix-up strategies to repair understanding.

Summary Writing Format

  • When writing a summary, remember that it should be in the form of a paragraph.
  • A summary begins with an introductory sentence that states the text’s title, author and main point of the text as you see it.
  • A summary is written in your own words.
  • A summary contains only the ideas of the original text. Do not insert any of your own opinions, interpretations, deductions or comments into a summary.
  • Identify in order the significant sub-claims the author uses to defend the main point.
  • Copy word-for-word three separate passages from the essay that you think support and/or defend the main point of the essay as you see it.
  • Cite each passage by first signaling the work and the author, put “quotation marks” around the passage you chose, and put the number of the paragraph where the passages can be found immediately after the passage.
  • Using source material from the essay is important. Why? Because defending claims with source material is what you will be asked to do when writing papers for your college professors.
  • Write a last sentence that “wraps” up your summary; often a simple rephrasing of the main point.

Example Summary Writing Format

In the essay Santa Ana , author Joan Didion’s main point is ( state main point ). According to Didion “… passage 1 …” (para.3). Didion also writes “… passage 2 …” (para.8). Finally, she states “… passage 3 …” (para. 12) Write a last sentence that “wraps” up your summary; often a simple rephrasing of the main point.

  • Provided by : Lumen Learning. Located at : http://lumenlearning.com/ . License : CC BY: Attribution
  • Authored by : Paul Powell. Provided by : Central Community College. Project : Kaleidoscope Open Course Initiative. License : CC BY: Attribution
  • Authored by : Elisabeth Ellington and Ronda Dorsey Neugebauer. Provided by : Chadron State College. Project : Kaleidoscope Open Course Initiative. License : CC BY: Attribution
  • Table of Contents

Instructor Resources (Access Requires Login)

  • Overview of Instructor Resources

An Overview of the Writing Process

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  • Introduction to Writing
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  • Reading to Write
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  • "Shooting an Elephant" by George Orwell
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Illustration/Example Essay

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Compare/Contrast Essay

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Cause-and-Effect Essay

  • Introduction to Cause-and-Effect Essay
  • "Cultural Baggage" by Barbara Ehrenreich
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Argument Essay

  • Introduction to Argument Essay
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  • "The Case Against Torture," by Alisa Soloman
  • "The Case for Torture" by Michael Levin
  • How to Write a Summary by Paraphrasing Source Material
  • Writing for Success: Argument
  • Student Sample: Argument Essay
  • Grammar/Mechanics Mini-lessons
  • Mini-lesson: Subjects and Verbs, Irregular Verbs, Subject Verb Agreement
  • Mini-lesson: Sentence Types
  • Mini-lesson: Fragments I
  • Mini-lesson: Run-ons and Comma Splices I
  • Mini-lesson: Comma Usage
  • Mini-lesson: Parallelism
  • Mini-lesson: The Apostrophe
  • Mini-lesson: Capital Letters
  • Grammar Practice - Interactive Quizzes
  • De Copia - Demonstration of the Variety of Language
  • Style Exercise: Voice

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Common assignments: executive summaries, basics of executive summaries.

Executive summaries are common in the Walden MBA program, but they are also found as part of some government and business documents. As a student, you should complete an executive summary when specifically requested to do so. An executive summary is a comprehensive review of a larger document. For example, a 35-page report may begin with a single-page executive summary all of the main information in the longer report. Any findings, conclusions, recommendations, or other details that appear in the larger document must be touched on in the executive summary. Readers should be able to read the executive summary alone and have a complete understanding of the larger document in its entirety.

How to Write an Executive Summary

It is important to meet all length and content expectations, so be sure to review the specific directions for your assignment. Also remember that the executive summary can only be written after the full-length document is complete.

Tips for completing the executive summary from Walden University (2013) include:

  • List all of the main points in the same order in which they occur in the paper that you are summarizing.
  • Take each point and turn it into a sentence.
  • Add additional sentences to clarify or explain each point.
  • Add a short introduction and a short conclusion. Include the name of the article, report, etc. and the author(s) in the introduction.
  • Check grammar, spelling, and punctuation.
  • Check for plagiarism.
  • Read the summary slowly and carefully to make sure it covers all of the main points clearly, yet concisely. Also, check to be sure it is interesting. You want to catch your reader’s attention.
  • Set it aside. Let some time pass and read it again. Often, you will catch items that you did not see the first time.

For academic writing, be sure to include appropriate citations and a reference. This is typically not part of a business executive summary but should be included for purposes of this program.

Walden University. (2013). How to write an executive summary [Course handout]. https://class.waldenu.edu

Executive Summary Versus Abstract

Like an executive summary, an abstract is a short summary of a larger text. Both executive summaries and abstracts are meant to capture the main ideas, findings, and conclusions of a longer document.  Executive summaries, however, tend to include more details than abstracts. An abstract includes enough information for readers to decide if they want to read the full-length document. Executive summaries must include enough information for readers to understand the full-length document without reading it.

Another difference between executive summaries and abstracts are the fields where they are used. Generally, executive summaries are common in business and government, while abstracts are more common in academia and at Walden, especially when seeking publication in a professional journal.

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Writing Article Summaries

  • Understanding Article Summaries 

Common Problems in Article Summaries

Read carefully and closely, structure of the summary, writing the summary.

  • Sample Outlines and Paragraphs

Understanding Article Summaries

An article summary is a short, focused paper about one scholarly article that is informed by a critical reading of that article. For argumentative articles, the summary identifies, explains, and analyses the thesis and supporting arguments; for empirical articles, the summary identifies, explains, and analyses the research questions, methods, findings, and implications of the study.

Although article summaries are often short and rarely account for a large portion of your grade, they are a strong indicator of your reading and writing skills. Professors ask you to write article summaries to help you to develop essential skills in critical reading, summarizing, and clear, organized writing. Furthermore, an article summary requires you to read a scholarly article quite closely, which provides a useful introduction to the conventions of writing in your discipline (e.g. Political Studies, Biology, or Anthropology).

The most common problem that students have when writing an article summary is that they misunderstand the goal of the assignment. In an article summary, your job is to write about the article, not about the actual topic of the article. For example, if you are summarizing Smith’s article about the causes of the Bubonic plague in Europe, your summary should be about Smith’s article: What does she want to find out about the plague? What evidence does she use? What is her argument? You are not writing a paper about the actual causes of Bubonic plague in Europe.

Further, as a part of critical reading, you will often consider your own position on a topic or an argument; it is tempting to include an assessment or opinion about the thesis or findings, but this is not the goal of an article summary. Rather, you must identify, explain, and analyse the main point and how it is supported.

Your key to success in writing an article summary is your understanding of the article; therefore, it is essential to read carefully and closely. The Academic Skills Centre offers helpful instruction on the steps for critical reading: pre-reading, active and analytical reading, and reflection.

Argumentative Articles

As you read an argumentative article, consider the following questions:

  • What is the topic?
  • What is the research question? In other words, what is the author trying to find out about that topic?
  • How does the author position his/her article in relation to other studies of the topic?
  • What is the thesis or position? What are the supporting arguments?
  • How are supporting arguments developed? What kind of evidence is used?
  • What is the significance of the author’s thesis? What does it help you to understand about the topic?

Empirical Articles

As you read an empirical article, consider the following questions:

  • What is the research question?
  • What are the predictions and the rationale for these predictions?
  • What methods were used (participants, sampling, materials, procedure)? What were the variables and controls?
  • What were the main results?
  • Are the findings supported by previous research?
  • What are the limitations of the study?
  • What are the implications or applications of the findings?

Create a Reverse Outline

Creating a reverse outline is one way to ensure that you fully understand the article. Pre-read the article (read the abstract, introduction, and/or conclusion). Summarize the main question(s) and thesis or findings. Skim subheadings and topic sentences to understand the organization; make notes in the margins about each section. Read each paragraph within a section; make short notes about the main idea or purpose of each paragraph. This strategy will help you to see how parts of the article connect to the main idea or the whole of the article.

A summary is written in paragraph form and generally does not include subheadings. An introduction is important to clearly identify the article, the topic, the question or purpose of the article, and its thesis or findings. The body paragraphs for a summary of an argumentative article will explain how arguments and evidence support the thesis. Alternatively, the body paragraphs of an empirical article summary may explain the methods and findings, making connections to predictions. The conclusion explains the significance of the argument or implications of the findings. This structure ensures that your summary is focused and clear.

Professors will often give you a list of required topics to include in your summary and/or explain how they want you to organize your summary. Make sure you read the assignment sheet with care and adapt the sample outlines below accordingly.

