The best free project management software in 2024

These are the 8 best options for free task management software..

Hero image with the logos of the best free project management software

Everyone has a different way of managing projects. Some people like to use their inbox to keep track of tasks. Others prefer to visualize work on a Kanban board or in a calendar view, while some even prefer the old pen and paper system.

That's fine on an individual level, but when you collaborate on projects as a team, you need a flexible and capable project management tool that works for everyone. And with so many teams still working remotely, there's an even more pressing need for a task management app that can help track projects, collaborate, and keep everyone in the loop.

As a freelance writer, I've worked inside tons of different project management setups across my clients—I've seen how each app approaches the standard features, the potential of great, streamlined collaboration, and the consequences of poor project management.

The 8 best free project management tools

Trello for visually managing projects

Asana for teams

ClickUp for customized task views

Wrike for spreadsheet-like features

ActiveCollab for freelancers and small agency teams

Airtable for building a customized project management app

Jira for developers

Height for AI features

What makes the best free project management tool?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

To narrow down the list of the best free project management online tools, I looked for apps that met the following criteria:

Free for unlimited projects. All the project tracking software I chose lets you manage an unlimited number of projects for free.

Hosted. There are a lot of great, free, self-hosted project management applications, but they take longer to set up and manage. I was looking at task management software that's hosted by the companies that provide the tools. If you're interested in free, self-hosted project management software, I'd recommend checking out Taiga , Lavagna , and Redmine .

Collaboration and sharing features. The free project management apps included here make it quick and easy to add team members to your project management setup and control user types and permissions.

Flexibility. The best project managers are flexible enough to handle multiple teams, project types, and organization styles, so I looked for apps that support a number of different views and project management methodologies .

Integrations. A great project tracker should fit seamlessly into the rest of your stack, so I've only included apps that integrate with other popular software like email and Slack, calendars, document storage, and more.

After filtering for those criteria, I ran each remaining contender through a similar testing protocol that included:

Going through the signup process and any onboarding provided

Creating a new project and choosing a primary methodology (Kanban, Scrum, Gantt, etc.) or view (list, table, calendar, etc.) for it

Creating a number of new tasks and adding various details, like due dates, links and attachments, user assignments, and more

Toggling between view options and testing out any additional methodologies offered

Inviting new users and setting permissions

Toggling between team-wide and individual views

Testing out any unique features like time tracking, client views, or AI

After running each app through that workflow, I landed on the top eight free online project manager tools you see below.

Note: I selected tools that offer web apps (though many offer synchronized web, mobile, and desktop apps). If it's not important to you that your project planner is accessible online, you may also want to consider ProjectLibre and GanttProject in addition to the apps listed below. Both of these tools are powerful desktop-only apps that are designed to be alternatives to Microsoft Project.

Need more features and have a bit more flexibility in your budget? Check out our recommendations for the best project management software for small business .

The best free project management software at a glance

Best free project management software for visually managing projects, trello (web, macos, windows, ios, android).

Trello, our pick for the best free project management software for visually managing projects

Trello pros:

Super customizable boards with unlimited Power-Ups

Most visual UI of any of the apps I tested

Tons of templates to get you started

Trello cons:

Free users are limited to Kanban

User/team management features require an upgrade

Trello is simple project management software that gives you a way to organize your projects with Kanban boards. And with a generous free plan that allows for 10 boards per workspace and unlimited users, it's a tool that anyone can use. Freelancers can use Trello to plan their assignments on a personal board, and teams can use Trello to build a complete project workflow with visibility at every stage.

Start by creating a new board from scratch or choosing a template from dozens of options across marketing, sales, design, team management, and more. Add a handful of lists for your tasks (each list is a column), and customize those lists with the steps in your workflow (e.g., to-do, doing, and done) or as separate parts of your project (e.g., development, design, and distribution). Next, add your tasks as visual cards in each column—with labels, due dates, members, checklists, images, attachments, and comments to keep everything in one place.

As you start completing tasks, simply drag the cards to the appropriate list. You can keep track of all comments and tasks that mention you—or that you're watching—from the activity menu.

For more features, Trello's Power-Up options (now unlimited even on the free plan) let you view tasks on a calendar, add voting options on tasks, fade away old tasks automatically, and much more. And you can make Trello boards for everything —personal and work tasks alike—to get your work done in a way that best fits your needs.

For even more flexibility, use Trello's Zapier integrations to connect Trello with your favorite apps, like Gmail and Slack. Or check out these 6 ways to automate Trello .

Create Trello cards from new Typeform responses

Typeform logo

Create new Trello cards from new Google Calendar events

Google Calendar logo

Trello price: The free plan includes unlimited cards and members, 10 boards per workspace, unlimited Power-Ups, and 250 automated commands each month; upgrade for $5/user/month (billed annually) to the Standard plan that includes unlimited boards, custom fields, advanced checklists, up to 1,000 automated commands per month, and more.

Want to use Trello as a team? Learn how Trello uses Trello for its own project management needs. Want to use it as a personal to-do list? Here's how to use Trello for GTD .

Best free project management software for teams

Asana (web, ios, android).

Asana, our pick for the best free project management software for teams

Asana pros:

Flexible with project management methodologies between projects and users

Great, focused My Tasks view

To-do list style made better with team features

Asana cons:

Expensive upgrade

Your to-do list isn't bad—you just need a few more features to manage your team projects. Asana offers just that. It's a project management tool that lets you break projects down into sections and sub-lists, along with dashboards to see how much of the project has been completed already. You'll add, rearrange, and complete tasks the same way you would in a to-do list app, but with the collaboration and organization features you need to work as a team.

For your personal tasks—or the things at work that don't fit into a precise project—you can make extra lists in Asana that are only shared with specific people. Your own assigned tasks will also show up in your My Tasks view for a quick way to see the things you need to take care of.

Whether you're working solo or with a team, you can automate Asana with Asana's Zapier integrations , letting you connect project information to other apps. Try one of the workflows below, or get inspiration from these automations from real users .

Create Google Calendar events from new Asana tasks

Asana logo

Create Asana tasks from new Google Forms responses

Google Forms logo

Asana price: The free Basic plan includes unlimited projects, tasks, and storage; up to 15 users; and list, board, and calendar views. Upgrade for $10.99/user/month (billed annually) to the Premium plan that adds Gantt and timeline views, extensive reports, and Asana's "coming soon" AI feature.

Learn more about how to use Asana for GTD and how to take advantage of Asana's hidden features . Or see how ClickUp and Asana stack up in our comparison of ClickUp vs. Asana .

Best free project management software for customized task views

Clickup (web, ios, android).

ClickUp, our pick for the best free project management software for customized task views

ClickUp pros:

11 different task views and 4 page views to choose from

Super generous free plan

ClickUp cons:

More involved set-up process

Potential for some lag during testing

Most project management apps let you choose from only a handful of task views, like a list, calendar, or Kanban view. Additional views, especially Gantt charts, are usually a premium feature. ClickUp is different.

It's a simple and free project management app that lets you choose from 11 different task views, including Gantt charts and mind maps. There are also four different page views: Chat (which displays conversations alongside your tasks), Doc (which lets you create docs, wikis, and knowledge bases), and Embed (to add apps and websites next to your tasks).

ClickUp's dashboards are just as customizable, letting you choose from more than 20 different widgets, so you can only highlight the most important project information. Plus, with a newly revamped task details screen, you can view details, create subtasks, and add attachments more easily than you could before—you can even track time right inside the task.

There's a lot to parse when you're first getting started with ClickUp. The onboarding process won't be as simple as Trello, for example, but the extra customization is worth it—especially when it's completely free. Plus, the company has done a great job with guided in-app onboarding to get you started.

With ClickUp's Zapier integrations , you can connect ClickUp with your favorite apps. Try one of the automations below, or read about why ClickUp users love Zapier .

Create Google Calendar events from new ClickUp tasks

ClickUp logo

Add starred Gmail emails as tasks in ClickUp [Business Gmail Accounts Only]

Gmail logo

ClickUp price: The free plan includes unlimited tasks and users, up to 100MB of storage, and up to 60 uses of Gantt charts, mind maps, dashboards, and timeline views. Upgrade to the Unlimited plan for $7/user/month for unlimited list, board, calendar, and Gantt views, unlimited dashboards, and guests and permissions.

Tip: If you're a HubSpot user, you can create new tickets from ClickUp, and then use contact or customer information to launch personalized marketing campaigns.

Best free project management software for spreadsheet-like features

Wrike (web, windows, mac, ios, android).

Wrike, our pick for the best free project management software for spreadsheet-like features

Wrike pros:

Spreadsheet-esque UI

Best-in-class project tracking features

Wrike cons:

More limited free plan than most

Less customizable

If it were up to you, would you manage your projects in a spreadsheet? If so, you might like Wrike. Wrike offers the same flexibility of a spreadsheet—with columns for every bit of info you want to track about tasks. (If you like spreadsheets but need even more customization, head down to our review of Airtable .)

Wrike lets your team update the status of tasks at various intervals—in-progress, on hold, canceled, or completed. Additionally, you can set the status of projects to green, yellow, red, on hold, or canceled, making it easy to create your weekly project status reports.

While you can do a lot with Wrike's free plan, its best features—including time tracking, Gantt charts, and custom dashboards—do require a premium plan. If you're running a small operation now but planning to scale in the future, Wrike grows alongside you, giving you all of the tools you need to run both a single small project and many concurrent large ones.

If you're interested in the free plan, Wrike's Zapier integrations can help you do more with the project management app, like automatically creating tasks in Wrike from other tools.

Share tasks in Wrike via Slack messages

Wrike logo

Create Wrike tasks from Trello cards

Wrike price: The free plan includes unlimited projects for unlimited users; upgrade for $9.80/user/month (billed annually) to the Team plan that includes Gantt charts, shareable dashboards, and more.

Best free project management software for freelancers and small agency teams

Activecollab (web, windows, macos, ios, android).

ActiveCollab, our pick for the best free project management software for freelancers and small agency teams

ActiveCollab pros:

Built-in features for time tracking, billing, and expenses

Capable user permissions

ActiveCollab cons:

Less flexible for use cases beyond client management

Free plan and Plus plans limited to 3 users

If you're looking to manage client projects and other details like invoicing and time tracking in one place, ActiveCollab is a great option.

Built for agencies and freelancers, the app includes thoughtful details to streamline client management. You can estimate and track time for each task, set the task as billable (or not), and manage expenses right from the task details screen.

Even the free plan includes capable user permissions that make it easy to let clients into your process without exposing anything you don't want to. Simply check the Hidden from clients box to hide any task from client users, or add the Client+ add-on to enable a more collaborative user role for more hands-on clients. Select Workload from the left-hand menu to manage assignments and team bandwidth, and click on Reports to get a pulse on client invoices and payments, projects and tasks across the team, and track time and expenses.

With ActiveCollab, you can quickly create and send professional-looking estimates and invoices and integrate with your payment processing or accounting software to streamline billing. You can also connect ActiveCollab with Zapier to automate task creation, notifications and updates, and more.

Create tasks in Active Collab from new labeled Gmail emails [Business Gmail Accounts Only]

Active Collab logo

Post new comments from Active Collab to Slack

ActiveCollab price: The free plan includes unlimited projects and tasks for up to 3 members, with task dependencies, and list and Kanban views. Upgrade to the Plus plan for $9.50/month (for 3 members) to add Gantt and calendar views, project templates and recurring tasks, and more.

While ActiveCollab has a more generous free plan, Paymo is another great option built for managing a client-centric workflow. I didn't include it here because the free plan is limited to one user and three clients. But if you have a smaller operation, Paymo is a user-friendly alternative with strong client and billing management features, including unlimited time tracking and invoices.

Best free project management software for building a customized app

Airtable (web, ios, android).

Airtable, our pick for the best free project management software for building a customized app

Airtable pros:

The most customizable app on this list

Lots of templates to help with initial setup

Airtable cons:

More involved setup process

Less familiar interface than most

Most expensive upgrade on this list

If you've tried other project management software and haven't found the one , Airtable will let you build it. The app is ready out-of-the-box with a default view similar to a spreadsheet, and it suggests a handful of templated projects based on your team within the company. You can start from one of the suggested templates, browse the rest, or build your own project (called a "base") from scratch.

But the real power of Airtable happens when you customize it . It will take some upfront effort to tailor Airtable to be exactly what you need—but if you're willing to spend the time, the sky's the limit. You can customize everything from the methodology and view type to column headers, field types, data validation, and more.

Head over to the Marketplace to choose from over 80 apps that help you integrate, analyze, and enrich your projects, or build your own custom apps. Airtable also integrates with Zapier , so you can do things like automatically track important information in Airtable, get notifications for activity in your Airtable base, and more .

Create detailed events in Google Calendar from new Airtable records in views

Airtable logo

Add new Typeform entries to Airtable as records

Airtable price: The free plan includes unlimited bases, up to 5 users, 1,000 records per base, and 6 view options, including grid, calendar, and Kanban; upgrade for $20/user/month to the Team plan for 50,000 records per base, 20GB of attachments, Gantt and timeline view, and more.

Best free project management software for Agile software development teams

Jira (web, ios, android).

Jira, our pick for the best free project management software for Agile software development teams

Purpose-built for developers and engineers

Prominent issue tracker

Over 1,000 integrations

Limited free plan

Not flexible for use across diverse teams

While the app also offers a Kanban view, Jira is built for Scrum and Agile workflows. When you first sign up, the onboarding flow asks a few questions about your team's projects, level of experience with different methodologies, and deadlines—then it recommends a methodology and project template for you.

For Scrum projects, you'll add epics to the Roadmap page. Then you can add issues to your backlog individually, filling in details and assigning them to sprints. Project tracking happens on a Scrum board, the homepage for each project—you can customize column headers and edit task details and status.

Jira's catering to developers and engineering teams doesn't stop there: the app also integrates with other development tools like GitHub, GitLab, Sentry, and Jenkins to make quick work of updating and tracking your backlog. And while you can't control user access on the free plan, it does include up to 10 users, so it's ideal for self-contained or smaller dev teams.

You can get more out of the free plan by using Jira's Zapier integrations to automatically create new issues in Jira based on Slack messages or GitHub issues. Try these Zaps and check out more ways to automate Jira .

Create Jira Software Cloud issues from new messages posted to a Slack channel

Jira Software Cloud logo

Generate Jira Software issues from new GitHub issues

GitHub logo

Jira price: The free plan includes unlimited projects on one site, up to 10 users, and both Scrum and Kanban boards; upgrade to the Standard plan for $7.75/user/month for more granular user permissions, 250 GB of file storage, and more.

See how Trello and Jira stack up in our app comparison, or take a look at Asana vs. Jira .

Best free AI project management software

Height (web, mac).

Height, our pick for the best AI project management software

Height pros:

Generous free plan

Genuinely useful AI features

Height cons:

Less flexible Kanban view

Height is a great option if you're looking for genuinely useful AI features. While some of the apps I tested offer AI-powered features, most either require a paid plan or just aren't that intelligent. Height is different.

The app doesn't overpromise on AI, but it definitely delivers. The feature (called Copilot) is still in beta and likely to be revamped in a major way when the company launches Height 2.0 (which I haven't tested). Even still, today's version can already generate a catch-up summary of a task's chat history, create subtasks from chat messages, auto-detect duplicate tasks, suggest task improvements, and more. (You can see auto-generated subtasks in the screenshot I took above.)

By this time next year, many of the other project management apps on this list may well offer these same features, but for now, they're a big stand-out for Height.

And with four clean view options (spreadsheet, calendar, Kanban, and Gantt) all available for free—plus unlimited users, 100 automation runs per month, and full access to Copilot—Height also offers a competitively generous free plan.

You can do even more with Height by connecting it to Zapier to automate task creation, notifications, and more. Here are some examples.

Create new Height tasks from Slack mentions

Height logo

Create detailed Google Calendar events for new Height tasks assigned to users

Create height tasks for new or updated airtable records.

Height price: The free plan includes unlimited tasks and users, spreadsheet, Kanban, Gantt, and Calendar views, 100 automation runs, and AI task management features. Upgrade to the Team plan for $6.99/user/month to get unlimited lists and custom attributes, full search history, 100 MB file uploads, and more.

What's the best free project planning software?

Honestly, online project management tools are a dime a dozen. And a lot of them will advertise "free" plans that aren't really free—meaning you can't actually manage all your projects without upgrading. The best free task management software will let you do what you need to do without spending a dime. And, as your needs change, they'll support you with more robust features at higher tiers.

The good news: free project planning software is...free. So you can test your options, see what you like (and what you don't), and then decide. Here are more tips on how to choose online project management software .

Related reading:

RACI: A map for team structure (with template)

ClickUp vs. monday: Which should you use?

Asana vs. Jira: Which is best?

The best Jira alternatives

21 project management templates to organize any workflow

Originally published in May 2017 by Matthew Guay, this post has had contributions from Jessica Greene, Maria Myre, and Emily Esposito. The most recent update was in October 2023.

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Kiera Abbamonte

Kiera’s a content writer who helps SaaS and eCommerce companies connect with customers and reach new audiences. Located in Boston, MA, she loves cinnamon coffee and a good baseball game. Catch up with her on Twitter @Kieraabbamonte.

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Best free project management software of 2024

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  • Best free project management software in full

Best overall

Best content marketing tool, best for simplicity, best for remote working, best for small business, best for tracking, how we test.

Project management is an essential activity within the workplace. It is the application of known processes and methods to achieve project goals within some defined constraints.

The best free project management software of 2024 in full: 1. Best overall 2. Best content marketing tool 3. Best overall 4. Best for simplicity 5. Best for remote working 6. Best for small business 6. Best for tracking 7. How we test

Every project must have a leader (or multiple leaders) that assigns tasks to each team member, and everyone must contribute to the project’s success. It can be difficult to manage projects manually, but the good thing is that many software platforms make it easier. 

Project management software makes it easy to plan, organize, and manage human resources to achieve project goals, and you’ll find it being used in virtually every serious enterprise. We scoured the web to identify the best free project management software so that you don’t have to. All the platforms we’ll mention are good choices to adopt for project management within your organization.

We've also listed the best free office software .

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Best free project management software of 2024 in full:

Our expert review:

Reasons to buy

Reasons to avoid.

Trello is arguably the most popular project management tool worldwide. It was created in 2011 by a company called Fog Creek Software (now Glitch) and sold to Atlassian in 2017 for over $400 million. 

Trello offers a free plan for individuals and teams that want to manage their projects effectively. With the free plan, you can create up to 10 boards per workspace and unlimited project cards. You get unlimited file storage, although the size of a single file is capped at 10 MB. You can access the platform via the web or download the app on your mobile device, and Trello is notably friendly to mobile users.

The free plan supports two-factor authentication for extra security. Enabling this feature means that access won’t be granted to any user’s account except two modes of identification are provided (the first is the username and password and the second is usually a one-time pin sent to the user’s phone number or email address). 

With Trello, a lead project manager can easily assign tasks to their subordinates and track their progress in real-time. The free version alone provides ample features to manage projects effectively, but you’re free to subscribe to a premium plan to get access to advanced features such as organization-wide permissions, public board management, and single sign-on.

Read our full Trello review .    

  • ^ Back to the top

2. Monday Work Management

If you're looking for a way to keep your team organized, Monday.com is the way to go. It's a great way to plan, monitor, and manage your work. You'll get access to your own workspace, and then you can use boards to keep track of all the stuff you need, from tasks to projects to workflows. 

You can customize the boards with columns that show all the info you need, like task titles, dates, who owns what, status, and what's most important. Plus, you can use the collaboration features on Monday.com to make it easier for your team to communicate with each other. This helps you better understand what needs to be done, make better choices, and work faster with pre-made automations. Finally, you can keep track of the whole project with a dashboard that can bring all the info from different boards together. 

We love that there are five different plans to pick from, with the lowest one being free forever which has two seats and three boards. The others start with the Basic plan, which has at least three seats and costs $8 a month, but you can get a discount if you pay annually. To get access to automations, you need to move up to the Standard plan, which costs $10 per seat and has a maximum of 250 seats per month. Finally, there's the Enterprise plan, which is totally customizable. 

The company offers a range of support services, including chat, email, and phone calls. Additionally, a free trial is available for the paid plans, as well as smartphone apps for iOS and Android devices.

Read our full Monday Work Management review .

3. Microsoft Planner

Almost everyone knows Microsoft , the company behind the Windows operating system . Apart from Windows, Microsoft offers many other consumer and business software, including some that don’t require extra payment. Microsoft Planner is bundled for free for every organization already subscribed to the Microsoft 365 software suite. It’s a simple, visual tool for organizing teamwork in professional settings.

The main draw to Microsoft Planner is its simplicity. There’s no struggle to set it up; just access it via the web link or download the app on your iOS or Android device, then sign in with your Microsoft account. Note that personal Microsoft accounts aren’t permitted to use Microsoft Planner, but only organization accounts under Microsoft 365.

Microsoft Planner works using the Kanban project management methodology, which was developed by Japanese automaker Toyota to improve manufacturing efficiency. The Kanban system involves dividing a project to-do list into three sections; the backlog, the list of items currently in progress, and the list of completed tasks. As the project proceeds, you can move items from one section to another with ease. This methodology helps companies keep tabs on a project’s progress in a visual, interactive way.

With Microsoft Planner, lead project managers can monitor everything about the progress of their project in one place, and the same applies to the other employees tasked with fulfilling the project. The platform automatically visualizes project tasks into pie and bar charts to make them easy to monitor.

This platform is famous for its ease of use and simplicity, but it doesn’t offer as many advanced features as you can find on other competitors such as Trello. 

Remote work took off rapidly after the Covid pandemic of 2020 and increased the need for companies adopting this model to have suitable project management systems. Fortunately, Nifty, an app launched in 2017, fulfills that need.

Nifty is much more than project management but nonetheless excels in this sector. It makes it easy for project leads to assign tasks to their subordinates and monitor the progress of the project in real-time. You can choose from one of several project management visualization methods including Kanban, List, Swimlane, and Timeline. This gives users the ability to choose the method they prefer instead of being locked to one method as with many other apps.

The "My Work" section of this app is where you keep track of all task assignments, activities, and time logs. You can filter tasks by important factors such as due dates, assignees, and milestones to see exactly how a project has progressed. You can even automate task assignments if you don't have the time or patience to do that manually. Likewise, you can set up recurring tasks based on specific dates or statuses.

The free version of Nifty supports a maximum of 2 active projects, which is quite small. But, if you pay for a premium subscription, you can manage as many projects as you want and get unlimited storage.

5. Zoho Projects

Zoho is an Indian software company famous for providing affordable alternatives to popular software tools. It offers a project management tool called Zoho Projects , with a free plan that offers many features. If you wish to upgrade, the premium plan is relatively affordable, making it an ideal option for small businesses with tight budgets.

With Zoho's free project planner, you can easily map out your project goals and identify the progress as your team works on them. You're free to assign tasks to other members of your team in a few steps; you can do that manually or automate the process. You can create timesheets to log billable and non-billable hours, which is useful for consultancies working on projects for external customers. There's built-in integration with Zoho's invoicing tool, so you can automatically generate invoices from your timesheets.

You can access Zoho Projects either via the web platform or by downloading the app on your iOS or Android device. The platform has an intuitive interface that makes it easy and enjoyable to use, but we observed that the task search function didn’t work well.

Zoho Projects has integrations with many third-party software tools to provide extra functionality. For example, you can link it with your Slack account for instant workplace communication and Dropbox for file storage.

Read our full Zoho Projects review .  

Asana is a popular web or mobile-based “work management” platform. It offers an extensive feature set and makes it easy to manage and collaborate on projects in professional settings. 

The premium version of Asana starts at $11 per user per month, which is costly, but, fortunately, there’s a free plan that anyone can adopt. The free Asana plan lets you assign unlimited tasks and manage an unlimited number of projects. You can also store an unlimited number of files, although each file is capped at 100MB. 

The free plan supports collaboration for up to 15 team members. Anything above that number, and you’ll need to pay for a premium plan. 

You can access Asana via the web interface or by downloading the mobile app on iOS or Android. The platform has integrations with over 100 third-party apps to offer extra functionalities, e.g., Microsoft Teams for audio and video conferencing or Okta for single sign-on. 

Asana has a lot of project management and collaboration features, which is good. However, this means that new users may find it difficult to navigate their way around the platform. Too many features to manage and understand can be overwhelming, but the good thing is that you can get used to the platform with time. 

Read our full Asana review . 

We've also listed the best productivity tools .

The first thing we considered was the features that each platform offers. Does it have features that enable teams to manage and collaborate on projects? What unique features set it apart from the competition?

We also considered the ease of use because that’s important for every software, especially those that’ll be used by non-technical users. Pricing also played a part, although all the platforms we mentioned offer free versions. Other important factors we considered include customer support, cross-platform compatibility, performance, and security. 

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Stefan Ionescu

Stefan has always been a lover of tech. He graduated with an MSc in geological engineering but soon discovered he had a knack for writing instead. So he decided to combine his newfound and life-long passions to become a technology writer. As a freelance content writer, Stefan can break down complex technological topics, making them easily digestible for the lay audience.

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In this guide, we’ll walk you through some of the best free project management software options on the market today. We’ll discuss what differentiates each tool; any relevant features, pros, and cons; and what you should generally be looking for if you have your sights set on free project management software.

  • Notion – Best Overall All-In-One Solution
  • ClickUp – Best for Collaboration
  • Trello – Best for Visual Task Management
  • Jira Work Management – Best for Data Analytics & Reporting
  • Wrike – Best for AI-Powered Features
  • Asana – Best for Third-Party Integrations
  • Zoho Projects – Best for Small Businesses
  • TeamGantt – Best for Gantt Charts

Read more: 10 Best Project Management Software Buyers’ Guide

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Project management software can be a valuable tool for teams of all sizes and backgrounds, but if you’re not careful in your selection process, you may end up investing time and resources into a tool that’s too expensive for your available budget. Even the most affordable project management tools can quickly get expensive, particularly if your team requires any advanced capabilities or industry-specific add-ons.

nOtion logo.

Notion: Best Overall All-in-One Solution

Notion is more than a project management solution – it’s also a team wiki, visual design board, notetaking hub, and much more. Designed to give users the ultimate freedom in customization, Notion offers multiple task views, workflow automations, dozens of customizable task fields, and 10,000 ready-to-use templates. What’s more, Notion’s interface is visually appealing, with simple drag-and-drop navigation, a sole pop-out tab for multi-project navigation, and customizable project covers and icons.

