The 6 best time tracking apps in 2024

A hero image with the logos of the best time tracking apps

If you spent an hour working on a client project, but no timer was around to track it, did you even do any work? (That's how that saying goes, right?)

As a freelancer, I'm responsible for every aspect of my business, from client work to marketing to record-keeping and admin. I keep detailed records of how long every business task and client project takes me, which helps me price my services accurately and avoid overbooking my schedule. But whether you're a solopreneur like me or a 9-5 office worker, knowing how you spend your time gives you crucial insight into—and control over—where you spend your energy.

After several weeks of in-depth testing, I've rounded up the best time tracking apps for individuals and teams so you can choose the app and features that match your work style best.

The best time tracking apps

Toggl Track for a free time tracking app

HourStack for integrating with your team's project management software

Timely for automated time tracking for large teams

Memtime for simplified automated time tracking

TrackingTime for visualizing time differently

RescueTime for reducing distractions

What makes the best time tracking software?

How we evaluate and test apps.

Our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Unless explicitly stated, we spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog .

When you know how you spend your time, you can analyze your work trends and make smarter business decisions. Whether you're working solo or in a small team, time tracking software can give you a complete overview of your daily, weekly, monthly, and yearly work. 

What do you do with this information? Perhaps most importantly, project time tracking can help you get paid, allowing you to feel confident about your invoices rather than trying to estimate how much time you worked after the fact. If you're part of a team, time tracking can help you answer the question, "What have you been working on this month?"

When evaluating the best time tracking apps, I considered the following criteria: 

Real-time tracking . Nearly all time tracking apps let you track in real time, meaning they give you a running clock that you launch when you start a task, and that you can pause or stop when you finish. 

The ability to edit time tracked or manually add time blocks . The best apps let you correct time tracked after the fact, such as if you accidentally leave a timer running while you take off for lunch. You should be able to edit the time log to subtract however many minutes you weren't working. You also want an app that lets you enter a block of time post hoc in case you forget to launch a timer at all. For example, if your phone rings and you jump into a 20-minute consulting call, you might not start a timer, but you do want to log and bill for those hours worked.

Reporting features . The most powerful time tracking apps offer dashboards and reports that let you break out daily, weekly, or monthly time spent per project, per person, or per client. 

The ability to create an invoice or export data . Once you aggregate all your time spent on your work, you have to be able to take action on it. All these apps let you either automatically create invoices from the time tracking data stored in the app or export that information into PDFs, CSVs, or Google Sheets to share with the right people.

Multiple points of access. The best time tracking tools make starting a timer easy and convenient. They have the versatility to let you start a timer from wherever is most convenient to you, whether that's your browser, a desktop app, or your mobile device.  

Bonus: AI features. Artificial intelligence is automating and simplifying workflows across tools of all industries, and time tracking apps are no exception. I gave special consideration to time trackers that use AI to auto-track your time or use machine learning to automatically assign time blocks to related tasks and projects.

What's not included in this roundup

Here, I focused specifically on finding a time tracker for freelancers, individuals, and small teams. I didn't consider employee monitoring software, which often includes some type of time tracking. I did include two automated tracking tools that monitor users' activities—but the data is for each user's eyes only. With these tools, you choose how much (if any) data to share with your supervisors. If you're looking for more team-focused apps, take a look at Zapier's picks for the best free timesheet software .

Additionally, I haven't included project management , invoicing , or accounting apps that come with an add-on or built-in time tracker. While time-tracking clocks can be very helpful inside these tools, I assume if that's what you need, you're likely shopping for a more robust solution. 

Looking for ways to make tracking time even easier? Add automation to your time tracking app and automatically start events, create projects, and notify your team when you start work on a task.

The best time tracking apps at a glance

Best free time tracking app, toggl track (android, ios, windows, macos, linux, web, and browser extensions).

The interface for Toggl Track, our pick for the best free time tracking app

If you need a time tracker tool but can't pay for one, you should use Toggl Track. In fact, until I found my new favorite timer while researching for this article, Toggl has been a daily part of my freelance workflow. The time tracking tool has a generous free tier of service that gives you access to all its apps (Android, iOS, Windows, macOS, Linux, Web, and browser extensions) and includes all the core functionality you'd expect in a time tracking app. 

Toggl Track works so effortlessly primarily because it doesn't ask much of you when you start timing a task. With many time tracking apps, you have to have a client, project, and task entered into your account before the app will let you track time. If you don't, you have to set your task aside for the time being and enter them. With Toggl Track, you can track your time right away, view your tracked time entries in a grid or calendar format, and worry about the details later. 

Additionally, when you use Toggl Track through the Chrome or Firefox browser extension, a Toggl timer button shows up in just about every web app you could imagine, from Google Docs (and other Google apps) to Help Scout. Because you always see the Toggl Track button while you're working, you have a continual reminder to track your time. I also like keeping the desktop app open on my computer, so even if I start a timer from my browser window, the running clock will appear on my Mac's menubar. The easy accessibility from wherever I am makes Toggl's timer one of the most flexible and easiest-to-use tools I've tested—and it's why I've used it regularly for over three years now.

Toggl Track also has some of the most detailed options I've seen in a time tracking app. For example, in the Toggl Track Chrome extension, you can automatically start and stop tracking time based on whether the browser is open or not. It also has excellent idle detection, which helps you maintain high accuracy across your records. When the app detects your computer has been idle but a timer is still running, it offers ways to correct the recorded block of time. That way, if you're interrupted while working and get sucked into a 20-minute conversation, Toggl Track can knock out those 20 minutes from your record. Toggl Track even has a Pomodoro Technique setting, so that you can work for a set amount of time on a project that requires your focus and then take a short break, all with simple stopwatch-like reminders. 

Toggl has also recently upgraded its dashboards and reporting features for even more in-depth data analysis. You can create customized dashboards to see weekly stats or team summaries, and then generate reports filtered by team, tag, or client.

For even more flexibility, use Toggl Track's Zapier integrations to connect Toggl Track with your favorite apps, so you can start new time entries in Toggl Track when calendar events start, add new entries to a spreadsheet, and more.

Create detailed Google Calendar events for new Toggl Track time entries

Toggl Track logo

Create Google Sheets rows for every new time entry in Toggl Track

Google Sheets logo

Create new Notion database items from new Toggl Track time entries

Notion logo

Who Toggl Track isn't right for: While the free plan is simple and easy to use for basic time tracking and reporting, you'll need to upgrade to Premium if you want granular insights into your work, saved reports, or billable hours. For your money, another app on this list would probably work better for you. And there's no free task management or planning feature, so if you're looking for a way to schedule and track your team's workload, you'll need to look elsewhere.

Toggl Track pricing: Free for up to 5 users; $9/user/month when billed annually for the Starter plan , which includes time rounding, billable rates, saved reports, and more.

If you're looking for a simple time tracking app without extra bells and whistles, consider Clockify . While the free plan doesn't offer the same level of functionality as Toggl Track, it does include unlimited tracking, unlimited users, unlimited projects, and unlimited reports—all for free. 

Best time tracking app for integrating with your team's project management tool

Hourstack (web, chrome, firefox, microsoft edge).

HourStack, our pick for the best time tracking app for integrating with your team's project management tool

If you're looking for a project time tracker that integrates smoothly with your favorite project management tool to help your team both plan and track your time, HourStack is worth exploring.

HourStack is a sleek and easy-to-use combination calendar and time tracker that continues to impress me. The app has native integrations with popular project management tools like Asana, Google Tasks, Trello, Todoist, and even Google Calendar. When you connect to one of these apps, you can view your tasks from a sidebar from within HourStack—and drag and drop them directly into your HourStack calendar to schedule your team's workload. 

And the best part? The integration works both ways, so you can mark tasks completed from HourStack, and they'll update in your project manager. As a productivity tool nerd, I was impressed and excited by this feature.

The power of HourStack is in its simplicity. There's no danger of being overloaded or distracted with complicated settings or interfaces. The Calendar page shows you your planned tasks and lets you schedule and record work time. The Reports page, which is filterable by clients, projects, and labels, displays your scheduled vs. logged hours, along with how many tasks you've completed. And with the browser extensions for Chrome, Firefox, and Microsoft Edge, you can quickly add or start tracking project time without needing to input a task or project first. 

If you need to connect HourStack to a tool that isn't supported natively, you can make your own HourStack integrations using Zapier . Connect HourStack to thousands of apps, so you can coordinate your time tracking however it's most useful. Here are a couple of examples.

Post messages to a Slack channel when you start new HourStack timers

HourStack logo

Create HourStack labels from new JIRA issue types

Jira Software Server logo

Who HourStack isn't right for: Those who want a desktop and/or mobile app. HourStack works in your browser and through browser extensions, and while it's very responsive for mobile, some users might feel constrained by the limited points of access.

HourStack pricing: $12/month for one user ; $15/user/month for teams.

If you're in the market for time tracking apps optimized for team project management, I'd also recommend Harvest and Everhour . Both apps are built to handle collaborative workloads reliably and easily. Harvest works offline and has a robust free plan, and both tools have multiple native integrations that make it easy to incorporate your team's project management tool for scheduling. 

Best automated time tracker app for teams

Timely (web, macos, windows, ios, android, chrome, firefox).

Timely, our pick for the best time tracking app for automated time tracking

The best time tracking apps make it as painless as possible to capture an accurate record of how you're spending your time. What's more painless and accurate than an automated time tracker?

Timely is a time tracking app from Memory AS that makes "Memories" of every software and website you use during the day. Then, whenever it's convenient, you can drag and drop these Memories into their assigned tasks or projects to create a Timesheet. 

If you're a part of an organization, a tool like this might seem a little scary—but Timely isn't an employee surveillance app. All the data it collects is private to you, and only you decide how much to share on your Timesheet. And if you don't want the app to track your activities at any point, you can easily toggle off the app from your menu bar.

The great thing about Timely is how easy it is to start using it. After downloading the desktop app, you'll be prompted to connect to your calendar and/or conferencing tools so that Timely can incorporate your meetings into your work schedule. You can also easily add projects, tasks, and clients and set up your hourly rate for people and projects. 

Then, just let the app work in the background. There's no need to remember to start and stop a timer—just spend a few minutes at the end of the day dragging and dropping activities into their respective projects on your time sheet, and you'll have an accurate and detailed accounting of how you spent your time. 

It even records when you're in a Chrome tab group —which I love, since I use tab groups to organize different projects I'm working on at the same time. This thoughtful Timely feature makes it easy to assign tracked web activity to projects. And the new AI assistant also learns patterns in your time tracking and, after the first day or so, starts making suggestions for categorizing activities as projects.

Timely offers very detailed and customized reports. Easily view unbilled hours and reports for the whole workspace or just a specific project. You can also create report templates for customized views, filtered by clients, projects, people, tags, or teams. Then, when it's time to invoice, Timely connects to QuickBooks to create invoices and push them to QuickBooks Online when they're ready to send. 

And if you like planning ahead, Timely also offers a task planner feature for an additional $5 per month. You can plan out tasks by the assignee or the project. Then, every day, drag and drop your activities into their respective tasks on your Timesheet to compare planned vs. tracked time for each task.

What makes Timely such a great choice for teams is its emphasis on team scheduling and project management. You can click on the People tab to see a dashboard overview of planned vs. logged time, a breakdown by user, and an activities report for the team. Timely makes it easy to see who's at capacity and who's over-scheduled—and you can even filter for missing or overtime hours.

To get the most out of the app, you can integrate Timely with Zapier . Connect Timely to the rest of your tech stack to streamline processes like creating new clients or projects in Timely.

Create Timely clients for new Pipedrive organizations

Pipedrive logo

Add new Asana projects to Timely

Asana logo

Who Timely isn't right for: Users who don't want an AI tool to track their every move on their computer. Also, if you do a lot of work off-screen, Timely may not be the right fit for you; it's focused primarily on tracking and categorizing computer-based work.

Timely pricing: $9/user/month for the Starter plan (up to 20 projects and 5 users). The Premium plan is $16/user/month for unlimited projects and 50 users.

Best time tracking app for simplified auto-tracking

Memtime (macos, windows, linux).

Memtime, our pick for the best time tracking app for simplified auto-tracking

Memtime (formerly timeBro) is a relatively new automated time tracking tool that has quickly become my new favorite. I may give up my years-long Toggl reliance after spending a few weeks letting Memtime run in the background of my work.

Much like Timely, Memtime is a desktop app that keeps track of your computer activity, so you can categorize it later. No more remembering to start or stop a timer; just visit the app at the end of your workday to review and categorize what you've done.