One significant challenge in writing an article summary is deciding what information or examples from the article to include. Remember, article summaries are much shorter than the article itself. You do not have the space to explain every point the author makes. Instead, you will need to explain the author’s main points and find a few excellent examples that illustrate these points.

You should also keep in mind that article summaries need to be written in your own words. Scholarly writing can use complex terminology to explain complicated ideas, which makes it difficult to understand and to summarize correctly. In the face of difficult text, many students tend to use direct quotations, saving them the time and energy required to understand and reword it. However, a summary requires you to summarize, which means “to state briefly or succinctly” (Oxford English Dictionary) the main ideas presented in a text. The brevity must come from you, in your own words, which demonstrates that you understand the article.

Sample Outlines and Paragraph

Sample outline for an argumentative article summary.

  • General topic of article
  • Author’s research question or approach to the topic
  • Author’s thesis
  • Explain some key points and how they support the thesis
  • Provide a key example or two that the author uses as evidence to support these points
  • Review how the main points work together to support the thesis?
  • How does the author explain the significance or implications of his/her article?

Sample Outline for an Empirical Article Summary

  • General topic of study
  • Author’s research question
  • Variables and hypotheses
  • Participants
  • Experiment design
  • Materials used
  • Key results
  • Did the results support the hypotheses?
  • Implications or applications of the study
  • Major limitations of the study

Sample Paragraph

The paragraph below is an example of an introductory paragraph from a summary of an empirical article:

Tavernier and Willoughby’s (2014) study explored the relationships between university students’ sleep and their intrapersonal, interpersonal, and educational development. While the authors cited many scholars who have explored these relationships, they pointed out that most of these studies focused on unidirectional correlations over a short period of time. In contrast, Tavernier and Willoughby tested whether there was a bidirectional or unidirectional association between participants’ sleep quality and duration and several psychosocial factors including intrapersonal adjustment, friendship quality, and academic achievement. Further they conducted a longitudinal study over a period of three years in order to determine whether there were changes in the strength or direction of these associations over time. They predicted that sleep quality would correlate with measures of intrapersonal adjustment, friendship quality, and academic achievement; they further hypothesized that this correlation would be bidirectional: sleep quality would predict psychosocial measures and at the same time, psychosocial measures would predict sleep quality.

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Understanding Writing Assignments

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This resource describes some steps you can take to better understand the requirements of your writing assignments. This resource works for either in-class, teacher-led discussion or for personal use.

How to Decipher the Paper Assignment

Many instructors write their assignment prompts differently. By following a few steps, you can better understand the requirements for the assignment. The best way, as always, is to ask the instructor about anything confusing.

  • Read the prompt the entire way through once. This gives you an overall view of what is going on.
  • Underline or circle the portions that you absolutely must know. This information may include due date, research (source) requirements, page length, and format (MLA, APA, CMS).
  • Underline or circle important phrases. You should know your instructor at least a little by now - what phrases do they use in class? Does he repeatedly say a specific word? If these are in the prompt, you know the instructor wants you to use them in the assignment.
  • Think about how you will address the prompt. The prompt contains clues on how to write the assignment. Your instructor will often describe the ideas they want discussed either in questions, in bullet points, or in the text of the prompt. Think about each of these sentences and number them so that you can write a paragraph or section of your essay on that portion if necessary.
  • Rank ideas in descending order, from most important to least important. Instructors may include more questions or talking points than you can cover in your assignment, so rank them in the order you think is more important. One area of the prompt may be more interesting to you than another.
  • Ask your instructor questions if you have any.

After you are finished with these steps, ask yourself the following:

  • What is the purpose of this assignment? Is my purpose to provide information without forming an argument, to construct an argument based on research, or analyze a poem and discuss its imagery?
  • Who is my audience? Is my instructor my only audience? Who else might read this? Will it be posted online? What are my readers' needs and expectations?
  • What resources do I need to begin work? Do I need to conduct literature (hermeneutic or historical) research, or do I need to review important literature on the topic and then conduct empirical research, such as a survey or an observation? How many sources are required?
  • Who - beyond my instructor - can I contact to help me if I have questions? Do you have a writing lab or student service center that offers tutorials in writing?

(Notes on prompts made in blue )

Poster or Song Analysis: Poster or Song? Poster!

Goals : To systematically consider the rhetorical choices made in either a poster or a song. She says that all the time.

Things to Consider: ah- talking points

  • how the poster addresses its audience and is affected by context I'll do this first - 1.
  • general layout, use of color, contours of light and shade, etc.
  • use of contrast, alignment, repetition, and proximity C.A.R.P. They say that, too. I'll do this third - 3.
  • the point of view the viewer is invited to take, poses of figures in the poster, etc. any text that may be present
  • possible cultural ramifications or social issues that have bearing I'll cover this second - 2.
  • ethical implications
  • how the poster affects us emotionally, or what mood it evokes
  • the poster's implicit argument and its effectiveness said that was important in class, so I'll discuss this last - 4.
  • how the song addresses its audience
  • lyrics: how they rhyme, repeat, what they say
  • use of music, tempo, different instruments
  • possible cultural ramifications or social issues that have bearing
  • emotional effects
  • the implicit argument and its effectiveness

These thinking points are not a step-by-step guideline on how to write your paper; instead, they are various means through which you can approach the subject. I do expect to see at least a few of them addressed, and there are other aspects that may be pertinent to your choice that have not been included in these lists. You will want to find a central idea and base your argument around that. Additionally, you must include a copy of the poster or song that you are working with. Really important!

I will be your audience. This is a formal paper, and you should use academic conventions throughout.

Length: 4 pages Format: Typed, double-spaced, 10-12 point Times New Roman, 1 inch margins I need to remember the format stuff. I messed this up last time =(

Academic Argument Essay

5-7 pages, Times New Roman 12 pt. font, 1 inch margins.

Minimum of five cited sources: 3 must be from academic journals or books

  • Design Plan due: Thurs. 10/19
  • Rough Draft due: Monday 10/30
  • Final Draft due: Thurs. 11/9

Remember this! I missed the deadline last time

The design plan is simply a statement of purpose, as described on pages 40-41 of the book, and an outline. The outline may be formal, as we discussed in class, or a printout of an Open Mind project. It must be a minimum of 1 page typed information, plus 1 page outline.

This project is an expansion of your opinion editorial. While you should avoid repeating any of your exact phrases from Project 2, you may reuse some of the same ideas. Your topic should be similar. You must use research to support your position, and you must also demonstrate a fairly thorough knowledge of any opposing position(s). 2 things to do - my position and the opposite.

Your essay should begin with an introduction that encapsulates your topic and indicates 1 the general trajectory of your argument. You need to have a discernable thesis that appears early in your paper. Your conclusion should restate the thesis in different words, 2 and then draw some additional meaningful analysis out of the developments of your argument. Think of this as a "so what" factor. What are some implications for the future, relating to your topic? What does all this (what you have argued) mean for society, or for the section of it to which your argument pertains? A good conclusion moves outside the topic in the paper and deals with a larger issue.

You should spend at least one paragraph acknowledging and describing the opposing position in a manner that is respectful and honestly representative of the opposition’s 3 views. The counterargument does not need to occur in a certain area, but generally begins or ends your argument. Asserting and attempting to prove each aspect of your argument’s structure should comprise the majority of your paper. Ask yourself what your argument assumes and what must be proven in order to validate your claims. Then go step-by-step, paragraph-by-paragraph, addressing each facet of your position. Most important part!

Finally, pay attention to readability . Just because this is a research paper does not mean that it has to be boring. Use examples and allow your opinion to show through word choice and tone. Proofread before you turn in the paper. Your audience is generally the academic community and specifically me, as a representative of that community. Ok, They want this to be easy to read, to contain examples I find, and they want it to be grammatically correct. I can visit the tutoring center if I get stuck, or I can email the OWL Email Tutors short questions if I have any more problems.

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When you underline and annotate a text, when you ask yourself questions about its contents, when you work out an outline of its structure, you are establishing your understanding of what you are reading. When you write a summary, you are demonstrating your understanding of the text and communicating it to your reader.

To summarize is to condense a text to its main points and to do so in your own words. To include every detail is neither necessary nor desirable. Instead, you should extract only those elements that you think are most important—the main idea (or thesis) and its essential supporting points, which in the original passage may have been interwoven with less important material.

Many students make the mistake of confusing summary with analysis. They are not the same thing. An analysis is a discussion of ideas, techniques, and/or meaning in a text. A summary, on the other hand, does not require you to critique or respond to the ideas in a text. When you analyze a piece of writing, you generally summarize the contents briefly in order to establish for the reader the ideas that your essay will then go on to analyze, but a summary is not a substitute for the analysis itself.