Notion home view ss.

Example of Notion’s icon-filled interface, with a multi-space navigation bar. Source: Notion, accessed November 2023.

Key Features

Cross-project linking: Users can create embedded links within any project page for quick navigation to other projects, documents, notes, or roadmaps. 

Quick automations : Compared to other top picks, Notion’s workflow automations stand out as an easy-to-use option that can be applied to any project in your workspace. 

Embedded AI*: Notion’s new generative AI capabilities allow users to input commands for instant output, whether it’s creating tables, writing a document, or improving existing copy.

* Notion AI does incur an additional charge of $10 per user per month on free plans and is not a built-in capability of Notion’s free forever plan .

Pros & Cons

  • Multi-Use Cases:  Notion’s diverse features support a wide variety of use cases and it can serve multiple purposes for teams with a limited budget to invest in a tech stack.
  • Highly responsive mobile app:  Notion has one of the most responsive mobile apps on the market, with full functionality available on the go. 
  • Diverse templates:  Rather than only offering project management-focused templates, Notion offers 10,000 templates for personal use, Wiki documentation, vision boards, and more.
  • AI pricing:  Users who want to explore the AI potential of Notion will incur an additional cost. 
  • Budgeting and reporting:  Notion does not offer any built-in budgeting or reporting features. 
  • OS-focused features:  Notion’s usability is heavily biased towards Mac OS users and is not a great choice for Windows users.

Why We Picked Notion

Notion’s free forever plan is extremely generous, with features that fit endless use cases and quarterly product updates to ensure consistent feature upgrades. It’s an easy-to-use solution for those who are easing into project management software for the first time and supports granular customization needs, from individual icons to project fields, and more. Regardless of how you plan to utilize Notion, its’ wide variety of features and generous free-forever plan make it a stand-out choice for small businesses and teams that want to save money without compromising functionality.

Read more in our Notion review

ClickUp logo.

ClickUp: Best for Collaboration

Collaboration is one of the most important aspects of project management – and it’s an area where ClickUp’s free plan shines. ClickUp is the only one of our picks to offer built-in chat capabilities that allow users to relay updates quickly. In addition, ClickUp’s free plan offers in-app video recording, 100 uses of email directly from the application, assigned comments, and 100 uses of image and PDF collaborative annotations.

Clickup collab features.

Example of collaborative features within ClickUp. Source: ClickUp, accessed November 2023.

Unlimited tasks: ClickUp grants free users unlimited tasks across 5 spaces (projects) for easy project management. 

Unlimited custom views: For teams that need a greater level of customization over their project views, ClickUp’s free plan offers unlimited custom view options.  50 native integrations: ClickUp free plan members can expand the functionality of the software by utilizing one of 50 native integration options, such as Slack, Toggl Track, and Google Suite.

  • Sprint support:  ClickUp’s free plan supports sprint planning needs, as well as limited uses of sprint points and milestones.
  • Custom templates:  In addition to ClickUp’s extensive project template library, users can create as many custom templates as they want.
  • Automation and reporting:  Though quantities are limited in some areas, ClickUp offers one of the few free plans with built-in automation opportunities and reporting capabilities.
  • Guest visibility and team sharing:  ClickUp’s free plan does not offer team sharing or guest visibility as a collaborative feature. 
  • AI Limitations:  The new ClickUp AI add-on can only be added to paid plan subscriptions.
  • Limited views:  Certain view types are restricted (such as timeline and workload) to a maximum number of uses for free plan users.

Why We Picked ClickUp

Finding a project management solution with robust collaboration features can already be a challenge, but in the free project management solution category, few vendors offer more than a handful of (generally limited) options. In comparison, ClickUp’s variety of collaborative features shines in addition to an already generous free plan. Both small and large teams can enjoy collaborative functionality without missing out on essential project management features, such as reporting, task management, and workflow automations.

Learn more in our ClickUp Review

Trello logo.

Trello: Best for Visual Task Management

Trello is a Kanban-style project management tool that is used by a number of teams to manage projects and tasks. Its free plan option includes a variety of features and capabilities for unlimited users, including unlimited tasks, unlimited storage space with a limit of 10 MB per file, and space for 10 boards per Workspace. Among its other best free plan features are unlimited Power-Ups (plug-ins) per board, unlimited automations, command runs, an unlimited activity log, and project templates.

Trello is widely considered one of the most easy-to-use, user-friendly project management tools. Free plan and paid plan users alike benefit from its highly visual approach to task management, which gives users drag-and-drop access to task “cards”  that can include text, images, links, and other helpful visualizations for teams wanting to easily check the status of a particular project or task.

Example of a kanban board. Source: Trello, accessed August 2023.

Example of a kanban board. Source: Trello, accessed November 2023.

Built-in automation: The Butler automation tool can be used to automate repeated tasks, set triggers, deploy custom card and board buttons, and suggest additional automations that may be helpful.

Power-Ups: Trello’s integrations can be used to connect to analytics and reporting, automation, HR, developer, design, and communication tools, among others.

Project templates: Project templates designed by the Trello community cover categories like education, design, engineering, marketing and sales, HR, and product management.

  • Automation options:  Trello is one of the few free project management options that include built-in, no-code automation.
  • Integration choices:  Trello integrates smoothly with other tools in the Atlassian ecosystem, including Jira products.
  • Sleek interface:  Trello’s card-driven, Kanban-like design is easy to use and presents a clean user interface.
  • Limited boards:  Trello does not provide access to unlimited boards.
  • No reporting features:  Trello does not natively provide reporting, dashboarding, or analytics capabilities to free plan users.
  • iew limitations:  Several project views, including Calendar, Timeline, Table, Dashboard, and Map, are only available in Trello’s top two plan tiers.

Why We Picked Trello

Trello is one of the easiest-to-use project management tools on the market because of its drag-and-drop, low-code design that resembles a Kanban board. While this is not a great option if you’re looking for multiple project views, Trello’s a great fit for teams that want a simple user interface and a visual way to manage tasks and subtasks. In addition to its user-friendly board-and-card design, Trello’s free plan offers advantages like unlimited cards (tasks), unlimited activity logs, unlimited Power-Ups (plug-ins) per board, unlimited storage, and built-in automations. In fact, it is one of the few free project management tools that offer unlimited access to its automation feature.

Learn more in our Trello Review

Jira Work Management logo.

Jira Work Management: Best for Data Analytics & Reporting

Atlassian has long been held as one of the premier providers of project management software – and Jira Work Management is a great option for teams who are looking for powerful data reporting options of Jira products without the complexity of Jira Software. Jira Work Management offers a wide range of support features for teams running multiple projects concurrently, including 5 view types, forms, and full access to reporting features and dashboards. Additionally, free teams can enjoy task dependency management functionality as well as the ability to restrict work items under a new approvals feature anticipated to roll out in 2024. 

Jira Work Management screenshot.

Example of a home page overview with personalized updates. Source: Atlassian, accessed November 2023.

Comprehensive dashboards: The dashboards feature within Jira Work Management allows users to monitor essential stats and work overviews across multiple projects at once, including projects and data housed within other Jira products, such as Jira Software, to easily view organization-wide efforts in one spot. 

Dependency mapping: Compared to other top picks, Jira Work Management is unique in offering task dependency mapping which allows teams to quickly identify potential blocks in the workflow and plan accordingly.  Reporting options: In addition to advanced reporting options that allow users greater insights into essential project data, Jira Work Management has 12 types of reports that users can generate instantly for any project, such as user workload reports, time tracking, and pie chart reports.

  • Generated reports:  Jira Work Management offers many more report types than most free solutions, with 12 personalized report generation options available out of the box. 
  • Dashboard templates:  Users who want data insights without long set-up times can utilize dashboard templates to quickly analyze organization-wide project data.
  • Dynamic forms:  Compared to other choices, Jira Work Management’s form creation functionality is extensive, allowing users to collect data in-app.
  • Limited access controls:  Jira Work Management’s free plan does not offer project role controls, advanced permissions, or admin insights which can be problematic for teams that need significant admin controls.
  • Max users:  The maximum number of users allowed on the free plan is 10, which is low compared to other options. 
  • Limited support:  Customer support resources and availability are limited for free plan users.

Why We Picked Jira Work Management

For data-focused organizations, Jira Work Management’s free plan includes all of the powerful reporting and dashboarding features that users have come to expect from Atlassian products. Compared to our other choices, Jira Work Management’s free plan is extremely generous, with 5 project view types, 12 report options, and 13 dashboard templates available directly out of the box. The layout is more user-friendly than other Jira products, as Jira Work Management is designed to be the non-technical sister solution to Jira Software – though Jira Work Management easily integrates with other Jira products for teams that need the power of multiple solutions. 

Learn more about Jira Work Management

wrike logo.

Wrike: Best for AI-Powered Features

Wrike is a project management platform that particularly excels in providing user-friendly task and subtask management capabilities. With Wrike’s free plan option, unlimited users can access custom work views, project templates, account-wide work schedules, and two GB of storage space. It is a particularly effective solution for teams that are new to project management software and want an easy-to-use product.

Wrike is limited in certain areas where other free project management solutions thrive, but it makes a name for itself with its new Work Intelligence (assistive AI) collection of features, one of the only assistive AI solutions available for free project management software. Nearly all Work Intelligence features are available for free plan users, except for AI project risk prediction. Users can benefit from assisted search, smart replies, document processing, and recommended tasks, among other assistive support features.

Example of a detailed Gantt chart view. Source: Wrike, accessed August 2023.

Example of a detailed Gantt chart view. Source: Wrike, accessed November 2023.

Task management: Features include tasks, subtasks, and folders; a drag-and-drop interface; task creation via email; and AI-recommended tasks.

Wrike Work Intelligence: AI-powered features include smart search, voice assistance, smart replies, quick reactions, document processing, text recognition, task recommendations, and subitem creation.

Email notifications and integration: Wrike integrates with users’ email inboxes, allowing them to create, assign, schedule, and edit tasks directly from their email accounts.

  • Built-in AI:  Includes many AI-driven assistive features in the free plan at no additional cost.
  • Extensive storage:  Two GB of storage space is available per account, which is extensive compared to many competitors’ free plans.
  • Security management:  Wrike includes robust security management features for all users.
  • Limited views and reporting:  Project views and reporting options are both very limited in the free plan; calendars, Gantt charts, dashboards, and reports are not natively available.
  • No automations for free plan users:  Free plan users are not given access to any automation actions.
  • Lack of customization:  Limited customization is available in the free plan; for example, users cannot create custom templates or blueprints.

Why We Picked Wrike

Wrike is one of the earliest project management pioneers in AI-driven assistance, and they extend that artificial intelligence functionality to their free plan users. AI features include smart search, mobile voice assistance and smart replies, mobile document processing and text recognition, and AI-driven task recommendations and subitem creation. Although the free version of Wrike is limited in some other areas, it is a great fit for teams that primarily need robust storage and user space, advanced security features, AI capabilities, and a straightforward user interface.

Learn more in our Wrike Review

Asana big logo.

Best for Third-Party Integrations

Asana is a leading project management solution for teams of all backgrounds and focus areas. In its free plan version, Asana gives up to 15 users access to unlimited projects, unlimited tasks, and unlimited storage with 100 MB of storage space per file. Some of its standout free plan features include access to a calendar view, project overviews and briefs, unlimited activity logs, and access to user-friendly mobile apps.

Asana also boasts a deep library of third-party integrations. Though some of these integrations are not available to free plan users, Asana still claims that over 100 integrations are available on this plan, including for time tracking. Asana’s integration library covers some of the following areas:

  • Security and compliance management
  • Marketing and sales
  • IT, development, and product management.

Example of a table view in Asana. Source: Asana, accessed August 2023.

Example of a table view in Asana. Source: Asana, accessed November 2023.

Integrations: Free plan users can take advantage of third-party integrations for time tracking, product management, operations, reporting, files, communication, and industry-specific software.

Unlimited tasks: Task features include assignees and due dates, task-level commenting, and file attachments.

Project views: Views available to free plan users include List view, Board view, Calendar view, and a project overview option.

  • Specific features:  Asana’s free plan gives users access to a variety of industry- and function-specific third-party integrations.
  • Time tracking:  Unlike many other free plans, Asana makes time tracking possible in its free plan, though most of this functionality requires a third-party integration.
  • Scalable options:  If you require mostly basic features, this tool is highly scalable, with unlimited tasks, projects, messages, and file storage.
  • No reporting or dashboards for free plan users:  Asana does not extend reporting or dashboarding features to free plan users.
  • Integration limits:  While Asana offers many valuable third-party integrations to free plan users, certain integrations (like Adobe Creative Cloud, Tableau, Power BI, and Salesforce) are only available in paid plans.
  • No forms:  Forms are not available in the free plan.

Why We Picked Asana

Asana offers over 100 integration opportunities to free plan users, covering categorical areas like finance, HR, IT and development, marketing and design, product management, security and compliance, and operations. The tool is limited in certain areas like reporting and automation, but it makes up for these lacking advanced features with the scalability of its basic features. With a subscription to the free plan, up to 15 users can take advantage of unlimited projects, tasks, messages, activity logs, and file storage. This is a great option for teams that don’t need all of the bells and whistles but need to track a lot of moving parts.

Learn more in our Asana review

Zoho Projects logo.

Zoho Projects: Best for Small Businesses

Project management software can be one of the most useful tools for small businesses, and  Zoho Projects’ free plan is a great starting point. With up to two projects, three users, 5GB of storage space, and the ability to scale alongside you with affordable paid plans, Zoho Projects is a standout choice for small businesses. What’s more, small businesses that are already users of Google Workspace can enjoy native integration with Zoho Projects.

Zoho projects screenshot.

Example of the project feed update center within Zoho Projects.

Project feeds: Project feeds give users a detailed look into any updates, comments, or changes made to a project since their last login, making it easy to stay on top of team developments. 

Data import: Users who are migrating into Zoho Projects from another solution can easily import data from various sources, in CSV or XLS format, or directly from Jira products or Microsoft Project. Subtasks and customizations: One of the more unique features of Zoho Project’s free plan is the ability to add subtasks and custom project statuses, milestone statuses, and task statuses, which can assist teams in breaking down larger projects into more manageable chunks.

  • Scalability options for growing businesses: Small businesses that outgrow Zoho’s free plan can easily scale to over twice as much storage space (100GB), unlimited projects, 20 project templates, and more by upgrading to the next level plan for only $5/user/mo.
  • Task dependencies and subtasks: Users can view task dependencies and subtasks within projects which can provide more clarity than solutions that exclude them.
  • Integration with other Zoho projects: Zoho Project easily integrates with other select Zoho solutions, such as Zoho CRM, Zoho Meeting, and more.
  • Limited users: While additional users can be added by upgrading plans, the free plan only supports 3 users, which can be a problem for larger teams.
  • Limited direct data import: While Zoho Projects can import project data in the form of CSV or XLS files, users can only directly migrate data from Microsoft Project or Jira products.
  • View options: The free version of Zoho Projects excludes custom views and Gantt charts.

Why We Picked Zoho Projects

Overall, Zoho Projects is a great choice for small businesses with teams of 3 people or less who are looking to experiment with professional-grade project management features without making a decision to scale to a paid plan right out of the gate. While there are a few areas where Zoho Project’s features are notably more limited than other free providers, such as in the number of supported projects and general integrations, Zoho shines in customization options, scalability, and task management.

TeamGantt Logo.

TeamGantt: Best for Gantt Charts

What Zoho Projects lacks in Gantt capabilities, TeamGantt shines. For teams that rely on the dependency and task visualization powers of Gantt charts, it can be tough to find a free solution that includes them. TeamGantt’s drag-and-drop style interface is appropriate for beginner users with more advanced features to support the needs of more complex projects.

TeamGantt screenshot.

Example of a project layout within TeamGantt, complete with color-code label options.

Workload management: TeamGantt highlights team member workloads, making it easy to view team availability and monitor workloads easily. 

Sticky notes: Uniquely, TeamGantt offers a feature that allows users to flag specific updates using sticky notes that ensure team visibility.  Planned vs actual timeline projections: Projected vs actual project timeline mapping allows users to visualize the project timeline in two ways: by predicting which work items may run over schedule against the established timeline and by showing the actual time tasks required to help the team make better estimations moving forward.

  • View options: In addition to Gantt charts, user can manage tasks visually through calendar and list views.
  • Mobile options: TeamGantt is also available as a mobile app with full functionality for on-the-go check-ins and quick team communication when you’re out of the office.
  • Collaboration options: Users can quickly tag each other and comment on action items and projects to provide updates and get quick answers to essential questions, which is unique compared to other Gantt chart makers.
  • Limited users: TeamGantt’s free version is limited to three users, which makes it a poor match for larger teams.
  • Limited tasks: A limit of 60 tasks is set for free users.
  • Exclusively Gantt-focused: While it is to be expected that a Gantt chart maker is focused on Gantt charts, TeamGantt’s lack of more robust project management features makes it a less practical choice for teams with diverse needs.

Pricing Comparison

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To put together this guide to the best free project management software, we assessed over 30 different free project management solutions, including both closed-source and open-source options. We tested a number of these tools through hands-on experimentation, but for every tool, we looked closely at the vendors’ product documentation and website, as well as user reviews and case studies. 

All tools were assessed based on the following criteria: 

  • How many users can access the free tool?
  • How many projects and tasks are available in the free tool?
  • How much storage space is available?
  • What reporting and dashboarding capabilities are natively available?

We also considered factors like built-in automation, accessibility of third-party integrations, and the types of customer support resources that are available to free plan users. In general, we focused our selection on tools that offered the best variety of features and accessibility for a small team. Our goal was to select project management software that is best for teams of around five people who are running five to 10 projects at a time.

Key Features of Free Project Management Software 

When searching for a free project management solution for your business, consider examining tools based on how they include or address the following features:

  • Task Management: Does this tool allow your team to easily assign and manage both tasks and subtasks? In particular, look for free tools with built-in notifications or workflows that assist with more automated, trackable, hands-off task management. For more information, read about the best task management software.
  • Communication and Collaboration Tools: The best free tools support communication and collaboration through push notifications, tags, built-in or third-party chat, and task-specific or file-specific commenting capabilities.
  • Customer Support Resources: Many free tools only offer users access to knowledge base articles rather than customer support representatives. Some of the best free tools, however, allow users to submit support tickets and contact their teams by chat, similar to paid plan users.
  • Reporting and Dashboards: Although many free project management solutions do not natively include reporting or dashboarding capabilities, most at least enable users to integrate third-party analytics and reporting. Look for tools that allow you to easily assess performance both on a per-project and portfolio-wide basis.
  • Customizations: Although total customization opportunities may be limited, many free project management tools still allow users to create custom workflows, task types, project templates, fields, and more. If high levels of customization are particularly important to your team and you have the in-house skills to build your own customizations, a free open-source project management solution may be your best bet.

Read more: Key Features of Project Management Software

Benefits of free project management software.

Though free project management software usually offers limited features that may put larger, more complex project teams at a disadvantage, this type of PM software also offers distinct benefits for the right users:

  • Affordability: With the exception of optional add-ons, free project management software is free, often for multiple users. As long as your organization grows within the parameters of a free plan, you will not have to pay more as your team, projects, or task lists grow.
  • Scalability: Free tools by themselves do not always have all of the features a user may need, but they typically can scale up in a variety of ways. Users have the option to integrate their tool with other PM and industry-specific applications, customize tools and templates to meet their specific requirements, and, if all else fails, upgrade to a paid tier if needed.
  • Ease of use: Free PM solutions tend to focus on core project management functions and make them easy to use. Instead of getting lost in endless customizations and workflows, users can focus on simple task management, communication, and analytics.

Read more: Best Free Project Management Software for 2023

How to choose the best free project management solution.

Free project management solutions run the gamut of included features and capabilities, so it’s important to first determine what you want and need most before getting started.

If you’re working with a large team but looking to keep project management costs at a minimum, Trello, Wrike, or ClickUp are likely your best options. All three of these free project management solutions offer access to unlimited users, though some other features may be limited.

If you’re balancing a lot of projects and tasks and need a tool where you can keep them all straight, GoodDay, Asana, or Jira Work Management are likely your best options. All of these solutions allow for unlimited projects in their free plans. Trello may also be a good option, as the software supports unlimited tasks and 10 boards per workspace.

If you want free project management software but aren’t willing to sacrifice built-in reporting and analytics, ClickUp or Jira Work Management are likely your best options. All three of these tools include some amount of native reporting and/or dashboarding capabilities in their free plan, whereas most other free solutions only include these features through third-party integrations.

Other decision-making factors when selecting free project management software may include automation and integration capabilities, customizability, and general ease of use. While setting your top priorities for a free project management solution, be sure to include a variety of stakeholders in the process so you can select the tool that best fits your organization’s diverse needs.

Read more: How To Choose Project Management Software in 2023

Not all free project management software is open source, and not all open-source project management software is free, though the two often overlap. Open-source project management software gives users access to the source code, documentation, and other resources they need to customize a project management platform to their liking, while free project management software is any kind of PM solution that does not require users to pay for tool access.

Learn more about open-source options: Best Open Source Project Management Software

Google does not directly offer a project management software solution. However, it does integrate with many Google-Workspace-friendly project management tools; additionally, Google Workspace apps like Google Sheets, Forms, Keep, and Jamboard can be customized and used for project management tasks.

Microsoft offers a free project management and planning solution called Microsoft Planner to all Microsoft 365 subscribers as part of their subscription plan. Microsoft Planner is a planning app that can be used for simple team management, project organization, and file collaboration tasks.

Update History

  • 12/28/23 – An easier-to-read summary of our reviewer’s picks were added to the story, as well as a Pricing Comparison table. —Web Webster

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10 Best Free Project Management Software Tools Compared (2022)

Jitesh Patil

Staying on top of work is challenging. 

You can somewhat organize work using tools to manage your tasks, calendars, and notes. 

And, while most of these tools are free, bringing all the workflows together can be a nightmare. And, if you work with a team, it becomes more difficult.

Thankfully, today you have access to free project management software. These tools help you plan work, manage tasks, and collaborate with your team — without paying a dime.

We looked at dozens of the best project management tools and settled on these ten. 

Let’s look at these free project management tools.

Quick Overview Of The Top 10 Free Project Management Tools

Here’s a quick comparison of the best free tools for managing projects. Click on the tool’s name to learn more about it below.

Criteria For Choosing The Best Free Project Management App

Here is what we looked at to shortlist the top 10 project management apps from the dozens of options available.

  • Is it free forever? You can try a lot of project tools for free. But once the trial period expires, you have to either pay or move on to another tool. In this list, we only considered those tools that are free forever.
  • Does it have planning, task management, collaboration, and team management features? We eliminated to do list apps, project planners, team calendars, or timesheets that offer only one set of functionality.
  • Is it hosted online? Desktop tools like ProjectLibre and GanttProject can be downloaded and used for free. But with more teams working from home, we decided to stick to online project management tools. Free, self-hosted, web-based tools like Redmine are an option too. But maintenance is a big hassle with self-hosted apps.

Overview Of the 10 Best Free Project Management Software

Now that you know which tools made it to this list and how we chose them let’s look at these tools in detail.

Toggl Plan - Simple Project Management Software

Toggl Plan has a very generous, forever free plan. 

For solo users, you can manage unlimited projects with the free plan. This makes Toggl Plan suitable for most freelancers and consultants.

Free features in Toggl Plan

  • Plan unlimited project schedules using the Plan timeline. 
  • Zoom in on a week, month, or quarter to get a bird’s eye view of your project timeline . 
  • Track critical dates using color-coded milestones.
  • Manage unlimited tasks on the timeline or Kanban boards. Create customized task workflows to match your team’s needs.
  • Collaborate on tasks with file attachments and comments.
  • Visualize team availability and workloads using unlimited Team timelines. 
  • Share read-only Timelines and Boards with clients and vendors.

Features available only in paid plans

Paid plans are affordable, ranging from $9 – $15 per user per month. You get the following additional features when you upgrade to a paid plan.

  • Recurring tasks.
  • Assign multiple team members to a task.
  • Annual timeline overviews.
  • Role-based access rights.
  • Data export.

Trello - Kanban based task management software

Trello’s forever free plan comes with unlimited users, unlimited personal projects, and only ten team projects. This puts Trello’s free plan among the best task management apps for solo workers. However, small teams will quickly reach the ten project limit.

Free features in Trello

  • Create unlimited personal Kanban boards and task cards.
  • Manage up to 10 team boards.
  • Customize task workflow to match your needs.
  • Use the free calendar powerup to plan tasks. Note that you can use only one power-up in the free plan.
  • Attach files and notes to tasks.

Trello’s paid plans are slightly expensive, starting at $12.50 per user per month.

  • Manage unlimited team boards, power-ups, and workflow automation.
  • Group Kanban boards.
  • Custom task fields.

Asana - Project Management Software

Asana’s forever free plan is good for up to 15 team members and for an unlimited number of projects. However, you only get 1000 tasks per project. This makes Asana suitable for small projects.

Free features in Asana

  • Manage unlimited projects for up to 15 users.
  • Track up to 1000 tasks per project using lists or Kanban boards.
  • Visualize project plans in the calendar view.
  • 100+ free integrations.

Asana is relatively expensive, starting at $13.49 per user, per project. However, upgrading to a paid plan gets you lots of useful features:

  • Unlimited tasks per project.
  • Gantt timelines with milestones.
  • Team workload management .
  • Approvals and proofing.

MeisterTask

MeisterTask - Task Management App

Meistertask’s free plan limits you to 3 projects. However, you can add an unlimited number of team members to these projects. This makes it one of the best free task management software for teams that work on a limited number of projects.

Free features in Meistertask

  • Manage up to 3 projects using Kanban boards.
  • Customize project workflows to match your team’s needs.
  • Attach files up to 20 MB in size to task cards.
  • Mobile apps.
  • Email support.

MeisterTask’s competitive paid plans start at $4.19 per user per month. 

But, to get a decent project management feature-set you’ll need to upgrade to at least the Business plan, which costs $10.39 per user per month. Also, MeisterTask only supports annual billing according to their pricing page.

Upgrading to a paid plan gets you:

  • Gantt timelines.
  • Recurring tasks and custom fields.
  • Task workflow automation.
  • Role-based access control.
  • File attachments up to 200 MB.

Wrike Project Management

Wrike’s free plan comes with unlimited projects for up to 5 users. However, the free plan does not have planning features. This makes Wrike’s free plan suitable for freelancers and small teams working on simpler projects.