What I love so much about Memtime is its simplicity. The other auto-tracking tools I tested (including Timely) have so much emphasis on team project management and timesheet creation that it's easy to become overwhelmed. If, like me, you're not collaborating on projects with others or planning to submit detailed timesheets to your supervisor, tools like Timely might be overkill. Memtime's interface is much more minimalist, with a running log of your activity, a space where you can create entries with a click, and an overview of your day's work. There's also a page for project management—where you can add clients and projects manually or import them from your other apps—and a reporting page with your productivity stats. You can also sync Memtime with your calendar to view events alongside captured activities.

To create new time entries in the Timeline view, it's easy to click on the timeline and drag your cursor to adjust the entry's duration. The display is broken down into five-minute intervals (or you can choose a one-minute breakdown if you prefer to be more granular and don't mind scrolling). Alternatively, you can use List view, which lets you drag and drop activities to log new entries. 

One thing to keep in mind is that Memtime only works in a desktop app; no mobile app or web access. And since Memtime uses five-minute intervals by default in the Timeline view, I found the total logged work time to be less precise than Timely. But since I'm just tracking for my personal use, the simplicity of Memtime is worth the sacrifice. 

If you're looking to dip your toe into automated time tracking but don't want to be overwhelmed with team or project management features, I absolutely recommend trying Memtime.

Who Memtime isn't right for: Users who don't want an AI app tracking their computer activities. Also, the tool is a little too minimalist for teams—and if you're looking for multiple integrations or a mobile app, look elsewhere.  

Memtime pricing: $12/user/month (with a 24-month subscription) for the Basic plan , which comes with fully automated time tracking and calendar sync. The Connect plan starts at $18/user/month for project management software integration.

Best time tracking app for visualizing time differently

Trackingtime (android, ios, windows, mac, web, chrome, firefox).

TrackingTime, our pick for the best time tracking app for visualizing time differently

TrackingTime is a collaborative time tracking tool that looks different from many other time tracking apps. It represents time in blocks or windows, just as if that working time were an event on your calendar. It's not the only app that lays out your time in this fashion, but it does offer the most opportunities for customization. For example, you can choose between a day, week, month, or team view.

The daily view has the most helpful layout I've seen, showing the full month's calendar on the left (with each day displaying an icon to show the amount of time tracked) and the day you select on the right, color-coded and organized by blocks of tracked time.

TrackingTime also puts more emphasis on planning your time before you start working compared to other apps. For example, you can schedule blocks of time on your calendar for tasks you intend to work on later in the week or for recurring events, like meetings.

The Projects tab is the closest to a traditional project management tool that I've seen, with a sleek and user-friendly interface. It looks similar to an Asana list, where you can view tasks broken down by project, client, priority, or date. Clicking on a task expands a side panel where you can view tracked time, add attachments or subtasks, and set custom fields. If you're looking for a time tracker that doubles as a relatively robust task manager, TrackingTime is worth checking out.

If you'd rather keep your task manager separate, TrackingTime's Chrome extension integrates with several productivity tools, allowing you to start a timer directly from apps like Airtable, Asana, and Notion. Or you can connect TrackingTime to Zapier to help it talk to all the other apps you use. Here are a couple examples to get you started.

Add rows to Microsoft Excel for new or updated time entries in TrackingTime

TrackingTime logo

Create tasks in TrackingTime for new Discord channel messages

Discord logo

Who TrackingTime isn't right for: Users who don't care about time blocking or scheduling specific tasks in advance.

TrackingTime pricing: Free for up to 3 users; $5.75/user/month for the Pro plan for unlimited collaboration, advanced reporting, and team management features. 

Best time tracking app for reducing distractions 

Rescuetime (android, ios, windows, macos, linux, chrome, firefox, brave).

The interface for RescueTime, our pick for the best time tracking app for reducing distractions

RescueTime is an automatic time tracking app that prioritizes mindfulness, deep work, and reducing distractions throughout your workday. 

To start using RescueTime's (far superior, in my opinion) "Focus" version, you'll first install a small monitoring app on your computer. This software works in the background to observe your computer usage and powers the RescueTime Assistant, "a digital wellness coach."

The Assistant is accessible on your desktop's menubar, taskbar, or system tray, and helps you manage your daily work progress, goals, and reports. For example, it may alert you when you're distracted and multitasking more than normal.

RescueTime's most interesting set of features are designed to help you focus and take on deep work—high-value, mentally-demanding projects. RescueTime refers to this type of work as "Focus Work." You can determine the activities that qualify as Focus Work in your settings and set goals for how much Focus Work you want to complete in a day. 

When you're ready to tackle this kind of deep work, you start a "Focus Session." During this session, RescueTime blocks all websites that you've identified as personal activities (like social media sites or YouTube). It keeps track of how well you're concentrating, and at the end of the session, it will give you a detailed report. 

There's a learning curve with RescueTime. You have to familiarize yourself with all these terms and how RescueTime defines and categorizes certain activities. But once you feel comfortable with the vocabulary and the settings, you won't have to tinker with much else and can immediately dive into your deep work.

This is also the only app in this roundup that does not let you export your hours or automatically create an invoice. RescueTime is for the person who wants to track their hours worked for their own benefit, learning more about their working habits and how to optimize their productivity.

One word of warning: when you sign up for RescueTime, you're given the option to choose your priority ("Focus" or "Analytics"). RescueTime's strengths lie in its focus-friendly features, so if you try it, I recommend choosing Focus when you sign up. I tried Analytics at first, and I wasn't impressed. Going that route, I missed out on the active coaching included in the desktop version of the Focus app. Instead, the desktop app was very minimalist, directing me to a browser dashboard where I could see a list of my activities—but without the easy categorizing and exporting functionality that I found with an app like Timely. 

Also, while RescueTime has recently implemented a new "Timesheets AI" feature that lets you categorize your tracked time into projects, I found it to be a little too clunky for daily use. Maybe after a few updates, RescueTime will become the perfect dual distraction reducer and timesheet log. But for now, it's a great choice for reducing distractions and gamifying focus.

You can do even more with RescueTime by using RescueTime's Zapier Integrations . Zapier can connect RescueTime to all the other apps you use, so you can spend more of your time on that Focus Work.

Get daily RescueTime summary reports via Gmail

RescueTime logo

Add new rows to Google Sheets with daily RescueTime summary reports

Who RescueTime isn't right for: Users who want to easily track time for individual projects and tasks.

RescueTime pricing : Free Lite plan for individuals, which doesn't include activity blocking, advanced reporting, goal setting, or offline time entry. RescueTime Premium starts at $12/user/month.

What makes the best time tracker?

The right time tracking app takes the guesswork out of scheduling and accounting for your workday. Easily start and stop timers, add or edit time entries manually, and export or review your data for more accurate invoicing and planning. And you can save even more of your valuable time by automating the data flow between your other apps and your time tracker of choice. That way, you're spending your time where it matters most.

Related reading:

The best meeting schedulers

The best AI scheduling assistants

The best time blocking apps

Timesheet templates to help you track your time

This article was originally published in September 2018 by Emily Esposito. The most recent update was in December 2023.

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Nicole Replogle

Nicole is a B2B SaaS freelance writer specializing in productivity and marketing. When she's not writing, she can be found playing with her rambunctious border collie mix, marathon training, and drinking way too much coffee.

  • Time tracking
  • Personal productivity
  • TrackingTime

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Ditch Excel spreadsheets and switch to timesheets in My Hours, complete with an optional stopwatch. Your team will appreciate how quickly they can log their time & costs on Projects & tasks.

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Choose the billing method that is fair for your client and represents your actual work.

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"Easy tracking of billable hours across various projects. Makes time tracking for different tasks simple. " - Paul H., Business Owner ‍

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How to work smart with a task tracker (benefits, best tools)

Task Tracker

Maintaining a lengthy task list with multiple deadlines, client requirements, and resources can be quite a tedious task. 

Fortunately, you can replace your to-do lists and unreliable sticky notes with a more efficient, fool-proof alternative — a task tracker .

A task tracker will ensure that no important task escapes you by tracking everything that requires your attention.

In this article, we’ll explore what a task tracker is and how you can use it. We’ll also tell you five ways in which task trackers can improve your work quality and discover the best tool for the job.

This article contains:

(Click on the link to go to a particular section)

  • What is a Task Tracker?
  • How to Track Work with a Task Tracker?
  • The Best Task Tracking Solution for 2022: Time Doctor
  • 3 Incredible Benefits of Task Tracking

Let’s begin!

What is a task tracker?

A task tracker is a tool that lets you list, organize, and prioritize tasks, ranging from your daily tasks to large projects. 

With the right task tracker, you can track the time taken per task, automate reporting, etc. 

Task trackers can also track the productivity levels of individuals or a team, giving you insights into how they spend their time on different projects. You can then check the team’s progress to optimize their work accordingly.

This way, a task tracker does more than just letting you create tasks and map out things to be done. It’ll also help you stay on deadlines, improve productivity, and reach the next milestone in success.

Pro Tip : For maximum functionality, opt for task trackers that offer a complete task management system, like Time Doctor . Such tools can streamline mundane administrative processes by automating payrolls, reports, tracking daily tasks, checklists, etc. 

But how do you use a task tracker?

Let’s find out. 

How to track work with a task tracker

Here’s how you can track your task lists and projects with a task tracker:

1. Define project tasks

A study states that 85% of people spend valuable time searching for misplaced docs and information. Unfortunately, this happens when you don’t organize your tasks and related data.

So first, you can list down every project task that needs your attention on your task tracking software – ensuring you don’t miss out on any essential work. 

A project task is a single activity or a work item, leading to the completion of a larger project. 

For example, an advertising company may break their new campaign into scripting, research, cinematography, budgeting, editing, etc. Each of these tasks will take you closer to completing the campaign.

After you list down your project tasks, estimate the time needed to complete these tasks and set due dates for each of them. 

Having all the tasks in one place, on the task tracker, will help you see the big picture.

  • You’ll know where you stand with each of your tasks.
  • You can check on potential task dependencies.
  • You’ll easily know which tasks to tackle first.

With all this information, it should get easier for you to assign tasks accordingly.

2. Scheduling and allocating tasks

The next step is to assign these tasks to your team members. Your team can then start their task planning according to the due dates. 

But to ensure that you don’t overburden any employee, you’ll need an overall view of your team’s project progress. 

For example, some project management apps offer tools like Gantt chart to help you give a comprehensive view of your task list. That’ll help you break down complex projects into simple tasks, rank dependencies, track ongoing task progress – which, in turn, will help you better schedule and allocate tasks.

Allocating multiple projects and tasks through a task tracker will:

  • Help project managers consider the task dependencies before assigning them. 
  • Ensure there isn’t any discrepancy when you draw deadlines and schedule future tasks. 

Note : You can also schedule recurring tasks like weekly meetings in a task tracker.

3. Automate time tracking

According to a study, employees are only productive for 2 hours and 53 minutes in an 8-hour workday. This means we have to make conscious efforts to be productive for long hours. 

But you can only do that if you know how long your employees are productive. This is why most task management tools have automatic time trackers. Or they often provide integrations with other time tracking tools if they don’t have a native time tracker.

Once your team starts working on a project, the tracker will automatically monitor their time on it. 

Project management software like Time Doctor , Proprof Project, Todoist, etc., also gives you the option to choose the task you’re working on. This’ll help you track the time and effort employees put in on every individual task in real-time.

The task management tool then utilizes this time tracking data to generate reports and timesheets, which you can use to review your team’s productivity. 

This way, you’ll not just track time but also receive real-time insights into the tasks they work on and the time they spend on each task. This information will help you work on your team’s productivity and efficiency.

4. Track task status

Nobody likes to be micromanaged or have their project manager look over their shoulders every five minutes. 

Task trackers eliminate the need for micromanaging as you can track all the projects on your screen. It also saves time as employees needn’t send constant updates on their tasks.

Task status plays an essential role in many stages of task tracking. 

For example, while scheduling future tasks, you’ll need to know the status of current ones. This’ll ensure that you’re neither overlapping tasks nor exhausting your team. 

Additionally, it’ll send you notifications if a task is overdue or nearing a deadline. You can then take the necessary steps to speed up the process and stay well ahead of the game.

5. Review task performance

The final stage of task tracking would be the progress review. You need to routinely review your team’s productivity if you’re looking to improve team performance.

Some task trackers like Time Doctor automate reports and work summaries while tracking your team’s project progress. You can then use these reports to analyze the areas of improvement.

These reports can also help you check if your estimation of project completion is correct. And if it’s not, timesheets will show where your team has spent the most time. 