If you are writing a literature paper, for example, your teacher probably does not want you to simply write a plot summary. You may include some very brief summary within a literature paper, but only as much as necessary to make your own interpretation, your thesis, clear.

It is important to remember that a summary is not an outline or synopsis of the points that the author makes in the order that the author gives them. Instead, a summary is a distillation of the ideas or argument of the text. It is a reconstruction of the major point or points of development of a text, beginning with the thesis or main idea, followed by the points or details that support or elaborate on that idea.

If a text is organized in a linear fashion, you may be able to write a summary simply by paraphrasing the major points from the beginning of the text to the end. However, you should not assume that this will always be the case. Not all writers use such a straightforward structure. They may not state the thesis or main idea immediately at the beginning, but rather build up to it slowly, and they may introduce a point of development in one place and then return to it later in the text.

However, for the sake of clarity, a summary should present the author’s points in a straightforward structure. In order to write a good summary, you may have to gather minor points or components of an argument from different places in the text in order to summarize the text in an organized way. A point made in the beginning of an essay and then one made toward the end may need to be grouped together in your summary to concisely convey the argument that the author is making. In the end, you will have read, digested, and reconstructed the text in a shorter, more concise form.

WHEN AND HOW TO SUMMARIZE

There are many instances in which you will have to write a summary. You may be assigned to write a one or two page summary of an article or reading, or you may be asked to include a brief summary of a text as part of a response paper or critique. Also, you may write summaries of articles as part of the note-taking and planning process for a research paper, and you may want to include these summaries, or at least parts of them, in your paper. The writer of a research paper is especially dependent upon summary as a means of referring to source materials. Through the use of summary in a research paper, you can condense a broad range of information, and you can present and explain the relevance of a number of sources all dealing with the same subject.

You may also summarize your own paper in an introduction in order to present a brief overview of the ideas you will discuss throughout the rest of the paper.

Depending on the length and complexity of the original text as well as your purpose in using summary, a summary can be relatively brief—a short paragraph or even a single sentence—or quite lengthy—several paragraphs or even an entire paper.

QUALITIES OF A SUMMARY

A good summary should be comprehensive, concise, coherent, and independent . These qualities are explained below:

  • A summary must be comprehensive: You should isolate all the important points in the original passage and note them down in a list. Review all the ideas on your list, and include in your summary all the ones that are indispensable to the author's development of her/his thesis or main idea.
  • A summary must be concise: Eliminate repetitions in your list, even if the author restates the same points. Your summary should be considerably shorter than the source. You are hoping to create an overview; therefore, you need not include every repetition of a point or every supporting detail.
  • A summary must be coherent: It should make sense as a piece of writing in its own right; it should not merely be taken directly from your list of notes or sound like a disjointed collection of points.
  • A summary must be independent: You are not being asked to imitate the author of the text you are writing about. On the contrary, you are expected to maintain your own voice throughout the summary. Don't simply quote the author; instead use your own words to express your understanding of what you have read. After all, your summary is based on your interpretation of the writer's points or ideas. However, you should be careful not to create any misrepresentation or distortion by introducing comments or criticisms of your own.

TWO TECHNIQUES FOR WRITING SUMMARIES

Summarizing shorter texts (ten pages or fewer).

  • Write a one-sentence summary of each paragraph.
  • Formulate a single sentence that summarizes the whole text.
  • Write a paragraph (or more): begin with the overall summary sentence and follow it with the paragraph summary sentences.
  • Rearrange and rewrite the paragraph to make it clear and concise, to eliminate repetition and relatively minor points, and to provide transitions. The final version should be a complete, unified, and coherent.

Summarizing Longer Texts (more than ten pages)

  • Outline the text. Break it down into its major sections—groups of paragraphs focused on a common topic—and list the main supporting points for each section.
  • Write a one or two sentence summary of each section.
  • Formulate a single sentence to summarize the whole text, looking at the author's thesis or topic sentences as a guide.
  • Write a paragraph (or more): begin with the overall summary sentence and follow it with the section summary sentences.
  • Rewrite and rearrange your paragraph(s) as needed to make your writing clear and concise, to eliminate relatively minor or repetitious points, and to provide transitions. Make sure your summary includes all the major supporting points of each idea. The final version should be a complete, unified, and coherent.

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  • How to Write a Summary | Guide & Examples

How to Write a Summary | Guide & Examples

Published on 25 September 2022 by Shona McCombes . Revised on 12 May 2023.

Summarising , or writing a summary, means giving a concise overview of a text’s main points in your own words. A summary is always much shorter than the original text.

There are five key steps that can help you to write a summary:

  • Read the text
  • Break it down into sections
  • Identify the key points in each section
  • Write the summary
  • Check the summary against the article

Writing a summary does not involve critiquing or analysing the source. You should simply provide an accurate account of the most important information and ideas (without copying any text from the original).

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Table of contents

When to write a summary, step 1: read the text, step 2: break the text down into sections, step 3: identify the key points in each section, step 4: write the summary, step 5: check the summary against the article, frequently asked questions.

There are many situations in which you might have to summarise an article or other source:

  • As a stand-alone assignment to show you’ve understood the material
  • To keep notes that will help you remember what you’ve read
  • To give an overview of other researchers’ work in a literature review

When you’re writing an academic text like an essay , research paper , or dissertation , you’ll integrate sources in a variety of ways. You might use a brief quote to support your point, or paraphrase a few sentences or paragraphs.

But it’s often appropriate to summarize a whole article or chapter if it is especially relevant to your own research, or to provide an overview of a source before you analyse or critique it.

In any case, the goal of summarising is to give your reader a clear understanding of the original source. Follow the five steps outlined below to write a good summary.

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You should read the article more than once to make sure you’ve thoroughly understood it. It’s often effective to read in three stages:

  • Scan the article quickly to get a sense of its topic and overall shape.
  • Read the article carefully, highlighting important points and taking notes as you read.
  • Skim the article again to confirm you’ve understood the key points, and reread any particularly important or difficult passages.

There are some tricks you can use to identify the key points as you read:

  • Start by reading the abstract . This already contains the author’s own summary of their work, and it tells you what to expect from the article.
  • Pay attention to headings and subheadings . These should give you a good sense of what each part is about.
  • Read the introduction and the conclusion together and compare them: What did the author set out to do, and what was the outcome?

To make the text more manageable and understand its sub-points, break it down into smaller sections.

If the text is a scientific paper that follows a standard empirical structure, it is probably already organised into clearly marked sections, usually including an introduction, methods, results, and discussion.

Other types of articles may not be explicitly divided into sections. But most articles and essays will be structured around a series of sub-points or themes.

Now it’s time go through each section and pick out its most important points. What does your reader need to know to understand the overall argument or conclusion of the article?

Keep in mind that a summary does not involve paraphrasing every single paragraph of the article. Your goal is to extract the essential points, leaving out anything that can be considered background information or supplementary detail.

In a scientific article, there are some easy questions you can ask to identify the key points in each part.

If the article takes a different form, you might have to think more carefully about what points are most important for the reader to understand its argument.

In that case, pay particular attention to the thesis statement —the central claim that the author wants us to accept, which usually appears in the introduction—and the topic sentences that signal the main idea of each paragraph.

Now that you know the key points that the article aims to communicate, you need to put them in your own words.

To avoid plagiarism and show you’ve understood the article, it’s essential to properly paraphrase the author’s ideas. Do not copy and paste parts of the article, not even just a sentence or two.

The best way to do this is to put the article aside and write out your own understanding of the author’s key points.

Examples of article summaries

Let’s take a look at an example. Below, we summarise this article , which scientifically investigates the old saying ‘an apple a day keeps the doctor away’.

An article summary like the above would be appropriate for a stand-alone summary assignment. However, you’ll often want to give an even more concise summary of an article.

For example, in a literature review or research paper, you may want to briefly summarize this study as part of a wider discussion of various sources. In this case, we can boil our summary down even further to include only the most relevant information.

Citing the source you’re summarizing

When including a summary as part of a larger text, it’s essential to properly cite the source you’re summarizing. The exact format depends on your citation style , but it usually includes an in-text citation and a full reference at the end of your paper.

You can easily create your citations and references in APA or MLA using our free citation generators.

APA Citation Generator MLA Citation Generator

Finally, read through the article once more to ensure that:

  • You’ve accurately represented the author’s work
  • You haven’t missed any essential information
  • The phrasing is not too similar to any sentences in the original.

If you’re summarising many articles as part of your own work, it may be a good idea to use a plagiarism checker to double-check that your text is completely original and properly cited. Just be sure to use one that’s safe and reliable.