Free features in Wrike

  • Manage unlimited projects for up to 5 users.
  • Kanban board and spreadsheet view to manage tasks.
  • Collaborate using file-sharing options with up to 2 GB storage.

Features available only on paid plans

Wrike’s paid plans start at $9.80 per user per month. However, all plans are billed annually. Upgrading to a paid plan gets you the following features:

  • Gantt chart timeline and calendar views.
  • Custom fields and task workflows.
  • Project templates.
  • Time-tracking.
  • Project and task approvals.

Basecamp - Project Management For Remote Teams

Basecamp is a simple project management software.

It has a free Personal plan which comes with up to 3 projects for 20 users. However, you cannot create a team project. This makes Basecamp’s free plan suitable for freelancers.

Free features in Basecamp

  • Manage tasks in up to 3 projects with to do lists.
  • Collaborate with file sharing and message boards.
  • Up to 1 GB file storage.

Basecamp has a single paid plan at $99 per month for an unlimited number of users.

  • Unlimited projects and users.
  • Private team projects.
  • Unlimited clients and contractors.
  • 500 GB storage space.

Podio - Workflow Management Software

Citrix’s Podio comes with a free plan for up to 5 users. While you can create unlimited projects and workspaces, you’re limited to 500 tasks per account. This makes Podio suitable for freelancers and small teams working on very small projects.

Free features in Podio

  • Unlimited projects for up to 5 users.
  • Up to 500 tasks per account.

Podio’s paid plans start at $9 per user per month. Upgrading to a paid plan gets you:

  • Unlimited tasks.
  • User management and a read-only for new users.
  • Automated workflows.
  • Visual reports.

Redbooth - Project management software

Redbooth’s forever-free plan is limited to 2 project workspaces and 2 users.

It’s free plan is suitable for freelancers working on ongoing or personal projects. However, for a team, it doesn’t offer much as a free project management software.

Free features in Redbooth

  • Use it as a project planning software with Gantt timelines.
  • Track tasks on a calendar or a task list.
  • Collaborate using team conversations.
  • Up to 2 GB storage space.

Redbooth paid plans are priced from $12 – $18.75 per user per month. Upgrading your account to a paid plan gets you:

  • Unlimited project workspaces.
  • 5 GB – 50 GB storage space.
  • Workload management.
  • Video meeting collaboration.

Paymo - Free Project Management For Freelancers

Paymo has a generous free plan for freelancers. It’s free plan has all the features to make it one of the best free project management software tools for solo-workers.

Free features in Paymo

  • Create and track tasks using lists and Kanban boards.
  • Track time spent on tasks.
  • Generate time and expense reports for tasks.

Paymo’s paid plans range from $11.95 – $18.95 per user per month. Upgrading gets you:

  • Gantt chart timelines.
  • Unlimited project templates. 
  • Generate invoices and expense reports.
  • Employee scheduling and workload management.

Todoist - Free Task Management

Todoist is one of the best to do list app out there. However, you can also collaborate with your team on tasks. Todoist free plan comes with:

Free features in Todoist

  • 80 projects at up to 5 team members per project.
  • Task management.
  • Recurring milestones.
  • Access to all integrations.

Todoist paid plans are the most affordable at $4 – $6 per user per month. Upgrading to a paid plan gets you:

  • Up to 500 projects and 50 people per project.
  • Team collaboration using comments and file attachments.
  • Task reminders.
  • Team inbox.
  • Role-based access for admins and members.

That’s All In Our List Of Free Project Management Software

As you can see, not all free plans are equal. Some plans offer a limited number of projects, while others limit your features.

But as a freelancer, you don’t have to settle for less.

Toggl Plan’s free plan comes with everything — planning, task tracking, and collaboration.

So why not give Toggl Plan a try? Sign up for a free trial account now.

Jitesh Patil

Jitesh is an SEO and content specialist. He manages content projects at Toggl and loves sharing actionable tips to deliver projects profitably.

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The 21 Best Free Project Management Software (And Why They’re Great)

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Ah, the days before I started using project management software.

I don’t miss them.

70+ hour weeks of pure stress and disorganized skitting from task to task, unable to focus on the things that mattered when they needed to get done. It was a lesson hard-learned but one of the most valuable I’ve ever had the misfortune of going through.

So I’ll save you the trouble and show you the best free options on offer.

You don’t need a massive budget or a lot of experience to get the most out of these apps – hence why they’re the best  free project management software. Most have paid plans but all are functional with the free version and all will help you and your team organize your projects and get things done on time and to a high standard.

I’ll be covering:

  • Process Street
  • MeisterTask
  • Pivotal Tracker
  • Teamwork Projects

Enough talk – let’s get stuck in.

1. Process Street

Tired of your team forgetting important tasks? Want a simple way to assign work while ensuring that it’s completed to a high standard?

Want one of the best free project management software options on the market?

Then you need Process Street .

Process Street lets you create super-powered checklists for your recurring tasks. In these checklists you can give detailed information on how a user needs to complete their task and take advantage of powerful features such as directly assigning people to their tasks and integrating your checklists to automatically take care of any busy work.

Plus, with a free plan to boot, there’s nothing stopping you from giving it a try.

Who’s it good for?

Process Street is perfect for anyone who needs to carry out a task more than once in a consistent way.

If that sounds broad, that’s because we have users in almost every sphere and niche imaginable. Individual users run daily task lists and monthly budget checklists, small businesses use us for onboarding, project and task management, while enterprises like Microsoft and Universal take advantage of the consistency that our checklists bring to their efforts.

From HR teams and property management businesses to consultants, law firms, and accountants, anyone with recurring tasks can benefit from using Process Street.

It’s not about who you are. It’s about the processes you use to be successful.

process street best project management software

Free features

  • Up to 5 active templates and checklists
  • Project process documentation
  • Live instructions and progress tracking through checklists
  • Reporting and exporting
  • 1,000+ integrations
  • 14-day free trial of the Business Pro plan

The free plan of Process Street is ideal for personal users and small teams, letting you create super-powered checklists to effectively and consistently manage your projects.

The 5 active template and checklist restriction also doesn’t stop you from having more than that registered to your account. You can have as many templates and checklists as you want, but all but 5 process templates will need to be archived and only 5 checklists can be in-progress at a given time.

Pricing plans

  • Startup ($100/month or $1,000/year): All free features, plus unlimited active checklists and templates.
  • Pro (starting at $415/month or $5,000/year): All business plan features, plus conditional logic, role assignments, enforced order, dynamic due dates, and custom branding.
  • Enterprise (starting at $1,660/month or $20,000/year): All business pro features, plus personalized onboarding and training, full workflow setup and integration assistance, premium support with optional addons for API access, Active Directory integration, and SAML-based Single Sign-On.

What do its users think?

“ We could have created a traditional playbook in MS Word, but we wanted something more action-oriented. We want everyone to feel they are responsible for executing on something rather than just reading something. ” – Jeremy Smith, Director of Product Development, H&R Block
“ An elegant, yet efficient, checklist tool! I love the overall design and the simple way that you can update or change a process. You can tell how much thought went into things like click reduction and ease of use.” – Matthew Kelly, President, Gold Medal Waters
“We have recently plugged Process.st in as our top-level process management tool. It is a seamless fit into our already existing project management software and allows us to track individual project processes without being weighed down by unnecessary features.” – Gil Snir , CEO, Benchmarketing

Click here to start using Process Street for free!

agantty free project management software

The clue is in the name for this product; Agantty is a free tool which lets you manage your projects through the use of a Gantt chart.

Sounds simple? That’s because it is.

One of Agantty’s biggest strengths is how easy and quick it is to get started and track your projects. The visual nature of Gantt charts make it intuitive to use and you’ll never have to worry about paying for the platform, as the company has committed to keeping the product free.

However, in its simplicity lies its biggest drawback. Agantty is very limited in what you can do outside of creating a project and assigning tasks to your team.

Agantty is aimed at small-to-medium-sized businesses, which feels right for the feature list of the platform.

Large teams and businesses will likely need more in-depth features such as greater customization, integration, and so on.

  • Gantt-chart-based project management
  • User rights management
  • Task exporting

Agantty is free to use. The only paid features are extensions to the tool to add features such as time management, alternate export formats, and so on.

“ Gantt Chart – I just love it! … All of the other features are also great and work perfectly. [However,] the English version of Agantty website does not work on Safari browser… Agantty team, adapt your website for Safari browser, it is important. ” – Katia Z., Agantty user review

3. Airtable

airtable project management

I can personally attest to Airtable’s usefulness as a fantastic piece of project management software.

Think of Airtable as being spreadsheets on steroids.

To be more precise, it’s a platform where you can create databases.

Within a database you create tables to house different types of data. The data you enter can then be seen through and filtered into tables, which can be formatted as a basic spreadsheet, kanban board, form, calendar or gallery. These tables can then be filtered further into personal views.

For example, our own team here at Process Street has one base to house all of our marketing-related data. In that base we have different tabs (tables) for our marketing tasks, blog posts, keywords, contacts, affiliates, and so on.

These tables all then have filtered views which individual team members can use to see whatever data they need, all while letting data entries be linked to other items from different tables.

It’s a little difficult to wrap your head around at first but once the setup is complete Airtable is one of the most powerful project management tools on the market.

Anyone who currently uses spreadsheets to manage their projects or house their data. Airtable eclipses spreadsheets in terms of usability and features – there’s really no reason to use them when such a robust and cheap option is on the market.

  • Unlimited bases
  • 1,200 data records per base
  • 2GB attachment space per base
  • 2-week revision and snapshot history
  • Plus ($10/user/month): All free features, 5,000 records per base, 5GB attachment space per base, 6-month revision history.
  • Pro ($20/user/month): All plus features, 50,000 records per base, 20GB attachment space per base, 1-year revision history, advanced features (blocks, additional customization, etc.), priority support.
  • Enterprise (Variable): All pro features, more records per base, 1,000GB attachment space per base, 3-year revision history, dedicated CS manager, individualized onboarding and training, admin features (SSO, federated company account, payment by invoice, enhanced deletion recovery, etc.).
“ To give you a head’s up on what we thought, we liked Airtable a lot. It does a good job of combining powerful features with enough guidance to help you use them… it belongs among the best project management software. ” – James Konik, Airtable Review

Asana project management software

Asana is one of the default recommendations for many people using project management software, and for good reason. It’s a solid platform which allows you to arrange your tasks and projects in lists, Kanban boards or calendars with some fantastic native integrations with other powerful apps.

If you haven’t already tried it out, it’s well worth a stop in your quest for the perfect software. Plus it can be integrated with Process Street , which makes up for some of Asana’s weaknesses when it comes to making sure tasks are completed to a consistently high standard.

Asana’s free plan is aimed at individuals looking to organize their projects or small teams who are testing the waters of free project management software.

  • List, board, and calendar view
  • Assignees and due dates
  • Up to 15 teammates
  • App integration
  • Premium ($10.99/user/month): Free features plus timeline, custom fields and templates, admin console, milestones, private teams and projects.
  • Business ($24.99/user/month): Premium features plus portfolios, workload, forms, proofing, lock custom fields, adobe creative cloud integration.
  • Enterprise (variable): Business features plus SAML, SCIM, data export and deletion, block native integrations, custom branding, priority support.
“ Asana allows me to easily organize projects and to assign tasks to my team… but I still find difficult to keep track of the subtasks and we don’t know how to move “lifestages” without moving the whole project to the next phase .” – Joann, Asana user review

Avaza screenshot

Avaza bills itself as an all-in-one platform to run your business and it’s easy to see why at a glance. With everything from project management (via a Kanban board, list or Gantt chart) to invoicing and expense tracking, there’s a wealth of features to suit many needs.

However, Avaza’s broad scope also holds it back from being useful to someone who doesn’t want to use all of their features. This is especially true when looking at their confusing pricing plan layout and very limited free plan.

Avaza’s free limitations mean that it’s only useful for individual freelancers or very small teams who want to manage projects and produce invoices through the same platform.

  • Unlimited project collaborators
  • 1 user with timesheet/expense access
  • 1 user with admin/invoice access
  • 1 user with resource scheduling access
  • 5 active projects
  • 10 customers
  • 5 invoices per month
  • Basic QuickBooks and Xero integration
  • 100MB storage
  • Email and chat support
  • Startup ($11.95/month) : Free features, 2 users with timesheet/expense access, 20 active projects, unlimited customers, 50 invoices per month, 10GB storage, priority support. More user slots, storage, and advanced integrations can be purchased for an extra fee per month.
  • Basic ($23.95/month) : Startup features, 5 users with timesheet/expenses access, 2 users with admin/invoice access, 50 active projects, 100 invoices per month, 20 GB storage. More user slots, storage, and advanced integrations can be purchased for an extra fee per month.
  • Business ($47.95/month) : Basic features, 10 users with timesheet/expenses access, 5 users with admin/invoice access, unlimited active projects, unlimited invoices per month, 30 GB storage. More user slots, storage, and advanced integrations can be purchased for an extra fee per month.
“ This software allows us to be efficient with our time by seeing where projects are with one quick glance. This also allows either of us to determine if/when we can take on additional work… the storage space is not that much, but you can always link to an outside cloud file using the notes section. ” – Amy P., Avaza user review

backlog project management software

Backlog is a project management app designed to help developers in their daily duties.

Rather than bouncing between apps to track bugs, collaborate on code and manage wider projects, Backlog allows its users to do all that and more in the same place.

However, once you’re out of the free plan (which is very limiting with storage and only allowing a single active project) it quickly becomes expensive.

With its bug tracking and version control features, Backlog is ideal for developers looking to use a project management app that’s more tailored to their needs.

  • 100 MB storage
  • Starter ($35/month) : 30 users, 5 projects, 1 GB storage.
  • Standard ($100/month) : Unlimited users, 100 projects, 30 GB storage.
  • Premium ($175/month) : Unlimited users, unlimited projects, 100 GB storage.
“ It’s task-oriented without feeling like a burden. Other project management tools I’ve used feel like glorified lists but Backlog offers a lot more. Getting your team on board is difficult but the flow of using Backlog makes sense and came natural for us .” – Daniel O., Backlog user review

7. Bitrix24

bitrix24 project management software

Bitrix24 is an ambitious platform, aiming to do everything from project management to performing as a CRM, chat app and website builder.

As for project management in particular, Bitrix24 offers a nice array of features on its free plan. The only downside is their 12 user and 5GB storage limit.

Small teams testing the project management waters and teams looking for an all-in-one solution to their needs.

  • 5GB storage
  • 5 task dependencies
  • Kanban, Gantt chart, and planner views
  • Task time tracking
  • Email-to-task (and vice versa)
  • Integrations
  • Restrictions on all other tools outside of project management
  • Basic ($49/month) : 5 users, 24 GB storage, fewer limitations to all tools.
  • Standard ($99/month) : 50 users, 100 GB storage, full access to project management and contact center tools.
  • Professional ($199/month) : Standard features plus 100 users, 1,024GB of storage, full access to all tools.
“ Its a great collaboration platform with lots of useful tools and that for a great price. I would recommend it in general but the Customer support is not only slow but extremely useless… So go for the self-hosted one (more customization possible) and spent a couple of thousands of € on external consultants to set it up to your needs .” – Maximilian Abt, User review of Bitrix24

8. Freedcamp

freedcamp project management software

Much like Bitrix24, Freedcamp aims to be your all-in-one solution to project management, communication, and more. As a result it can be a little overwhelming to someone just wanting a free project management software solution.

Freedcamp differs itself from the competition then mostly by its pricing plan.

The free plan will allow you limited access to its project management features. This means you can’t create recurring tasks or view your projects through a Gantt chart.

On the plus side, Freedcamp allows all of its users to have unlimited users in their organization and no upper storage limit.

Any team looking for the barest of bare project management solutions to last them long-term. Aside from the 10 MB file upload size limit, little else prevents you from using it long-term.

  • 10 MB file upload size limit
  • Unlimited collaborators
  • Basic access to core apps (e.g., no recurring tasks in their Tasks app)
  • No access to Gantt chart view or custom fields in tasks
  • Public projects
  • Zapier integration
  • Pro ($1.49/user/month) : Free features plus 25 MB file upload size limit, premium support, email integration for tasks, discussions, issues and uploading files, Google Drive, OneDrive, and Dropbox integration, extended access to basic apps.
  • Business ($7.49/user/month) : Freelancer features plus 100 MB file upload size limit, weekly backups, full access to basic apps, access to Issue Tracker.
  • Enterprise ($16.99/user/month) : Business features plus 250 MB file upload size limit, lightning-fast support, daily backups, custom branding, 2FA, SSO with SAML, access to Overview.
“ A very user-friendly, warm tool, Freedcamp offers low pricing and good functionality. It also has decent storage and good support, making it a top contender for the number one spot among project management software .” – James Konik, Freedcamp Review

hitask project management software

HiTask is an app that serves as a half-way between dedicated project management and an all-in-one platform. While it doesn’t offer full invoicing, it does allow team chat and lets you view your tasks, calendar, and chat from a single screen.

While it doesn’t offer sharing in its free plan (meaning it would be limited to internal use in a team of 5 or fewer people), it’s a good option to try if you don’t want to be hit with limits on your tasks.

Just keep in mind your 0.5 GB storage limit – it’s easy to get carried away.

Teams of 5 or less people looking for an internal free project management software system (no client or other outside access).

  • Up to 5 users
  • Unlimited tasks and projects
  • Shared task lists, projects, and calendars
  • Calendar sync with Google and Outlook
  • 0.5 GB storage
  • Team business ($5/user/month) : Personal premium features plus unlimited storage, permission controls.
  • Enterprise ($20/user/month) : Team business features plus 24/7 priority support, personalized onboarding, SSO.
“ I like how I can break up things into projects, assign people to specific projects, share content and keep conversations on the platform… [but] the number of integrations is low .” – Aiden Hampton, User review for HiTask

10. KanbanFlow

kanbanflow project management software

KanbanFlow is a solid project management tool which cuts through the complicated all-in-one platforms with a simple offer; free project management in a fully functioning Kanban board.

The main downsides, as opposed to other Kanban board products, is that its visual design is extremely simple to the point of being (in my personal opinion) less appealing to use.

KanbanFlow’s free plan is aimed at small teams and project managers, and is notable for not imposing a user limit.

However, a closer look at the pricing plan shows that it locks off the integrations, file attachments, imports and exports and more behind the paid plan.

It’s a solid free plan for project managers looking for the bare bones of a project manager (only using tasks with no file uploads).

  • Unlimited boards (2 user permission roles)
  • Unlimited tasks
  • Recurring tasks
  • Stopwatch and Pomodoro timers
  • Print view analytics
  • Premium ($5/user/month) : Free features plus swimlanes, file attachments, time spent reports, excel and CSV exports, calendar, forecasting, integrations, 2-factor authentication, site backup, and more
“ While KanbanFlow does not come with all the bells and whistles, it provides a solid feature set for a fraction of the price of other Agile trackers…
[But] the free option lacks the possibility to integrate with other mainstream software ” – Gabriel C., User review of KanbanFlow

11. MeisterTask

meistertask project management software

MeisterTask is another product which provides users a Kanban board to manage their projects with. It’s a simple offering but with their powerful free plan it’s definitely worth giving them a try.

With their free plan’s offer of unlimited projects, tasks, and project members, it’s ideal for teams of any size. In that sense everyone would benefit by using it over a traditional physical method.

The only downside is that the free plan doesn’t come with access to all of their app integrations, automations, and doesn’t even allow you to set recurring tasks.

As such, MeisterTask (as a piece of free project management software) is suited to teams who are looking to test the waters with project management software on a small-scale. Anything beyond that will involve too much manual work and management to be overly beneficial.

  • Unlimited projects and tasks
  • Unlimited project members
  • Customizable dashboards and project boards
  • Limited integrations
  • File upload limit of 20 MB per file
  • Access to mobile apps
  • Pro (£8.25/user/month – around $10) : All free features plus full integrations access, automations, recurring tasks, project groups, multiple checklists, file upload limit of 200 MB per file, searchable task archive, statistics and reports, custom backgrounds, multiple team members, an admin account, and priority support.
  • Business (£20.75/user/month – around $25) : All Pro features plus roles and permissions, groups in your team, activity and compliance exports, custom fields, team-wide project sharing, group sharing, security restrictions, and 12×7 priority support.
  • Enterprise (custom) : Business features plus a dedicated account manager, personalized onboarding, a custom security overview, and SAML SSO.
“ I finally have all the organizational tools I need, in one place, without having to have a to-do list at one place, a calendar at another place, etc. ” – Kathy J., User review of MeisterTask

paymo project management software

Paymo’s features and pricing make it perfect for freelancers, as (despite offering the usual Kanban board for project management) their task system is deeply linked to individual clients which you can set up.

Once you’ve set up your clients, tasks can be linked to them and, with Paymo’s time tracking abilities, your billed time can be directly monitored in relation to specific tasks.

The free model is self-described as being ideal for freelancers looking to make use of a product that combines project management with time tracking.

  • To-do lists
  • Kanban boards
  • Time tracking
  • 1 GB storage
  • Starter ($4.95/user/month) : All free features plus 6 clients, a spreadsheet-like Table View, project templates, automatic time tracking, unlimited invoices, removing invoice branding, dashboard and analytics, integrations, file sharing, 25 GB storage, API, and more.
  • Small office ($9.56/user/month) : All starter features plus unlimited clients, Kanban boards, 50 GB storage, and more.
  • Business ($20.79/user/month) : Small office features plus resource scheduling, Gantt charts, onboarding and training, priority support, unlimited storage, and more.
“ Simple and beautiful online solution to handle my small design business time tracking needs. ” – Leonardo L., User review for Paymo

13. Pivotal Tracker

pivotal tracker project management software

With its team-shared backlog, it’s easy to see why Pivotal Tracker is a strong contender for development teams.

Combine project management features with features like a shared, prioritized task backlog and iteration planning, you have a powerful tool which is completely free for teams of up to 3 people.

Pivotal Tracker is laser-focused on development teams looking for a project management software solution.

  • 3 collaborators
  • 2 GB storage
  • Access to all features
  • Startup ($10/month) : 6-10 collaborators, unlimited core features, unlimited projects.
  • Standard ($6.50/user/month) : 11+ collaborators, unlimited file storage, volume discounts.
  • Enterprise (custom) : SSO, live audit trail, dedicated customer success manager, priority support.
“ It’s continually improved, but also kept a baseline of core functionality that’s remained fairly static. It achieves its purpose, and doesn’t throw in a lot of bells and whistles. ” – Christopher K., User review for Pivotal Tracker

podio project management software

Podio is another example of an all-in-one solution. It’s not looking to just be your project management software – it’s designed to be your one-stop-shop for project management, workflow management, as a CRM, and more.

With the large range of features and focuses, Podio is best suited to larger teams looking to combine their apps while still focusing on project management.

  • Task management
  • Apps and workspaces
  • Plus ($11.20/month) : Basic features plus light user role, automated workflows, read-only access.
  • Premium ($19.20/month) : Plus features plus visual reports, contact sync, interactive sales dashboards, Advanced Workflow Orchestration by GlobiFlow.

“ Flexible collaboration tool for teams… [but] the flexibility that can be a strength can also be a weakness. There needs to be strong leadership over configuration and apps included. ” – Colin M., User review for Podio

15. TeamGantt

teamgantt project management software

As you might’ve guessed from the name, TeamGantt is a project management service focused on providing you with an easy-to-use Gantt chart with just the right amount of complexity to make it a powerhouse.

While the free plan’s three user limit means that it’s only suitable for extremely small-scale teams, the paid plans allow much more flexibility.

However, it’s worth noting that TeamGantt is one of the more expensive options out there.

  • 1 Gantt chart
  • Up to 3 users
  • Workload forecasting
  • Max 5 “planning” stage resources
  • Watermarked PDF export
  • Conversations on tasks
  • File attachments
  • Basic support
  • Lite ($19/manager/month) : All free features plus up to 5 users, 5 projects per user, Core Gantt features, boards, calendar, list, integrations.
  • Pro ($49/manager/month) : Lite features plus 20 projects per user, time tracking and reporting, full phone support.
“ It is great at organization of tasks and sub-tasks and is ideal for project managers who have studied or used the Gannt system… The free tier may allow for several users but it is very limited in its breadth. ” – Nathan S., User review of TeamGantt

teamweek project management software

Toggl is a fantastic solution for those of us who work better visually.

With next to no limitations on the free plan other than a user limit of 5, it’s also far more generous than other Gantt chart options.

Simplicity is the name of the game with Toggl- the platform is ideal for project managers who want something that’s simple to set up, use, and budget for.

  • All features except for annual views and custom colors
  • Up to 5 people in your team
  • Team ($8/user/month) : Unlimited Team timelines, visual workload management, unlimited Plan boards, in-app and email notifications, recurring tasks, Toggl Track integration, shareable timelines, and 100MB storage per file.
  • Business ($13.35/user/month):  everything in the Team plan plus time off, invite workspace guest users, project data exports, timeline compact view, project board compact view, Single Sign-On (SSO), and priority support.

“ Beautiful interface, intuitive design, and ease of navigation make Toggl the best project management application we’ve worked with! ” – Kelly H., User review of Toggl

17. Teamwork Projects

teamwork projects project management software

Teamwork Projects is made up of four elements; Plan, Collaborate, Deliver, and Report. With Gantt charts and Kanban boards, customizable report views and more, it’s more than earned a place among the best project management software

It’s ideal for teams with a vast array of projects and team members, although the free plan’s five-user limit means that you’ll only really get started when you start paying.

  • Max 5 users
  • 100 MB file space
  • Up to 2 active projects
  • Limited boards
  • Basic project management
  • Color themes
  • No integrations
  • Starter ($5.99/user/month – min. 3 users) : Free features plus 100 GB file space, 300 projects, up to 50 users, 20 project templates, board view, instant file editing, webhooks, basic integrations.
  • Deliver ($9.99/user/month – min. 3 users) : Pro features plus 250 GB file space, 600 projects, up to 100 users, 50 project templates, project portfolio, webhooks, 2-factor authentication, custom domain with SSL, extended integrations.
  • Grow ($19.99/user/month – min. 5 users) : Premium features plus 500+ GB file space, unlimited projects, 100+ users, unlimited project templates, SSO, heightened security, priority support, dedicated customer success manager.
“ I used this for over 2 years and loved how easy it made it to manage projects at work… The initial setup and learning curve can be a little steep. ” – Christopher J., User review of Teamwork Projects

18. Todoist

todoist project management software

The free version of Todoist is extremely limited with only 5 users per project, no comments, file uploads, filters or project templates. However, with the premium plan being so cheap it’s well worth picking up if only to try out .