Reviewing can also determine if the tasks are within the budget or not. 

Now that you know how to track projects with a task tracker, let’s check out the finest task tracking solution.

The best task tracking solution: Time Doctor

There are plenty of task trackers available today. 

But how do you know which tool to go for? 

The best tools will track your tasks in progress efficiently, be easy to use, and come with other powerful features to make your work easy – just like Time Doctor .   

What is Time Doctor?

time doctor Time Tracking

Time Doctor is a powerful employee productivity management tool used by major companies like Verizon and Ericsson, as well as small ones like Thrive Market to boost productivity. 

It lets you assign tasks, track them, and check the time spent on each individual task. 

You can even create work schedules for your employees with Time Doctor’s work scheduling feature . 

Time Doctor also generates automated payrolls and productivity reports, saving you a lot of time to work on other important areas of your project. 

Here are some of the features that make it a powerful task tracking and project management tool:

1. Project and task tracking

Time Doctor is a project and task management software that allows you to allocate work, track tasks, and assist in team management. 

With Time Doctor, you can create a main project and break it down into simple tasks. You can then assign these tasks to your team members.

This’ll help you track the progress made on each project task more efficiently while improving the overall workflow of your team.

2. Time tracking

Time Doctor lets you track the time spent on every task, project, and client. 

The tool offers two types of time tracking modes: 

  • Manual: An employee can kickstart time tracking by entering the task’s name and clicking the start button. To stop the tracking, all they have to do is to click the stop button when they’re done with the task or need a break.

Easy and accurate time tracking

  • Automatic: With the automatic time tracking feature, you don’t have to stress about starting the time tracker every time you begin working. It’ll automatically keep tracking time but run silently in the background. 

3. Reports and reviews

Time Doctor streamlines reporting for you by generating automated reports and analytics based on projects as well as task tracking. 

Here are some of the reports you can view:

  • Projects and tasks report : This shows how much time an employee spends on individual projects and tasks.
  • Attendance reports : Reports if an employee is present, absent, or late in real-time.
  • Activity summary report : This shows the employees’ active time, idle minutes, and mobile login time.
  • Web and app usage report : Reports each employee’s time spent on different websites and apps.

4. Chrome extensions and integrations

Through Time Doctor, you can integrate with other management and accounting tools like Asana , GitHub , Zoho Projects , etc. This’ll allow you to juggle multiple projects, streamline tasks across various platforms, and save time – with one tracking software.

You can download the Time Doctor extension from the Chrome web store to enjoy seamless integration and collaboration across various platforms.

Still wondering if a task tracker is worth it?

Let’s check out some of the advantages of a good task tracker app.

3 incredible benefits of task tracking

Here are a few reasons why you should start using a task tracker today: 

1. Manage productivity

Keeping pace with multiple tasks, deadlines, and managing a team well could seem challenging –  but not with a task tracker app.

Task trackers help you jot down multiple tasks, delegate them, and deliver them right on time according to the due dates. 

Time trackers also allow you to assign tasks according to the skill-sets of employees. 

How? With a task tracker, you’ll know exactly how employees perform different tasks, and the time they take to work on each project. Using this information, you can assign them appropriate tasks with apt deadlines.

Additionally, some task management tools also leave room for individuals to improve their efficiency on their own. 

For example, productivity management tools like Time Doctor allow individuals to view their daily and weekly working hours. 

This inspires employees to work on their time management to be more productive and efficient. Besides, task trackers also encourage a smooth workflow as employees get a clear idea of their deliverables and due dates – eliminating confusion and improving focus.

As a result of it all, you’ll have a robust project management system in place.

2. Focus on priorities   

A task tracker app helps you break down projects into simpler tasks to help you identify the things you need to prioritize. It can also detect if there are important tasks that may fall behind schedule.

Moreover, with its time tracking abilities, you can quickly realize if you’re taking longer than usual for a standard task. If you’re, you can focus better on that specific task and prioritize it.    

3. Optimal use of resources

To have excellent productivity levels, you need a team that’s happy and de-stressed. 

With a task tracker, you’ll have a clear picture of who’s doing what and how much. This’ll help you delegate work to your employees accordingly. 

For example, task management software may offer useful features like a workload chart, Gantt Chart, or a Kanban Board . These features help visualize your entire project tasks so that you’ll know where your resources are employed, their task status, etc.

This way, you’ll be able to use your resources better without overburdening your employees.

If you’re still unsure about investing in a task tracker, you can use free task management software to test the waters – before taking the plunge.

Wrapping up

A task tracker helps you track multiple projects, giving you a clear idea of your progress, work duration, deadlines, and more. 

This way, task trackers allow you to create a more productive and efficient work environment. 

If that’s your end goal too, stop stacking away to-do lists today. Instead, sign up for a time tracking and productivity management tool like Time Doctor to track your tasks with ease!

Time Doctor - start a free trial

Vaishali Badgujar is a Content and SEO specialist at Time Doctor, an employee-friendly time-tracking system that boosts productivity.

5 best tools for GitHub time tracking

Microsoft teams vs zoom: the 8 key differences, related posts, sustainable practices to boost operational efficiency, 70% of leaders relate performance issues in businesses to employee skills gap, navigating the data dilemma with workforce analytics, cultivating a culture of efficiency: strategies for management , generational conflicts impacting workplace productivity in the uk and us, work smarter, not harder: how automation can drive workforce efficiency.

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A screenshot of the user interface in the DeskTime time tracker

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Employee Monitoring

Time & Attendance

Time Tracking

Best Usability Mid-Market winter 2023

Mid-Market Employee Monitoring

Highest User Adoption winter 2023

Employee Monitoring Highest User Adoption Mid-Market

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Use time tracker software to boost productivity by 30%

There are numerous ways how DeskTime improves the day-to-day work for managers and employees alike. Here are just a few reasons why the DeskTime time tracker is a great choice for your team.

Skyrocket effectiveness

Know who's doing what and how it's going all the while eliminating distractions.

Minimize business losses

Get precise insights into projects to determine profitability and allocate resources.

Automate team management

Organize shifts, and absences all in one place.

Avoid burnout

Take care of your team and eliminate overworking with break reminders and private time.

A universal platform for running anything from small businesses to large enterprises

From a powerful time tracker to project management, human resource planning, and running an office. Everything is fully customizable and can be turned on and off for the whole company or specific users.

A screenshot of the user interface in the DeskTime time tracker

No more manual time trackers

Fully automatic start and end times, no manual entry, and no human error – the automatic time tracker starts up as soon as you open the computer and stops when you close it.

Oversee work progress

With URL and document title tracking it's easy to always be informed about your team's overall progress and habits during work hours.

Optimize your resources

Estimate project costs, assign hourly rates, and control expenses. Project management is easy when you have a birdseye view of all ongoing processes.

Run your office smoothly

DeskTime isn't just a time tracker. You can assign shifts and oversee absences , stay informed about remote workers and run a hybrid office all on one platform.

Explore more features

Hear from our users how desktime raised their productivity, "my entire business grows on desktime".

I started using Desktime even before the pandemic, but I implemented it very seriously after the lockdown. Since then, it is one of the tools, I rely on for productivity and effectiveness for my entire team of 50. I recommend Desktime hands down to anyone who is in remote/hybrid work culture.

Santhosh G.

Santhosh G.

CEO, Small-Business

"The control of your team in your hands!"

With this tool, you can do a personalized follow-up of your work team, according to their performance, to reorganize their workload and days off and reassign functions, among other things.

Michael S.

Analista Técnico Seguridad Exterior, Mid-Market

"Really helps with time and task management"

I'm able to accurately track where time is being spent effectively and which applications are unproductive. Having a view of this helps with managing projects and time more effeciently. Really good tool for increasing productivity especially with a team of remote workers.

Business Owner, Small-Business

"The best time tracker out there"

I love how easy it is to log time. It logs everything you do on your computer, so if you forgot to track time for a certain project you can figure out later exactly when you started based on your activity, and add it manually. It has a superb dashboard and top-notch customer service.

Elena P.

Senior Marketing Specialist, Small-Business

"Employee productivity tracking made easy."

Desktime provided us with a one-stop solution for time tracking including log-in & log-off timing. We could easily monitor an individual's productivity. It gave us good insight into who is "Working late" instead of "Staying Late".

Suraj J.

Admin, Small-Business

"Improved our team productivity"

Our productivity has greatly risen. Within the team, there was a competitive atmosphere, and we were focused on achieving excellent results. According to our own business, we have discovered unproductive apps. We are extremely pleased with the outcome.

Verified User in Program Development

Small-Business

"Great to know effectivity, and productivity without being invasive"

I like how user-friendly it is, I can get very insightful reports about my team's performance just with a couple of clicks. I've been able to determine downtime, training needs, and any gaps that can help me optimize my team's performance.

"Extensive time tracking capabilities"

We used to use a lot of time tracking tools that came integrated with task managers, but none of those compare to what DeskTime offers. The automatic time tracking with the idle time tracking function is a revolutionary feature that allows us to measure the productivity levels of our employees.

CEO, Mid-Market

"Very helpful tool, a game changer for remote work!"

Desktime is an amazing tool that every company need for working remotely. The features like daily and monthly productivity as well as the reporting, create an accurate and complete profile of every employee.

Aspa P.

CMO, Small-Business

An employee using a time tracker app on a mobile device

A seamless workflow and healthy work-life balance for every employee

Flexible schedule.

Time tracking is proof-of-work and DeskTime's time tracker gives you just that – you can plan your schedule independently, while your manager can simply follow your progress no matter where you are and when you choose to work.

Regular break reminders

Our time tracker uses the Pomodoro timer that will keep a cautious eye on your workload and remind you to take regular breaks so you don't lose focus all the while maintaining healthy habits and mental well-being.

Private time

DeskTime's Private time feature disables the website and time tracker for when you have to take care of non-work-related tasks during office hours. Employees can feel safe knowing their privacy is protected.

No more unbilled hours

Employee time is pure gold when it comes to resource planning. DeskTime's time tracker even lets you add time spent offline like in meetings, brainstorms, or on work calls so no billable hours go unnoticed.

All the features can be turned on and off to suit eveyone's needs

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Integrations with popular work tools

From calendar apps to help you track offline time, to project management software to make project and task tracking accurate, while effortless. DeskTime can simplify every aspect of your workflow.

A single time tracker for desktops and mobile phones

Whether in the office or on the go – use DeskTime to keep track of your and your team's time.

A screenshot of DeskTime time tracker software for desktops

DeskTime for desktops

Requires download and installation

Fully automated time tracker

App, URL & Document title tracking

Project and task tracking

Screenshots

Idle and Private time

A screenshot of DeskTime mobile time tracker app

DeskTime for mobile phones

Manual time tracker

Workday overview

A screenshot of DeskTime’s browser-based time tracker

Web time tracker

Supported on all popular browsers

No software installation necessary

Things worth knowing about using a time tracker

How does using a time tracker improve productivity.

This self-analysis will motivate both you and your employees to do better and avoid any unnecessary and unproductive actions like those well-known “fast and easy” 5-minute jobs many of us are often asked to do. Employees who track time can note how much these extra jobs actually take up their day and be able to make better decisions on whether it’s worth interrupting their workflow.

Can implementing DeskTime prevent burnout?

Yes! Using a time tracker can help highlight overachievers and spot team members who are struggling or might need some extra help. This is a great way to catch and prevent burnout, as well as rethink resource distribution.

Is my team's privacy safe when using a time tracker?

First thing’s first – DeskTime is not an employee monitoring or spy tool, but it’s no secret that some might use this kind of software in ways that aren’t employee-friendly. Managers have the right to know how their employees get the job done, but it's imperative to also value your team's time and privacy. That's why DeskTime even has a Private time feature that disables the time tracker for when you have to take care of non-work-related tasks during office hours.

How to communicate using a time tracker with your team?

You have to remember that using time trackers is a two-way street of communication, so it’s best to lead by example. Yes, it gives managers an overview of what their employees are doing during the workday, but it’s also a tool to help employees show their progress and ask for help if needed. Be transparent and honest about implementing a time tracker and take the time to show its benefits. For example, DeskTime lets you set break reminders, encourage private time, and eliminate overworking so your team members feel rested, valued, and safe.

Want to get the most out of your time? Try DeskTime for free!

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10 Best Project Management Software With Time Tracking [2023]

The Toggl Team

1. Toggl Track

Price: Starts at $10/month

A screenshot of Toggl Track.

Toggl Track is a simple yet powerful time-tracking tool that you can use to track time, manage projects, and organize tasks. 