A summary is a short overview of the main points of an article or other source, written entirely in your own words.

Save yourself some time with the free summariser.

A summary is always much shorter than the original text. The length of a summary can range from just a few sentences to several paragraphs; it depends on the length of the article you’re summarising, and on the purpose of the summary.

With the summariser tool you can easily adjust the length of your summary.

You might have to write a summary of a source:

  • As a stand-alone assignment to prove you understand the material
  • For your own use, to keep notes on your reading
  • To provide an overview of other researchers’ work in a literature review
  • In a paper , to summarise or introduce a relevant study

To avoid plagiarism when summarising an article or other source, follow these two rules:

  • Write the summary entirely in your own words by   paraphrasing the author’s ideas.
  • Reference the source with an in-text citation and a full reference so your reader can easily find the original text.

An abstract concisely explains all the key points of an academic text such as a thesis , dissertation or journal article. It should summarise the whole text, not just introduce it.

An abstract is a type of summary , but summaries are also written elsewhere in academic writing . For example, you might summarise a source in a paper , in a literature review , or as a standalone assignment.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the ‘Cite this Scribbr article’ button to automatically add the citation to our free Reference Generator.

McCombes, S. (2023, May 12). How to Write a Summary | Guide & Examples. Scribbr. Retrieved 22 February 2024, from https://www.scribbr.co.uk/working-sources/how-to-write-a-summary/

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44 Summary Writing

What is a summary.

A summary is a comprehensive and objective restatement of the main ideas of a text (an article, book, movie, event, etc.)  Stephen Wilhoit, in his textbook  A Brief Guide to Writing from Readings , suggests that keeping the qualities of a good summary in mind helps students avoid the pitfalls of unclear or disjointed summaries.  These qualities include:

Neutrality  – The writer avoids inserting his or her opinion into the summary, or interpreting the original text’s content in any way.  This requires that the writer avoids language that is evaluative, such as: good, bad, effective, ineffective, interesting, boring, etc. Also, keep “I” out of the summary; instead, summary should be written in grammatical 3rd person (For example: “he”, “she”, “the author”, “they”, etc).

Brevity  – The summary should not be longer than the original text, but rather highlight the most important information from that text while leaving out unnecessary details while still maintaining accuracy.

Independence  – The summary should make sense to someone who has not read the original source.  There should be no confusion about the main content and organization of the original source.  This also requires that the summary be accurate.

By mastering the craft of summarizing, students put themselves in the position to do well on many assignments in college, not just English essays.  In most fields (from the humanities to the soft and hard sciences) summary is a required task.  Being able to summarize lab results accurately and briefly, for example, is critical in a chemistry or engineering class. Summarizing the various theories of sociology or education helps a person apply them to his or her fieldwork. In college, it’s imperative we learn how to summarize well because we are asked to do it so often.

College students are asked to summarize material for many different types of assignments. In some instances, summarizing one source is often the sole purpose of the entire assignment. Students might also be asked to summarize as just one aspect of a larger project, such as a literature review, an abstract in a research paper, or a works consulted entry in an annotated bibliography.

Some summary assignments will expect students to condense material more than others. For example, when summary is the sole purpose of the assignment, the student might be asked to include key supporting evidence, where as an abstract might require students to boil down the source text to its bare-bones essentials.

What Makes Something a Summary?

When you ask yourself, after reading an article (and maybe even reading it two or three times), “What was that article about?” and you end up jotting down–from memory, without returning to the original article to use its language or phrases–three things that stood out as the author’s main points, you are summarizing. Summaries have several key characteristics.

You’re summarizing well when you

  • use your own words
  • significantly condense the original text
  • provide accurate representations of the main points of the text they summarize
  • avoid personal opinion.

Summaries are much shorter than the original material—a general rule is that they should be no more than 10% to 15% the length of the original, and they are often even shorter than this.

It can be easy and feel natural, when summarizing an article, to include our own opinions. We may agree or disagree strongly with what this author is saying, or we may want to compare their information with the information presented in another source, or we may want to share our own opinion on the topic. Often, our opinions slip into summaries even when we work diligently to keep them separate. These opinions are not the job of a summary, though. A summary should  only  highlight the main points of the article.

how to write assignment summary

First , it no longer correctly represents the original text, so it misleads your reader about the ideas presented in that text. A summary should give your reader an accurate idea of what they can expect if we pick up the original article to read.

Second , it undermines your own credibility as an author to not represent this information accurately. If readers cannot trust an author to accurately represent source information, they may not be as likely to trust that author to thoroughly and accurately present a reasonable point.

How Should I Organize a Summary?

Like traditional essays, summaries have an introduction, a body, and a conclusion. What these components look like will vary some based on the purpose of the summary you’re writing. The introduction, body, and conclusion of work focused specifically around summarizing something is going to be a little different than in work where summary is not the primary goal.

Introducing a Summary

One of the trickier parts of creating a summary is making it clear that this is a summary of someone else’s work; these ideas are not your original ideas. You will almost always begin a summary with an introduction to the author, article, and publication so the reader knows what we are about to read. This information will appear again in your bibliography, but is also useful here so the reader can follow the conversation happening in your paper. You will want to provide it in both places.

In summary-focused work, this introduction should accomplish a few things:

  • Introduce the name of the author whose work you are summarizing.
  • Introduce the title of the text being summarized.
  • Introduce where this text was presented (if it’s an art installation, where is it being shown? If it’s an article, where was that article published? Not all texts will have this component–for example, when summarizing a book written by one author, the title of the book and name of that author are sufficient information for your readers to easily locate the work you are summarizing).
  • State the main ideas of the text you are summarizing—just the big-picture components.
  • Give context when necessary. Is this text responding to a current event? That might be important to know. Does this author have specific qualifications that make them an expert on this topic? This might also be relevant information.

So, for example, if you were to get an assignment asking you to summarize Matthew Hutson’s  Atlantic  article, “ Beyond the Five Senses ,” an introduction for that summary might look something like this:

In his July 2017 article in  The Atlantic , “Beyond the Five Senses,” Matthew Hutson explores ways in which potential technologies might expand our sensory perception of the world. He notes that some technologies, such as cochlear implants, are already accomplishing a version of this for people who do not have full access to one of the five senses. In much of the article, though, he seems more interested in how technology might expand the ways in which we sense things. Some of these technologies are based in senses that can be seen in nature, such as echolocation, and others seem more deeply rooted in science fiction. However, all of the examples he gives consider how adding new senses to the ones we already experience might change how we perceive the world around us.

However, you will probably find yourself more frequently using summary as just one component of work with a wide range of goals (not just a goal to “summarize X”).

Summary introductions in these situations still generally need to

  • name the author
  • name the text being summarized
  • state just the relevant context, if there is any (maybe the author has a specific credential that makes their work on this topic carry more weight than it would otherwise, or maybe the study they generated is now being used as a benchmark for additional research)
  • introduce the author’s full name (first and last names) the first time you summarize part of their text. If you summarize pieces of the same text more than once in a work you are writing, each time you use their text after that initial introduction of the source, you will only use the author’s last name as you introduce that next summary component.

Presenting the “Meat” (or Body) of a Summary

Again, this will look a little different depending on the purpose of the summary work you are doing. Regardless of how you are using summary, you will introduce the main ideas throughout your text with transitional phrasing, such as “One of [Author’s] biggest points is…,” or “[Author’s] primary concern about this solution is….”

If you are responding to a “write a summary of X” assignment, the body of that summary will expand on the main ideas you stated in the introduction of the summary, although this will all still be very condensed compared to the original. What are the key points the author makes about each of those big-picture main ideas? Depending on the kind of text you are summarizing, you may want to note how the main ideas are supported (although, again, be careful to avoid making your own opinion about those supporting sources known).

When you are summarizing with an end goal that is broader than just summary, the body of your summary will still present the idea from the original text that is relevant to the point you are making (condensed and in your own words).

Since it is much more common to summarize just a single idea or point from a text in this type of summarizing (rather than all of its main points), it is important to make sure you understand the larger points of the original text. For example, you might find that an article provides an example that opposes its main point in order to demonstrate the range of conversations happening on the topic it covers. This opposing point, though, isn’t the main point of the article, so just summarizing this one opposing example would not be an accurate representation of the ideas and points in that text.

Concluding a Summary

For writing in which summary is the sole purpose, here are some ideas for your conclusion.