The free plan is ideal for small teams looking for the absolute basics in project management. The premium plan is ideal for almost anyone looking to dip their toe into a solid project management solution.

  • Up to 80 active projects
  • Up to 5 people per project
  • Recurring due dates
  • Task priorities
  • Premium (£3/month – around $3.65) : Free features plus up to 300 active projects, up to 25 people per project, reminders, comments and file uploads, labels and filters, automatic backups, add tasks via email, calendar sync, project templates, activity log, priority support, and more.
  • Business (£4/user/month – around $4.90) : Premium features plus up to 500 active projects, up to 50 people per project, shared team inbox, admin and member roles, team billing.

“ With Todoist, I find myself much less likely to forget tasks that need doing, and to approach my work in an organized, methodical fashion. ” – Rob C., User review of Todoist

trello project management software

We here at Process Street used to use Trello for our basic project management software needs, and can happily give it a glowing recommendation.

If you’ve never used a Kanban board before (or want a simple one which just works ) then go ahead and give Trello a try right now.

Trello’s free plan is ideal for any team looking to easily organize their projects via a Kanban board. Just be wary of the 10 MB file upload limit.

  • Unlimited personal boards
  • Unlimited cards (tasks)
  • Unlimited lists
  • 1 Power-Up per board
  • 10 MB file attachment limit
  • 10 team boards
  • Simple automation (with up to 50 per month)
  • 2-factor authentication
  • Standard ($5/user/month):  It gives users unlimited boards and storage with files up to 250 MB.
  • Premium ($10/user/month): It includes everything the first two plans have, plus unlimited file sizes and different views, including calendars , timelines, and even a map.
  • Enterprise ($17.50/user/month): This plan offers permissions features and unlimited integrations with available third-party apps.
“ It is the external hard drive for my brain, my filing cabinet, my to-do list, notebook and client communicator. It can do it ALL. ” – Tiffany Y., User review of Trello

wrike project management software

Wrike serves as a middle ground between traditional and modern project management software, in that it offers a Kanban board, Gantt chart, and spreadsheet view.

With its free plan, Wrike is suitable for small teams who want to expand from spreadsheet project management but aren’t ready to completely abandon the old system.

  • Kanban board view
  • File sharing
  • Activity stream
  • Spreadsheet view
  • Basic integrations
  • Cloud storage integrations
  • 2 GB of storage space
  • Team ($9.80/user/month) : Free features plus up to 15 users, task and subtask management, Gantt chart view, advanced integrations, shareable dashboards, collaborators, 5 GB storage space, 15 GB video uploads per month.
  • Business ($24.80/user/month) : Professional features plus up to 200 users, custom fields and workflows, shared real-time reports, report templates, graphical analytics, calendars, request forms, time tracking, user groups and permissions, Salesforce integration, branded workspace, 50 GB storage space.
  • Enterprise (custom) : Business features plus unlimited users, Active Directory integration, SAML 2.0 SSO, 2-factor authentication, password policies, admin permissions, user audit reports, network access and compliance policies, Business Intelligence integration, advanced user access controls, 100 GB storage space.
“ Overall is simply one of the best team management and projects software out there in the market… [but] it is not really easy to set up. ” – Prince G., User review for Wrike

zenkit project management software

Zenkit is a platform which lets you create a Kanban board to track everything, with flexibility being the name of the game.

Whether you’re looking to manage your tasks, projects, bugs or customer profiles, Zenkit is built to accommodate it all in a way that anyone can see and understand what’s happening.

Teams looking for a more comprehensive Kanban solution. However, with a 3-user limit on their free plan, it’s only suitable for extremely small teams.

  • Up to 100 collections
  • 1 GB attachment space
  • Up to 3 members
  • Up to 5 workspaces
  • Plus ($9/user/month) : Free features plus unlimited collections, 50,000 items, 6 GB attachment space, unlimited paid members, up to 20 workspaces, recurring items, user roles, customization, colored items, early access to new features, priority support.
  • Enterprise (custom) : Plus features plus custom item and attachment space limits, unlimited workspaces, custom API limits, dedicated success management, advanced identification management, additional payment options.

“ It makes me get organised and productive in my job. As [a] person trying to implement and stick to the Agile methodology in my work, [it] makes everything really easy for me. ” – Stoyan H., User review for Zenkit

Don’t let your project management software hold you back

No list of the best project management software is ever truly complete. Apps and services are cropping up and being updated all the time but this list is a solid foundation to go from.

The key to success is finding an app which works best for your team and to keep an eye on new releases.

Let’s face it, most of the apps in this list (while distinct) have major similarities. Whether it’s the shared use of Kanban boards or Gantt charts or the distinction of higher security for more expensive pricing plans, there are many parallels to be drawn.

You’ll only truly know what feels right and what works best for your team by going out and testing these options for yourself.

Did this help you find your perfect project management software? Have any entries to add to this list? I’d love to hear from you in the comments below!

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Ben Mulholland

Ben Mulholland is an Editor at Process Street , and winds down with a casual article or two on Mulholland Writing . Find him on Twitter here .

17 Comments

Great list Ben! Fanurio http://www.fanuriotimetracking.com is another project management software for small teams.

Nice post compiling various project management software.

I personally like Airtable as you can do more than project management with it.

You might want to check image for Trello. It is showing image for Airtable.

I enjoyed the article and learned about some products that I did not know existed. Another product I think you should take a look at is Clickup.com. After 5 years of looking at task and project managers, I have migrated all my task and project management to this product and I pay for my subscription. This may sound trivial, but one of the great benefits is that if you forward an HTML email to Clickup, it attaches the HTML email as an attachment and it is very readable. Does the best job of this that I have seen, including some of the products mentioned in the article. It eliminates having part of a task in the software and related information in emails elsewhere. Because the product is very flexible, the setup needs to be thought out. Pricing is very good. Finally, the support has been great even when I was a free user. Their licensing policy for guests needs work, but overall I am very pleased with the product.

Most of these are anything but ‘free’. They give a free version that’s extremely limited. Then, top performers have a minimum of a 5 user license. #notfree

It depends what you need. Many of these can do the job as a free tool for a startup or a freelancer, but if you have 20 people you’ll definitely need to move to paid for most. Though, if you have 20 people you should be investing in good software anyway.

If you’re after a completely free project management suite then I’d recommend Phabricator. You have to host it yourself if you want it to be free, of course. But it’s a pretty cool piece of kit.

I covered it (with some other tools) here in this article: 7 Key Tools for the Ultimate Paperless Office (Your Go-Paperless-Stack)

Great list! My favourite there is Teamwork Projects and Process Street.

I think you used Airtable screenshot for Trello.

Good work guys!

Project management is an important part of the business. To run our business successfully project management is best to work on. Cause, the success depends on its management & It’s very normal that a manager himself can’t manage a lot of employee’s data without any software or tool. Well, I must say that It was really a good read on this topic! It’s good to see someone put forth recommendations on project management software reviews. As you point out, there is plenty of software & tools. Great selection! it was very useful. Thanks for putting top-notch content in the article. It will encourage entrepreneurs to work more effectively and gain potential results from it. I would like to be here again to find another masterpiece article.

Thanks Ben Mulholland for sharing the list of project management software. I came across another one, Desklog which is not added in the list. I hope this would help you to add more in the list. It provides free download for Windows, Linux and Web Installer.

Great list, thanks for sharing this, Ben. I have been using Trello and Wunderlist for some time but I will certainly check out HiTask on one of my smaller projects going forward. Although it’s not a project management software, you might find the collection of project management calculators at https://project-management.info/project-management-calculators/ useful as well – a good alternative to Excel for earned value management and cost benefit analysis.

Where’s ClickUp? Not really a fair comparison when ClickUp offers a lot more than a lot of these. They constantly listen to users feedback as well and implement items quickly.

Yeah, ClickUp’s pretty cool. I like ClickUp. It’s much better if you’re a paying user though. So I can see why he left it off his list.

I would add one more tool to the list, https://kanbantool.com/ . It’s effective and has a time tracker. And a cool thing is that you can use it for free (if 2 boards for max 2 people are enough for you), so students, freelancers or small companies can avoid some costs.

Good addition Inka! Thanks 🙂

Thanks for sharing this great list of free PM software. I would like to add one more suggestion: http://www.nutcache.com . Nutcache offers a free plan designed for teams of up to 20 members. In addition to free project management, Nutcache also includes time tracking as well as an unlimited number of clients.

Hi there, Process Street team! I just read your article about project management software, and I wanted to say that I found it to be a great resource for anyone looking to improve their project management workflows. Your article was informative and well-researched, and it provided a comprehensive overview of some of the top project management tools available today.

I’ve used several project management software tools, but Process Street stands out for its user-friendly interface, powerful features, and seamless collaboration. It simplifies task management, automates workflows, and boosts productivity. Highly recommended for efficient project management.

Hey there! First off, let me say that your article on project management software was an absolute gem. It’s clear that you’ve got a knack for breaking down complex topics into easily digestible pieces, and I really appreciate that. As someone who’s always on the lookout for efficient ways to streamline my projects, your insights have been a game-changer.

I loved how you delved into the different features and benefits of project management software. Your explanations were thorough yet concise, which made it easy for me to understand how these tools can truly revolutionize the way I work. It was also fantastic to see the range of software options you highlighted, from simple task management tools to comprehensive project management suites. The comparisons you drew and the pros and cons you outlined helped me assess which software would be the best fit for my specific needs.

Additionally, I was pleasantly surprised to see that you didn’t just focus on the technical aspects of the software. Your emphasis on collaboration, communication, and team integration really struck a chord with me. It’s refreshing to see that project management software isn’t just about task lists and timelines, but also about fostering effective teamwork and enhancing overall productivity. Your personal anecdotes and tips throughout the article added a nice touch of authenticity and made me feel like I was getting advice from a trusted friend.

All in all, kudos to you for putting together such a fantastic resource! Your article has undoubtedly helped me gain a clearer understanding of project management software and its immense value. I’ll definitely be referring back to it whenever I’m in need of a tool that can help me stay organized and keep my projects on track. Looking forward to reading more of your insightful content in the future! Keep up the amazing work, and take care!

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21 Free Project Management Software Options to Keep Your Team On Track

Adam Hayes

Published: January 13, 2023

92% of U.S. workers feel that they could collaborate better with their colleagues.

Two marketers discussing free project management software

Managing multiple projects at once, delegating tasks, and collaborating across teams is difficult on a good day — but can become downright impossible when unforeseen obstacles get in the way. The data proves that project management is no walk in the park for most of us.

When that impacts the business, it becomes an even bigger problem. Miscommunication and inefficiencies in your project management process can lead to confusing and stressful experiences for your employees. It can hinder your company's ability to satisfy your clients' needs or hit end-of-year goals.

Fortunately, there are plenty of free project management apps to keep your team on track without breaking the bank.

  • What is a project management app?
  • 16 Free Project Management Tools

Project Management in HubSpot

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Project Management App

A project management app is a software that’s used to plan projects, track tasks, create to-do lists, automate workflows, allocate resources, assign project managers, and establish project timelines and deadlines in one unified, collaborative interface.

In a free project management tool, you’ll typically be able to create various projects, come-up with to-do lists, assign tasks to team members, and track a project’s progress until completion. Paid project management tools offer more storage, more projects, and more seats for the team. But for small teams, a free project management tool will do the trick.

The low buy-in makes it a natural choice. With free project management software, your team can collaborate much better, reducing the risk of miscommunications and keeping everyone up to speed on team-wide projects. It’s also helpful for individual team members. They can use it to boost their productivity and ensure they’re on track.

To streamline your process, create a project management plan, and ensure everyone on your team is on the same page, take a look at these exceptional free project management tools.

Free Project Management Software

  • MeisterTask

1. Project.co

Project.co Free Project Management Software

Project.co is a client-facing project management system that connects your team with your clients' teams in one place. Each piece of work you do can be set up as its own project, with its own discussion feed, notes, tasks, team, and payments. You can also record time spent on each project.

A variety of different task and project views are available, including calendar, scheduler, and Kanban view — to give you an overview of the work that's happening within your team.

Features include:

  • Ability to quickly add/invite both internal and external users
  • Discussion feed for each project — with email alerts (and the ability to reply by email without logging in)
  • Variety of task views — which can be filtered — giving your whole team, each department, and even individual users their daily/weekly task lists
  • Reporting tools that measure your most and least profitable or efficient projects
  • Ability to integrate payment solutions and quickly, securely take card payments through the system

Pricing : Free for 14 days; $10/user/month

Project management software by Wrike

Wrike stands out as an exceptional project management tool for teams who want the option to customize workflows and edit and revise projects from within the platform itself. The tool offers the ability to color code and layer calendars, and its mobile app allows colleagues to update project information on-the-go. You can add comments to sections, videos, or documents, and create custom fields to export data most relevant to your company.

Features include :

  • Security measures to ensure only authorized personnel can access information
  • Activity Stream to allow project managers to micromanage small tasks, see activities in chronological order, and tag team members
  • The option to unfollow activities to declutter your own personal Stream
  • Email and calendar synchronization
  • Built-in editing and approval features

Pricing : Free; $9.80/user/month (Professional); $24.80/user/month (Business); Custom (Enterprise)

3. Toggl Plan

Project management software by Toggl Plan

Toggl Plan is an effective project management tool to automate your task delegation process and visualize which project tasks have been completed, and which haven't. If your team often collaborates with other departments on projects, this might be a useful tool for you.

  • Gantt-chart visualization to track important deadlines and projects
  • Integrations with Slack, Github, Evernote, and others
  • Team collaboration option through shared calendars and task notes

Pricing : Free for 14 days; $8/user/month (Team); $13.35/user/month (Business)

Project management software by ClickUp

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ClickUp provides a few impressive features to customize the all-in-one project management tool to suit your team members, including the option for each user to choose one of three different ways to view their projects and tasks depending on individual preference. If your marketing team overlaps with sales, design, or development, this is an effective solution, as it provides features for all of those four teams.

  • Integrates with HubSpot (May require a paid account)
  • The ability to organize your projects based on priority, and assign tasks to groups
  • The option to set goals to remind teams what they're aiming to accomplish
  • Google Calendar two-way sync
  • An easy way to filter, search, sort, and customize options for managing specific tasks
  • Activity stream with mentions capability
  • Image mockups
  • 57 integrated apps

Pricing : Free; $5/user/month

Untitled-Jun-30-2023-08-48-31-5334-PM

Teamly is a robust platform specifically designed to optimize the management of remote teams. With its diverse range of tools, it simplifies task assignments, time tracking, and communication, making it a go-to solution for teams operating outside of traditional office settings.

In addition to its core features, Teamly also stands out with its screen recording functionality. This unique feature enables team members to record and share their screens, making it easier to explain complex tasks or projects. This way, Teamly ensures that every team member is on the same page, regardless of their location.

  • Task and checklist creation for effective goal setting and project management.
  • Screen recording function to simplify the explanation of tasks or projects.
  • Integrated chat feature supporting text, audio, and video communication for seamless team interaction.
  • Time tracking module to accurately monitor each team member's work hours.
  • Streamlines payroll management by calculating team payments for any given time period.

Pricing : Free for unlimited users; Starter at $47/month; Business at $97/month

6. Infinity

infinity-hs

Infinity is a fully flexible project management tool that helps you organize all of your projects, tasks, and workflows in a single space. Thanks to 7 different views, infinite structure, over 20 attributes, automation, and many other features, you’ll get to work more efficiently and in a way that fits your needs the best.

Track tasks, collaborate with your team easily, and integrate Infinity with a number of tools you use on a daily basis that make your work run smoothly.

  • 7 different views — Kanban, Gantt, Table, List, Chart, Form, and Calendar.
  • Communication and collaboration features — comments, activity logs, and board sharing help you streamline communication with team members.
  • Automation — focus your time on tasks that matter for the project instead of doing everything manually. 
  • Over 50 templates — with 8 project management-related templates and over 40 other kinds of templates you can customize how you want.
  • Seamless integrations with other platforms enhance your project management capabilities.

Pricing : Starts at $3.75 user/month for Basic plans, and $6 user/month for Pro plans.

project task management software free

Coda is the single source of truth for your product teams. As a tool for project management, Coda is flexible and powerful enough to consolidate all of your team’s assets and workflows into a single doc.

  • Coda organizes the entirety of your project puzzle, creating the customized dashboards everyone needs to see the pieces that are relevant to them.
  • 600+ integrations to push, pull, visualize, and remix data from hundreds of productivity tools.
  • Sync data & reports from apps into Coda to reduce the need for casual licenses.
  • Pull Google calendars into the team wiki and push updates to Slack automatically. Connect to the apps you use every day.
  • Replace use cases or entire deployments of dozens of project management, wiki, and documentation tools.
  • Start fast with free templates. The Coda Gallery has hundreds of pre-baked templates you can drop right in your doc.

Pricing : Doc viewers and editors are always Free (Basic); $12/doc maker/month (Pro); $36/doc maker/month (Team); Custom (Enterprise)

A screenshot of Visme's analytics.

Visme is an all-in-one tool that helps users streamline project management and content creation workflows. Equipped with team and workflow management features to help different departments work seamlessly across multiple projects and platforms without conflicts. Users can easily delegate and track tasks, visualize strategies, conduct productive meetings, and add direct communication within projects.

  • Integration with Google Analytics, HubSpot, Slack, Salesforce, Loom, and more.
  • A library of professionally designed product and project management templates.
  • Users can work simultaneously on the same project.
  • The ability to assign tasks, deadlines, and comments directly to team members within projects.
  • Dedicated workspace for teams and individuals with user permissions.
  • AI-powered tools to streamline projects and content management.
  • Built-in analytics to track projects and interactions.
  • Live data integration from Google Sheets, Excel, and more.
  • Availability on desktop and mobile via iOS, Android, and Windows.

Pricing : Free, $12.25/month for Starter plans, $24.75/month for Pro plans, and Enterprise plans available

project task management software free

Another free software that comes with a variety of features for project and task managers is nTask. This program has a couple of free-range tools for anyone looking to work as an individual or a professional project manager.

nTask supports multiple projects and task creation. Users can also define team leader roles, budget, milestone and time tracking criteria that are specific to relevant projects. Understanding the needs of advanced project managers, nTask also offers an interactive Gantt chart feature. It can be personalized by a simple drag and drop mechanism to align the project to ongoing real-life changes.

  • A powerful in-app collaboration system
  • Integration with Slack and many other third-party apps
  • The ability to invite stakeholders to view ongoing projects
  • Resource management
  • Team management via an admin-controlled process
  • Multiple workspaces dedicated to different projects and tasks

Pricing : Free (Basic); $2.99/user/month (Premium); $7.99/user/month (Business); Custom (Enterprise)

10. Teamwork

Project management software by Teamwork

Teamwork is a project management software and collaboration platform that helps in-house and remote teams stay organized and productive. Each project lets you easily upload files, assign tasks and deadlines, and chat with teammates. By centralizing your project information, you can help eliminate more misunderstandings and missed deadlines.

  • Easy integration with HubSpot (May require a paid account)
  • Teamwork Chat Instant Messenger to help you stay in your workflow and be most productive
  • Time tracking to understand capacity and where a team spends their time
  • Dashboards, Substasks, and Milestones to help track progress of projects

Pricing : Free; $10/user/month (Deliver); $18/user/month (Grow); Custom (Enterprise

11. Freedcamp

Project management software by Freedcamp

Freedcamp is a feature-rich project management tool that's designed for personal and professional use. Each project has its own tasks, milestones, files, discussions, and timelines, as well as an issue tracker and calendar. The dashboard gives you a clear, concise overview of what's going on in your team, including activity, projects, and tasks.

  • Message-board discussion feed, with the ability to create and carry out discussions on any topic
  • Powerful calendar view that lays out all upcoming events
  • Third-party integrations including Google Drive, Google Calendar, Dropbox and more

Pricing : Free; $1.49/user/month (MInimalist); $7.49/user/month (Business); $16.99/user/month (Enterprise)

Project management software by Asana

Asana, one of the most well-known project management solutions, has a clean and user-friendly interface. The all-in-one tool lets you create boards to visualize which stage your project is in, and use reporting to keep track of finished tasks and tasks that need your attention.

  • The ability to create templates to automate mundane tasks
  • The ability to collaborate and share information across the team, privately and securely
  • The option to set security controls and designate admins
  • Over 100 integrations for a more efficient start-to-finish process
  • The ability to create custom project fields, share documents, and filter tasks
  • HubSpot integration for seamless syncing of workflows and contact activity

Pricing : Free (Basic); $10.99/user/month (Premium); $24.99/user/month (Business); Custom (Enterprise)

13. Monday.com

Project management software by Monday.com

Monday.com , a project management tool that also offers HR and IT tools, allows you to create team member status updates so your remote and flexible teams know their coworkers' schedules. It allows you to easily access project updates at-a-glance so that nothing falls between the cracks.

  • Customizable workflows to prioritize your team's needs and take care of menial tasks
  • Gantt chart for visualizing due dates and project timelines
  • Integrations with popular tools such as Slack, Microsoft Teams, and Google Calendar
  • Team member status updates for remote or flexible team members
  • HubSpot integration so that everyone can collaborate on contact and deal management (May require a paid plan)

Pricing : Free for 14 days; $8/user/month (Basic); $10/user/month (Standard); $16/user/month (Pro); Custom (Enterprise)

Project management software by Paymo

Paymo's free version only allows access for one user, but if you've got a small team or you're a freelancer, this could be an efficient option for tracking billable hours and invoicing clients. Along with tracking finances, Paymo also allows you to organize project timelines, create to-do lists, and stay on top of your budgets for multiple projects at once.

  • Kanban boards for easy, at-a-glance project updates
  • Time tracking to keep everyone on the same schedule
  • File sharing and Adobe CC extension for easy sharing of assets
  • Timesheet reporting to keep stakeholders in the loop
  • Project templates to jumpstart projects with a click

Pricing : Free; $9.95/user/month (Small Office); $15.79/user/month (Business)

Project management software by Trello

Trello is a drag-and-drop tool that lets you move projects — personal, or professional — through workflow stages, all the way to completion.

You define what those stages are — whether it's work project statuses like ‘On Hold,' or personal project categories like ‘Things to buy!' — with tasks represented as ‘cards.' Each card can be given a name, assigned to an individual, given a due date — and have files, such as images, attached to it.

  • Templates for a range of different project types, from business to education to personal productivity
  • Ability to add attachments such as images to any card on any board
  • Customise your workflow stages to reflect your actual process
  • Simple drag-and-drop movement of cards through workflow stages
  • HubSpot integration for syncing marketing, sales, and service workflows into to-do lists (May require a paid plan)

Pricing : Free; $10/user/month; Custom (Enterprise)

16. Todoist

Project management software by Todoist

Todoist is a simple but powerful tool that lets you create powerful, interactive to-do lists. To-do items can be assigned priority levels, assigned to people in your team and flagged — with customizable reminders (although these are a premium feature). Actionable items can also be categorised into different projects, making a simple, easily understandable structure where each ‘list' has a title (project name) and a series of actions. This all makes it an extremely flexible, customizable tool to get work done.

  • Template lists to inspire and guide you
  • Recurring due dates for regularly recurring tasks
  • Productivity visualizations and 'Karma' points for completed tasks and streaks
  • Labels, notification and discussion feeds to keep you organized

Pricing : Free; $3/user/month (Pro); $5/user/month (Business)

17. MeisterTask

Project management software by MeisterTask

MeisterTask is a project management tool that allows you to create Kanban boards, set recurring tasks, track project times, and create custom fields. You can automatically import data from other tools such as Trello Software and Asana, allowing you to get immediately to work without losing time.

  • Up to 3 projects on the free version
  • File attachments for projects
  • Custom project icons to make tasks stand out
  • Time tracking so that no deadlines fall through the cracks

Pricing : Free; $8.25/user/month (Pro); $20.75/user/month (Business); Custom (Enterprise)

18. Bitrix24

Project management software by Bitrix24

  • Recurring tasks for easy task creation and automation
  • Integration with Billable Hours, which is especially useful if you work with freelancers
  • Task statuses to easily keep track of progress
  • Monthly reports on time spent on tasks

Pricing : Free; $19/month (Start+); $55/month (CRM+ and Project+); $79/month (Standard Business Plan); $159/month (Professional Business Plan)

19. Airtable

Project management tool by Airtable

  • Subtask creation within tasks
  • Ability to assign tasks and establish time estimates
  • Additional templates for keeping remote teams aligned, such as a team hub and asset tracker
  • Highly customizable for different teams
  • Integration with popular tools such as HubSpot , Asana, Dropbox, Google Workspace, and Slack

Pricing : Free; $10/user/month (Plus); $20/user/month (Pro); Custom (Enterprise)

20. ProofHub

proofhub

ProofHub is a project management and team collaboration software that allows project managers to maintain complete control over their tasks, teams, projects, and communication. Managers can assign tasks and deadlines to team members and easily maneuver between simple to-do lists and agile kanban boards that are customizable.

ProofHub has a notes feature and a dedicated discussions section to store your important information and carry out real-time conversations with your team members. Get real-time notifications whenever someone makes an update to a ticket.

  • Online proofing tool to review files and annotate design files using markup tools
  • In-built chat application to connect with team members
  • Various project views including Kanban boards, Table View, and robust Gantt charts
  • Time tracker and timesheets to keep track of your team’s timelines
  • Project reports with a detailed overview of overall project progress
  • Me-view and an activity tracker to keep track of your tasks and team activities
  • Project calendar with events, milestones, and deadlines

Pricing : $45/month (Essential), $89/month (Ultimate Control)

21. Apploye

project task management software free

Apploye is a powerful project time tracker that allows you to manage projects and track time. You can add tasks under the project, and add teams and notes. Apploye also calculates payments automatically and keeps track of project costs based on time. There are also features like time tracking, remote employee monitoring, and employee attendance tracking for managing projects more smoothly.

  • Project budgeting and billable hours tracking for projects
  • Check current task progress employees are working on
  • Export reports in CSV and PDF format
  • Automatic payroll calculation based on the tracked time of employees
  • Send invoices to clients based on billable hours

Pricing: Free for 10 days; $4/user/month (Solo); $5/user/month (Standard); $7/user/month (Elite)

If you’re a HubSpot user, you may already have what you need to manage your teams and to-do’s.