Toggl Track also helps you measure profitability and productivity in a user-friendly way that needs no training. 

What we like

  • Toggl Insights feature lets you easily see how profitable projects and employees are. 

You can generate profitability reports that calculate billable hours , track labor costs, and analyze project or client profitability. Also, you can track billable hours and expenses over time to forecast future revenue. 

What’s missing

  • Toggl Track doesn’t have some project management features like timelines or Kanban boards. But its seamless integration with Toggl Plan, our powerful project management software, solves this problem. 

Toggl Track is best for professional service teams who want to track time and project progress effortlessly with an intuitive tool. 

Top features

  • One-click timer: Make it easy for your team to track time. Start and stop the timer with one click and let Toggl Track do the rest. 
  • Project and task organization: Organize projects and tasks by clients. Track time spent on tasks. Mark tasks done.
  • Task estimates: Set estimates for how long tasks should take so that you can plan and manage your workload more effectively. Track estimated vs. actual progress on the time spent on a project.
  • 100+ Integrations: Toggl Track seamlessly integrates with hundreds of popular tools, including Toggl Plan, so you get powerful project management features. 
  • Detailed reports: See how your team spends work hours so you can improve productivity and profitability. Derive project insights by tracking estimated vs. actual efforts and costs. Create custom charts and report dashboards to report project progress to clients.

Tool integrations

145+ integrations, including, Toggl Plan, Asana, Jira, and Notion. 

Toggl Track offers four pricing plans:

Visit the pricing page for more information. 

Top Tip: All Toggl Track premium plans come with a free, 30-day trial.

2. Toggl Plan

Price: Starts at $9/month

A screenshot of Toggl Plan.

Toggl Plan is an easy-to-use, visual project management tool for planning and scheduling project tasks and team resources.

Its seamless integration with Toggl Track means you can track time effortlessly directly from Toggl Plan.

  • Toggl Plan’s drag-and-drop interface is user-friendly and lets you quickly create and adjust project plans and team schedules. 

The interface is also highly visual. You can easily see projects, workloads, and schedules at a glance to understand who’s working on what and when. This makes it easy to schedule and get work done on time without overworking your team. 

  • Toggl Plan lacks task dependency features. This can be a downside for teams used to planning projects with complex task relationships. 

Toggl Plan is best for knowledge-based teams who want an intuitive and simple project management tool with powerful time-tracking integration. 

  • Drag-and-drop project scheduling: Easily plan and rearrange your tasks and projects with a simple drag-and-drop action. 
  • Resource planning: Plan your resources effectively to make sure nobody works too much or too little. 
  • Team timeline: View your team’s activities clearly on a timeline, showing who is working on what and when.
  • Kanban boards: Use Kanban boards to manage your tasks and visually track workflow stages and progress.
  • Seamless integration with Toggl Track: Integrate seamlessly with Toggl Track and track how much time each project or task takes. 

Integrations include Toggl Track, Slack, and Google Calendar.

Toggl Plan offers a free version and two paid plans:

Visit the pricing page for more information.

A screenshot of ClickUp.

ClickUp is an all-in-one project management tool with features for organizing tasks, managing projects, and basic tracking time. 

  • ClickUp’s free plan comes with features like whiteboards, Kanban boards, sprint management, and a real-time chat. 
  • ClickUp comes with basic time tracking features. While you can track the time spent on tasks, you cannot analyse how it’s being spent to improve project profitability or team productivity. 
  • Also the free plan doesn’t have built-in time tracking features. You can integrate third-party tracking apps to fill this gap. 

ClickUp is best for teams who need a feature-rich project management tool with advanced time-tracking features. 

  • Built-in time tracking: In the paid plans, you can track the time you spend on each task right inside ClickUp, so it’s easy to manage your work hours.
  • Multiple project views: View your projects in different ways, like lists, boards, calendars, or Gantt charts, to suit your working style.
  • Native integrations: ClickUp integrates smoothly with many other tools you might use, like communication apps, cloud storage, and CRM systems.
  • Time estimates and reporting: You can set how much time you think tasks will take and then see detailed reports on the actual time spent.
  • ClickUp AI: Use pre-built prompts to summarize task updates, comment threads, and meeting notes. 

Integrations include Microsoft Teams, Harvest, and Slack. 

ClickUp offers four pricing plans:

Price: Starts at $9.80/month (billed annually)

A screenshot of Wrike.

Wrike is an enterprise-level project management software with reasonable built-in time-tracking capabilities. 

  • Wrike integrates with lots of apps like CRM systems, communication software, and productivity apps, which can streamline your workflows. 
  • Wrike is a complex tool with lots of features. That’s why it might have a steep learning curve, and you might need to put time aside for training and onboarding. 

Wrike is best for large teams that need a feature-rich, all-in-one project management tool that helps them track and manage projects and time. 

  • Timers built into tasks: Wrike includes built-in timers for tasks, so you can easily track the time spent on each task directly within the software.
  • Detailed time reporting: Get detailed time tracking reports to see how your team works and improve employee productivity.
  • Native integrations: Wrike integrates with hundreds of popular apps to streamline workflows. 
  • Timesheets : Lock your timesheets weekly, monthly, or manually at a specific interval to keep time records accurate. 
  • Dynamic Gantt charts : Visualize dependencies and milestones or manage tasks in bulk for better project planning. 

Integrations include Salesforce, Slack, and Airtable. 

Wrike offers five pricing options:

5. Monday.com

A screenshot of Monday.

Monday.com is a versatile cloud-based project planning platform with in-built time-tracking.

Monday.com helps teams plan, manage, and track projects, track time spent on tasks, and collaborate efficiently.

  • Monday.com is flexible and customizable. You can customize workflows, dashboards, and reports to fit your needs. 
  • Time tracking is pretty basic in Monday. You can track time spent on tasks, but not much else. For example, you cannot slice and dice your time tracking data to understand how to improve project profits or team productivity. Also, if you need resource allocation and workload management features, Monday.com gets pricey ($18 per user per month).

Monday.com is best for teams who need a customizable and versatile project management tool to manage projects with time tracking features. 

  • Basic time-tracking: Monday.com offers integrated time tracking within the platform so you can easily track time spent on individual tasks and projects.
  • Custom time reports: Create custom time reports to understand how your team spends time and spot productivity gaps. 
  • Capacity management: Assign tasks without overburdening your team and balance workloads to maximize productivity.
  • Multiple views: Organize and schedule projects in Kanban, Timeline, Calendar, Map, Workload, or Chart view.
  • 200+ customizable templates: Choose from templates for projects, marketing, CRM, and more to speed up your workflows. 

Integrations include QuickBooks, Semrush, and Clockify among many others.

Monday.com offers five pricing plans:

Top Tip: Monday.com’s Free, Basic, and Standard plans don’t come with time-tracking features. 

Price : Starts at $9.90/month

task tracker with time

Paymo is a popular work and project management tool among freelancers that tracks time automatically and helps you plan projects and resources. 

  • Paymo has many features. It covers the basics of project management, has native time-tracking, task and resource management, and also lets you manage project finances. 
  • Paymo’s base plans limit the number of projects and tasks you can manage. Also, it costs $23.90 per user per month with resource management features. That can be costly for larger teams or those with tight budgets. 

Paymo is best for small businesses, freelancers, and remote teams who need a comprehensive tool to manage all aspects of their projects. 

  • Automatic time-tracking: Paymo’s time tracker records every working minute automatically so you can focus on key tasks. 
  • Drag-and-drop project planning: Plan projects, assign tasks, and manage project timelines with a simple drag-and-drop. 
  • Live reports: Get real-time insights into how your projects are doing and how your team spends time. 
  • Project profitability: Calculate cost and bill rates, and view billed vs. estimated project costs. 
  • Desktop and mobile time tracking apps: Track time on the go and never miss a working minute. 

Integrations include Slack, Google Drive, and Google Calendar. 

Paymo offers four pricing plans:

Top Tip: Paymo’s Free plan has a limit of 5 clients and 10 projects.

7. Teamwork

Price: Starts at $8.99/month

A screenshot of Teamwork.

Teamwork is a project management tool for managing client work. 

With features like built-in time-tracking, schedule forecasting, and powerful reports, Teamwork can help you efficiently manage projects. 

  • Teamwork’s free plan offers good project management and time-tracking features. 

These include billable time-tracking, estimated time management, workload capacity, subtasks, and task list templates.

  • As an all-in-one tool, Teamwork has many features that can feel overwhelming for new users. 

Teamwork is best for teams of all sizes who deliver client work and want a feature-rich tool for tracking time and managing projects. 

  • Multiple views: Choose from list, board, and Gantt chart views for better visibility. 
  • Built-in online time-tracker: Accurately record time spent on tasks directly within Teamwork. 
  • Advanced time and profitability reports: Get detailed reports on time tracking and profitability. Share them with clients or use them to make data-driven decisions. 
  • Company timesheet : Get a read-only view of everyone’s time records to track worked hours.
  • Automated time logging reminders : Your team gets time reminders via email or on Teamwork to ensure accurate time logging. 

Integrations include Slack, Microsoft Teams, and Parallax. 

Teamwork offers five pricing plans:

Top Tip : You don’t get time reports with Teamwork’s Free, Starter, and Deliver plans. 

8. Zoho Projects

Price: Starts at $5/month

A screenshot of Zoho Projects.

Zoho Projects is an affordable project management platform with built-in time tracking. 

  • Zoho Projects has a clean, clutter-free interface. This design means you can easily navigate the app and manage projects and teams. 
  • Zoho Project’s free plan is limited. It lacks resource utilization, custom project views, subtasks, or project budgeting features. 

Zoho Projects is best for small to medium-sized teams who need an affordable project management and time-tracking tool. 

  • Advanced task and issue reports: Generate detailed reports on tasks and issues, gain insights into project progress, and solve issues quickly. 
  • Project Gantt chart: Visualize your project timeline , schedule tasks, and see how changes affect your project’s deadline.
  • Built-in time tracking: Track the time you and your team spend on tasks directly within Zoho Projects for accurate reports and billing. 
  • Custom fields : Create custom tasks, milestones, bugs, timesheets, and projects to match your team’s needs. 
  • Third-party integrations : Zoho Projects integrates with popular tools like Microsoft Teams, Slack, or GitHub. 

Integrations include Office 365, Zendesk, and MS Teams. 

Zoho Projects offers three pricing plans:

Visit their pricing page for more information.

Top Tip: Zoho Project’s free plan doesn’t have time-tracking features. 

Price: Starts at $6/month. 

A screenshot of GoodDay.

GoodDay is an affordable platform for managing work, tracking time, and collaborating with team members. 

  • GoodDay’s free plan works for up to 15 users and offers many useful features. You can view projects on a timeline, calendar, or list view, customize the tool, and integrate it with other apps you use. 
  • The free plan doesn’t come with time-tracking. But you can integrate third-party time-tracking apps. 

GoodDay is best for teams who need an affordable project management and time-tracking platform. 

  • Multiple views: Choose from various views to manage your projects, including list, board, and Gantt chart views.
  • Workload view: Use the workload view to get an overview of your team’s workloads and balance tasks and resources effectively.
  • Built-in time tracking: Easily monitor and manage the time spent on tasks and projects within the platform.
  • Lots of customization : Make GoodDay your own by creating custom workflows, priorities, views, project fields, and more. 
  • Native integrations : Integrate tools like Slack, Google Calendar, or Gmail and keep track of your time across all apps you use. 

Integrations include Gmail, GitHub, and Zapier.

GoodDay offers four pricing options:

Top Tip : The Free plan doesn’t have time-tracking features. 

10. Productive.io

Price: Starts at $11/month

A screenshot of Productive.io

Productive.io is a comprehensive platform that helps professional service teams plan projects, track time, and maximize profitability.

  • Productive.io is an all-in-one tool. It lets you manage your projects and tasks, organize team schedules, track time, and improve productivity. 
  • Productive.io is not a simple tool. It takes time to learn how to use it fully. So, put some time and money aside for team training. 

Productive.io is best for teams and agencies who need an all-in-one project planning and time-tracking tool. 

  • Time tracking via web, desktop, or mobile app: Track time from anywhere and never miss a working minute. 
  • Resource scheduling: Plan your team’s work across various projects and forecast their availability in real-time.
  • Reporting: Create unlimited private and public insights to understand your project’s progress. Plus, you can export these reports to PDF, CSV, or XLS formats and share them with clients. 
  • Billable time rounding : Round billable hours to simplify payroll and invoicing.
  • Time estimates on tasks : Estimate how long each task takes to complete to improve project scheduling and resource allocation. 