  • Now that we’ve gotten a little more information about the main ideas of this piece, are there any connections or loose ends to tie up that will help your reader fully understand the points being made in this text? This is the place to put those.
  • This is also a good place to state (or restate) the things that are most important for your readers to remember after reading your summary.
  • Depending on your assignment, rather than providing a formal concluding paragraph where you restate the main points and make connections between them, you may want to simply paraphrase the author’s concluding section or final main idea. Check your assignment sheet to see what kind of conclusion your instructor is asking for.

When your writing has a primary goal other than summary, your conclusion should

  • discuss the summary you’ve just presented. How does it support, illustrate, or give new information about the point you are making in your writing? Connect it to your own main point for that paragraph so readers understand clearly why it deserves the space it takes up in your work. (Note that this is still not giving your opinion on the material you’ve summarized, just making connections between it and your own main points.)

Summary Template

Here is a basic summary template for use with any text (article, video, chapter, textbook, etc.) that you are reading and need to briefly summarize in your own words for yourself or for your readers. Use the tips when inserting information from the article that you have read into the template to make filling in the blanks much easier. Feel free to change any wording that you think needs modifying or that sounds ineffective in your final version. The summary essay rubric that follows is correlated to this template so that you can use it as a checklist.

In “Title of Article,” a (state year) adaptation/excerpt/chapter/article from Publication where it appeared , Author (first and last name) argues/explains/describes/ outlines/highlights that Thesis (main point of article) in your own words. First, he/she/ they claim(s) first supporting point. For instance, specific example from the text to illustrate this point (can be paraphrase or quote). Next, he/she/they examine(s) second supporting point. For example, specific example from the text to illustrate this point (can be paraphrase or quote). Third, he/she/they suggest(s) third supporting point. For instance, specific example from the text to illustrate this point (can be paraphrase or quote). To conclude he/she/they state(s) sum up the conclusion (may be a solution, a forecast for the future, etc.)

Sample Summary Essay Rubric

This chapter is adapted from A Guide to Rhetoric , Chapter 5.1, “ Writing Summaries, ” by Melanie Gagich, CC-BY-NC-SA 4.0.

Write What Matters Copyright © 2020 by Liza Long; Amy Minervini; and Joel Gladd is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License , except where otherwise noted.

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How to Write Article Summaries, Reviews & Critiques

Writing an article summary.

  • Writing an article REVIEW
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When writing a summary, the goal is to compose a concise and objective overview of the original article. The summary should focus only on the article's main ideas and important details that support those ideas.

Guidelines for summarizing an article:

  • State the main ideas.
  • Identify the most important details that support the main ideas.
  • Summarize in your own words.
  • Do not copy phrases or sentences unless they are being used as direct quotations.
  • Express the underlying meaning of the article, but do not critique or analyze.
  • The summary should be about one third the length of the original article. 

Your summary should include:

  • Give an overview of the article, including the title and the name of the author.
  • Provide a thesis statement that states the main idea of the article.
  • Use the body paragraphs to explain the supporting ideas of your thesis statement.
  • One-paragraph summary - one sentence per supporting detail, providing 1-2 examples for each.
  • Multi-paragraph summary - one paragraph per supporting detail, providing 2-3 examples for each.
  • Start each paragraph with a topic sentence.
  • Use transitional words and phrases to connect ideas.
  • Summarize your thesis statement and the underlying meaning of the article.

 Adapted from "Guidelines for Using In-Text Citations in a Summary (or Research Paper)" by Christine Bauer-Ramazani, 2020

Additional Resources

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How to Write a Summary - Guide & Examples  (from Scribbr.com)

Writing a Summary  (from The University of Arizona Global Campus Writing Center)

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  • Last Updated: Aug 16, 2023 11:47 AM
  • URL: https://libguides.randolph.edu/summaries

Writing a Summary or Rhetorical Précis to Analyze Nonfiction Texts

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Academic writers across all disciplines analyze texts. They summarize and critique published articles, evaluate papers’ arguments, and reflect on essays. In order to do these things, they have to read complex texts carefully and understand them clearly.

This page is about how you can read and analyze nonfiction texts. When you’ve read a text well, you can then discuss it in class, think critically about it, incorporate it into your writing, consider it in light of other texts, and advance or push against its ideas. We believe two productive strategies for approaching this kind of reading and analysis are active reading and rhetorical précis writing. This page provides a guide to these strategies and practical ways to help you evaluate, compare, and reflect upon nonfiction texts.

Active Reading

Introduction to the rhetorical précis, parts of a rhetorical précis, using a rhetorical précis to guide analysis.

Active reading requires you to slow your reading down, engage more intentionally with the text, think about it, and focus your attention on its ideas. When you read actively, you can’t just flip pages and daydream about tomorrow’s plans. Much has been written about active reading, but generally we recommend that when you read you:

  • Skim over the text before reading it. Look to see how long it is, where it’s published, how it may be divided into sections, what kind of works cited list it has, whether there are appendices, etc. Use the title to help you predict what the text is about and what it argues. This overview will help you to understand the context, genre, and purpose of this piece as well as help you gauge how long it will take you to read it and how it might be relevant to your class, paper, or project.
  • Take notes about the text’s key ideas and your responses to those ideas. Depending on the text and your preferences, these notes could be made on your copy of the text or article or in a separate place. Notes will help you remember and process what the text is about and what you think about it.

In addition to these strategies, we firmly believe that one of the best ways to understand a book, article, essay, blog post, etc. is to write a summary of it. Specifically, we recommend that you use your reading to generate a rhetorical précis.

“Précis” is French for “specific” or “precise.” It’s also a particular kind of writing. When you write a précis you have to exactly and succinctly account for the most important parts of a text. If you write a successful précis, it is a good indication that you’ve read that text closely and that you understand its major moves and arguments. Writing a précis is an excellent way to show that you’ve closely read a text.

Disclaimer: There are different kinds of précis for different contexts. A legal précis is different from what we’re talking about here. Some précis are longer or shorter than others. If you are writing a précis as a course assignment, be sure to follow your instructor’s guidance on what this should consist of and how it should be formatted.

Sometimes rhetorical précis writing is a course requirement. However, even if you aren’t required to write a précis for a class, writing one can help you in a number of ways. Writing a précis guides your reading and directs your attention to the key aspects of a text. Précis writing prepares you to discuss a text and sets you up for that important next step: analysis. A rhetorical précis can even help you structure your annotated bibliography annotations or provide you with summary sentences to include in a paper as you account for your sources.

A rhetorical précis, as developed by Margaret K. Woodworth and described in her 1988 article “The Rhetorical Précis” (published by Rhetoric Review), consists of four dense but direct sentences.

  • The first sentence identifies who wrote the text, where and when it was published, and what its topic and claim are.
  • The second sentence explores how the text is developed and organized.
  • The third sentence explains why the author wrote this, her purpose or intended effect.
  • The fourth and final sentence describes the “for whom” of the text by clarifying who the intended or assumed audience of this text is.

Let’s look more closely at those four parts.

First Sentence: Who, Where, When, and What?

Start by identifying the author and offering any information that might help clarify who this person is in relation to this text. Is this a scholar? If so, what is her field? Is she a public official or a prominent blogger? Is he a public intellectual? A reporter? A spokesperson? Has he written other stuff? Locate a bio in the journal or the book cover. Do a quick internet search. Figuring out who the writer is will help you understand some of the texts’ context.

Next up, the publication. What is its title? Is it a book in a series or an article in a special collection? Does it appear in the leisure section of a local newspaper? Sometimes the title of the journal is self-explanatory, but at other times it’s unfamiliar or not clearly connected to a specific discipline. Explain it as necessary. Add the date in parentheses after the title of the text. Unless it’s a newspaper, magazine, or time-sensitive online article, usually just the year will suffice.

The rest of the sentence should be about the article’s topic—what it is about. In order to make this part particularly precise, use a rhetorically strong verb to describe the author’s claim. For example, the author may suggest, argue, analyze, imply, urge, contrast, or claim something.

Second Sentence: How?

In this sentence, provide a very condensed outline of how the author develops, structures, and supports the argument. What kind of evidence does the article draw upon? How is the case built? Perhaps by comparing and contrasting, illustrating, defining, or providing context? Perhaps the text starts out with a narrative and then moves into a description of several research studies? This sentence should account for all the most important moves made across this piece.

Third Sentence: Why?

What does the writer want the reader to do, believe, feel, or think about all this? What was the purpose of this text? In the first sentence, you told us what that author is arguing; now it is time to consider why the author has done all of this. Use an “in order to” phrase in this sentence to very clearly indicate the purpose.

Fourth Sentence: For Whom?

In the final sentence, identify the author’s intended audience and offer some rationale for how you know that to be the audience. Look back at the publication and think about who is likely to read this kind of magazine, journal, or book. Pay attention to the language used in this piece and how much background the writer provides. What does the writer assume readers believe, know, or value? Identifying the audience helps you consider how rhetorically effective this text is.