For example, our free CRM includes task management software that Sales and Service teams can use to track, manage, and report on ongoing activities.

  • A personalized dashboard with an overview of tasks, meetings, and contacts.
  • Sync your calendar and contacts within your CRM.
  • Add new tasks right from your to-do list, email inbox, or workflows.
  • View insights on activity progress– including metrics like calls made, deals created, and activities completed.

HubSpot's task management tool

Marketers with Marketing Hub Professional or above can use the Campaigns tool to do similar management geared toward marketing tasks. You can create tasks, share comments, and track your work in a calendar view. The tool can be used to manage your campaigns, ads, events, and other customizable projects all from one place.

It can also help align your Sales and Marketing teams by giving both access to real-time reporting on campaign performance.

Lastly, many of your favorite project management tools can integrate with a CRM like HubSpot. (Depending on the tool, this may require a paid account.) This can supercharge your Sales, Service, and Marketing teams by automatically connecting your customer data to your projects and tasks.

Some ways that HubSpot users do this include:

  • Automatically creating new tasks or events out of form submissions
  • Generating follow-up reminders after live events
  • Handing off projects between teams based on deal stage

Streamline Workflows with a Project Management Tool

Using a project management app will empower your team to work more efficiently and collaborate more seamlessly. With hurdles out of the way, you can guarantee that your team can focus on what matters: bringing in more leads, selling to more prospects, and empowering more customers to grow alongside your business.

Editor's note: This post was originally published in August 2018 and has been updated for comprehensiveness.

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Best Task Management Software: Free & Paid Options (2024)

ProjectManager

Task management is essential to project management, teamwork and simply getting work done. Productivity is lost if a team loses control of their tasks and deadlines so organizations use software to plan their work and execute tasks on time, within budget and with the right resources. But there are a lot of task management software solutions to choose from, and it can be hard to know which is best. Let’s start with the basics.

What Is Task Management Software?

Task management software is a tool that helps you manage tasks by scheduling due dates, identifying dependencies, allocating resources, setting milestones and making the right decision to keep the project on track. Of course, task management can be achieved with a spreadsheet, to-do list or online project management software. So, what’s the best task management software?

We took the time to look over many task management tools, but before we rank them, let’s make sure we understand the basic task management features that these software alternatives offer.

Key Features to Look for in Task Management Software

Task management software offers a variety of tools you can use to manage your team’s tasks such as to-do lists, spreadsheets, kanban boards or Gantt charts. However, not all task management software offer the exact same tools, so it’s important to understand their differences. For this reason, we’ve identified the key features you should look for in task management software.

Choosing the right task management tool depends on what you need. Smaller projects that are simple might need nothing more than a to-do list, while a spreadsheet can respond to greater complexity. But most projects require a tool that can monitor progress, manage resources and keep teams connected to work more effectively.

  • Gantt charts: Gantt charts are one of the most important task management tools because of their versatility. They can be used for creating a timeline, scheduling tasks and monitoring your team’s progress. This makes them a critical feature for any task management software.
  • Kanban Boards: Kanban boards are a task management tool that can help organizations plan and manage their workflows using a visual approach. They’re ideal for tracking the status of tasks as they go from the planning to completion phase.
  • Resource Management Tools: Managing tasks is more than just scheduling activities and assigning them to a team member. It also involves balancing your team’s workload and tracking the project resources they use such as raw materials, equipment and machinery.
  • Time Management: Task management software should have features to allow managers to create a schedule and track the completion of tasks over time. Such time tracking features include timesheets, calendars, roadmaps and dashboards.
  • Team Collaboration: Most tasks will require the effort of multiple people in your team, which is why task management software should be equipped with team collaboration features such as instant messaging and file sharing.
  • Workflow management: Teams also need to manage their processes or workflows, which are longer, more complex task sequences. To manage workflows you need a task management tool that allows you to visualize your project timeline as a whole. Some task management software even offer workflow automation features to facilitate the process of tracking tasks.

2024 Best Task Management Software Rankings

An online task management application can add efficiencies and reduce waste by connecting planning, scheduling, resource management and collaboration all under one roof. With that in mind, let’s rank the best task management software of 2024.

1. ProjectManager

ProjectManager is award-winning software that organizes tasks, teams, resources and projects in an easy-to-use online platform. Its features enable users to assign, manage and track tasks, so projects are completed on time and under budget. Unlike other task management software, ProjectManager is a complete package with all the tools you need to manage your tasks and projects.

Manage Tasks How You Want

There isn’t just one way to manage tasks, and ProjectManager understands this. They offer multiple project views so teams can see tasks on a task list , a calendar or a kanban board.

Project management training video (rqhx5o2ont)

Of course, there’s also the award-winning Gantt chart . The Gantt chart has a project timeline and a sheet view with the grid that’s ideal for managers who need to do robust project planning, schedule work and establish dependencies. ProjectManager’s dynamic Gantt chart was a big reason it made the top of the list. Regardless of how you view your tasks, it’s easy to add due dates, priority levels, attachments, notes and tags to help sort through your work.

Collaboration Tools That Really Work

Tasks aren’t executed in a vacuum, and ProjectManager keeps teams connected. Because of its online platform, tasks can be updated anywhere and at any time, as well as shared with anyone.

In terms of collaboration, users can attach notes, files and links when discussing tasks. These comments can be easily tracked and will never fall through the cracks. Tag anyone in the tool to bring them into the conversation, and team members never lose track of deadlines thanks to email alerts and in-app notifications.

ProjectManager's Gantt chart with comment

Resource Management to Eliminate Bottlenecks

Managers want the ability to monitor and adjust their team’s workload, holidays, PTO and work schedule. ProjectManager allows them to do so with its resource management features . Establish your team’s availability to make assignments simple. You can also see exactly what tasks the team is working on during the week or for a specific day with the team feature.

A color-coded workload chart shows you who has too much work and who has too few assignments. Balance the workload directly from the workload page and keep everyone working to capacity without eroding morale.

If you have a meeting that happens at the same time each week or other tasks that are repeated throughout the project, you can set up recurring tasks. This reduces the busy work that your team has to do and allows them to focus on more important work. Recurring tasks also act as a reminder to make sure the work isn’t neglected.

ProjectManager's workload chart, a very dynamic task management tool

ProjectManager covers all bases when managing tasks and is always adding more project management tools to monitor, report and keep stakeholders updated. Start managing your tasks more effectively, sign up for a free 30-day trial today.

Verdict: Best Task Management Software for Project Management Teams

Projectmanager pros & key features.

  • Robust cost, resource and time tracking features
  • Multiple task management tools including Gantt charts, kanban boards, task lists and more
  • Mobile app available for Android and iOS
  • Free trial is included

ProjectManager Cons & Limitations

  • Limited customization
  • Few native integrations
  • No free plan

ProjectManager Pricing

  • Team: $13.00 user/month
  • Business: $24.00 user/month
  • Enterprise: contact sales

ProjectManager Reviews

  • G2 review: 4.4 / 5
  • Capterra review: 4.1 / 5

Monday is a task management software that helps teams work together on planning and execution to deliver projects more effectively. Many of the mundane tasks that take up valuable time can be automated, so teams are free to work on pressing tasks.

The software integrates with existing tools and has a clean, colorful interface. It has customization and templates that save time in setting up new projects. It’s good for teams that are working together on tasks that don’t require a lot of details.

Monday.com, one of the best task management software

Notifications aren’t great, though, and can be hard to manage. Monday also doesn’t have a repeating task function. File sharing and downloading can be problematic, too, which might have you seeking third-party software to share files. Tracking isn’t ideal as they don’t offer in-depth reporting features.

The scheduling feature is more suitable for smaller projects, not ones with more complex scheduling. It doesn’t integrate with online services, such as Dropbox, for file management, and it doesn’t have strong resource management tools. But teams love Monday when working solely on managing their tasks, which is a great help.

Verdict: Best Task Management Software for Beginners

Monday.com pros & key features.

  • Monday.com offers basic task management features for managing simple workflows
  • Features can be a good alternative for agile teams
  • Mobile app for Android and iOS

Monday.com Cons & Limitations

  • Limited variety of cost and budget tracking tools
  • Tools lack resource management tools for managing team’s workload and resource utilization
  • Some features can be hard to set up as they required to be manually configured

Monday.com Pricing

  • Basic: $24/month billed annually (minimum of 3 users)
  • Standard: $30/month billed annually (minimum of 3 users)
  • Pro: $48/month billed annually (minimum of 3 users)

Monday.com Reviews

  • G2 review: 4.7/5
  • Capterra review: 4.6/5

Asana is a task management software that helps teams plan and manage projects with task lists and timelines. It keeps track of teams while providing them with the tools to better manage and execute tasks.

Besides tracking tasks, it allows managers to delegate subtasks to teammates, set deadlines and prioritize work. All of your tasks are in one place, so work isn’t lost in the shuffle. There are different task views, such as lists, boards, calendars and timelines.

Asana logo, one of the best task management software

Since Asana focuses mostly on task lists and task management, projects can get complicated and unruly in the software. Tasks can only be assigned to one person, which is a problem when you need to collaborate on complex tasks. But that’s not going to impact every team; for teams where this isn’t an issue, Asana can be a good task management solution.

Verdict: Best Task Management Alternative for Team Management

Asana pros & key features.

  • Flexible features that can help teams across industries
  • Helps team members keep track with of their own tasks and also communicate and collaborate with each other
  • Mobile project management app for Android and iOS

Asana Cons & Limitations

  • Lightweight project management tools not ideal for managing complex projects or workflows
  • Limited offer of project management tools
  • Gantt chart lacks resource or cost tracking features
  • Workload management tools can be limited for larger teams

Asana Pricing

  • Premium plan: $10.99/user/month, billed annually
  • Business plan: $24.99/user/month, billed annually

Asana Reviews

  • G2 review: 4.3/5
  • Capterra review: 4.5/5

4. Teamwork

Teamwork is another task management software that’s built to help teams do more. That includes collaboration, visibility, accountability and results, according to its site.

Its essential feature is its high-level, multi-project visibility that centralizes project information so users can keep track of everything in one place. Its user-friendly interface has built-in analytic tools, and its collaborative features allow teams to send messages, share notes, set tasks priorities and create milestones and invoices. With Teamwork, workflows can be customized and individual permissions can be set with privacy settings.

Teamwork.com one of the best task managment software

While the software is jammed with features, they’re not always the best quality and may require some editing to focus on what works best. This adds to the overwhelming quality of working in the software, which can be both confusing and tedious.

One of the shortcomings is that you can’t import tasks into Teamwork. You have to enter them manually, which is a deal-breaker for those who use Excel and Microsoft Project. That takes away valuable time that could be better served elsewhere.

Verdict: Best Task Management Software for Service Providers

Teamwork pros & key features.

  • Simple user interface
  • Variety of task management tools

Teamwork Cons & Limitations

  • Gantt charts has little information about your tasks, which limits their ability to track their progress
  • Lacks project management reports for a high-level view of your tasks
  • No project calendars a disadvantage when compared with most task management tools
  • All paid versions have a 3-user minimum

Teamwork Pricing

  • Deliver plan: $9.99 user/month
  • Grow plan: $19.99 user/month

Teamwork Reviews

  • G2 review: 4.4/5
  • Capterra review: 4.4/5

ClickUp is a task management software that offers chat, dashboards and automation, allowing you to streamline workflows and eliminate busywork. As a task management tool, it helps you organize, track changes and manage teams. Naturally, it’s collaborative and has reporting tools to share information securely, which is why it’s on our best task management software list.

Clickup, one of the best task management tools

All of those features might seem like a selling point, however, they can be overwhelming. Setting up the software can be tedious and complicated. Even after setup, the learning curve is so steep that you might never get over the hump. Another benefit that ends up a deficit is customization. Sure, you want to customize, but too many customizations and the software will lag. If you like ClickUp however, check out some ClickUp alternatives .

Verdict: Best Task Management Software for Variety of Team Collaboration Tools

Clickup pros & key features.

  • Brainstorming whiteboards and document editing tools
  • Can be used by scrum and agile teams
  • Mobile project planning app for Android and iOS

ClickUp Cons & Limitations

  • Software can be hard to understand due to its confusing feature set
  • Some of its features don’t help with task management
  • Files can be exported in PDF format only
  • Lightweight task management tools might be too basic for some users
  • No free trial

Clickup Pricing

  • Unlimited: $5/user/month, billed annually
  • Business: $12/user/month, billed annually

Clickup Reviews

  • Capterra review: 4.7/5

Trello makes our best task management software ranking due to its collaborative features and its focus on boards. Kanban is often one of many project views offered in task management software, and it’s one of the best for task management. We like the tool’s all-in approach and its singular focus on this feature.

Trello, one of the best task management software

However, this focus on one feature can be a problem. Having only kanban boards is great if you want to use them. But if you have more traditional Gantt chart users on your team, they’re going to be shut out. There’s something resembling a Gantt chart, but you’ll have to upgrade to use it. Also, if you’re managing a larger project, you’ll likely find the software to be cumbersome. If that’s the case, there are Trello alternatives that offer kanban boards with superior project management features.

Verdict: Best Task Management Software for Kanban Board Users

Trello pros & key features.

  • Software can be customized through third-party integrations
  • Kanban board view can be used for agile task management

Trello Cons

  • Narrow feature set compared with other task management software, only offers kanban boards and calendars
  • Trello’s feature set is limited, so it offers third-party integrations known as power-ups which come at an additional cost
  • Doesn’t have Gantt charts, which as mentioned above, are one of the most important task management tools

Trello Pricing

  • Standard: $5 user/month
  • Premium: $10 user/month
  • Enterprise: $17.50 user/month

Trello Reviews

7. smartsheet.

Smartsheet is a task management software that will feel familiar to those who have spent too much time managing projects on spreadsheets such as Excel. It’s one of the best task management software as it gives spreadsheets a new life. Due to the fact that you’re likely already well-versed in spreadsheets, it’ll be easy to pick up this new tool. Plus, it’s easier to share files and offers other collaborative features.

Smartsheet, one of the best task management software

That said, the software has no time tracking. Almost any of the best task management software products on this list can help you collaborate but only the top-tier options have tracking features to keep you on schedule. While third-party solutions are available, what’s the point of adding other apps when there are Smartsheet alternatives that do it all in one robust package?

Verdict: Best Task Management Software for Spreadsheets and Templates

Smartsheet pros & key features.

  • Ideal for transitioning from Excel to specialized task management tools
  • Workflow management and automation features

Smartsheet Cons & Limitations

  • Some of its features are very similar if not identical to spreadsheet software like Excel
  • Task reporting dashboards have an outdated look
  • Software can be hard to use, some features need to be manually configured by users

Smartsheet Pricing

  • Pro: $7 per user/month (maximum of 10 users)
  • Business: $25 per user/month (minimum of 3 users)

Smartsheet Reviews

  • Capterra review: 4.5 / 5

8. Zoho Projects

Zoho Projects is another of the best task management software tools on the market. It does more than just tasks, of course, such as project planning, communication and knowledge sharing, all for a reasonable price. There is time tracking and project tracking that keeps tabs on the team’s task progress. You can even track their hours, which can be very helpful when billing clients.

Zoho Projects, one of the best task management software

Where the tool falls to the near-bottom of our best task management software list is in terms of search, which could be greatly improved. You can only search for tasks within a project. There’s no global search, which many users would like. That and the fact that the learning curve for this software is steep will have many looking elsewhere for task management software. It doesn’t help that some of the necessary features are hidden in other paid tools.

Verdict: Best Low-cost and Free Task Management Software

Zoho projects pros & key features.

  • Good fit for simple projects and workflows
  • Variety of project management tools

Zoho Projects Cons & Limitations

  • Limited task management functionality
  • Gantt charts lack cost or resource tracking features
  • Software user interface can be hard to use and navigate

Zoho Projects Pricing

  • Premium: $4/user/month, billed annually
  • Enterprise: $9/user/month, billed annually

Zoho Projects Reviews

Wimi bills itself as a simple and efficient teamwork solution. It’s set up for collaboration and uses kanban boards to manage tasks. It also has a Gantt chart timeline for lean visual management and task dependencies.

Discussion channels, direct messages and real-time interactions foster collaboration. There’s file sharing, too, and task management features give users the control to create categories, comment on tasks and receive updates. It tracks task statuses, has reminders of coming deadlines and offers task history.

Wimi, a task management tool

There are Post-It-like notes to assist with task management, but this often makes things more confusing and complicated. Users have complained that the features could use refinings, such as chat, notification manager and meeting manager. But the simplicity won us over in the end. Wimi is useful for task management, but it’s not the best project management software for planning or tracking.

Verdict: Best Task Management Software for Variety of Team Communication Tools

Wimi pros & key features.

  • Has video-calling, messaging, cloud storage and file sharing tools for teams

Wimi Cons & Limitations

  • Gantt charts have limited task management features, geared towards creating a high-level view timeline
  • The kanban boards are very basic, they lack the features other task management software has
  • Lacks some important task management features for managing projects and workflows

Wimi Pricing

  • Projects: 12€ per user/month
  • Suite: 15€ user/month

Wimi Reviews

  • G2 review: 4.2/5

10. Redbooth

Redbooth is software that helps teams manage tasks and communications. It’s a simple tool to organize tasks and files. The software allows users to arrange tasks in board, list and timeline views.

You can track productivity with dashboards and reports. The software is easy to use and gives teams the tools they need to monitor and update project tasks. It also has a workload chart to view progress on all tasks.

Redbooth, one of the best task management software

But as a task management software goes, there are no advanced features, such as linking task dependencies or creating recurring tasks . It also doesn’t allow for customizations, so if you require the flexibility to create a workspace that’s attractive to you, then Redbooth might not be what you want in task management software. If you’re looking for a software solution that gives you control over tasks and helps with team communications, this is suitable.

Verdict: Best Task Management Software for Ease of Use

Redbooth pros & key features.

  • Its kanban boards and timeline task planning views are easy to use

Redbooth Cons & Limitations

  • Lacks scheduling and project tracking features of other task management software
  • Narrow feature set
  • Limited kanban board task tracking features

Redbooth Pricing

  • Pro: $9/user/month, billed annually
  • Business: $15/user/month, billed annually
  • Enterprise: contact sales for pricing information

Redbooth Reviews

11. basecamp.

Basecamp, one of the best task management software

Basecamp is a task management software that helps teams stay on top of their tasks by providing tools like calendars, to-do lists, kanban boards, messaging and file sharing. These features make it a great software for keeping your workload under control and better manage your team’s work. However, due to its heavy focus in task management, Basecamp fails in other complementary areas such as resource management or project reporting.

basecamp, one of the best task management software

Basecamp lacks Gantt charts, dashboards and other features which give project managers and team leaders more alternatives and features for planning, scheduling and tracking projects. The worst part is that, Basecamp’s task management features like its kanban boards or to-do lists, which are supposed to be its forte are overly basic.

Verdict: Best Task Management Software for Managing Everyday Work

Basecamp pros & key features.

  • Simple tools for assigning, scheduling and tracking tasks

Basecamp Cons & Limitations

  • Overly basic task management tools and features
  • Lack of resource planning and management features
  • No Gantt charts, a significant disadvantage compared to other task management software

Basecamp Pricing

  • Basecamp: $15 user/month
  • Pro Unlimited: $299/month, unlimited users

Basecamp Reviews

  • G2 review: 4.1/5

12. Todoist

Todoist, one of the best task management software

Todoist is a task management tool that’s designed to simplify the task management process. It does so by offering a set of basic features like to-do lists and kanban boards that work well together and allow users to assign tasks smoothly. It’s especially good for teams that need to track their everyday tasks without spending a lot of time on project planning. Most of its tools are easy to use and don’t have a lot of features, which is both a pro and a con depending on the level of task management functionality you seek.

Todoist, one of the best task management software

On one hand Todoist is easy to deploy due to its simplicity and can be used as a tool to assign tasks and track their completion, but it falls short for more advanced purposes such as identifying the critical path of a project, or creating a project timeline or schedule due to its lack of Gantt charts.

Verdict: Best Task Management Software for To-do Lists

Todoist pros & key features.

  • Easy to use software, facilitates its implementation on larger teams
  • Simple dashboards and task tracking tools

Todoist Cons & Limitations

  • There are no Gantt charts, a critical task management tool as previously explained
  • It’s a tool that takes an overly simplistic approach to task management
  • Basic task management functionality good for basic task management, but lacks the features needed for planning or tracking of larger projects

Todoist Pricing

  • Pro: $4 user/month
  • Business: $6 user/month

Todoist Reviews

You’ve seen the rankings: which task management software is best.

By now it’s apparent that task management is one of the pillars that uphold project management for any successful project. While there’s a wide spectrum of tools and features available, it’s clear that online software that has resource management features is going to give you the most control.

Whatever software you choose, we hope that this list of the best task management software has helped with your decision-making. The better you manage your tasks, the more likely you’ll deliver your project on time, within budget and meeting stakeholders’ expectations.

ProjectManager is the ideal task management software, providing tools to help project managers manage workload and keep team members collaborating for greater productivity. But that’s only one aspect of ProjectManager, which can also help project managers plan, monitor and report on their projects. Why use costly add-ons or more than one software when ProjectManager has it all? Try our task management tool with this free 30-day trial.

Click here to browse ProjectManager's free templates

Deliver your projects on time and under budget

Start planning your projects.

Filter by Keywords

25 Best Task Management Software Tools for Work in 2024

Erica Chappell

Managing Editor

February 6, 2024

Is your team’s workload getting too heavy for you to handle?

If you need to find the best task management software for you and your team, you’ve come to the right place.

In this article, we’ll go over the 25 best task management solutions available today. You can use these tools to manage tasks, to-do lists , and projects to get the best out of your team and your business.

By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!

What Is Task Management Software?

2. proofhub, 6. hubspot task management, 11. proprofs project, 15. clockify, 17. infinity, 19. taskworld, 21. basecamp, 22. monday.com, 24. taskade, understand your needs, consider your team’s size and complexity, evaluate user-friendliness, consider integrations, determine your budget, task management software faqs.

Task management is more than just a task manager checking off items on a to-do list!

It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:

  • Tracking task progress
  • Delegating work to team members
  • Setting deadlines
  • Adjusting work schedules
  • And so much more!

Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting. Task management is usually one of the essential features of good project management software .

25 Best Task Management Software in 2024

Here are the 25 best task management tools for organizing individual and team tasks efficiently:

Manage your workload in ClickUp

If you need a platform to scale both task management and project management, ClickUp delivers what teams need within reach to manage personal to-do lists, complex projects, and everything in between. Its extensive customization options and integration capabilities contribute to its versatility and widespread adoption among professionals across various industries.

ClickUp includes over 15 ways to view your work. Whether you’re a manager overseeing a team or an individual contributor trying to stay organized, views let you flex your workspace to fit your needs. Here’s a closer look at some of the features and functionalities of this free task management software:

A) Templates and Recurring Tasks

Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects. 

You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.

B) Priorities

Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize. 

Check out these prioritization tools !

C) Reminders

Our project management software comes with powerful Reminders to help you always keep track of your deliverables . You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.

D) Notifications

ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear. 

E) ClickUp AI

ClickUp AI is a revolutionary tool that helps prioritize tasks and make sure you’re never overwhelmed. Use ClickUp AI to summarize tasks, and generate action items from Docs and Tasks.

Instead of adapting to a tool’s interface, let the management tool adapt to you! 

ClickUp gives you Multiple views for managing tasks the way you’d like to: 

  • Board view : view your tasks in a handy Kanban board
  • List view : view your tasks in a GTD-style list app
  • Box view : check what everyone’s working on and delegate tasks
  • Calendar view : quickly manage your task schedules
  • Table view : create flexible spreadsheets 
  • Timeline view : visualize and organize your work over time
  • Whiteboard view : ideate new tasks and visualize workflows flexibly

G) Assigned Comments

Sure, your typical project management software allows you to add comments to tasks.

But ClickUp does way more!

ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!

H) Targets and Goals

A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.

I) Dashboards

Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.

Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.

K) Integrations

ClickUp integrates with 1,000+ cool apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, HubSpot, and more. This integration ecosystem streamlines workflows, eliminating the need for constant switching between tools and ensuring all relevant information is easily accessible within ClickUp.

And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart , Task Dependencies , Permissions , Native Time Tracking , Mind Maps , and much more! 

Need a full picture of our project management tool? Take a look at the ClickUp Features page.

  • Free Forever
  • Unlimited:  $7/month per user
  • Business:  $12/month per user
  • Enterprise:  Contact for pricing
  • ClickUp AI : Available on all paid plans for $5/Workspace member/month

What people think about task management with ClickUp

“I honestly wouldn’t last two minutes in my job without ClickUp holding all my tasks and being the brain that remembers what I need to work on, when my deadlines are, where to reference information, all the little details individual to each area of work and a thousand other things.” — G2Crowd

“I liked that every one of us (we were a 10-men dev team featuring 2x QA, SCM, PO and DEVS) was able to create as many customized views and lists and what-not. Aggregation worked amazing – especially when grouping things together for exports and reporting subtasks – we used that a lot for “task-scoping” (basically task breakdown) and on the business plan it also allowed us to assign hour estimates.” — GetApp

Ready to try ClickUp?   Get it for free here.

ProofHub Task Management

ProofHub is an all-in-one project management app and collaborative work management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.

There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.

However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications.

ProofHub Key Features

  • To-do lists
  • Custom workflows and kanban boards
  • Gantt charts
  • Online proofing tool
  • In-built chat app
  • Dedicated space for real-time collaboration
  • Timer and timesheets
  • Custom reports
  • File sharing
  • Mobile app (both iOS and Android)

Price : $89 per month (unlimited users)

creating tasks in todoist

Todoist, as a task management solution, is a breeze for many. 

Like the Swift to-do list app , it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.

However, they still fall short when it comes to team management , as you can’t assign multiple people to a single task. 

Guess they want you to-do things all on your own!

Check out the best Todoist alternatives .

Todoist Key Features

  • Recurring due dates
  • Mobile apps available for iPhone, iPad, and Android devices
  • Task labels and reminders
  • Email notifications
  • Automatic backups
  • Collaborate on tasks via email

Pricing : Free to $5/month per user.

creating tasks in anydo

This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete. 

Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.

There is one drawback, though:

Looking for a powerful free version?

We’re sorry, but Any.do’s going to have to respond with a: no-can-do !