Integrations include Google Calendar, Trello, and Zapier. 

Productive.io offers four pricing options:

Top Tip : The Essential and Professional plans don’t come with automatic time-tracking features. 

Best project management and time tracking software: Quick comparison

Here’s a quick overview of our top project management and time-tracking software.

How do I choose the best project management and time-tracking software?

That depends on your specific needs. Here are some general criteria to consider:

  • Easy-to-use interface: Look for software with an intuitive, user-friendly interface. A good UI minimizes the learning curve, so your team can use the tool right away.
  • Key features: Your new tool should have simple time trackers, detailed time reports, seamless integrations with other tools you use, and powerful resource planning features. 
  • Affordable cost : Choose a tool that fits your budget well. Look for options with free versions or free trials so you can try the tool before committing long-term. 

Frequently Asked Questions (FAQs)

Let’s answer some common questions about project management software solutions with time-tracking. 

What is the best project management software for tracking time?

The right software is the one that meets your needs. Some general things to look for are key features like automated time-tracking and reporting. Also, the best project management tools have affordable pricing, integrations, customer support, and additional capabilities. 

How do you track project management hours?

You can track project management hours manually using a timesheet or spreadsheet. 

You can also track time using a time-tracking app. These solutions can track time automatically, monitor keyboard and mouse activity, or track your location. 

What features should project management time trackers have?

Depending on your needs, project management time trackers can have automated time trackers, detailed time reports, third-party integrations, user-friendly interface, etc. 

Manage projects efficiently and track time spent on tasks with the right tool

The right project management software with time-tracking can boost your project profitability.

Which one will you choose? If you’re not sure yet, sign up for a free Toggl Plan account and see how it can help you:

  • Track time seamlessly with its Toggl Track integration
  • Plan resources and schedule projects realistically 
  • Track project progress and spot potential issues early on

Related articles:

Project Time Management: Definition, Steps & Tips

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Time tracking

Measure how much time you’re spending on work, so you can budget the time you need.

Track in real time

Use an embedded timer to measure exactly how long work takes.

Cut out the guesswork

Compare time data to your estimated schedule, so you can spot and fix what’s off track.

Kickstart new projects

Save your insights and create data-backed timelines for future work.

Track your time icon

Track your time

Make an estimate: Record how long each task should take, so you can plan timelines accurately. 

Measure exactly: Use an embedded timer or manually track the time spent on tasks. 

Track multiple sessions: Stop the timer and come back to the task later.

Keep a record: Open a detailed log to see who tracked time for a task and when.

Apply your insights icon

Apply your insights

See team workloads: Calculate how many hours are on everyone’s plate, and make sure no one is overwhelmed or underworked. 

Get real-time data: Report on estimated time versus actual time, so you can keep projects on track.

Reuse your learnings: Create a template to kickstart new projects, and add estimated time values to each task.

Put it all together

Time tracking is just the start. Monitor the pulse of your team with these features, so you always know where things stand.

See how busy your team is, so you can rebalance work quickly.

Reporting dashboards

Visualize the state of your team’s work with real-time charts and insights.

Your mission control center to monitor connected projects and collaborate across teams.

Still have questions? We have answers.

Which asana plans include time tracking.

Time tracking is available for all Advanced, Enterprise, and Enterprise+ customers. Learn about pricing , or try Asana Advanced for free for 30 days, no credit card required.

What reporting features are available for time tracking?

If you track time, you can report on it. Customize your project dashboards to include time tracking data, so you can chart things like: 

Estimated time by assignee

Total actual time by project section

Total actual time by priority

Keep time on your side

Take the guesswork out of resource planning. Use time tracking to measure exactly how long work takes.

  • Integrations
  • Getting Started
  • Help Center
  • Productivity Methods + Quiz
  • Inspiration Hub

Organize your work and life, finally.

Become focused, organized, and calm with Todoist. The world’s #1 task manager and to-do list app.

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42+ million people and teams trust their sanity and productivity to Todoist

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Clear your mind

The fastest way to get tasks out of your head.

Type just about anything into the task field and Todoist’s one-of-its-kind natural language recognition will instantly fill your to-do list.

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Focus on what’s important

Reach that mental clarity you’ve been longing for.

Your tasks are automatically sorted into Today, Upcoming, and custom Filter views to help you prioritize your most important work.

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You reached #TodoistZero!

Organize your teamwork, too

Where all your tasks can finally coexist.

Give your team a shared space to collaborate and stay on top of it all – alongside but separate from your personal tasks and projects.

My Projects

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Appointments

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Website Update

Product Roadmap

Meeting Agenda

“Todoist makes it easy to go as simple or as complex as you want”

– The Verge

Explore all Todoist has to offer

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Template gallery

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Productivity quiz

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Extension gallery

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Inspiration hub

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Manage your work, tasks, and projects

In a busy, work-from-anywhere world, it’s essential to keep your work and projects on track. Learn how to stay on top of your individual and team tasks—from beginning to end.

What is work tracking?

Work tracking is the process of tracking and managing your tasks, projects, and hours. You can do this manually, or through an app, software, or online tool.

Microsoft To Do

Stay on top of your individual to-do items and work tasks.

Microsoft Lists

Track information, organize work, and collaborate across your business.

Microsoft Planner

View and manage team tasks and plans in information-rich cards on a Kanban board.

Microsoft Project

Manage projects of all sizes that require flexibility, dynamic scheduling, sub-tasks, dependent tasks, and reporting.

Work tracking empowers your entire organization

Keep your project on schedule and your hybrid workforce organized with Microsoft 365 .

See your tasks across platforms

Keep tabs on your work items, assign tasks in the apps you use daily, stay on top of it all, prioritize what’s important.

A person working at their desk.

View tasks and projects as you move between devices, keeping you focused and productive.

A person working at a plant store using a tablet.

Access all your tasks along with the associated details, due dates, files, and people.

Three people working on laptops and having a meeting.

Use @mentions within comments in Microsoft Teams, Word , Excel , and PowerPoint to create and assign tasks. 1 Receive an email notification when you’re assigned a task.

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Track information, tasks, and plans so nothing gets missed.

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Organize individual tasks in Microsoft To Do using intelligent features to highlight which ones are high priority.

Benefits of task tracking

Work and task tracking software helps your team stay on target, together. Increase efficiency, improve teamwork, and create better project outcomes.

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Organize your day from start to finish with task management

A person working from home with a laptop and notebook.

Collaborate seamlessly in a hybrid workplace

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Track your team’s progress—anywhere, on any device

Ready for microsoft 365.

Learn how a work tracking system can help make your team more effective.

Frequently asked questions

The work tracking apps included in Microsoft 365 can help you stay on top of tasks and projects and allow you to collaborate in real-time with co-workers. Learn more about managing tasks across Microsoft 365 .

Microsoft Lists, Planner, To Do, and the Task app in Teams are included with Microsoft 365 business subscriptions.

Lists is for information tracking and has ready-made templates and lots of customization options; Planner is for task management and features Kanban boards so you can visually organize your team's tasks; and with Project, your team can take charge of projects (big or small), work with different views, and see project insights.

Microsoft’s suite of cloud-based work tracking tools can help you monitor tasks through your PC, smartphone, or mobile device. Download the app, and then manage your tasks and projects on the go.

With Microsoft Planner, you can create Kanban boards with content-rich tasks and features such as files, checklists, and color-coded labels. Easily spotlight due dates, your project status, and other essential information.

Consider the Microsoft To Do app when planning your day. Map out daily and weekly to-do lists, set reminders, and share your checklist with friends, family, and colleagues.

In a remote work environment, it’s important to stay on top of team projects. Microsoft offers several cloud-based productivity, information tracking, and task management software solutions: Collaborate and view visual status charts in Planner and Microsoft Teams; compile and track information in Lists; tackle small or large projects and initiatives in Project; and more.

1 Available now on Word for the web and Excel for the web.

Free Work Hours Tracker

Clockify is the most popular free work timer app that lets you and your team track how much time you spend on tasks and activities.

Watch demo (8:26)

Track your work hours

Clockify is an excellent tool for both freelancers and full-time employees — it creates weekly reports with billable hours, provides a complete rundown of your activity, and helps you boost your productivity levels.

Works across devices

You can track time from your browser, or via extension/desktop/mobile . Clockify also lets you:

  • Track time using a one-click timer
  • Add missing time manually later
  • Track break time in break mode
  • Integrates with other apps

Freelance time tracking tracker screenshot

Share time reports with clients

You can share reports with your clients for greater transparency and more accurate billing when the time comes to create invoices for your consulting services.

Furthermore, Clockify lets you create:

  • Summary and weekly reports
  • Automatically calculated amounts based on your billable rates
  • Reports for clients that you can share via link
  • Exported reports (PDF, CSV, Excel)

Track earnings and project progress

Clockify calculates how much money you've earned based on your billable rates and calculates project ROI and assesses your productivity levels. With Clockify, you can:

  • Organize projects by client and task
  • Assign hourly rates by project
  • Track project status using estimates
  • Forecast progress based on estimates, tracked and scheduled tasks

How to track work hours?

It's time to say goodbye to old fashioned timesheets and rusty time entries that have no organization. All you have to do is install Clockify and let it do the work for you — and here's how.

Create a Clockify account

Using Clockify's basic features has always been free — sign up with your Google account and you're ready to start tracking time on your projects.

Sign up for free

Set up projects

Categorization with Clockify is very simple — it lets you:

  • Create projects
  • Sort them by clients
  • Create tasks on projects

Then, all you have to do is choose a project/task, write an optional description of what you're doing, and start the timer.

Set up projects for agency time tracking

Start the work timer

Track time you spend on activities with a single click using a timer. If you forget to start the timer, you can always enter the time manually later.

Chrome time tracking extension - start timer

Your employees can also enter how much they've worked in online timesheet .

Track work time inside other apps

Install Chrome , Firefox or Edge extensions and a timer button will appear in your favorite web apps . Clockify can be integrated with over 80 project and task management apps, such as Trello, Todoist, and more.

Time tracking integration for freelancers Asana

Check tracked hours in reports

Weekly reports help see who logged how much time each day in the week. You can see:

  • Who worked overtime
  • Who took some time off
  • Who's going away on a vacation
  • Drill down into the data using filters and export it in PDF, CSV, and Excel

Export reports

You can run an online report and break down time tracking data however you need. When the time comes, export the report as PDF, Excel, or CSV, or share a link to the report with your client.

Download PDF samples: Summary • Detailed • Weekly

PDF time exports

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Free task time tracker

Want to accurately track time spent on various tasks? You couldn’t find better – TimeCamp, a task time tracker app, does all the job, so you can stay focused on what really matters at your work. Find out why!

Table of Contents

How does timecamp task time tracking software work, 💚 desktop app, 💚 mobile app, 💚 integrations, 💚 browser plugin, time reporting features, 💚 timesheet management, does timecamp offer task management features, timecamp planner – powerful workflow management tool, how much does timecamp free task time tracker cost.

TimeCamp is an automatic time tracking software created to track time in the background and fill your timesheets in seconds. Forget tedious spreadsheet filling – once you enable its desktop app or put the timer to good use, you’ll never want to track time spent on tasks differently!

TimeCamp offers various ways for task time tracking:

Basic time tracking view, the very first you see after entering a newly registered account. Its heart is a timer bar that allows adding time entries manually or starting a new timer . Assign a project and task, add tags and notes, and then decide if you want to fill the start/end hours spent working on a task or start a running timer for it.

task tracker with time

The web app offers three different views:

  • Standard Day (more text-like)
  • Graphical Calendar (more graphical-like),
  • Week view for filling timesheet data for a week at once, a perfect option for users who only want to log hours spent on a particular project or task without inputting start/end hours.

Each view allows you to track time spent working on a particular project or task.

The desktop app in TimeCamp offers automatic time tracking that uses optional activity tracking and assigns time entries to the appropriate projects or tasks with keywords. It works in the background, and once you enable the automatic mode, you can forget about changing a task each time you start working on something new.

task tracker with time

What’s more, the desktop app can launch itself when you activate your device, so you won’t forget to turn it on and thus waste the opportunity to fill the timesheets automatically.

Download our desktop app for Windows, MacOS, or Linux here !

TimeCamp’s versatility helps also track time spent on tasks when you’re outside of the office. A client asked for a meeting in their company? Want to work a little when commuting? Need GPS tracking to assign each time entry to the specific location?

task tracker with time

💡 TimeCamp mobile app is available for iOS and Android and provides you with the highest level of task time tracking service wherever you are.