An Annotated Sample of a Rhetorical Précis

Take a look at this annotated précis of William Cronon’s 1995 article “The Trouble with Wilderness: Or, Getting Back to the Wrong Nature.” It closely follows the précis structure outlined above.

In “The Trouble With Wilderness: Or, Getting Back to the Wrong Nature” (1995), the opening essay of the edited collection Uncommon Ground: Rethinking the Human Place in Nature, renowned environmental historian William Cronon [Comment: The information about who Cronon is was very easily located at the end of the article and through a quick internet search.] critiques the romantic idolization of supposedly untouched, vast wilderness and argues that such a perspective of wilderness negatively affects humankind’s relationship with nature. Cronon builds a historical case for wilderness as a human construct, explores the cultural and literary foundations for the belief that wilderness is a sublime frontier, identifies the problematic paradoxes inherent in this belief, and outlines the detriments of and possible paradigm–shifting solutions to this environmental problem. [Comment: One of the challenges of the second sentence is to decide what not to include. In this case, more could be said about what those paradoxes and detriments are, but since the focus here is on the “how” instead of the “what,” they have been left out. If those kinds of unidentified details are important enough, there is room to mention them more thoroughly in the third sentence.] Cronon opposes the perspective of wilderness as an idealized, non–human space in order to persuade his readers to live rightly in relationship to nature and embrace the reality that “home” as a welcoming, responsibility–requiring place encompasses both “wilderness” and “civilization.” [Comment: Often there is more than one “why,” so be on the look out for this as you actively read.] According to his specific identification, scholarly presentation, and publication venue, Cronon’s primary audience includes American environmentalist academics. [Comment: In the later third of this essay, Cronon uses the pronoun “we” to identify himself and his assumed readership. Often authors aren’t this useful in helping to identify an audience.]

Writing a good précis is a lot of work. It takes dedicated time and consideration. But, it can be useful in and of itself and productive in the development of additional academic writing. Of course, the most obvious application of a précis is connected to its function as a summary. In academic writing, we summarize sources all the time. Once you have written a précis, you can incorporate some of its sentences or ideas into your writing when you need to quickly account for a text’s argument, content, or purpose.

But a rhetorical précis is even more powerfully useful for writing analysis.

Etymologically, “analysis” comes from the Ancient Greek terms for “throughout” and “loosening.” When you analyze something, you deconstruct it, extract its parts, peer inside to see how everything fits together. You thoroughly loosen it in order to understand it better. When you’ve used a précis to lay out the primary elements of this text (the author; the argument’s what, how, and why; and the audience) in front of you, you’re ready to move on with your analysis. Analysis of nonfiction texts can take several forms, but three common ones are: evaluation and critique, comparison, and reflection.

Evaluation and Critique

Evaluating a text requires you to use your analysis to consider and critique the strengths and weaknesses of that piece of writing. Look back at the argument and audience and ask yourself some of these questions:

  • Is this a persuasive argument for this group of readers?
  • How well is the author’s argument developed and clarified through the structure of the text?
  • Where does the logic of the argument and its supporting evidence cohere or fall apart?
  • Do the author’s background, tone, evidence, and assumptions foster credibility?
  • Does the piece achieve what the author intended?

Detailed answers—with examples—to any of these or similar questions could generate enough material for a close, analytical evaluation. Make sure that you are connecting your assertions about what works and doesn’t work in this text to the author, the argument’s development and purpose, and the audience. Make sure that you are looking deeply at how and why various elements of the text and its argument succeed or falter.

Through comparison, you bring together an analysis of more than one text. Start by writing a précis for each piece you have to compare. Then look at each précis side–by–side and ask yourself about how a sentence in one précis relates to the corresponding sentence in the other précis. Here are some questions to guide your thinking:

  • Are all texts addressing a parallel idea?
  • Are they making similar or different arguments?
  • Have they employed similar methods to arrive at their arguments?
  • Are they using the same kind of structure to develop those arguments?
  • What is different about their intended audiences?
  • Is one more or less successful or persuasive than the other?

Let what you identify as being similar and different about these texts guide your comparative analysis.

Reflection provides you with space to analyze a text in light of your experiences, perspectives, and ideas. In this kind of writing, you get to talk about yourself. In a way, a reflective analysis is kind of like a comparative analysis where the second text is you. Look back at that rhetorical précis and ask yourself questions like these, or other questions that connect what you know and have experienced with the text you have read:

  • What else have you read or experienced that furthers or complicates the argument made by this text?
  • How do you see that these ideas fit into the larger context of what you’ve been studying in this course?
  • Why do you have a particular opinion or response towards this piece of writing?
  • Moving forward, how can this text, its argument, or its presentation be influential in shaping your thinking or research?

In order to analyze a text, you need to understand key elements of it. Closely reading that text and summarizing it through a rhetorical précis can help you understand it better. In large part, the quality of your analysis will be dependent on the quality of your comprehension. So, give yourself the time you need to read carefully, think deeply, and analyze effectively.

Works Cited

Cronon, William. “The Trouble with Wilderness: Or, Getting Back to the Wrong Nature.” Environmental History , vol. 1, no. 1, pp. 7–28.

Woodworth, Margaret K. “The Rhetorical Précis.” Rhetoric Review , vol. 7, no. 1, pp. 156–64.

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How To Write A High-Impact Executive Summary

By Derek Jansen | January 2018

exec summary is your first impression

In this post, I’ll deconstruct the often-misunderstood executive summary and show you how to develop a high-impact executive summary for your assignment, research report or even your dissertation or thesis.

So, what is an executive summary?

An executive summary (sometimes called an abstract ) is quite simply a summary of summaries. In other words, an executive summary provides a concise summary of each of your assignment or report chapters/sections . More specifically, it should communicate the key points/insights/findings/suggestions from the following chapters:

  • Introduction
  • Recommendations
  • Implementation (if applicable)
  • Reflection (if applicable)

I’ll discuss which key points from each section need to be addressed a bit later. On a separate note – if you’re writing an executive summary for a dissertation or thesis, all of the concepts described in this post will still apply to you, however, you’ll include an additional paragraph about your methodology, and you’ll likely spend more word count discussing your analysis findings.

The 4 Important Attributes Of An Exec Summary

Before I discuss what goes into the executive summary, let’s quickly look at 4 attributes that make for a strong executive summary:

#1 – It should be able to stand alone.

The executive summary should be able to stand independently as an informative document . In other words, the reader should be able to grasp your broad argument without having to read the full document. Further reading should be purely for attaining more detail. Simply put, the executive summary should be a “Mini-Me” of the assignment.

This independence means that anything you write in the executive summary will need to be re-stated in the body of your assignment. A common mistake that students make is to introduce key points in the executive summary and then not discuss them again in the document – accordingly, the marker must view the main document as missing these key points. Simply put – make sure you discuss key points in both the executive summary and the main body . It will feel repetitive at times – this is normal.

Henley MBA Help

#2 – It should be written for the intelligent layman.

When crafting your executive summary, its useful to keep the intelligent layman front of mind. What I mean by this is that you should write your summary assuming that your reader (i.e. the marker) will be intelligent but won’t be familiar with your topic and/or industry. This means that you should explain any technical concepts, avoid jargon and explain acronyms before using them.

#3 – It should be concise.

Typically, your executive summary should be a one-pager (one and a half pages at worst). To summarise a 3000 – 5000-word document into one page is no easy task, so you’ll need to:

  • Present only the most important information (key insights, recommendations, etc).
  • Write concisely – i.e. with brevity and completeness.

To the first point, I’ll explain what the “most important” information is for each chapter shortly. To the second point (writing concisely), there are various ways to do this, including:

  • Using simple, straightforward language.
  • Using the active voice.
  • Removing bloaty adverbs and adjectives.
  • Reducing prepositional phrases.
  • Avoiding noun strings.

Does this sound like gibberish to you? Don’t worry! The Writing Center at the University of Wisconson-Madison provides a practical guide to writing more concisely, which you can download here.

On a related note, you typically would not include headings, citations or bulleted/numbered lists in your executive summary. These visual components tend to use a lot of space, which comes at a premium, as you know.

#4 – It should be written last.

Given that your executive summary is a summary of summaries, it needs to be written last , only once you’ve identified all your key insights, recommendations and so on. This probably sounds obvious, but many students start writing the summary first (potentially because of its position in the document) and then end up re-writing it multiple times, or they don’t rewrite it and consequently end up with an executive summary which is misaligned with the main document.