Any.do Key Features

  • Time tracking add-ons
  • To-do list reminders
  • Daily planner to organize and prioritize to-dos
  • Android and iOS mobile apps
  • Unlimited attachments
  • Location-based reminders
  • Task color-coding to organize your work 
  • Customized recurring tasks

Price : Free to $2.99/month per user.

Chanty for Task Management

Chanty is a team collaboration platform employing a chat-first model to create an effective task management system. With chat organization, users get to convert any message into an assignment, allocate it to the appropriate person, and set due dates for it.

Moreover, switching to a Kanban board can also help you improve your workflow by providing an easy way to manage all of your tasks in one location from a bird eye view.

You can also use Chanty to do more than just communicate by integrating several apps and eliminating the inconvenience of navigating between all of them.

Chanty Key Features

  • Individual and group audio or video calls
  • Built-in task management
  • Screen sharing
  • Community support
  • Unlimited searchable chat history
  • Roles and permissions
  • A dedicated support line
  • Unlimited members on the team
  • Unlimited individual and group audio or video calls

Price: Free up to 10 users after which it is $3/user/month.

HubSpot task management software helps teams

HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel. 

You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.

Check out ClickUp’s integration with HubSpot .

HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.

HubSpot Key Features

  • Automatically synced data 
  • Integrations with hundreds of apps
  • Easy task creation
  • Progress tracking
  • Task queues

Price: HubSpot starts free, with premium CRM plans starting from $45/month.

managing tasks in taskqueue

Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member. 

It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.

Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.

Taskque Key Features

  • Automatic task assignment
  • Discussions
  • A powerful to-do list app
  • Workflow management
  • Exclusive permissions
  • Expanded workspaces

Price : Free to $5/user per month.

project task management software free

If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow. 

Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event. 

The one drawback of this management app? 

Don’t use it if you’re looking for a free task management tool. There’s no free plan!

Flow Key Features

  • A list of tasks with card views
  • Drag and drop timeline
  • Workflow management features
  • Public and private projects

Price : $4.79/user/month and up

hitask

Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team. 

Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.

Does Hitask offer them?

They have no Gantt chart . 

No Kanban board.

So no workflows. Ugh.

Hitask Key Features

  • Task management
  • File storage
  • Time tracking
  • Email task creation
  • Mobile apps for iOS and Android
  • Selective permissions on tasks
  • Calendar sync
  • Unlimited storage

Pricing : Free to $20/user per month

board view in trello app

Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.

To make Trello efficient for complex projects, you’ll have to upgrade for features like project timeline templates or priorities. 

Why do that when there are tools that offer that in their free plans?

Take a look at the best Trello alternatives , and don’t forget to compare Trello with ClickUp !

Trello Key Features

  • Attachments
  • Unlimited integrations
  • Collections for teams
  • Public/private boards
  • More onboarding support

Price : Free to $17.50/user per month

ProProfs Help Desk

ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.

Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.

One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.

What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.

ProProfs Key Features

  • Centralized dashboard
  • Real-time alerts & notifications
  • Instant messaging, task comments, & file sharing
  • Customizable workflows
  • Gantt charts, Kanban board, Calendar view
  • Task prioritization
  • AI-powered reports
  • Automatic invoicing
  • Task dependencies

Price : $2/user per month and up

managing tasks in quire

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.

Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card. 

This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.

As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!

Quire Key Features

  • Tasks and subtasks
  • Progress reports
  • Recurring tasks
  • Apps for iOS and Android
  • Kanban boards

Price : Free

managing tasks in asana

This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks. 

Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.

Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison !

Asana Key Features

  • Basic dashboard
  • Basic search

Price : Free to $24.99/user/month and up

managing tasks in things

The Things app is another great task management software.

The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.

Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.

Any other concerns about this task management system ?

Things is only available on Mac and iOS.

Things Key Features

  • Calendar events
  • Morning, afternoon, evening slots
  • Section headings
  • Mac OS shortcuts

Price : One-time charge of $49.99

Clockify Schedule feature for projects

Although widely known for its time tracking capabilities, Clockify can be a solution to your task management problems, too.

You can use Clockify to manage all your tasks, to-dos, and projects. Additionally, it’s suitable for individuals, such as freelancers and independent consultants, and companies and teams of all sizes. 

The app offers a free task timer that you can use to track the hours you and your team spend working on tasks — and then uses that data to calculate billable hours.

The only drawback is that Clockify covers a wide range of time tracking and invoicing features which can be overwhelming if your idea is to use it solely as a task management app. 

Clockify Key Features

  • Categorize your time entries into specific tasks. 
  • Assign tasks to people and set time estimates for each task. 
  • Manage your tasks — edit them, mark them as done, or delete them. 
  • Visually track all your tasks and time logs in a Calendar view. 
  • Integrate the app with 80+ other project management and productivity tools. 

Premium: 

  • Define hourly rates for each task and decide which ones are billable.
  • Visualize all your projects, see who’s available for their next task, and make schedules accordingly. 
  • Ensure maximum security and privacy of your tasks by hosting Clockify on your own servers. 
  • Automate your projects by setting up Project templates and using them for every new project, if applicable. 

Price: 

You can use most of Clockify’s features for free; the cheapest paid plan starts at $3.99 user/month

Plutio task management software

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

Plutio Key Features

  • Timeline/Gantt view, Kanban view, list view, and calendar view
  • Dashboards, projects, and knowledge-base
  • Team Chat, time-tracking and timesheets, built-in documents
  • Proposals, contracts, and invoicing

Pricing : 7-Day Free Trial, Pricing Starts at $19/month.

project task management software free

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.

Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.

Infinity Key Features

  • 6 different views to display data: Kanban, List, Gantt, Calendar, Form, and Table
  • 20+ attributes, including labels, dates, formulas, and progress bar, to name a few
  • Over 50 templates for various use cases
  • API & automations to help you complete projects faster
  • Multiple integrations, including ones with Google Drive, iCalendar, and Zapier
  • Dedicated desktop and mobile apps

Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.

project management in accelo

This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond. 

Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.

Accelo is capable of so much, but it accel-erates your company at a cost.

It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!

Accelo Key Features

  • Team scheduling templates
  • Time tracking templates
  • Automated timesheet

Price : $39 to $79/user per month

task management in taskworld

To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)

The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.

Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it! 

Taskworld Key Features

  • Task points
  • Task assignments delivered by email
  • Activity log
  • Repeating tasks
  • Direct messaging

Price : $10/user per month to $22/user per month

managing tasks in wimi

If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well. 

Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great project timeline feature to manage task dependencies and key performance indicators.

On the downside, Wimi’s pricing can go through the roof for larger teams!

Wimi Key Features

  • Gantt chart timeline for lean visual management
  • Task assignments organized as post-it notes
  • Critical path calculations
  • Task filters
  • Task history
  • Unlimited projects
  • Up to 500GB of storage
  • User training and onboarding

Price : Free plan + paid plans up to $18/per user/month

basecamp product example

Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.  

What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.

What’s been approved? What’s in progress? Guess you’ll never know!

Check out these 7 Basecamp alternatives and our comprehensive Basecamp review .

Basecamp Key Features

  • Real-time communication (campfires & pings)
  • Simple task management
  • Auto check-in questions
  • Project progress tracking (Hillcharts)

Pricing : Free to $99/month

monday platform example

Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.

Check out how ClickUp compares to Monday.com & how Monday compares to Asana !

Monday.com Key Features

  • Calendar view
  • Automations
  • Unlimited boards

Pricing : $8/seat per month to $16/seat per month

Compare Monday Vs ClickUp !

Wrike Spreadsheet Example

Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.

Whether you’re a small team or an enterprise-level user , Wrike will serve you well.

However, if you’re a creative thinker, you’re going to feel stifled.

They don’t have mind maps or a notepad to jot down ideas. 

Not sure about Wrike anymore? 

Take a look at these Wrike alternatives or Compare ClickUp vs. Wrike for a clear idea.

Wrike Key Features

  • Task tool for progress tracking
  • Workflow statuses

Pricing : Free to $24.80/user per month

Taskade

Taskade straddles the line between a personal task management app and a team project management app—with features that fall somewhere between the two. 🤸‍♂️

It’s a good choice for individual super users or for small teams. But big teams might find that the features aren’t quite robust enough.

If you’re someone who mostly consults your task list from your mobile device, then you’ll love Taskade’s native app design. It runs quickly and has options for widgets that can help you visualize your to-dos and project progress.

The mobile app is available for iOS or Android. There are also desktop apps for Mac, Windows, and Linux, and browser extensions for Chrome, Firefox, and Edge.

Taskade Key Features

  • Both your professional and personal to-dos in one app with separate areas for each part of your life
  • Collaboration features that include not only the ability to assign tasks to teammates but also an in-app video call feature that allows you to have a face-to-face chat
  • Strong note-taking features for brainstorming and documentation
  • Outlining capabilities to manage tasks
  • Starter: $4 per month
  • Plus: $8 per month
  • Pro: $19 per month
  • Business: $49 per month
  • Ultimate: $99 per month

Workflow management in Pipefy

Pipefy is a task management tool that simplifies the process of creating, assigning, and organizing tasks. With its automation features, Pipefy helps save time and minimize errors in task management. It offers a comprehensive platform where users can easily connect and integrate with other existing software, such as ERP , HRIS, and CRM systems.

Pipefy Key Features

  • Process templates
  • Secure company database for actions
  • Conditional logic
  • Native Integrations with Slack, GitHub, BitBucket, and Google Hangouts

Pipefy pricing  

Pipefy offers a free plan for individual users and small teams, with paid plans starting at $30/user per month.

Why Do You Need Task Management Software?

1. task management software helps you organize work.

We know you and your team work on multiple tasks every day!

Project tasks, HR activities , social media posts, invoicing, the list goes on.

Now try and imagine handling all of that with a pen and paper, or even an Excel sheet .

Unfortunately, this is all too common.

According to a recent study by ClickUp , 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.

There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool . 

Luckily, task management tools are designed for this, acting as a safeguard against going crazy! 

It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.

2. Task management software helps your team collaborate effectively

Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.

As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop. 

Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly.  

3. Task management software helps you prioritize tasks

All tasks were not created equal.

While every task needs to be addressed, some are more important than others. 

So what do you do?

You start prioritizing tasks.

For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?

Your task management tool will help you prioritize tasks to work on what’s most important immediately.

How to Choose the Best Task Management Software

Choosing the best task management tool for your organization can be a daunting task, especially with the plethora of options available in the market. By considering a few key factors, you can narrow down your choices and find the perfect fit for your team or company.

Before diving into any specific task management software, it’s important to understand what your team or company needs from a task management tool. Make a list of the features and functionalities that are essential for your team’s workflow. Do you need a simple to-do list? Or do you require advanced project tracking and collaboration capabilities?

Knowing your needs will help you eliminate options that do not meet your requirements.

Task management software can vary greatly in terms of complexity and scalability. If you have a smaller team with simpler tasks, a basic task management tool may suffice. However, if you have a larger team with more complex projects, you may need a more robust solution with features such as time tracking, resource allocation, and reporting.

The last thing you want is for your team to struggle with using the task management software. To avoid this, look for intuitive interfaces, simple navigation, and easy-to-use features. You may also want to check if the software offers training or customer support to help your team get up to speed quickly.

Having all your tools integrated can improve efficiency and streamline your workflow. Look for options that offer integrations with your existing tools or have an open API that allows for easy integration.

Task management software can range from free to expensive, so it is important to determine your budget before starting your search. Keep in mind that some software may offer a free trial or have a freemium model with limited features. Consider the long-term costs as well, including any additional fees for extra users or advanced features.

Bonus: Learn how to implement a work management system !

1. What Are The 8 Managerial Tasks?

The eight managerial tasks, often referred to as the functions of management, were first proposed by Henri Fayol, a French management theorist. The 8 managerial tasks are, planning, organizing, staffing, directing, coordinating, reporting, budgeting, and controlling.

2. What are the Benefits of Task Management Software for Teams?

Task management software improves task organization, prioritization, project management, collaboration , real-time tracking, improved communication, enhanced productivity, automated reminders, and streamlined workflow for effective task management.

Which Task Management Software is Best for Your Team?

You don’t need us to tell you that there are lots of task management tools available. That’s apparent from any Google search or a glance at the productivity section of the app store. 

So here are some suggestions for deciding which task management software is right for you :

  • Try a free plan before you buy it . You shouldn’t have to lay down your hard-earned cash on task management apps before knowing how they work. Test out some of the best free task management software to help you decide what you like and don’t like. Some online project and task management tools offer free trials. Be wary of those tools because you know a sales pitch will be coming at the end!
  • Read the reviews of task management apps . Unless you love trying out new software as a hobby, you’ll probably want to see how others have used them. They may even show you a new way of using the software. You’ll also learn of any problems in that online task management software too.
  • Check out the roadmap . Just because an online task management software doesn’t have the features you want doesn’t mean it won’t be there tomorrow. The best software companies are constantly iterating and releasing new features regularly.

First on the list? Get ClickUp for free today to discover how to manage task assignments, streamline your workflow, and boost everything else in your Workspace!

Questions? Comments? Visit our Help Center for support.

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Best free task management software in 2024

Mehdi Punjwani

Sierra Campbell

Sierra Campbell

“Verified by an expert” means that this article has been thoroughly reviewed and evaluated for accuracy.

Published 7:24 a.m. UTC Feb. 15, 2024

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A good task management software will give you the tools you need to organize projects for your business and help individuals, teams and businesses stay organized and productive. They offer a range of features and capabilities depending on the complexities of your business and projects, allowing you to set deadlines, assign tasks to team members, allocate resources and track and report on progress.

Finding the best task management software for your business means considering a range of factors, like the core features on offer, the customer service you’ll get and the ability to scale up according to your needs. We’ve tried and tested some of the biggest platforms available to give you our list of best task management software in 2024.

Featured project management software offers

project task management software free

Via Monday.com’s site

Monthly fee

$10 per user, with a minimum of three users

Free version

Yes, for two users

24/7 customer support

Yes, with paid plans

project task management software free

Via Clickup’s website

$10 per user

Yes, for unlimited members

Best free task management software

  • Notion : Best for flexibility.
  • ClickUp : Best for customization.
  • Trello : Best for automation.
  • Hive : Best for collaboration.
  • Zoho Projects : Best for startups using Zoho.
  • Teamwork : Best for client task management.
  • Monday : Best for individuals and freelancers.
  • Asana : Best for complex tasks.
  • Podio : Best for app building.
  • GoodDay : Best for scaling up.

Why trust our small business experts

Our team of experts evaluates hundreds of business products and analyzes thousands of data points to help you find the best product for your situation. We use a data-driven methodology to determine each rating. Advertisers do not influence our editorial content. You can read more about our methodology below.

  • 62 companies reviewed.
  • 164 products reviewed.
  • 2,028 data points analyzed.

Best for flexibility

Notion

Cheapest paid plan (billed monthly)

Number of users, number of projects/tasks, what you should know.

Notion is a versatile task management platform that gives you a high degree of control and customization even on its free plan. With an abundance of views and formats, including Kanban boards, Gantt charts, calendar views and to-do lists, it offers users multiple ways to track and organize projects. You can also make use of thousands of templates built by Notion and its users, catering to an array of health and fitness, work and office and day-to-day home management needs.

You won’t need to pay anything to get unlimited pages and workflows as an individual, but you’ll need to upgrade to give multiple users full functionality. While you can upload unlimited files on the free plan, you’ll be limited to 5 MB per file, as well as a seven-day history and one synced database.

We’d recommend it if you want to use one platform to manage a variety of project and task types with flexible views and displays; it’s particularly good for content creators.

Pros and cons

  • Multiple views, including Kanban boards, Gantt charts and to-do lists.
  • Thousands of versatile templates for things like health and fitness, work and home.
  • Free version offers individuals unlimited pages and workflows.
  • Custom automation features only available on paid plans.
  • Maximum file upload of 5 MB on free plan.
  • Limited admin and security features on free plan.

Best for customization

ClickUp

ClickUp’s free platform gives you a highly capable and customizable task management platform with an unlimited number of tasks and members. It also offers 24/7 customer service on all plans. You’ll be able to view tasks in unlimited lists, boards and calendars, but you’ll only get 60 uses of Gantt charts, timelines and workloads.

The free plan also allows custom statuses and up to 20 custom task types, as well as other useful features like multiple assignees, checklists, dependencies and a basic custom field manager. However, you’ll only be able to create five “spaces” as part of the free plan — unlimited spaces are only available on paid plans. There are also no time-tracking features and very limited other reporting capabilities.

  • Free version offers unlimited free plan members and tasks.
  • A range of views, including Kanban boards and Gantt charts.
  • 24/7 customer support on all plans.
  • Limits on how many views, custom fields and workloads you can use.
  • No time tracking features.
  • Only five ‘spaces’ on free plan.

Best for automation

Trello

While Trello’s free platform only offers its Kanban-style board view, its two main highlights are its automation services and unlimited power-ups. With its Butler automation, you’ll be able to create rules, buttons and commands, and repetitive actions are recognized with suggested automations that help increase productivity. Third-party apps you can integrate include Slack, Jira, Gmail, Microsoft Teams and Google Drive.

You’ll be limited to 10 MB file uploads and only 10 boards per workspace, though with unlimited storage and workspaces for all plans, this isn’t too restrictive. It’s not ideal if you want to see projects and tasks in calendar or timeline views, but as a basic task manager with smart automation tools, it can be a useful platform for individuals and small businesses.

  • Very straightforward and easy to use.
  • Built-in automation features, including an automation bot called Butler.
  • Unlimited power-up feature lets you integrate third-party apps.
  • File uploads are limited to 10 MB per file.
  • You only get up to 10 boards per workspace.
  • Limited view options.

Best for collaboration

Hive

Hive comes with its own native communication tools, allowing for straightforward collaboration with up to 10 workspace members on its free plan. As a task manager, it’s fairly capable, offering unlimited tasks and subtasks as well as multiple views such as Kanban, Gantt, calendars and tables. However, you’ll only get two pages and 100 workflows, and while Kanban views are unlimited, the free plan only offers 100 uses of Gantt, calendar and table views.

Your ability to customize projects and tasks will also be fairly restricted with no custom fields or labels, and your storage limit on the free plan will be 200 MB overall. Its free plan also comes without a few other features, such as AI assists, custom dashboards and analytics. We’d recommend it as a simple free task manager for small teams working together that will benefit from its native collaborative tools.

  • Native collaboration and communication tools.
  • Multiple views and layouts.
  • Unlimited tasks and sub-tasks.
  • 200 MB storage limit.
  • 10 projects and two pages on free plan.
  • No custom project fields or task labels.

Best for startups using Zoho

Zoho projects.

Zoho Projects

Zoho offers a project manager as part of its larger suite of tools and products, offering a free version for up to three users as well as a 10-day free trial on its paid plans. You’ll be able to manage two projects, create feeds, share documents and custom statuses and set up task dependencies within projects. It’s particularly useful for startups already making use of other Zoho products like CRM, Meeting and Sprints, all of which integrate into the free platform.

You can also use third-party app integrations for Microsoft Teams and Office 365, Slack, Dropbox, Zendesk and Zapier. However, there are some significant limitations to the free version, including limited customization — you can’t create custom fields or views, and there are only basic reporting capabilities.

  • Integrates with Zoho CRM, Meeting and Sprints.
  • Straightforward and easy to use.
  • Offers useful core features, including document sharing, subtasks and custom statuses.
  • Only three users and two projects on free plan.
  • No Gantt charts, custom views, time tracking or custom fields.

Best for client task management

Teamwork

Teamwork will be particularly useful for agencies needing to manage client tasks, as it comes with built-in billable time-tracking features and estimated time management. It also offers client-level insights and client-company management, though you’ll only get client users with premium paid plans. With Teamwork, you’ll also get a range of automation features, including automatic Slack updates, HubSpot deals and Microsoft Teams messages.

It does have drawbacks in the shape of limited reporting capabilities — while all plans come with a dashboard, only premium paid plans offer reports on status, portfolio health, time, utilization and profitability. You also won’t have any phone, live chat or email support options on its free plan.

  • Billable time-tracking and invoicing features useful for agencies.
  • Client views and management features.
  • Wide range of automation features.
  • No phone, live chat or email support.
  • Limited reporting and customization options.
  • No client users on free plan.

Best for individuals and freelancers

Monday

Monday is a popular task management platform with businesses worldwide, but we’d recommend its free plan specifically for individuals and freelancers managing their businesses. It offers a straightforward Kanban interface only, with over 200 templates available, so you’ll be able to create up to three boards with two users and unlimited documents.

However, Monday’s free plan is missing a number of wider features like timeline, Gantt and calendar views, as well as offering no integrations or automations. It’s a relatively simplistic platform compared to others, so we’d recommend it more for individuals than teams that will need more advanced collaboration and reporting capabilities.

  • Over 200 templates available.
  • Apps for iOS and Android.
  • Intuitive and easy to use interface.
  • No integrations on free version.
  • Only offers Kanban view.

Best for complex tasks

Asana

We’d recommend Asana’s powerful platform as an ideal choice for small businesses managing complex tasks or projects with plenty of moving parts. With unlimited tasks, projects, file storage, assignees and messages alongside multiple views such as boards, calendars and lists all included on its free plan, it’s a capable piece of software. You’ll also have access to over 100 free third-party integrations such as Microsoft Teams, Adobe Creative Cloud, Okta and Tableau.

However, you won’t be able to use timelines, Gantt views, goals or portfolios with the free plan, nor time-tracking, workflows or various automation features. The free plan is also fairly limited when it comes to reporting, with only status updates and CSV and PDF exports available.

  • Unlimited project management essential features.
  • Multiple views available.
  • Over 100 free integrations.
  • Limited reporting features.
  • No 24/7 support.

Best for app building

Podio

Podio offers a unique solution for businesses that will benefit from building their own customized project management apps to suit their specific needs. As well as the ability to design a bespoke task manager for your team, you’ll have access to hundreds of user-created apps online. It allows you to keep all important aspects of your business and projects in one central place, depending on the requirements of you and your team.

However, its free version is limited in the other features it offers — including the number of items and client users you can support. It also doesn’t offer automated workflows or visual reports, so keep this in mind if you’re considering Podio.

  • You can build your own customizable apps for project management.
  • You’ll also have access to hundreds of pre-made apps.
  • Live chat support available.
  • Limited features on the free plan.
  • Takes a while to set up and customize to your exact specifications.

Best for scaling up

GoodDay

With a robust set of features and capabilities as well as relatively affordable price plans for upgrading, we’d recommend GoodDay for businesses looking to scale up their operations. Its free version is already quite powerful, offering unlimited projects and tasks for up to 15 users, with views including lists, boards, tables, calendars, event summaries and portfolios. You can customize views, priorities, workflows and statuses, as well as set up dependencies, reminders and to-do lists.

Other customization options are only available on paid plans, such as task, project and user fields, as well as task types and IDs. Additionally, many security features and all CRM features are only available when you upgrade, but with the next price plan up only costing $6 per month, it’s an affordable choice for scaling up.

  • Unlimited projects and tasks.
  • Unlimited views, with most available on free plan.
  • Powerful features for big businesses with affordable plans for scaling up.
  • Many customization options unavailable on free plan.
  • No finance, time tracking, chats or automation.

Best task management software comparison

Methodology

We extensively research the key competitors within an industry to determine the best products and services for your business. Our experts identify the factors that matter most to business owners, including pricing, features and customer support, to ensure that our recommendations offer well-rounded products that will meet the needs of various small businesses.

We collect extensive data to narrow our best list to reputable, easy-to-use products with stand-out features at a reasonable price point. And we look at user reviews to ensure that business owners like you are satisfied with our top picks’ services. We use the same rubric to assess companies within a particular space so you can confidently follow our blueprint to the best free task management software.

The best task management software has positive user reviews on customer review sites and app stores. Task management software companies should provide customers with fast and reliable support. Using a combination of phone support, live chat and knowledge bases, customers should be able to quickly resolve issues 24/7.

Task management software should have role assignment features, timelines and dependencies. It should also allow businesses to use customizable templates, track expenses and track milestones.

And the best task management software should offer client access, billing and invoice capabilities and budgeting features.

What is task management software and how does it work?

Task management software is a digital tool you can use as an individual or a business to manage, organize and prioritize tasks. While levels of features and capabilities will vary between platforms, many also offer the ability to communicate between team members, share files and updates and track progress toward objectives. 

You’ll be able to use task management software to create and assign tasks, set deadlines, allocate resources and allow for collaboration between colleagues. These tools can help you and your business increase productivity and efficiency. However, it’s important to be aware of how complex your needs are. 

Some task management programs can be complex and could end up reducing your productivity and organization, which is why it’s so important to find the right platform for your needs.

Benefits of free task management software

Using task management software can offer a number of benefits for individuals and businesses, including:

  • Free forever: A good free task management software will offer unlimited projects or workflows without any extra costs — not just a free trial before you have to pay.
  • Productivity: Task management platforms can increase your team’s productivity through automation, progress tracking and reporting, saving time on repetitive tasks.
  • Centralized workflow: You can use task management software to keep all workflows centralized, allowing easy access for all team members and collaborators to stay updated and informed.
  • Collaboration: You’ll be able to clearly assign roles and allocate resources on projects and tasks to different team members, and many platforms also allow team members to work together and communicate. 
  • Manage big projects: Complex and lengthy projects can be broken down into separate tasks and workflows with multiple teams and team members. 
  • Remote workers: If you rely on remote workers or freelancers, many task management platforms allow all team members to collaborate online from any location.

Who needs task management software?

Task management software can prove useful for a variety of individuals and businesses. You might be a freelancer with a number of client tasks to manage or a hobbyist running a side hustle — in which case, a free task manager will be ideal. 

Likewise, small teams and businesses can also benefit from using task management software to organize and track workflow progress for team projects. A free plan or trial period offers a great way to try out different platforms and products so you can find one that suits your needs best before committing to a paid plan with more features and capabilities required by your business.

How to choose the best task management software

Choosing the best free task management software for your business means considering a range of factors and how each of these will best suit your needs. You will need to think about the core features offered by each platform, as well as whether it plugs into any existing software you have and how easy and intuitive it is to use. 

Additionally, you should look into the customer support options each platform offers, as this will be crucial in case things go wrong and your work is at risk.