TimeCamp integrates directly with 30+ tools , like Trello, JIRA, Asana, Monday, Clickup, Zendesk, Salesforce, or AzureDevOps . It mostly allows you to track time directly from your project management tools, implementing a time tracking button into the task view of your favorite tool.

task tracker with time

For other apps, you can import the entire project structure to TimeCamp and track time manually for them or start a new timer, choosing the project/task from the task picker of the timer bar in the timesheet view.

Adding TimeCamp, a simple time tracking app to CRM, sales, accounting, or project management tools helps you create invoices or detailed reports from time entries assigned to the particular task that’s been already created in the tool you use.

💡 Check the full integrations list here !

Do you want to track time spent using a particular tool, but you can’t find it on our integration list? No worries – TimeCamp is also available as a browser extension for Chrome and Edge, allowing you to add our best time tracker app to your tool!

task tracker with time

Once you install the plugin in your browser, you can access it from the task/card view of a tool you want to track time for. Just enter it, start a timer, and each time entry created this way will automatically appear in the timesheet in TimeCamp.

💡 Check the TimeCamp browser plugin in Chrome Web Store and Edge Add-ons marketplace!

Time tracking data collected by apps and features mentioned above is a perfect source of knowledge about employee performance and project progress, especially for project managers and team leaders. TimeCamp offers a variety of pre-built reports for performance and productivity monitoring, as well as for smarter project budget estimations and resource utilization.

task tracker with time

However, if these templates don’t meet your needs, you can create a custom report , using a pivot table with a wide range of drag&drop variables.

No matter which way you prefer, TimeCamp always provides you with a complete overview of how your tasks are performing.

A smart task time tracking software like TimeCamp streamlines the daily pain of filling timesheets but also gives you the tools to manage them. Once the timesheets are filled with time tracked using some of the methods above, employees can send them for approval . Users with appropriate permissions can approve or reject them, and leave a note of what needs to be changed in case of rejection.

task tracker with time

Whether TimeCamp isn’t a classic tool for managing tasks, its unique project structure helps manage multiple tasks and hours logged for them. This powerful employee monitoring software allows you to track time and billable hours for specific projects or tasks and maintain time entries in the perfect order.

task tracker with time

As a free task time tracker, TimeCamp offers unlimited projects and tasks to let you create a structure as detailed as your workflow requires (even in a free plan). All the data from all these apps and devices, synchronize perfectly, so whether you track time using desktop apps, a mobile app, or a browser plugin, you don’t have to worry about the final result.

Luckily, we know how to ease this pain! Give a try…

TimeCamp Planner , formerly HeySpace , is a clever task planning tool with chat features . It turns every message into a customizable task, so you can be sure you won’t miss any brilliant idea anymore.

task tracker with time

TimeCamp Planner offers a complete overview of your tasks in many different views, such as:

  • A standard kanban board with task customization (start/end dates, progress bar, to-do lists, attachments, and more),
  • Timeline to see how the team’s tasks are distributed over time,
  • Over watch to manage multiple projects in one view,
  • My tasks are to keep all the user’s assignments handy,
  • Calendar to see all the tasks from a daily, weekly, or monthly perspective.

Besides resource scheduling and task planning, TimeCamp Planner provides private chats, group messaging, and conversations within a task view , so you won’t have to jump between a task manager and chat software anymore.

💡 Moreover, you can enable time tracking in your Planner – of course, with a TimeCamp integration! Once you connect them, you can track time against different spaces, lists, and tasks. The integration synchronizes every hour, so at the end of your work day, all the entries are safely stored in your TimeCamp account and assigned to the appropriate tasks.

TimeCamp offers a 14-day free trial and affordable pricing for teams and freelancers with various needs:

  • Free, simple-to-use time tracker – a free plan of TimeCamp for unlimited users includes all the essentials the best employee time tracking software app should have - accurate time tracking, unlimited projects, a time clock kiosk, desktop, and mobile apps, idle time detection, and many more,
  • Starter - $2.99 per user per month , including unlimited tasks, excel reports export, attendance, time-off, overtime tracking (billed annually),
  • Basic - $5.99 per user per month , including unlimited integrations, billable time, budget & estimates, apps & websites tracking, project archiving, and more (billed annually),
  • Pro - $7.99 per user per month , including billable rates, labor costs, invoicing, timesheet approvals, custom user roles, and more (billed annually)
  • Enterprise - custom pricing; contact sales team for more details

💡 Also, check if TimeCamp suits you right for free for 14 days – no credit card required!

Keep projects on track with free task time tracking app!

task tracker with time

Ola Rybacka

Content Specialist at TimeCamp, foodie and doxie lover, full-time otaku. よろしくお願いします!

Check how TimeCamp can help in your industry:

  • Time tracking for Engineers
  • Time tracking for Construction
  • Time tracking for Contractors
  • Time tracking for Designers
  • Time tracking for Agencies
  • Time tracking for Consultants
  • Time tracking for Lawyers
  • Time tracking for Enterprises
  • Time tracking for Developers
  • Time tracking for Small Business
  • Contact sales

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15 Excel Spreadsheet Templates for Tracking Tasks, Costs and Time

ProjectManager

Still using spreadsheets to manage your projects? Revolutionize your project management with ProjectManager. Plan projects, manage resources and track progress with powerful features the whole team can use.

Excel spreadsheet templates are a great tool to track the costs, time and performance of your team. We’ve collected ProjectManager’s 15 best Excel spreadsheet templates for tracking that you can download and use for free.

1. Dashboard Template

A dashboard is how you keep track of your work, including the time spent on tasks, what you’re spending and if you’re making progress as planned. ProjectManager’s free dashboard template for Excel gives you an overview of how you’re doing on your work. This information is vital to know if you’re overspending or running behind on your schedule.

Project Dashboard Template for tracking

ProjectManager’s free dashboard template has several widgets that monitor metrics in your work. For example, there’s a color-coded task graph that shows if your tasks are complete, in progress, not started or overdue. There’s also a workload chart for managing teams and making sure their workload is balanced.

There’s another task graph that measures the duration of the tasks, which is helpful in seeing what’s getting done on time and what’s taking too long. Finally, there’s a cost bar chart to help you stay on budget.

This Excel dashboard template can manage your work, but it’s a static document that must be updated manually. Project tracking software automates that process. ProjectManager is better than Excel spreadsheet templates as it helps to accumulate real-time data, crunch the numbers and display it. Get started with ProjectManager free today.

ProjectManager's real-time project management dashboard

Not all project management software offers the same project dashboards. ProjectManager’s project dashboard comes equipped with the right project management features to help you keep track of time, tasks, costs and more.

2. Task Tracker Template

ProjectManager’s free task tracker for Excel template can organize and keep track of your work. It’s similar to a to-do list, where you just need to add the work and manage it. Having a task list is the first step to controlling your work.

This task tracker spreadsheet captures the details of your work. Add the name of the task and include dependent tasks. You can assign it to yourself or someone on your team.

free task tracking template

Next, set the priority and when you expect to finish. Finally, there’s a column to mark its status, which is essential to track your work. It has everything you need to track your tasks at a basic level with an Excel spreadsheet.

3. Budget Spreadsheet for Cost Tracking

Managing costs in your work is as important as meeting deadlines. ProjectManager’s free budget template for Excel helps you keep to your budget by tracking your financial details on one spreadsheet.

Project budget spreadsheet for tracking

Tasks cost money, and the budget defines the costs of the resources you’ll employ to deliver those tasks to completion. First, the spreadsheet template has a numbered list that corresponds to your work breakdown structure (WBS) . Then, there are labor costs including planned vs. actual hours plus the cost per hour. Materials are broken down by units and cost per unit.

There’s also room for other line items on your budget, which include travel, equipment, fixed and miscellaneous costs. Finally, there are columns to collect the budgeted and actual cost for each line item, then a balance showing if the line item is above or under budget.

Related: How to Track Project Expenses

4. Timeline Template

ProjectManager’s free timeline template in Excel is perfect for scheduling your project from start to finish in Excel. It’s a way to view all your tasks and keep on schedule. You can even add milestones!

Timeline template for tracking

To get started with this free timeline template, you first need to list your tasks and give them a name. Each task must have a start date and an end date, plus the time you think it’ll take to complete.

You add all that data to the left side of the template, which is a normal tracking spreadsheet. Then, on the right, you’ll see the timeline that lays out your tasks as horizontal bars across a timeline. It’s easy to see how long it’ll take to complete each task.

Excel spreadsheet templates are good for beginners, but if you want to take your planning even further, upgrade to online software that lets you build timelines in minutes. ProjectManager has online project timelines that update instantly as the team collaborates on tasks. Track costs, workload, planned vs actual progress and more. Get started for free.

Online project timeline for tracking projects

5. Action Plan Spreadsheet

Managing work means outlining the steps you must complete to achieve your goals. Use ProjectManager’s free action plan spreadsheet for Excel to track tasks and detail the strategy you’ll use to complete your work on time and within budget.

Action plan spreadsheet for task and project tracking

We’ve broken up this action plan template into three sections. The first is the action steps, which note the priority and list tasks, phases and assignments. There’s also space to note the status of your tasks and track their progress.

Section two of this Excel spreadsheet template is a timeline, with start and due dates, including planned hours. Finally, section three focuses on resources; for example, which department is responsible for which task, what materials are needed and what are the resource costs?

6. Status Report Template

Knowing where you are at any particular point in the project life cycle is how you manage time and costs. Our free status report template is a great tool to track your progress and stay on schedule.

Status report template for tracking in Excel

This free status report template is made up of five sections: project information, project status summary, project health, risk management overview and a conclusion that includes recommendations for the future.

A status report is a cornerstone of tracking your work. It’s used in project management and work management alike because it gives managers a picture of their planned vs actual progress. It’s also a powerful tool when presenting to stakeholders.

7. Risk Tracking Spreadsheet

No matter how well-planned your work is, there are unknowns that can impact your progress. Use ProjectManager’s free risk register spreadsheet to help you plan for risks in your work.

Risk tracking spreadsheet for Excel

This free risk register for Excel has columns to ID the risk to make it easier to track. There’s a column to describe the risk and explain how it’ll impact the work you’re doing if it goes from a risk to an actual issue .

For each risk you identify on the template, you can add a risk response, which is the response you’ll take if the risk actualizes. You can also note the risk level. Then, if you’re working in a team, you can assign the risk so that the team member is responsible for identifying and rectifying it.

8. Change Tracking Spreadsheet

Download ProjectManager’s free change tracking spreadsheet for Microsoft Excel to manage change when it impacts your work management. It’ll help you control change so it doesn’t make you spend too much overtime or incur additional costs.

Change log template for tracking changes

A change log Excel spreadsheet is one of the most important Microsoft Excel templates we offer. It’s a spreadsheet template that captures change when it happens. You can number changes for better tracking and note when the change first came up and who discovered or requested it.

You can then prioritize the change, and you or a team member can take ownership to see it through to completion. The Excel spreadsheet tracks the change from discovery to recovery and ensures that no change order is lost in the cracks.

9. Time Tracking Spreadsheet

There’s no better template to track the time you spend on your tasks than with ProjectManager’s free time tracking spreadsheet . This timesheet is great for you or team members to record the amount of time spent on work.

Timesheet template for time tracking

This timesheet Excel spreadsheet template has space for your name or the name of the employee, their department, supervisor and hourly rate. The template collects their hours, such as their start time and end time for their workday. There’s even a place to add overtime and lunch.

Then, the total for the week is added and multiplied by the pay rate to show the total amount the employee is owed. Finally, there’s a line for the employee to sign and the supervisor to look it over and sign it, if accurate.

10. Multiple Project Tracking Template

When you’re managing a portfolio or program, you have to monitor all your projects in one place to make insightful decisions as to how to allocate resources. Using our free multiple-project tracking template for Excel gives you a high-level overview of every project for which you’re responsible.

ProjectManager's multiple project tracking template for Excel

Once you download the free Excel template, you’ll find it’s formatted with three projects, one stacked on top of the other. You can copy and paste to add as many projects as needed. You can also add columns if you need to track something not already on the template.

Each project spreadsheet allows you to list all the project tasks by name and description, as well as if they’re dependent on another task. There’s space to add who’s assigned to each task. Each task has a start and planned end date, and planned cost, with an actual end date and actual cost to help you track the project.

11. Issue Tracking Template

Issues are problems that arise while executing your project. These issues must be quickly identified and resolved to keep the project on schedule and within its budget. With our free issue-tracking template for Excel , you have the tools to monitor the progress of resolving those issues.