Simply put, you should leave this section until everything else is completed. Once your core body content is completed, you should read through the entire document again and create a bullet-point list of all the key points . From this list, you should then craft your executive summary . The approach will also help you identify gaps, contradictions and misalignments in your main document.

Dissertation Coaching

So, what goes into an executive summary?

Right, let’s get into the meat of it and consider what exactly should go into your executive summary. As I’ve mentioned, you need to present only the absolutely key point points from each of your chapters, but what does this mean exactly?

Each chapter will typically take the form of 1 paragraph (with no headings) in your executive summary. So, 5 chapters means 5 paragraphs. Naturally, some will be longer than others (let this be informed by the mark allocation), but assuming one page contains 500 words, you’re aiming for roughly 100 words per paragraph (assuming a 5-paragraph structure). See why conciseness is key!

Now, let’s look at what the key points are for each chapter in the case of a typical MBA assignment or report. In the case of a dissertation or thesis, the paragraph structure would still mimic the chapter structure – you’d just have more chapters, and therefore, more paragraphs.

Paragraph 1: Introduction

This paragraph should cover the following points:

  • A very brief explanation of the business (what does it do, for whom and where?).
  • Clear identification and explanation of the problem or opportunity that will be the focus of the assignment/report.
  • A clear statement of the purpose of the assignment (i.e. what research questions will you seek to answer?).
  • Brief mention of what data sources were utilised (i.e. secondary research) and any fieldwork undertaken (i.e. primary research ).

In other words, your first paragraph should introduce the business, the problem/opportunity to be addressed, why it’s important, and how you approached your analysis. This paragraph should make it clear to the reader what the assignment is all about at a broad level. Here’s a practical example:

This assignment focuses on ABC Ltd, a XXX business based in XXX, which provides XXX to XXX customers. To date, the firm has relied almost exclusively on XXX marketing channel. Consequently, ABC Ltd has little understanding of consumer segments, wants, and needs. This marketing channel is now under regulatory threat due to XXX.  The core challenge, therefore, is that whilst ABC Ltd seeks to grow its market share, it has little understanding of its market characteristics or competitive set, and its sole marketing channel under regulatory threat. Accordingly, the objective of this assignment is XXX. The assignment draws on survey, interview, and industry data.

Paragraph 2: Analysis and findings

In this paragraph, you should discuss the following:

  • What exactly did you analyse? For example, you might have analysed the macro context (i.e. PESTLE analysis), followed by the meso (i.e. competitor or industry analysis) and then the micro (i.e. internal organisational analysis).
  • What were your key findings in relation to the purpose of the assignment? For example, you may have identified 4 potential causes of a problem and would then state them.

In other words, your second paragraph should concisely explain what you analysed and what your main findings were . An example of this:

Segmentation analysis, consisting of macro, industry and firm-level analyses, revealed a strong segmentation variable in the form of XXX, with distinct needs in each segment. Macro analysis revealed XXX, while industry and firm-level analyses suggested XXX. Subsequently, three potential target segments were established, namely XXX, XXX and XXX.  These were then evaluated using the Directional Policy Matrix, and the results indicated XXX.

From a presentation perspective, you might structure this section as:

  • Analysis 1, findings from analysis 1.
  • Analysis 2, findings from analysis 2.
  • Analysis 3, findings from analysis 3.

Importantly, you should only discuss the findings that are directly linked to the research questions (i.e. the purpose of the assignment) – don’t digress into interesting but less relevant findings. Given that the analysis chapter typically counts for a large proportion of marks, you could viably write 2-3 paragraphs for this. Be guided by the mark allocation.

Lastly, you should ensure that the findings you present here align well with the recommendations you’ll make in the next paragraph. Think about what your recommendations are, and, if necessary, reverse engineer this paragraph to create a strong link and logical flow from analysis to recommendations.

exec summary components

Paragraph 3: Recommendations

With the key findings from your analysis presented in the preceding paragraph, you should now discuss the following:

  • What are your key recommendations?
  • How do these solve the problems you found in your analysis?
  • Were there any further conclusions?

Simply put, this paragraph (or two) should present the main recommendations and justify their use (i.e. explain how they resolve the key issue). As mentioned before, it’s critically important that your recommendations tightly align with (and resolve) the key issues that you identified in the analysis. An example:

Based on the Directional Policy Matrix analysis, it is recommended that the firm target XXX segment, because of XXX. On this basis, a positioning of XXX is proposed, as this aligns with the segment’s key needs. Furthermore, a provisional high-level marketing mix is proposed. The key aspects of the marketing mix include XXX, XXX and XXX, as these align with the firm’s positioning of XXX. By adopting these recommendations, the key issue of XXX will be resolved.

Also, note that (typically) the tone changes from past to present tense when you get to the recommendations section.

Paragraph 4: Implementation

If your assignment brief requires an implementation/project plan-type section, this paragraph will typically include the following points:

  • Time requirements (how long will it take?)
  • People requirements (what skills are needed and where do you find them?)
  • Money requirements (what budget is required?)
  • How will the project or change be managed? (i.e. project management plan)
  • What risks exist and how will these be managed?

Depending on what level of detail is required by your assignment brief, you may need to present more, less or other details in this section. As always, be guided by the assignment brief.

A practical example:

A high-level implementation plan is proposed, including a stakeholder analysis, project plan and business case. Resource requirements are presented, detailing XXX, XXX and XXX requirements. A risk analysis is presented, revealing key risks including XXX, XXX and XXX. Risk management solutions are proposed, including XXX and XXX.  

how to write assignment summary

Paragraph 5: Reflection

As with the implementation chapter, the need for a reflection chapter/section will vary between assignments and universities. If your assignment has this requirement, it’s typically good to cover the following points:

  • What were your key learnings? What were your ah-ha moments?
  • What has changed in the real world as a consequence of these learnings? I.e. how has your actual behaviour and approach to “X” changed, if any?
  • What are the benefits and/or disadvantages of this change, if any?

This section is very personal, and so each person’s reflections will be different. Don’t take the above points as gospel.

Time to test it out.

Once you’ve written up your executive summary and feel confident that it’s in good shape, it’s time to test it out on an unsuspecting intelligent layman. This is a critically important step, since you, as the writer, are simply too close to the work to judge whether it all makes sense to a first-time reader. In fact, you are the least suitable person on the planet!

So, find someone who is not familiar with your assignment topic (and ideally, not familiar with your industry), and ask them to have a read through your executive summary. Friends and family will usually tell you its great, regardless of the quality, so you need to test them on their understanding. Do this by asking them to give the details back to you in their own words. Poke and prod – can they tell you what the key issues and recommendations were (in their own words!). You’ll quickly spot the gaps this way, and be able to flesh out any weak areas.

  Wrapping up.

In this post, I’ve discussed how to write the all too often undercooked executive summary. I’ve discussed some important attributes of a strong executive summary, as well as the contents that typically go into it. To recap on the key points:

The key attributes of a high-impact executive summary:

  • It should be able to stand alone.
  • It should be written for the intelligent layman.
  • It should be concise.
  • It should be written last.

The key contents of a high-impact executive summary:

Each paragraph should cover a chapter from the document. For example, In the case of a typical assignment, it would be something like:

  • Summary of the introduction chapter.
  • Summary of the analysis chapter.
  • Summary of the recommendations and/or conclusions chapter.
  • Depending – summary of the implementation and reflection.

Lastly, don’t forget to test out your executive summary on an unsuspecting layman or two. This is probably the most important step of them all!

If you have any questions or suggestions, we’d love to hear from you. Please get in touch here or leave a comment below.

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Thanks so much for your methodical process and explanation of Executive Summary. It is exactly what I was researching for.

Regards Saane

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It’s a pleasure!

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This was really helpful with how to structure my assignment.

Peter Neba

Thank you so much for the step by step process. It’s so helpful for beginners like me.

Anna H. Smith

Great! This post is very informative and gives clear guidance on to write an executive summary. Thanks very much for sharing this information, it’s very helpful.

Derek Jansen

Thanks for the feedback, Anna. Best of luck with your writing 🙂

Sheldon

Thank you for the great article, really helped explain what was needed.

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Great insight and tips . Thanks

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  • How to write an executive summary, with ...

How to write an executive summary, with examples

Julia Martins contributor headshot

The best way to do that is with an executive summary. If you’ve never written an executive summary, this article has all you need to know to plan, write, and share them with your team.

What is an executive summary?

An executive summary is an overview of a document. The length and scope of your executive summary will differ depending on the document it’s summarizing, but in general an executive summary can be anywhere from one to two pages long. In the document, you’ll want to share all of the information your readers and important stakeholders need to know.