Key features to look for

Levels of complexity and customization will vary between platforms, but in general, you should look out for the following features as part of your task management software:

  • Sub-tasks: Key to keeping big projects organized, task managers should allow you to split tasks and assign different deadlines and workers to each sub-task.
  • Views and visualizations: You should also be able to see your tasks and projects in different views, like Kanban dashboards or Gantt charts. You may find these to be limited in free versions of some platforms, so check price plans to ensure you’re getting what you need.
  • Integration: If you have any existing software or hardware in use for your business, such as finance and accounting apps, design tools or communication platforms, it’s worth seeing if these will plug into the task management software you want. It helps keep everything synchronized and centralized.
  • Tracking and reporting: Your task manager should also allow you to track task and project progress against deadlines and objectives, as well as generate reports. 
  • Automation: Some platforms will even offer automation services that let you set up automatic tracking and reporting.
  • Collaboration: Lastly, if you’re managing a team’s workload, it’s vital they can work together, so look for task management software that allows for communication and role delegation.

Ease of use

Some task management tools will be relatively simple and easy to use, with intuitive drag-and-drop interfaces that allow for straightforward organization. However, others offer more complex capabilities, including multiple views like Gantt charts, calendars, lists and galleries, automated reporting and collaboration between multiple team members. 

Consider what you’ll need the software for, how many people and tasks you’ll be managing and what kind of insights you’ll want when making your choice.

Security 

You should also factor in any security requirements you might have, especially if you’re a big organization or you use third-party apps, providers or even freelancers. Being able to control access on multiple levels may be particularly important. Additionally, consider things like two-factor authentication, secure sharing and data protection when choosing platforms.

Customer service

If something goes wrong with your task manager, it can affect your business’s ability to complete projects and assure stakeholders of progress. Customer service is a key part of being able to resolve issues, so look for providers that offer both round-the-clock availability and instant contact by phone or live chat as a priority.

How much does task management software cost?

When looking for free task management software, consider whether it’s truly free forever — meaning you’ll have access to all the features on the free plan forever without having to pay. 

While this might mean many advanced features are hidden behind paywalls, you’ll at least be able to rely on the software for your basic needs without restriction. This is in contrast to free trials that often give you access to the entire platform for a limited time, after which you won’t be able to use it without paying.

If you’re looking to try a free plan in order to get a feel for a specific task management software before committing to a paid plan, you’ll likely be more on the lookout for usability as well as scalability. Consider which paid plans offer the most bang for your buck to narrow down your options, but focus on which free software feels the most natural to use for your business. 

You may find that some software platforms offer prices on a per-user basis while others offer a set number of users for each plan. Others may even have a minimum-user requirement, so if they charge a set price per user and require at least three users, you’ll need to pay three times the price you see given as a minimum.

Frequently asked questions (FAQs)

The best free task management software will depend entirely on your needs and requirements as an individual or business. ClickUp and Notion both offer great customization features, with Notion especially good for content creators.

Paid task management software plans offer a range of extra benefits, including more users or projects, additional features and advanced integrations and security. These will often be more useful for bigger teams and companies managing complex projects with multiple moving parts and stakeholders that need to be kept informed. 

When prioritizing tasks in project management, you should consider the resources available, any dependencies on the task being completed and the urgency of the request. 

Task management software lets you manage multiple tasks at work by allowing you to create, organize and assign tasks, set deadlines, track progress and, if required, add sub-tasks. All tasks are kept in one place and accessible for anyone who needs to see them, often in digestible formats like calendars, boards and timelines.

Improving task management skills will require you to be disciplined and attentive to detail in order to get the best from task management software and boost your productivity. You should: 

  • Focus on prioritizing tasks on your to-do list.
  • Create a manageable schedule for delivery with realistic deadlines. 
  • Ensure you’re communicating with stakeholders to keep everyone on the same page.

The best software will make this easy and help you manage your workload efficiently and effectively — but it’s made even easier when you know you’ve picked the right task management software for your requirements.

Blueprint is an independent publisher and comparison service, not an investment advisor. The information provided is for educational purposes only and we encourage you to seek personalized advice from qualified professionals regarding specific financial decisions. Past performance is not indicative of future results.

Blueprint has an advertiser disclosure policy . The opinions, analyses, reviews or recommendations expressed in this article are those of the Blueprint editorial staff alone. Blueprint adheres to strict editorial integrity standards. The information is accurate as of the publish date, but always check the provider’s website for the most current information.

Mehdi Punjwani

Mehdi is a writer and editor with many years of personal finance expertise under his belt. He's a spirited money-saver, with a passion for making personal finance accessible and manageable. When he isn't writing, Mehdi likes to read about history and travel, hike along coastlines and in forests, and watch his beloved team Manchester United underperform.

Sierra Campbell is a small business editor for USA Today Blueprint. She specializes in writing, editing and fact-checking content centered around helping businesses. She has worked as a digital content and show producer for several local TV stations, an editor for U.S. News & World Report and a freelance writer and editor for many companies. Sierra prides herself in delivering accurate and up-to-date information to readers. Her expertise includes credit card processing companies, e-commerce platforms, payroll software, accounting software and virtual private networks (VPNs). She also owns Editing by Sierra, where she offers editing services to writers of all backgrounds, including self-published and traditionally published authors.

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10 Best Calendar Task Management Software in 2024

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I know that you need a break from messy spreadsheets. It’s an everyday headache that you face when managing multiple projects. I mean, who doesn’t want a visual planner that combines tasks and the calendar so that you can keep track of stuff exactly as needed?

And if calendar apps seem too limited for your requirements, I know exactly what you need – calendar task management software.

These are project or task managers that come with an integrated calendar view – a divine combo to track deadlines and pending works!

Here’s a glance at the top 10 calendar project management software solutions.

Which Is the Best Calendar Task Management Software?

All the tools listed above have calendar views to manage tasks. So, which tool is the best for you depends on what other requirements or expectations you have from the project management software.

If you ask me about my top three picks from the list, then it would look something like this:

Option A: ProProfs Project

This user-friendly calendar project management tool simplifies team collaboration. With a seamless calendar view allowing easy task adjustments and Google Calendar synchronization, it ensures efficient project tracking. Additionally, the software facilitates team communication and file sharing and provides analytics for effective project management.

Option B: Notion

Notion, a versatile project management tool, offers customizable calendar templates for efficient note, document, and task management. Its standout feature is constructing detailed product roadmaps that seamlessly connect vision, goals, and features, allowing organized prioritization with tags, filters, and linking capabilities.

Option C: Asana

Asana is popular for its effective organization of tasks and deadlines, along with a standout calendar view. The tool aids proactive planning and workload prioritization. Asana goes beyond excelling in strategic project planning, enabling goal setting, progress tracking, and ensuring team cohesion for achieving significant results aligned with company objectives.

List of Calendar Task Management Software

The list of tools below has been sourced primarily from market leaders (project managers, team leaders, directors) who use them as their daily drivers.

I also included data gathered from software review sites and peer recommendations to have a diverse understanding of different perspectives. Lastly, I incorporated my personal experience to present an in-depth comparison of the tools to help you make an informed decision.

Let’s get started.

1. ProProfs Project – Best for Simplified Project Management

(Image Source: ProProfs Project)

This is one of those calendar project management tools that remind you how software is supposed to make things easier for your team. Having used it for more than a year, I can vouch for its simplicity.

But first things first – the calendar view .

I’ve used the tool for several projects, and I simply love its calendar view. It enables me to see all tasks and milestones in a single glance. It lets you drag and drop tasks to adjust their timelines and sync them with Google Calendar. I use the calendar view to avoid missing any deadlines.

Using the software, you can communicate with your team using task comments, share files and feedback, and get email notifications for updates. It also generates smart reports and analytics to measure project performance and identify any potential risks.

What you’ll like:

  • Generates timesheets for each task by recording time manually or automatically
  • Instant invoices for clients based on the time and expenses tracked
  • Workflow management feature lets you customize the layout, status, and fields to suit your needs
  • Manages multiple projects and prioritizes them according to your strategic goals
  • Resource planning to allocate and match people with relevant skills to projects

What you may not like:

  • There could have been more than 15 days of free trial to explore the software entirely
  • You don’t get an option to switch between dark and light modes

Pricing: Starts at $39.97/month . Unlimited users, projects & tasks.

2. ClickUp – Best for Generating Detailed Reports

project task management software free

(Image Source: ClickUp)

If you’re looking for a detailed project calendar in project management software, ClickUp can be a good choice. The software lets you plan tasks, events, and goals on a beautiful and interactive calendar. You can sync it with other apps, drag and drop tasks to reschedule them, and view your workload by day, week, month, or year – it’s that simple! ClickUp is also well-known for its ability to generate detailed reports with dashboards.

Dashboards are customizable and interactive panels that display project data from various sources. You can choose from multiple widgets to build a perfect dashboard, such as custom charts, progress tracking, calculations, time tracking, etc.

With dashboards, you can track real-time progress, surface deeper insights, and gain high-level work overviews.

  • A scalable structure to organize work into Spaces, Folders, and Lists
  • Actions, triggers, and conditions to automate routine work and processes
  • Hundreds of templates for team use cases, views, tasks, checklists, Docs, etc.
  • A visual database that lets you link tasks, documents, integrations, etc.
  • A feedback tool that lets you annotate, comment, and approve images and PDFs
  • Only 100 MB of storage space in the free plan
  • Some users report that the ClickUp app on Android devices is slow

Pricing: A free plan is available with limited storage space. Paid options start at $7/member/month.

3. Smartsheet – Best for Real-Time Project Collaboration

project task management software free

(Image Source: Smartsheet Community)

For those who like the spreadsheet-like UI, Smartsheet can be a great calendar task management software option. The calendar view is a great way to see tasks and deadlines in a visual and interactive way. I found that the software lets you switch to the calendar view from any sheet or report that has at least one date column. I can also choose to display date ranges by selecting two date columns in a sheet. This is helpful, especially when tracking the progress of tasks.

Apart from that, Smartsheet is also popular for its real-time project collaboration capabilities.

You can share sheets with anyone (from team members to external stakeholders) and control their access permissions. The tool also lets you communicate with them through comments, alerts, and reminders and attach files from Google Drive, Dropbox, or OneDrive.

  • Customizable dashboards for real-time project visibility
  • Task tracking and scheduling capabilities for efficient project execution
  • File sharing and document management for centralized project information
  • Budgeting and financial tracking functionalities for cost management
  • Audit trail and historical data tracking for accountability and compliance
  • Only 500 MB of attachment storage in the free plan
  • Pages do not update in real time for collaborative work

Pricing: A free plan is available with limitations to sheets to track projects and tasks. Paid options start at $7/user/month.

4. Asana – Best for Strategic Project Planning

project task management software free

(Image Source: Asana)

I’ve used Asana previously, and I appreciate its effectiveness in keeping me organized with my projects and deadlines. Among its features, the calendar view stands out as a favorite, providing a visual representation of all my tasks and milestones. It assists me in proactive planning, identifying possible conflicts, and prioritizing my workload.

But that’s hardly all.

Asana is really good for strategic project planning. It helps you make sure your work fits with what your company wants to achieve. You can set goals, track how things are going, and make sure your team is working well together. By using Asana, you can make your big plans actually happen and achieve important results.

  • Multiple project views, such as list, calendar, timeline, Gantt chart, and Kanban board
  • Custom fields, forms, rules, templates, and bundles to automate work processes
  • Real-time reporting dashboards and status updates to monitor progress
  • Admin console for managing team settings and security
  • Integration support with other apps through its open API and native integrations
  • Not ideal for graphics-intensive work or software development projects
  • May have performance issues when handling large or complex projects

Pricing: A free plan is available with limitations to features like Gantt charts, project goals, portfolios, etc. Paid options start at $10.99/user/month.

5. Nifty – Best for Project Portfolio Management

project task management software free

(Image Source: Nifty)

Nifty is another calendar project management tool you may like checking out.

It helps you plan your tasks for the day, week, or month using calendars. You can easily schedule them by dragging and dropping them and using filters to sort them by status, priority, or person assigned. I think it’s pretty useful if you want to make sure your tasks fit with important events and milestones.

I also found Nifty to be decent for project portfolio management.

It enables you to create and manage multiple portfolios – each with distinct goals, budgets, and resources. You can also monitor the progress, performance, and health of each portfolio with real-time data and insights.

  • Portfolio management for organizing projects into folders and viewing automated progress
  • Different user roles and permissions for controlling access and visibility of projects
  • Project discussions for communicating with team members and clients in real time
  • File proofing for reviewing and approving files with comments and annotations
  • Custom fields for adding extra information and filters to your tasks
  • No option to export or print reports, documents, or tasks

Pricing: A free plan is available with a limitation on storage space. Paid options start at $39/month.

6. ProjectManager – Best for Agile Project Management

project task management software free

(Image Source: ProjectManager)

With ProjectManager’s calendar view, you can see and change project tasks over time. You can also choose how to show your tasks: by dates, names, or assignees. The software lets you filter and sync tasks with other calendars. However, more than as a calendar task management software solution, you may like ProjectManager for its agile project management. I’ll explain you briefly.

The software enables teams to efficiently manage backlogs, create workflows, and execute sprints. With its hybrid offering of Gantt charts, kanban boards, and advanced reports, ProjectManager provides the agility, accuracy, and insights needed for successful agile project management.

  • Kanban boards to organize work with drag-and-drop cards
  • Project timesheets for easy time tracking and approval
  • Task scheduling and workload review across all projects
  • Reports for project performance, variance, workload, timesheets, etc.
  • Resource management for scheduling, allocating, and tracking resources
  • No risk management or workflow automation in the free plan
  • Inability to customize the print options for the Gantt chart

Pricing: Starts at $13/user/month.

7. Wrike – Best for Automating Administrative Workflows

project task management software free

(Image Source: Wrike)

Wrike is a popular project management software – perfect for creating campaigns, tracking billable hours, planning strategically, or optimizing IT workflows.

I really like Wrike’s calendar views for a number of reasons. It lets me see all tasks and deadlines in one place and easily adjust them with a drag-and-drop functionality. I can also filter the calendar by project, status, assignee, etc., to get a clear overview of workload and priorities.

Wrike excels in administrative workflow automation. You can create automatic approvals, request forms, and repeatable blueprints for repetitive processes. Rules and triggers can be set for actions such as sending emails, setting up reminders, and assigning tasks.

  • Dynamic request forms to automate work intake
  • Pre-built templates to get projects up and running in no time
  • Custom item types to work your way with a fully configurable workspace
  • Calendar view to quickly display work items and keep track of deadlines
  • Custom dashboards with widgets and charts to monitor your team’s performance
  • No calendar views, dashboards, or real-time reports in the free plan
  • Steep learning curve for new users to get familiar with the interface and its terminologies

Pricing: A free plan is available with limited storage space. Paid options start at $9.80/user/month.

8. Notion – Best for Building Product Roadmaps

project task management software free

(Image Source: Notion)

Notion is another project management software that lets you manage notes, documents, tasks, etc.

I liked its arsenal of project management calendar templates. I could use these templates, customize them, and check deadlines, events, and goals at a glance. It’d also let me easily switch between different views, such as list, board, table, or timeline.

But what I think the software excels at is building product roadmaps. It connects product vision, goals, and features to the actual work that needs to be done. You can use tags, filters, and sorts to organize and prioritize the roadmap and link it to other pages, such as documentation, feedback, or testing.

  • Advanced task management options, including recurring tasks and multi-select commands
  • Inline editing for quick updates and changes to project documents
  • Linked databases that allow for better data organization and cross-referencing
  • Multiple layout options for organizing project documents and data
  • Advanced permissions settings for controlling access to project information
  • Only 5 MB of file upload storage allowance in the free plan
  • Some users report having limited offline functionality and sync issues, which can cause data loss

Pricing: A free plan is available for only up to 10 guest collaborators. Paid options start from $8/user/month.

9. Hive – Best for Flexible Project Hierarchies

project task management software free

(Image Source: Hive)

Hive is one of the most affordable calendar task management software that I had the chance to use. With the calendar view in Hive, you can manage tasks and deadlines visually.

The software lets you choose how to display tasks from weekly to 6-week intervals. You can also show or hide weekends and take other subactions. The Hive calendar can be synced with other calendars for reminders and notifications. There, you can see project progress, health, and team workload.

Another thing that makes Hive stand out is flexible project hierarchies. I’ll explain about it briefly.

Hive lets you create subprojects, subfolders, and subactions within your main project. You can also assign different permissions, labels, and dependencies to each level of your hierarchy. This gives you more control and visibility over your project and makes it easier to manage complex workflows.

  • Resource management to track team availability, workload, and utilization across projects
  • Time tracking to monitor how much time is spent on tasks and projects
  • Templates to replicate projects based on best practices and industry standards
  • Proofing and approvals to review and comment on files and manage feedback
  • Summary views to see an overview of all projects and tasks in a workspace
  • 200 MB of storage space in the free plan
  • Bugs and glitches that affect the functionality and performance of the platform

Pricing: A free plan is available for up to 10 workspace members. Paid options start from $1/user/month.

10. Bitrix24 – Best for Remote Task Management

project task management software free

(Image Source: Bitrix24)

Last on the list, I have Bitrix24 – a calendar project management tool that lets you see and manage tasks in a graphical way. You can choose between day, week, or month views or use the schedule mode to see only your upcoming tasks.

You can also create new tasks or events by clicking on a date or modify existing ones by dragging and dropping them. I also think the software is a perfect fit for remote teams looking for a task management tool. The software helps me keep my remote team connected and productive, no matter where they are.

You can create tasks and subtasks, set deadlines and priorities, attach files and comments, and monitor the workload and performance of each team member. The software lets you use Bitrix24’s built-in chat, video calls, and videoconferencing features to communicate with your team in real time.

  • Task templates and automated workflows for recurring and routine tasks
  • Email-to-task conversion and webmail integration for seamless communication
  • Gantt charts and Kanban boards for visualizing progress and dependencies
  • Report builder and advanced reporting for evaluating performance and results
  • Polling and discussions for engaging team members and collecting feedback
  • Slow customer support response times
  • No public file-sharing feature in the free plan

Pricing: A free plan is available with limited online storage space. Paid options start at $49/month (for 5 users).

Evaluation Criteria

The evaluation of products or tools chosen for this article follows an unbiased, systematic approach that ensures a fair, insightful, and well-rounded review. This method employs six key factors:

  • User Reviews / Ratings: Direct experiences from users, including ratings and feedback from reputable sites, provide a ground-level perspective. This feedback is critical in understanding overall satisfaction and potential problems.
  • Essential Features & Functionality: The value of a product is ascertained by its core features and overall functionality. Through an in-depth exploration of these aspects, the practical usefulness and effectiveness of the tools are carefully evaluated.
  • Ease of Use: The user-friendliness of a product or service is assessed, focusing on the design, interface, and navigation. This ensures a positive experience for users of all levels of expertise.
  • Customer Support: The quality of customer support is examined, taking into account its efficiency and how well it supports users in different phases – setting up, addressing concerns, and resolving operational issues.
  • Value for Money: Value for money is evaluated by comparing the quality, performance, and features. The goal is to help the reader understand whether they would be getting their money’s worth.
  • Personal Experience / Expert’s Opinion: This part of the evaluation criteria draws insightful observations from the personal experience of the writer and the opinions of industry experts.

So, these were my top picks for the best calendar task management software. Always remember to test whatever software you choose by going for a free trial or using the free plan. Having first-hand experience is a must before investing in a tool for long-term usage.

Do you want a free Project Management Software?

David Miller

About the author

David miller.

David is a Project Management expert. He has been published in elearningindustry.com , simpleprogrammer.com . As a project planning and execution expert at ProProfs, he has offered a unique outlook on improving workflows and team efficiency. Connect with David for more engaging conversations on Twitter , LinkedIn , and Facebook .

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Home » Home » Why Use Free Project Management Software?

Why Use Free Project Management Software?

By Space Coast Daily  //  February 21, 2024

project task management software free

In today’s fast-paced and ever-evolving business landscape, effective project management is crucial for success. Whether you’re a small startup or a large corporation, keeping tasks organized, teams aligned, and projects on track is vital.

Project management software has become an indispensable tool for achieving these goals. In this article, we will explore the advantages and importance of utilizing free project management tools, and why Hive is an exceptional choice in this realm.  

Streamlined Organization and Task Management:

Free project management tools bring together all the essential features to streamline organization and task management. With intuitive interfaces and user-friendly dashboards, these tools allow users to manage projects effectively with minimal effort. By providing a centralized hub to store project files, assign tasks, and set deadlines, teams can collaborate seamlessly and keep everyone in sync.  

Increased Collaboration and Communication:

Effective communication and collaboration are paramount for any project’s success. Free project management software provides a platform that facilitates team collaboration by enabling real-time communication, file sharing, and task discussions. With features like comment sections, group chats, and activity feeds, team members can easily communicate ideas, share feedback, and stay updated on project progress. This fosters a collaborative environment and enhances overall productivity.  

Enhanced Time and Resource Management:

Managing time and resources efficiently is an ongoing challenge for project managers. Free project management software comes equipped with advanced scheduling and resource management tools. Gantt charts, time-tracker features, and resource allocation options make it simple to monitor project timelines, detect bottlenecks, and optimize allocation of resources. With these tools, project managers can make informed decisions that maximize productivity and minimize wasted time and effort.  

Customization and Scalability:

Every project is unique and requires tailored management approaches. Free project management tools, such as Hive, offer customization options to fit specific project requirements. From categorizing tasks and creating custom workflows to visualizing data through customizable charts and tables, these tools allow users to mold the software according to their project’s needs. Furthermore, as businesses grow and undertake more complex projects, many of these free tools offer scalable features, ensuring seamless transition and continued efficiency.

Integration and Collaboration with Third-party Apps:

In today’s digital ecosystem, no project operates in isolation. Free project management tools often offer integration with popular third-party applications such as Google Drive, Dropbox, and Slack. This integration enables streamlined workflows, eliminates the need for constant switching between tools, and improves productivity. By connecting project management software with existing business systems, teams can access and share data effortlessly, promoting better coordination and overall efficiency.  

Conclusion:

Free project management software has revolutionized project management by providing businesses with accessible and functional solutions. Hive, in particular, offers a comprehensive suite of features designed to simplify project management while promoting collaboration, efficient resource management, and seamless integration capabilities. With its user-friendly interface and scalability, Hive is an exceptional choice for businesses seeking to streamline their project management processes. Embrace free project management tools and take your projects to new heights of efficiency and success!

By utilizing free project management tools like Hive Blog , businesses can embrace structured organization, foster collaboration, and optimize their resources effortlessly. Make the smart choice today and experience the transformative power of project management software.

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7 Best Accounting Project Management Software for 2024

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  • Best for client management: Karbon
  • Best for popular project management features: monday.com
  • Best for more features on a budget: ClickUp
  • Best for high-volume data needs: Jetpack Workflow
  • Best for bundling powerful integrations: Zoho Projects
  • Best for simple workflows: Trello
  • Best for cost saving with a large client base: Canopy

Project management (PM) software is a universal need to keep track of goals, research, data, scheduling and everything else under the sun. If you have more specific needs, however, you may have to find a PM solution with a specialized focus. Accounting project management software can simultaneously help teams perfect their finances and exceed business goals.

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Top accounting project management software comparison

Not every software solution will have the same features, so we compare some basic features that can do your team a lot of good below.

Karbon: Best for client management

Karbon logo.

Karbon is a great choice for businesses that prioritize taking care of clients but still need project management software stacked with functionality. You have tools for collaboration, alert automation and workflow improvement. The application is great for accounting firms sharing files with clients and offers onboarding services to get your team started.

Subscriptions available include:

  • Team: $59 per user per month if billed annually, or $79 per user per month if billed monthly.
  • Business: $89 per user per month if billed annually, or $99 per user per month if billed monthly.
  • Enterprise: Has custom pricing for scaling to your specific needs.

Karbon capacity dashboard for accounting team.

  • Work views like Kanban and timelines.
  • Team collaboration with easy communication from the inbox.
  • Task management and client management.
  • Workflow templates to get started with assignments and scheduling.
  • Client management and contact management capabilities.
  • Built-in time tracking on Karbon or with QuickBooks Time integration.
  • Storage for documents, from 2GB to 100GB.
  • Karbon AI for simplifying communication with clients.
  • Filtering for clients and tasks.

Top Karbon integrations

  • Cloud Email (Gmail & Office 365).
  • Microsoft Exchange.
  • Ecosystem apps like QuickBooks Online, GoProposal and Ignition.
  • Stacking with features to connect with clients and improve daily workloads.
  • Estimates for time and budgets to relieve financial stress.
  • Built-in tutorials for faster learning.
  • Automation for easy task assignment, scheduling and notifications.
  • Costly for small or new teams.
  • Minimal support for all plans but Enterprise.

Why we chose Karbon

The decision to choose Karbon was based on its user satisfaction rating and comprehensive features and functionalities, catering specifically to the needs of accounting professionals.

monday.com: Best for popular project management features

monday.com logo.

Monday.com is a cloud-based project management platform designed to help users manage their team projects and tasks efficiently. The system supports many functions such as task assignment, project planning, time tracking, progress tracking and reporting, collaboration tools and integrations with other third-party applications.

Plans offered are Free, Basic, Standard, Pro and Enterprise:

  • Basic: $9 per seat per month, billed annually, or $12 per seat billed monthly.
  • Standard: $12 per seat per month, billed annually, or $14 per seat billed monthly.
  • Pro: $19 per seat per month, billed annually, or $24 per seat billed monthly.
  • Enterprise: Custom pricing.

monday team goals and KPIs.

  • Multiple work views, including Kanban, calendar, timeline and chart.
  • Over 200 templates you can customize or use right away to speed up projects.
  • Time tracking individual tasks.
  • Unlimited documents and boards.
  • Management of incoming workloads.
  • Strong security, including HIPAA compliance.
  • File storage, from 5GB to 1,000GB in paid plans.

Top monday integrations

  • Microsoft Teams.
  • QuickBooks.
  • 24/7 customer support in paid plans.
  • Allows teams to add guests and has unlimited free viewers.
  • Two-factor authentication in all tiers.
  • Integrations for handling invoices and financial data, including QuickBooks.
  • 3 user minimum for all paid plans.
  • Limited integrations and automation per plan.
  • Admin permissions only in Enterprise.

Why we chose monday

While it may not be an accounting-only project management tool, monday.com is such a popular and affordable option for universal project management needs. You can track tasks, do project analytics and record time tracking for employees. For those that need more functionality, you can integrate with tools like QuickBooks.