ProjectManager's free issue tracking template for Excel

The free template is ideal to capture risks, which become issues if they in fact show up in your project. When they do, you already have them described in the template and what their potential impact is. Next, you can define its priority, from low to critical, which helps you determine which risks need your immediate attention.

There’s also a place to note the date the issue first was discovered and when it was closed, as well as the team member who’s responsible for resolving it. Finally, the free template states the department that’s handling the issue and there’s a column to note its status when tracking the issue.

12. To-Do List Template

Everyone has work to do, and getting that work done efficiently requires task management. At its most basic, that means having a list of your tasks. It’s the first step to getting organized. That’s where our free to-do list for Excel comes in handy.

Free to-do list template in ProjectManager

A to-do list is a simple but highly effective tool. Simply list the tasks you’ve been assigned or you can even use it for household chores. Next, you’ll want to give each task a start and due date. This is the duration or timeframe in which you want the work completed.

Now, you’ll want to track your progress. The free to-do list template shows the percentage complete for each task. It’s a satisfying feeling to see the cell move from 25 percent to 100 percent. Then there’s a column to note the progress. Before you know it, your work is done.

13. Inventory Template

If you’re a manufacturer or have a company with which you carry stock that you need to run your business, then you need our free inventory template for Excel . Use it to prevent production delays by keeping track of what you’re warehousing.

Inventory tracking template for Excel by ProjectManager

Use this free template to record the level of your inventory and track its turnover. First, each line is numbered to make it easier to find the item you want. Then the item is listed and described, with the unit price noted and the quantity you have in stock.

Now you can calculate the inventory price, which is the unit price multiplied by the number in stock. This Excel spreadsheet template does this automatically. There’s a column to note whether you need to reorder, what level to reorder, how long it takes to restock and what that reorder quantity should be.

14. Progress Report Template

Project reports are essential for a number of reasons. One, they help you monitor your progress and performance, and two, they’re a great tool for keeping stakeholders updated. Our free progress report template for Word captures an overview of the activities and tasks that occurred over a specific period.

ProjectManager's progress report template for Excel

The free progress report is broken up into a number of different sections. There’s a summary, which provides a quick overview of what’s to follow, including pertinent data, such as the project scope, schedule, cost and risk for the time period being reported on.

Then there’s a section in this Excel spreadsheet template that goes over the tasks that have been executed over a period of time covered in the report. There’s space to note the status of tasks that aren’t yet completed and a section to list issues, talk about the budget and more. It’s a great way to capture a snapshot of the project in time.

15. Work Schedule Template

Need help managing your human resources or operations planning? Check out our free work schedule template for Excel . This free template lists all your employees and their working hours, including responsibilities, over a day, week or month.

ProjectManager's free monthly work schedule template for Excel

Use the work schedule template to keep your employees productive and help with tracking your resource utilization and scheduling. You can also use it to prioritize tasks and balance your team’s workload, which leads to greater productivity and happier employees.

Our free spreadsheet template has a weekly and monthly work schedule. Both list your employees, their tasks, which project they’re working on and then their hours, either day-by-day or over the course of a month. This will help most organizations and even long-term projects.

Use ProjectManager to Track Time, Costs and Tasks Better Than Excel

Templates and Excel spreadsheets for tracking are great, but as noted, they can only do so much. ProjectManager is online work management software that connects everyone, no matter where they work, what time, department or skill level. It does so in real-time to ensure that everyone is collaborating and working on the most recent data.

Automatically Fill Out Timesheets

Take timesheets, for example. Instead of having your employee fill out the timesheet, ProjectManager’s timesheets autofill their tasks and update the time they’ve spent. This streamlines payroll but also offers a window into tracking the time they spend on their tasks. That way, you know if they’re meeting their quota. Once submitted, timesheets are locked and secure.

ProjectManager's timesheet view

Work the Way That Suits You

Multiple project views allow everyone on the team to work how they want. Managers can plan ahead on Gantt charts that show all their tasks on a timeline. The duration bar that connects each task’s start and end dates automatically shows progress based on how much of it is shaded. Teams can use task lists, kanban boards or calendars if they prefer, all of which are updated and show progress. No tool is more flexible for planning and tracking work.

A screenshot of a gantt chart in ProjectManager

Generate One-Click Reports in Seconds

Tracking time, costs and more is easy with ProjectManager’s one-click reports. Get status reports, reports on tasks, timesheets, expenses and more. These reports take complicated data and turn it into insightful and easy-to-read reports to monitor progress and more. Reports can also be filtered to see only the data you want and then shared to keep stakeholders updated.

ProjectManager's status report filter window

ProjectManager is award-winning project management software for teams. Our real-time tool tracks time, costs and more to ensure you’re always on schedule and never spending over your budget. Join the 35,000+ people using our software to track tasks, cost and time. Get started with ProjectManager free today.

Click here to browse ProjectManager's free templates

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25 Best Task Management Software Tools for Work in 2024

Erica Chappell

Managing Editor

February 6, 2024

Is your team’s workload getting too heavy for you to handle?

If you need to find the best task management software for you and your team, you’ve come to the right place.

In this article, we’ll go over the 25 best task management solutions available today. You can use these tools to manage tasks, to-do lists , and projects to get the best out of your team and your business.

By the end of the article, you’ll have all the information you need to pick a task management tool that’s right for you!

What Is Task Management Software?

2. proofhub, 6. hubspot task management, 11. proprofs project, 15. clockify, 17. infinity, 19. taskworld, 21. basecamp, 22. monday.com, 24. taskade, understand your needs, consider your team’s size and complexity, evaluate user-friendliness, consider integrations, determine your budget, task management software faqs.

Task management is more than just a task manager checking off items on a to-do list!

It’s an organized system for identifying, monitoring, and managing the work you and your team. Task management involves:

  • Tracking task progress
  • Delegating work to team members
  • Setting deadlines
  • Adjusting work schedules
  • And so much more!

Effective task management helps individuals or groups achieve goals, and it also takes into consideration task planning, task priorities, task automations, as well as dependencies and budgeting. Task management is usually one of the essential features of good project management software .

25 Best Task Management Software in 2024

Here are the 25 best task management tools for organizing individual and team tasks efficiently:

Manage your workload in ClickUp

If you need a platform to scale both task management and project management, ClickUp delivers what teams need within reach to manage personal to-do lists, complex projects, and everything in between. Its extensive customization options and integration capabilities contribute to its versatility and widespread adoption among professionals across various industries.

ClickUp includes over 15 ways to view your work. Whether you’re a manager overseeing a team or an individual contributor trying to stay organized, views let you flex your workspace to fit your needs. Here’s a closer look at some of the features and functionalities of this free task management software:

A) Templates and Recurring Tasks

Why waste time creating project plans and new tasks or task lists every time you start a new project? With ClickUp, you can save any task list as a Template to instantly add it to future projects. 

You can even set up Recurring Tasks for your projects. You can also edit the time interval between each Recurring Task to customize how often they appear.

B) Priorities

Priorities help you prioritize tasks when completing projects. With a simple color-coded system, your team will have no difficulty identifying which tasks to prioritize and which to de-emphasize. 

Check out these prioritization tools !

C) Reminders

Our project management software comes with powerful Reminders to help you always keep track of your deliverables . You can customize where and when you receive these reminders for added ease. Whether it’s your email inbox, your desktop, or mobile, ClickUp will inform you of everything at the right time.

D) Notifications

ClickUp has tons of notifications to keep you updated on your task developments. You can also customize how often you receive them and on what platforms they appear. 

E) ClickUp AI

ClickUp AI is a revolutionary tool that helps prioritize tasks and make sure you’re never overwhelmed. Use ClickUp AI to summarize tasks, and generate action items from Docs and Tasks.

Instead of adapting to a tool’s interface, let the management tool adapt to you! 

ClickUp gives you Multiple views for managing tasks the way you’d like to: 

  • Board view : view your tasks in a handy Kanban board
  • List view : view your tasks in a GTD-style list app
  • Box view : check what everyone’s working on and delegate tasks
  • Calendar view : quickly manage your task schedules
  • Table view : create flexible spreadsheets 
  • Timeline view : visualize and organize your work over time
  • Whiteboard view : ideate new tasks and visualize workflows flexibly

G) Assigned Comments

Sure, your typical project management software allows you to add comments to tasks.

But ClickUp does way more!

ClickUp lets you instantly convert comments into individual tasks for quick task management. All it takes is a couple of clicks to assign a comment to someone and have it pop up in their Task Tray. Once they finish the task, they can even mark it as resolved!

H) Targets and Goals

A task manager can use ClickUp to set Goals to track what they’re working towards. You can even break down your goals into smaller Targets to make them more achievable.

I) Dashboards

Manage your business, resources, and develop Sprints, all from Dashboards. You can also choose what Widgets to include in your Dashboards, such as a Burn Up, Burndown Velocity chart, etc.

Note down important tasks and ideas, create checklists, and even convert your notes into tasks with our Notepad.

K) Integrations

ClickUp integrates with 1,000+ cool apps and collaboration tools, including Slack, Gmail, Zoom, Outlook, Google Drive, HubSpot, and more. This integration ecosystem streamlines workflows, eliminating the need for constant switching between tools and ensuring all relevant information is easily accessible within ClickUp.

And that’s just the tip of the iceberg. ClickUp also offers you a built-in Gantt Chart , Task Dependencies , Permissions , Native Time Tracking , Mind Maps , and much more! 

Need a full picture of our project management tool? Take a look at the ClickUp Features page.

  • Free Forever
  • Unlimited:  $7/month per user
  • Business:  $12/month per user
  • Enterprise:  Contact for pricing
  • ClickUp AI : Available on all paid plans for $5/Workspace member/month

What people think about task management with ClickUp

“I honestly wouldn’t last two minutes in my job without ClickUp holding all my tasks and being the brain that remembers what I need to work on, when my deadlines are, where to reference information, all the little details individual to each area of work and a thousand other things.” — G2Crowd

“I liked that every one of us (we were a 10-men dev team featuring 2x QA, SCM, PO and DEVS) was able to create as many customized views and lists and what-not. Aggregation worked amazing – especially when grouping things together for exports and reporting subtasks – we used that a lot for “task-scoping” (basically task breakdown) and on the business plan it also allowed us to assign hour estimates.” — GetApp

Ready to try ClickUp?   Get it for free here.

ProofHub Task Management

ProofHub is an all-in-one project management app and collaborative work management tool. It comes with all the features you require to stay in ultimate control of your teams, tasks, projects, and communications.

There are powerful team collaboration features to keep your distributed team members connected. You can share company-wide announcements with ease. ProofHub also integrates with third-party apps like Google Drive, OneDrive, Dropbox, and Box to give you a central place to access all your files and data.

However, it may not suit larger teams, and you may be bothered by a ton of notifications since they lack custom notifications.

ProofHub Key Features

  • To-do lists
  • Custom workflows and kanban boards
  • Gantt charts
  • Online proofing tool
  • In-built chat app
  • Dedicated space for real-time collaboration
  • Timer and timesheets
  • Custom reports
  • File sharing
  • Mobile app (both iOS and Android)

Price : $89 per month (unlimited users)

creating tasks in todoist

Todoist, as a task management solution, is a breeze for many. 

Like the Swift to-do list app , it has a simple, no-frills interface built around a classic design. This task-tracking software is great for individuals, though they’ve recently expanded into teams and adapted to small business needs.

However, they still fall short when it comes to team management , as you can’t assign multiple people to a single task. 

Guess they want you to-do things all on your own!

Check out the best Todoist alternatives .

Todoist Key Features

  • Recurring due dates
  • Mobile apps available for iPhone, iPad, and Android devices
  • Task labels and reminders
  • Email notifications
  • Automatic backups
  • Collaborate on tasks via email

Pricing : Free to $5/month per user.

creating tasks in anydo

This is an interesting to-do list app and task management app. Any.do labels items as today, tomorrow, and upcoming, giving you a quick overview of the tasks that you need to complete. 

Unlike other task or project management software, Any.do also has an intuitive calendar to help you see how your events and tasks fit together. This task management solution can also organize tasks and filter your workflow by due date or category.

There is one drawback, though:

Looking for a powerful free version?

We’re sorry, but Any.do’s going to have to respond with a: no-can-do !

Any.do Key Features

  • Time tracking add-ons
  • To-do list reminders
  • Daily planner to organize and prioritize to-dos
  • Android and iOS mobile apps
  • Unlimited attachments
  • Location-based reminders
  • Task color-coding to organize your work 
  • Customized recurring tasks

Price : Free to $2.99/month per user.