Imagine it this way: if your high-level stakeholders were to only read your executive summary, would they have all of the information they need to succeed? If so, your summary has done its job.

You’ll often find executive summaries of:

Business cases

Project proposals

Research documents

Environmental studies

Market surveys

Project plans

In general, there are four parts to any executive summary:

Start with the problem or need the document is solving.

Outline the recommended solution.

Explain the solution’s value.

Wrap up with a conclusion about the importance of the work.

What is an executive summary in project management?

In project management, an executive summary is a way to bring clarity to cross-functional collaborators, team leadership, and project stakeholders . Think of it like a project’s “ elevator pitch ” for team members who don’t have the time or the need to dive into all of the project’s details.

The main difference between an executive summary in project management and a more traditional executive summary in a business plan is that the former should be created at the beginning of your project—whereas the latter should be created after you’ve written your business plan. For example, to write an executive summary of an environmental study, you would compile a report on the results and findings once your study was over. But for an executive summary in project management, you want to cover what the project is aiming to achieve and why those goals matter.

The same four parts apply to an executive summary in project management:

Start with the problem or need the project is solving.  Why is this project happening? What insight, customer feedback, product plan, or other need caused it to come to life?

Outline the recommended solution, or the project’s objectives.  How is the project going to solve the problem you established in the first part? What are the project goals and objectives?

Explain the solution’s value.  Once you’ve finished your project, what will happen? How will this improve and solve the problem you established in the first part?

Wrap up with a conclusion about the importance of the work.  This is another opportunity to reiterate why the problem is important, and why the project matters. It can also be helpful to reference your audience and how your solution will solve their problem. Finally, include any relevant next steps.

If you’ve never written an executive summary before, you might be curious about where it fits into other project management elements. Here’s how executive summaries stack up:

Executive summary vs. project plan

A  project plan  is a blueprint of the key elements your project will accomplish in order to hit your project goals and objectives. Project plans will include your goals, success metrics, stakeholders and roles, budget, milestones and deliverables, timeline and schedule, and communication plan .

An executive summary is a summary of the most important information in your project plan. Think of the absolutely crucial things your management team needs to know when they land in your project, before they even have a chance to look at the project plan—that’s your executive summary.

Executive summary vs. project overview

Project overviews and executive summaries often have similar elements—they both contain a summary of important project information. However, your project overview should be directly attached to your project. There should be a direct line of sight between your project and your project overview.

While you can include your executive summary in your project depending on what type of  project management tool  you use, it may also be a stand-alone document.

Executive summary vs. project objectives

Your executive summary should contain and expand upon your  project objectives  in the second part ( Outline the recommended solution, or the project’s objectives ). In addition to including your project objectives, your executive summary should also include why achieving your project objectives will add value, as well as provide details about how you’re going to get there.

The benefits of an executive summary

You may be asking: why should I write an executive summary for my project? Isn’t the project plan enough?

Well, like we mentioned earlier, not everyone has the time or need to dive into your project and see, from a glance, what the goals are and why they matter.  Work management tools  like Asana help you capture a lot of crucial information about a project, so you and your team have clarity on who’s doing what by when. Your executive summary is designed less for team members who are actively working on the project and more for stakeholders outside of the project who want quick insight and answers about why your project matters.

An effective executive summary gives stakeholders a big-picture view of the entire project and its important points—without requiring them to dive into all the details. Then, if they want more information, they can access the project plan or navigate through tasks in your work management tool.

How to write a great executive summary, with examples

Every executive summary has four parts. In order to write a great executive summary, follow this template. Then once you’ve written your executive summary, read it again to make sure it includes all of the key information your stakeholders need to know.

1. Start with the problem or need the project is solving

At the beginning of your executive summary, start by explaining why this document (and the project it represents) matter. Take some time to outline what the problem is, including any research or customer feedback you’ve gotten . Clarify how this problem is important and relevant to your customers, and why solving it matters.

For example, let’s imagine you work for a watch manufacturing company. Your project is to devise a simpler, cheaper watch that still appeals to luxury buyers while also targeting a new bracket of customers.

Example executive summary:

In recent customer feedback sessions, 52% of customers have expressed a need for a simpler and cheaper version of our product. In surveys of customers who have chosen competitor watches, price is mentioned 87% of the time. To best serve our existing customers, and to branch into new markets, we need to develop a series of watches that we can sell at an appropriate price point for this market.

2. Outline the recommended solution, or the project’s objectives

Now that you’ve outlined the problem, explain what your solution is. Unlike an abstract or outline, you should be  prescriptive  in your solution—that is to say, you should work to convince your readers that your solution is the right one. This is less of a brainstorming section and more of a place to support your recommended solution.

Because you’re creating your executive summary at the beginning of your project, it’s ok if you don’t have all of your deliverables and milestones mapped out. But this is your chance to describe, in broad strokes, what will happen during the project. If you need help formulating a high-level overview of your project’s main deliverables and timeline, consider creating a  project roadmap  before diving into your executive summary.

Continuing our example executive summary:

Our new watch series will begin at 20% cheaper than our current cheapest option, with the potential for 40%+ cheaper options depending on material and movement. In order to offer these prices, we will do the following:

Offer watches in new materials, including potentially silicone or wood

Use high-quality quartz movement instead of in-house automatic movement

Introduce customizable band options, with a focus on choice and flexibility over traditional luxury

Note that every watch will still be rigorously quality controlled in order to maintain the same world-class speed and precision of our current offerings.

3. Explain the solution’s value

At this point, you begin to get into more details about how your solution will impact and improve upon the problem you outlined in the beginning. What, if any, results do you expect? This is the section to include any relevant financial information, project risks, or potential benefits. You should also relate this project back to your company goals or  OKRs . How does this work map to your company objectives?

With new offerings that are between 20% and 40% cheaper than our current cheapest option, we expect to be able to break into the casual watch market, while still supporting our luxury brand. That will help us hit FY22’s Objective 3: Expanding the brand. These new offerings have the potential to bring in upwards of three million dollars in profits annually, which will help us hit FY22’s Objective 1: 7 million dollars in annual profit.

Early customer feedback sessions indicate that cheaper options will not impact the value or prestige of the luxury brand, though this is a risk that should be factored in during design. In order to mitigate that risk, the product marketing team will begin working on their go-to-market strategy six months before the launch.

4. Wrap up with a conclusion about the importance of the work

Now that you’ve shared all of this important information with executive stakeholders, this final section is your chance to guide their understanding of the impact and importance of this work on the organization. What, if anything, should they take away from your executive summary?

To round out our example executive summary:

Cheaper and varied offerings not only allow us to break into a new market—it will also expand our brand in a positive way. With the attention from these new offerings, plus the anticipated demand for cheaper watches, we expect to increase market share by 2% annually. For more information, read our  go-to-market strategy  and  customer feedback documentation .

Example of an executive summary

When you put it all together, this is what your executive summary might look like:

[Product UI] Example executive summary in Asana (Project Overview)

Common mistakes people make when writing executive summaries

You’re not going to become an executive summary-writing pro overnight, and that’s ok. As you get started, use the four-part template provided in this article as a guide. Then, as you continue to hone your executive summary writing skills, here are a few common pitfalls to avoid:

Avoid using jargon

Your executive summary is a document that anyone, from project contributors to executive stakeholders, should be able to read and understand. Remember that you’re much closer to the daily work and individual tasks than your stakeholders will be, so read your executive summary once over to make sure there’s no unnecessary jargon. Where you can, explain the jargon, or skip it all together.

Remember: this isn’t a full report

Your executive summary is just that—a summary. If you find yourself getting into the details of specific tasks, due dates, and attachments, try taking a step back and asking yourself if that information really belongs in your executive summary. Some details are important—you want your summary to be actionable and engaging. But keep in mind that the wealth of information in your project will be captured in your  work management tool , not your executive summary.

Make sure the summary can stand alone

You know this project inside and out, but your stakeholders won’t. Once you’ve written your executive summary, take a second look to make sure the summary can stand on its own. Is there any context your stakeholders need in order to understand the summary? If so, weave it into your executive summary, or consider linking out to it as additional information.

Always proofread

Your executive summary is a living document, and if you miss a typo you can always go back in and fix it. But it never hurts to proofread or send to a colleague for a fresh set of eyes.

In summary: an executive summary is a must-have

Executive summaries are a great way to get everyone up to date and on the same page about your project. If you have a lot of project stakeholders who need quick insight into what the project is solving and why it matters, an executive summary is the perfect way to give them the information they need.

For more tips about how to connect high-level strategy and plans to daily execution, read our article about strategic planning .

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