Teams can learn more from our review of monday.com .

ClickUp: Best for more features on a budget

ClickUp logo.

ClickUp is a highly-rated project management platform tailored to meet the needs of different industries, including accounting. It offers a suite of powerful tools that can be customized to match your workflow.

Though ClickUp is not specifically designed for accounting, it proves to be a great accounting project management solution due to its highly customizable features. The software offers functionalities like time tracking, task prioritization, budget management and workflow automation for managing accounting projects.

Aside from the free plan, subscriptions offered are:

  • Unlimited: $7 per user per month if billed annually, or $10 per user per month if billed monthly.
  • Business: $12 per user per month if billed annually, or $19 per user per month if billed monthly.

ClickUp budget tracking dashboard.

  • Multiple work views such as Gantt chart, timeline, calendar and more.
  • Unlimited storage and unlimited teams for your workspace.
  • Project time tracking across multiple devices.
  • Workload management and templates.
  • ClickUp AI to improve writing with prompts, text generation and editing.

Top ClickUp integrations

Over 50 native integrations as well as Zapier integration for access to more apps.

  • Has an abundance of features.
  • Affordable with a variety of plans for teams at different stages of growth.
  • Task dependencies and time tracking in all plan tiers.
  • Custom role creation and permissions.
  • Two-factor authentication available on all plans.
  • Sprint reporting is only offered in the Business plan and up.
  • Automations have monthly limits.
  • It has limited exporting in the Free and Unlimited plans.
  • Priority support is only offered in Business Plus and Enterprise.
  • Onboarding is only available in Enterprise.

Why we chose ClickUp

Teams that want a variety of features and affordable plans may consider ClickUp as their project management solution. The software is suited for several different types of teams, including those with finance and accounting needs. Accounting teams can benefit from its reporting, time tracking and client dashboard features.

You can find out more in our full ClickUp review .

Jetpack Workflow: Best for high-volume data needs

Jetpack Workflow logo.

Jetpack Workflow is a leading accounting project management software designed specifically for accounting firms. With features including automated time tracking and job notes, it streamlines and systemizes the workflow, tasks and processes, thereby enhancing productivity. Teams can collaborate and work together on the platform, ensuring project completion and avoiding missed deadlines. It provides easy integration with popular accounting tools like Quickbooks.

Jetpack Workflow has two pricing plans:

  • Organize: $45 per user per month if billed annually, or $56 per user per month if billed monthly.
  • Scale: $49 per user per month if billed annually, or $63 per user per month if billed monthly.
  • Service package add-ons start at $299 and are one-time buys.

Jetpack Workflow jobs dashboard.

  • Multiple work views, including dashboard, calendar and clients.
  • Smooth email workflow to create jobs.
  • 70+ templates to speed up setup.
  • Tools for quick filtering through clients.
  • Supports multiple browsers, including Internet Explorer and Chrome.
  • Over 2,000 Integrations to upgrade your workspace.
  • Unlimited documents, clients and storage.

Top Jetpack integrations

  • Support included in all plans and onboarding setup available.
  • Billing sync with QuickBooks Online.
  • Task automation for days, weeks or months.
  • In-app team messaging and active progress reports.
  • Fairly expensive for teams and freelancers just starting.
  • Not as many features as other competing software.

Why we chose Jetpack

Jetpack Workflow is enterprise-friendly software designed for streamlining the workflow of accounting teams. While it may be pricier, it’s designed to keep you on track with your priorities through automation, reporting and custom work views.

If you want more information, check out Jetpack Workflow’s YouTube channel .

Zoho Projects: Best for bundling powerful integrations

Zoho Projects logo.

This platform combines traditional project management features with advanced collaboration tools such as document management, time tracking, chat and more. It also integrates with other software, like Google Apps and Microsoft Office, making it easier to manage all project pieces in one place. It integrates smoothly with Zoho’s accounting software suite or other solutions for accounting purposes.

Aside from the free plan, subscriptions include:

  • Premium: $4 per user per month if billed annually, or $5 per user per month if billed monthly.
  • Enterprise: $9 per user per month if billed annually, or $10 per user per month if billed monthly.

Zoho Projects dashboards.

  • Work views such as Kanban and list, with the ability to sort by tasks and progress percentage.
  • Unlimited projects with custom task statuses.
  • Task management and task dependency for staying on track.
  • Time tracking for all paid plans.
  • Project templates to help you get started.
  • Integrates with git repositories and is well-suited for development projects.
  • 5GB to 120GB of storage space.

Top Zoho Projects Integrations

  • Zoho apps like Zoho CRM, Zoho Books, Zoho Cliq, Zoho Expenses and more.
  • Google apps like drive, calendar, spreadsheet and tasks.
  • Access to other Zoho apps for payments and billing.
  • Great for Agile Scrum workflows with sprints.
  • Tracks issues to protect your data and ensure productivity.
  • Allows you to add client users to your account.
  • The free plan is very limited, with 2 users and 1 project at a time.
  • Plan tiers are limited by the Zoho apps they can integrate.
  • Not great for collaboration outside of official users.
  • Only Enterprise lets you have read-only users (up to 10).

Why we chose Zoho Projects

The Zoho suite of business software can meet a variety of team needs, and Zoho Projects integrates with those apps. Teams can incorporate Zoho Analytics, Zoho Books, Zoho Invoice, Zoho Expense and many more. The software solutions are a great choice for keeping track of your data, tasks and business processes.

If you’re interested in learning more, see our review of Zoho Projects .

Trello: Best for simple workflows

Trello logo.

Trello is one of the easiest project collaboration tools for teams to adapt to. It’s affordable enough for individuals, startups and small teams, but it also has an Enterprise plan with security and permissions. Use cases for the software can include tracking finances, offering professional services to clients, managing tasks, handling CRM and more.

Subscriptions the platform offers include Free, Standard, Premium and Enterprise:

  • Standard: $5 per user per month if billed annually, or $6 per user per month if billed monthly.
  • Premium: $10 per user per month if billed annually, or $12.50 per user per month if billed monthly.
  • Enterprise: $210 per user billed annually, with no monthly option.

Trello kanban board.

  • Different work views, like Kanban, table, calendar and timeline.
  • Unlimited cards, boards and workspaces, depending on the plan.
  • Templates and custom fields for easy setup.
  • Butler tool for task automation available in all tiers.

Top Trello Integrations

Over 200 integrations through its power-ups capability.

  • Google Drive.
  • Salesforce.
  • The Enterprise plan has a flat rate and starts with 50 user seats.
  • You can add observers to your board in the Premium tier.
  • All plans have two-factor authentication.
  • It has unlimited activity logs for all plans.
  • Free and Standard only have Kanban views.
  • Only Premium and up can deactivate members.
  • Only the Enterprise plan has unlimited workspaces.
  • Adding some integrations will incur extra fees.

Why we chose Trello

Trello integrates with many other popular productivity tools and services, such as Google Drive, Dropbox and Jira. This enables users to centralize their work and seamlessly connect Trello with their existing toolset.

Learn more in our complete Trello review .

Canopy: Best for cost saving with a large client base

Canopy logo.

Canopy Practice Management Suite is specifically designed for accountants and tax professionals. It offers comprehensive tools and features to streamline and automate various practice management tasks, including client communication, document management, time tracking, billing and invoicing, workflow management and reporting.

The suite aims to enhance productivity, improve client satisfaction and optimize overall practice operations.

Pricing for this tool varies based on your desired features and is entirely based on a user’s number of clients. It offers its service for free if you have 500 or fewer clients. Contact the company for a custom quote.

Canopy report, account overview dashboard.

  • Workflow management with automation for tasks and templates.
  • Document management with storage, organization, sharing and client portal for file management.
  • Time and billing features, along with QuickBooks integration.
  • Transcripts and notices available.
  • Collections and tax resolution available.
  • KBA eSignature for document signing.

Top Canopy integrations

  • Quickbooks Online.
  • It’s great for teams with a high volume of clients.
  • It can be both freelancer- and startup-friendly.
  • All features are added for a fee, so you can pick only the ones you need.
  • As soon as you grow, you can end up paying for a lot more than you expected.
  • There are implementation fees, even though under 500 clients are free.
  • Adding features makes it more expensive, and it doesn’t come fully stocked.
  • Features have user caps before upgrading to Pro.

Why we chose Canopy

The way Canopy offers its services is different from other project management tools. Its capabilities are specific to the practice management needs of the different cases you have, like tax resolution and billing. Canopy is very budget-friendly for small teams, startups and freelancers growing their client base.

Key features of accounting project management software

Project management software for accounting firms and individuals will have tools to help with clients, deadlines, tasks and overall workflow. It’s also a bonus if they have integrations that help track costs, invoices and records. The features on this list are ones you can find in both project management tools and accounting solutions.

Workflow management

You need to stay on top of your daily tasks, clients and billing. Some helpful capabilities of project management software will include templates for different projects or artificial intelligence to speed up tasks. Task management and task dependencies are another highlight that ensures your projects are completed in order.

With features like these, you can check the performance of specific goals and assign work to their corresponding team members. Usually, it will be on more expensive tiers, but many solutions will have role permissions to ensure the right people have access so they can do their parts as well.

Client management

Many accounting and even regular PM applications will have the functionality to handle client information as well as client access to projects. You can share your progress, invite them to view projects, give them account access and receive/send reminders for meetings.

Occasionally, regular project management tools will have billing options, but it’s mostly built into accounting PM software. Tools that offer to expedite and verify billing and payroll needs can be lifesavers and help you avoid costly mistakes.

You can also find software for accounting, finance tracking and invoice/expensing available as integrations within basic project management tools.

Many PM solutions will have automation features to streamline tasks so you can focus on the bigger picture. Aside from just streamlining tasks, you can use automation for alerts or notifications about important deadlines or meetings. You can also use automation to schedule client meetings, emails and payments. Teams that need to stay on top of performance and analytics can also automate weekly or monthly reports of progress.

Integrations

For teams that choose a general PM solution, integrations can make up for the accounting-specific features it may lack. Options that can make a difference include invoicing, expense tracking and database applications. Some may even integrate with accounting or bookkeeping software like QuickBooks and Zoho Books.

Time tracking

Whether it’s monitoring separate tasks or employee timesheets for payroll, time tracking is a big asset. It can evaluate which processes are more costly and ensure your team is paid fairly and on time.

One of the most valuable ways to pull insights about your workflow, performance and costs is through reporting. Applications can offer reporting on task status, employee performance, monthly expenses and clients. If you want to improve efficiency or just stay on top of projects, good analytics are integral.

How do I choose the best project management accounting software for my business?

One of the biggest factors in choosing any software is cost. Accounting software designed to handle your projects, business processes, records and billing can get very expensive. Many general project management solutions offer cost savings but may lack the industry-specific features you want.

You should consider the cost per number of users you absolutely need, the features you absolutely need and the integrations that will make your life easier. From there, you can decide if you need an accounting-specific PM tool or a basic project management solution.

While costly, Karbon is a feature-dense solution with awesome capabilities like QuickBooks Time for time tracking, and it helps estimate your time and budget on each project. If you’d rather not spend as much, you can try Zoho Project, which integrates with Zoho Books, Invoice and CRM.

As always, while you’re considering different options, check out their YouTube channels and even consider testing out any free plans offered. If you plan to do any free trials, rearrange your workflow to be able to properly test the software.

Methodology

The software on this list were considered according to their relevance to accounting teams. Some were designed for the purpose of streamlining accounting workloads, while others aren’t industry-specific. This is because many project management features and integrations can provide a cost-effective alternative, even if they don’t have all the bells and whistles teams want.

The software on the list can be good choices for startups, freelancers, growing teams and enterprise-level needs. The goal was to offer potential buyers a wide selection of reliable software.

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How Do You Use a Weekly Schedule Planner?

Using a weekly agenda is one of the easiest methods for time and task management. It helps to stay organized and keep track of all projects and responsibilities.

A weekly calendar can have many different forms and applications:

  • Class schedule template for teachers and students to keep a record of homework assignments, daily class schedule, and class times.
  • A planner for those who want to improve productivity, keep track of task lists, and establish a daily routine.
  • The work schedule for employees, usually in the form of timesheets , for keeping track of employee shifts and create a coherent shift schedule.
  • Professional planner templates for creatives and agencies responsible for organizing events.
  • Agenda for conferences or meetings .
  • A simple template for household chores.
  • Traditional calendars with sections organized in a monthly order with a daily planner; or traditional digital calendar templates.
  • Appointment schedule for logging upcoming events, personal or whole family appointments.

The weekly schedule template is easy to use. It has a simple structure of a table divided into three or more columns — the name of a task, day of the week, and duration of the task with due dates.

You can use it to record the progress of work, track time , make notes of important events, plan and schedule meetings and add any information you need to organize time.

You simply enter all the information in the columns and adjust it to your preferences. You can personalize it in many ways. It may look like a calendar or more like an advanced table. It’s a flexible system that can have many configurations.

👉 Check also our  daily schedule templates

How Do You Make a Weekly Schedule Template?

Creating a printable weekly schedule is not difficult. You can either do it yourself in  graphic design software  or use the one-page free templates available online. A convenient planner template is a good way to save time and plan ahead.

The easiest way to create a free weekly schedule template is to use Word and Excel . You can do it by creating columns for different entries, depending on what you want to use your template for. It should include the date and name of the tasks. You can make it for a five day week or Sunday through Monday.

But you can also add such items as project , team members who work with you on a project , appointments and people you meet with, time spent on a task, personal information, and anything you need.

In other words, you can personalize your weekly calendar as you wish. It can be a simple weekly schedule or a complex, creative template.

On the other hand, if you don’t want to spend time creating a weekly planner, you can choose one of the templates prepared by other people. Such templates are fully compatible with Word and Microsoft Excel, and most other tools.

👉 Read also about  the 4 day work week .

What Are The Best Calendar Schedule Templates?

On the internet, you can find a broad array of free planner templates. To help you find the best weekly planner template, we’ve prepared a comprehensive list. Here, you can find free blank weekly schedules for everyone:

  • Professionals working in various industries.
  • Students and academics who need a class schedule template.
  • Employees who need a simple and transparent college schedule to plan work week.
  • Project managers and leaders who need to plan ahead the entire week for all team members.
  • Freelancers to have a work calendar for personal use.
  • Field workers.
  • People who want to improve productivity.
  • Those who need a simple weekly planner for personal use.

There are different options for a weekly planner suitable for everyone, even for the picky ones. Take a look at our list of the best free weekly planner templates and choose the one you like most!

1) TimeCamp – FREE automatic weekly schedule

Using a schedule template is an effective form of time management. But counting the time necessary to spend on particular tasks isn’t. Especially, if you bill your clients by hours. That’s where  automatic time tracking software comes in handy.

timesheet timecamp

With TimeCamp you can automate and optimize work. Thanks to precise time tracking you know exactly how much time you have to dedicate to every task and project.

It’s also a good employee schedule tool that helps to plan the work of the entire team. You can see how and when people work, you can manage attendance and make sure things are going the right way.

TimeCamp is an automated  time tracker  that offers many advanced features that are helpful in organizing time and work:

  • Automatic time tracking  (also records websites/apps usage and other activities for easier timesheet filling). The feature assigns time entries to specific tasks. Stop using a  time tracking spreadsheet  and save time on tracking.
  • Timesheets with approvals (and the ability to export timesheets to Excel and Google spreadsheet); you can also download and print your reports.
  • Built-in and customizable templates of performance reports.
  • Project tree structure with advanced time categorization (tags and notes).
  • Billable and non-billable  rates.
  • Budgeting and invoicing to help you collaborate with clients.
  • Monitoring productive and unproductive activities.
  • Integrations  with the most popular productivity apps, communication software. project management software,  CRM , and many, many more
  • GPS feature (suitable for field workers).
  • A free plan for unlimited users
  • Project, tasks, subtasks, and tags allow you to easily follow your to-do list for every week.
  • Available for desktop or mobile device so you can access it from any place in the world.

2) Calendarpedia

Calendarpedia weekly schedule template

Calendarpedia is a website with weekly calendars, planners, templates, schedule layouts and dates of all public holidays. It’s a fantastic resource of calendars of all types – yearly, monthly, weekly, weekly schedules, split year calendars, school and academic calendars, and many, many more .

Each weekly template is fully customizable. Every week is on an individual, separately printable page – one for every whole and partial week of a given year. You can use the templates for personal and business needs.

Also, you can find weekly schedule templates designed specifically for Australia, Canada, or the UK. They include all the dates of holidays, Christian and religion-related festivals, and other special days.

On Calendarpedia you will find every type of template you need to organize your work and time to better coordinate week.

Weekly schedule templates available for :

  • Microsoft Word format
  • Libre Office
  • Google Docs
  • Compatible with Microsoft Office mobile for iPad/iOS, Android, and Windows 10 mobile

3) Microsoft Schedule Templates

Microsoft weekly schedule template

If you’re looking for a weekly planner template straight from Microsoft , make sure to check their  depository of free templates . It’s a good solution for avid users of Microsoft.

These planners can be easily adjusted to your needs — you can change colors, the setup, and add as many entries to the week view as you want. It’s most suitable for simple weekly planning for homework of a college student, chores, and straightforward workload management.

Additionally, Microsoft offers thousands of various templates to print in categories such as  business cards, calendars, invoices, agendas, business plans, financial management, memos, and many more. 

Together with the printable weekly schedule templates, it can create a database of all the important information that will help you plan even the most complicated projects and manage them in a transparent way.

Microsoft Word offers simple solutions while Excel lets you create advanced formulas that are helpful for analytics and problem-solving.

Weekly templates available to print for :

  • Microsoft Word
  • Microsoft Excel
  • Compatible with Google Docs, OpenOffice, LibreOffice

4) Creative Templates from Canva

Canva weekly schedule template

If you’re more of  a creative person , especially a girl, a businesswoman or simply like original solutions, you will definitely find something interesting in Canva’s collection of over 1K templates.

Canva offers a selection of customizable, stylish weekly schedule planners to print that’ll get you motivated. You can choose from a variety of schedule layouts for different purposes – you can use them to plan a meal, meetings, business agenda, weekly work schedule and anything you like.

Canva’s templates perfectly fit in just one page and the daily agenda lets you see your plans and goals at a glance with transparent layouts.

To use weekly schedules, you need to sign up for Canva.

5) OnPlanners – Printable Weekly Planner Templates

OnPlanners weekly shcedule template

OnPlanners is a website with thousands of free planners. Every printable template has different planning pages and layouts. You can customize them as you want, download them, and print. What’s more, they have all the important elements a good  weekly schedule  template should have, such as  goals, reminders, events, priorities, and weekly to-do lists .

If you need more than a weekly timetable, you can look around the website to find something of interest. There are numerous weekly calendars, monthly planners, and many more. Check all agenda layouts and choose your favorite!

6) Pinterest – printable weekly planner

Pinterest weekly schedule template

You can find everything on Pinterest , beginning from funny memes to a weekly planner.

They are available in different layouts and you can choose from all the categories. You can find bullet journals, minimalist templates, hourly templates, a weekly planner in the form of a whiteboard, templates for work, family, and students, weekly schedule templates for employees, simple and complex planners, vertical work schedules, timesheets for Excel, black and white or colorful planners.

Everything you want in any type of format. There’s plenty to choose from!

7) Weekly Schedule Template for Google Docs

Google Docs weekly planner

Google Docs offers calendar templates for those who prefer to plan work and tasks online. It’s best if you get a template from an external website rather than directly from Google, since the options are limited. There are plenty of choices available on the internet. Just search for schedule layouts for Google Docs.

Also, in G Suite Marketplace you can find many useful  add-ons to tweak your template .

If you prefer, you can  create your own calendar in Google Docs . It’s an analog process to creating a template in Microsoft Word and Excel. You can later download your free weekly schedule template and use it in Word or Excel.

Google Docs templates are also compatible with Microsoft Word, Excel, Libre Office, and OpenOffice. You can easily print them.

8) Weekly Calendar Templates from Smartsheeet

Smartsheet weekly template

Smartsheet , a project management tool, created 15 free weekly templates to help you assign tasks to appropriate time periods. These are simple solutions that allow you to keep track of anything you want – tasks, projects, and appointments. You can also create a to-do list, and set and monitor goals.

They fit on one page so you get a transparent view of your weekly agenda or make a weekly summary of the work week.

Smartsheets templates are available for Excel, Word, and PDF format, for Google Docs, and directly in the Smartsheet app. You can easily pick a weekly planner for your company to print.

9) Findmyshift – employee schedule template

findmyshift weekly schedule template

If you need an employee schedule template, you may find Findmyshift solution suitable. It’s a simple weekly planner for teams that managers can customize and print.

You can see the schedule in employee view or facility view. This template also offers  smallish features to customize it  — add employees, invite guests, add a message to the notice board to communicate with employees and colleagues, add time off and requests, send messages, and even see reports for budget, hours, time off, shifts, and more.

You can also set more detailed options in settings. Additionally, you can upload your template, customize it, and print it for your team.

To Wrap It Up

A calendar or weekly time schedule is a great form of time management. It helps you stay perfectly organized during the entire week, from Monday to Sunday. You can also use it as a reporting system that’ll help you monitor work progress and run errands.

Or you can choose an  automatic schedule planner  to save time and money and prepare a perfect weekly time plan with notes with your personalized work calendar. We hope our guide helped you find your favorite way to create a weekly time management schedule.

Happy planning!

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    12 Best Free Project Management Software for 2024 By Dhruv Parmar Project management software is a boon, as facing people daily and running behind them to fulfill deadlines can be a tough job. Handling a business can be an unsettling task, facing ups and downs. Without actual task management, it isn't easy to keep a record of deadlines.

  10. The 21 Best Free Project Management Software (And Why They're Great)

    Avaza Backlog Bitrix24 FreedCamp HiTask KanbanFlow MeisterTask Paymo Pivotal Tracker Podio TeamGantt Toggl Teamwork Projects Todoist Trello Wrike Zenkit Enough talk - let's get stuck in. 1. Process Street Workflow Automation Software by Process Street Watch on Tired of your team forgetting important tasks?

  11. 14 Best Free Task Management Software of 2024

    The right free task management software helps project managers check in with their team, monitor tasks and projects, and make sure teams are working efficiently - at no cost! For this article, I've done extensive research on the free task management software on the market today and narrowed down my top 14 picks.

  12. Best Free Task Management Software Of 2024

    Yes Starting price From $8 monthly per user Integrations Zoom, LinkedIn, Adobe, Salesforce and more 1 monday.com Learn More On monday.com's Website Free version available

  13. Best Free Task Management Software Of 2024

    Notion: Best for versatility. ClickUp: Best for customisation. Teamwork: Best for consultants and agencies. Jira: Best for agile teams. Airtable: Best for advanced project management features ...

  14. OpenProject

    Open source project management software for classic, agile or hybrid project management: task management Gantt charts boards team collaboration time and cost reporting FREE trial! ... Free and open source software (FOSS) gives you transparent insights into the source code and the freedom to operate, distribute, study and modify OpenProject ...

  15. 21 Free Project Management Software Options to Keep Your Team On Track

    16 Free Project Management Tools Project Management in HubSpot Project Management App A project management app is a software that's used to plan projects, track tasks, create to-do lists, automate workflows, allocate resources, assign project managers, and establish project timelines and deadlines in one unified, collaborative interface.

  16. Manage Your Team's Projects From Anywhere

    Sign up - it's free! Watch video Trello 101 A productivity powerhouse Simple, flexible, and powerful. All it takes are boards, lists, and cards to get a clear view of who's doing what and what needs to get done. Learn more in our guide for getting started. Boards Trello boards keep tasks organized and work moving forward.

  17. Best Task Management Software: Free & Paid Options (2024)

    1. ProjectManager ProjectManager is award-winning software that organizes tasks, teams, resources and projects in an easy-to-use online platform. Its features enable users to assign, manage and track tasks, so projects are completed on time and under budget.

  18. 25 Best Task Management Software Tools for Work in 2024

    1. ClickUp Easily organize your project under ClickUp's unique Hierarchy, then customize how you visualize your work from over 15 Views If you need a platform to scale both task management and project management, ClickUp delivers what teams need within reach to manage personal to-do lists, complex projects, and everything in between.

  19. Best Free Task Management Software in 2024

    ClickUp's free platform gives you a highly capable and customizable task management platform with an unlimited number of tasks and members. It also offers 24/7 customer service on all plans.

  20. Free Project & Task Management Software

    Create free account. Plaky is a free project management software for managing tasks and teams. Unlimited projects and users. Free forever.

  21. 10 Best Project Task Management Software Reviewed For 2024

    Mosaic is an excellent project task management software to ensure that each team member understands what they need to accomplish because it lets you create project task outlines. With Mosaic, you can leave detailed instructions ensuring that team members follow to ensure consistency and accuracy in execution.

  22. Project Task Management Software Feb 2024

    software project management steps, who is software project advisor, project management 101 for beginners, project management software task tracking, software project management example, software project management responsibilities, how to manage software projects, project task management software free Pashupati Temple of thieves enter a storm without litigation a free state.

  23. 10 Best Calendar Task Management Software in 2024

    Which Is the Best Calendar Task Management Software? List of Calendar Task Management Software; 1. ProProfs Project - Best for Simplified Project Management; 2. ClickUp - Best for Generating Detailed Reports; 3. Smartsheet - Best for Real-Time Project Collaboration; 4. Asana - Best for Strategic Project Planning; 5.

  24. Why Use Free Project Management Software?

    Free project management software provides a platform that facilitates team collaboration by enabling real-time communication, file sharing, and task discussions.

  25. 10 Best Task Management Software Of 2024

    The Best 10 Task Management Software of 2024. monday.com: Best overall. ClickUp: Best for budget-conscious businesses. Airtable: Best for visual representation of tasks. Teamwork.com: Best for ...

  26. 7 Best Accounting Project Management Software for 2024

    Task management and client management. Workflow templates to get started with assignments and scheduling. ... Best Free Project Management Software ; Project Manager Resume Template (Free Download

  27. The best weekly schedule templates. Organize your time!

    Integrations with the most popular productivity apps, communication software. project management software, CRM, and many, many more; GPS feature (suitable for field workers). A free plan for unlimited users; Project, tasks, subtasks, and tags allow you to easily follow your to-do list for every week.

  28. Best Workflow Apps Of 2024

    Free plan with unlimited tasks; Simple automations; Integrations, plus public API; ... specializing in testing and reviewing project management software and tools for small businesses. Amy spent ...