Chanty for Task Management

Chanty is a team collaboration platform employing a chat-first model to create an effective task management system. With chat organization, users get to convert any message into an assignment, allocate it to the appropriate person, and set due dates for it.

Moreover, switching to a Kanban board can also help you improve your workflow by providing an easy way to manage all of your tasks in one location from a bird eye view.

You can also use Chanty to do more than just communicate by integrating several apps and eliminating the inconvenience of navigating between all of them.

Chanty Key Features

  • Individual and group audio or video calls
  • Built-in task management
  • Screen sharing
  • Community support
  • Unlimited searchable chat history
  • Roles and permissions
  • A dedicated support line
  • Unlimited members on the team
  • Unlimited individual and group audio or video calls

Price: Free up to 10 users after which it is $3/user/month.

HubSpot task management software helps teams

HubSpot took task management and decided to up the game for everyone. The software is included in its customer relationship management (CRM) suite, and it’s aimed at helping you move along the sales funnel. 

You can create workflows to automatically schedule new tasks after you complete ongoing tasks. Set up reminders, compare your performance to past data, and keep track of everything in one place.

HubSpot has a strong focus on integrations, so if there’s an app you love, chances are HubSpot works with it.

Check out ClickUp’s integration with HubSpot .

HubSpot is a comprehensive tool, and even at the free level, it can be a lot. While they offer different ways to learn the software, it has more of a learning curve than some other options on this list.

HubSpot Key Features

  • Automatically synced data 
  • Integrations with hundreds of apps
  • Easy task creation
  • Progress tracking
  • Task queues

Price: HubSpot starts free, with premium CRM plans starting from $45/month.

managing tasks in taskqueue

Taskque is one of the best task managers that’s a step up over a regular to-do list app. It’s a great tool for resource management and can assign tasks to the next available team member. 

It works well for teams that are working on the same functions, with similar skills. Instead of being a broad management tool with no focus, Taskque can quickly assign tasks to zero down on your work.

Unfortunately, it’s going to be a tough tasque working with its limited integrations and no time tracking.

Taskque Key Features

  • Automatic task assignment
  • Discussions
  • A powerful to-do list app
  • Workflow management
  • Exclusive permissions
  • Expanded workspaces

Price : Free to $5/user per month.

task tracker with time

If you’re a project manager who likes using a Gantt chart, Flow could be the best task tracking software for you. Most of the projects are color-coded to help you quickly navigate between individual tasks and projects in your workflow. 

Additionally, templates and repeat projects help users when they need to do a project repeatedly or stage another event. 

The one drawback of this management app? 

Don’t use it if you’re looking for a free task management tool. There’s no free plan!

Flow Key Features

  • A list of tasks with card views
  • Drag and drop timeline
  • Workflow management features
  • Public and private projects

Price : $4.79/user/month and up

hitask

Tasks and projects are front and center in this management solution. The central dashboard features all of your tasks and can be arranged by the due date, project, or team. 

Your teammates are listed on the right side, and you can automatically drag tasks from the central task area to your team members. Once this is done, each teammate is assigned the task, and it becomes part of their workflow.

Speaking of your workflow, any good task management software should be able to offer you easy task planning and scheduling features to streamlines your workflow.

Does Hitask offer them?

They have no Gantt chart . 

No Kanban board.

So no workflows. Ugh.

Hitask Key Features

  • Task management
  • File storage
  • Time tracking
  • Email task creation
  • Mobile apps for iOS and Android
  • Selective permissions on tasks
  • Calendar sync
  • Unlimited storage

Pricing : Free to $20/user per month

board view in trello app

Trello is one of the largest Kanban task management tools. It’s no surprise that their Kanban boards are their main calling card. This customizable Kanban interface allows users to set up cards for different projects like they were post-it notes.

To make Trello efficient for complex projects, you’ll have to upgrade for features like project timeline templates or priorities. 

Why do that when there are tools that offer that in their free plans?

Take a look at the best Trello alternatives , and don’t forget to compare Trello with ClickUp !

Trello Key Features

  • Attachments
  • Unlimited integrations
  • Collections for teams
  • Public/private boards
  • More onboarding support

Price : Free to $17.50/user per month

ProProfs Help Desk

ProProfs Project is a feature-rich task management solution. It’s built to handle multiple projects across cross-functional teams on a single platform.

Create a project schedule and streamline your processes to deliver your projects on time and within budget. Also, you can prioritize tasks and track them using multiple project views such as Gantt charts, Kanban board, and more.

One of the best things about ProProfs Project is its customizable dashboard. It lets you schedule tasks with a simple drag and drop and provides all your project information at a glance.

What’s missing? A user-friendly mobile application that allows seamless team collaboration anywhere, anytime.

ProProfs Key Features

  • Centralized dashboard
  • Real-time alerts & notifications
  • Instant messaging, task comments, & file sharing
  • Customizable workflows
  • Gantt charts, Kanban board, Calendar view
  • Task prioritization
  • AI-powered reports
  • Automatic invoicing
  • Task dependencies

Price : $2/user per month and up

managing tasks in quire

Quire breaks down online task management into its smallest components, giving you the most critical tasks to focus on first. Unlike other management tools, the way it does this is with “nesting” and Kanban boards.

Quire nests tasks within cards in a Kanban board to unfurl your next steps within each card. 

This online task management software also has powerful filtering options to help you pick out the tasks that need to be completed first.

As perfect as it sounds, it has a-Quire-d its share of flaws. The most striking one is its lack of a built-in chat feature!

Quire Key Features

  • Tasks and subtasks
  • Progress reports
  • Recurring tasks
  • Apps for iOS and Android
  • Kanban boards

Price : Free

managing tasks in asana

This management software aims to help you meet your task deadlines quickly. You can even integrate it with time-management software to add time tracking to your tasks. 

Asana is a good option for online task management in that smaller teams can use it effectively. But it may not scale as well across the whole organization.

Don’t forget to check out the best Asana alternatives and our Asana and ClickUp comparison !

Asana Key Features

  • Basic dashboard
  • Basic search

Price : Free to $24.99/user/month and up

managing tasks in things

The Things app is another great task management software.

The key differentiator for this task-tracking software is that you can select a core focus for each day. Things lay on a small layer of project management that has sections on comments, tasks, and subtasks.

Do remember, every web-based task management feature is premium because there’s no free task plan for your desktop, iPhone, and iPad.

Any other concerns about this task management system ?

Things is only available on Mac and iOS.

Things Key Features

  • Calendar events
  • Morning, afternoon, evening slots
  • Section headings
  • Mac OS shortcuts

Price : One-time charge of $49.99

Clockify Schedule feature for projects

Although widely known for its time tracking capabilities, Clockify can be a solution to your task management problems, too.

You can use Clockify to manage all your tasks, to-dos, and projects. Additionally, it’s suitable for individuals, such as freelancers and independent consultants, and companies and teams of all sizes. 

The app offers a free task timer that you can use to track the hours you and your team spend working on tasks — and then uses that data to calculate billable hours.

The only drawback is that Clockify covers a wide range of time tracking and invoicing features which can be overwhelming if your idea is to use it solely as a task management app. 

Clockify Key Features

  • Categorize your time entries into specific tasks. 
  • Assign tasks to people and set time estimates for each task. 
  • Manage your tasks — edit them, mark them as done, or delete them. 
  • Visually track all your tasks and time logs in a Calendar view. 
  • Integrate the app with 80+ other project management and productivity tools. 

Premium: 

  • Define hourly rates for each task and decide which ones are billable.
  • Visualize all your projects, see who’s available for their next task, and make schedules accordingly. 
  • Ensure maximum security and privacy of your tasks by hosting Clockify on your own servers. 
  • Automate your projects by setting up Project templates and using them for every new project, if applicable. 

Price: 

You can use most of Clockify’s features for free; the cheapest paid plan starts at $3.99 user/month

Plutio task management software

Plutio is an all-in-one business management app designed for freelancers, small businesses, and large enterprises alike. It comes with everything you need to efficiently manage tasks and projects for teams and individuals.

Plutio comes with tons of great collaborative features that give you a cutting-edge, like time-tracking, team chat, dynamic proposals, contracts and e-signing, appointments and bookings, and more.

It’s a fantastic solution for anyone looking to streamline and automate their processes while cutting their monthly software costs.

The downside? Because Plutio comes with so many features, it can take a while to learn them all. However, they have excellent customer support to help get their users up to speed.

Plutio Key Features

  • Timeline/Gantt view, Kanban view, list view, and calendar view
  • Dashboards, projects, and knowledge-base
  • Team Chat, time-tracking and timesheets, built-in documents
  • Proposals, contracts, and invoicing

Pricing : 7-Day Free Trial, Pricing Starts at $19/month.

task tracker with time

Infinity is a flexible and fully customizable task management software that features a colorful and engaging interface. This software can be used by both freelancers juggling multiple clients and tasks, as well as corporations with thousands of employees around the world.

Built to help you organize yourself easier and take the stress out of your workdays, Infinity gives you endless ways to customize your workflows. The key to this is in Infinity’s great structure, advanced productivity and automations features, and unmatched versatility.

Using Infinity, you’ll be able to put all of your tasks straight, eliminate clutter, collaborate with teams and stakeholders, spot and resolve bottlenecks, and get tasks done with less effort and in less time.

Infinity Key Features

  • 6 different views to display data: Kanban, List, Gantt, Calendar, Form, and Table
  • 20+ attributes, including labels, dates, formulas, and progress bar, to name a few
  • Over 50 templates for various use cases
  • API & automations to help you complete projects faster
  • Multiple integrations, including ones with Google Drive, iCalendar, and Zapier
  • Dedicated desktop and mobile apps

Price: Infinity is currently running one-time payment deals that give users access to all Infinity features.

project management in accelo

This management software has a task board that will automatically show you overdue tasks for today, tomorrow, and beyond. 

Another great feature of this management app is the number of integrations. These include Google Drive, Office 365, Outlook, internet safety software; you name it. Accelo also helps you monitor estimates, invoicing, scheduling, and billing more so than any other task management app.

Accelo is capable of so much, but it accel-erates your company at a cost.

It doesn’t have a free plan. And $39 per user per month, you’ll be spending a small fortune each month!

Accelo Key Features

  • Team scheduling templates
  • Time tracking templates
  • Automated timesheet

Price : $39 to $79/user per month

task management in taskworld

To be quick and to the point, this management app looks a lot like Trello (or maybe Trello looks a lot like Taskworld?)

The point is…if you enjoy the layout of Trello but need a few more features, then Taskworld is probably worth a look. Their reporting, task points, and activity log look stronger than Trello’s for sure.

Sounds great until you realize their list of integrations is so small you could note it down on one of their virtual post-its and still have space left on it! 

Taskworld Key Features

  • Task points
  • Task assignments delivered by email
  • Activity log
  • Repeating tasks
  • Direct messaging

Price : $10/user per month to $22/user per month

managing tasks in wimi

If you’re a jack-of-all-trades, then Wimi may be the task management app for you. It has online task management in one pane, docs in another, and even a messaging system for your work as well. 

Like other management apps, you can use Wimi to track task project statuses and add deadlines where needed. It also has a great project timeline feature to manage task dependencies and key performance indicators.

On the downside, Wimi’s pricing can go through the roof for larger teams!

Wimi Key Features

  • Gantt chart timeline for lean visual management
  • Task assignments organized as post-it notes
  • Critical path calculations
  • Task filters
  • Task history
  • Unlimited projects
  • Up to 500GB of storage
  • User training and onboarding

Price : Free plan + paid plans up to $18/per user/month

basecamp product example

Basecamp is a quality task management software who’s core really focuses on efficient team collaboration and communication.  

What isn’t core to the software is making itself feel like it’s made for you. For example, you can’t customize each specific task status.

What’s been approved? What’s in progress? Guess you’ll never know!

Check out these 7 Basecamp alternatives and our comprehensive Basecamp review .

Basecamp Key Features

  • Real-time communication (campfires & pings)
  • Simple task management
  • Auto check-in questions
  • Project progress tracking (Hillcharts)

Pricing : Free to $99/month

monday platform example

Monday.com is another great and simple task management software to consider. It has multiple task management features that let you create task assignments and assign them with ease.

And while we’re not saying that it’s as disappointing as most Mondays, there’s no free plan.

Check out how ClickUp compares to Monday.com & how Monday compares to Asana !

Monday.com Key Features

  • Calendar view
  • Automations
  • Unlimited boards

Pricing : $8/seat per month to $16/seat per month

Compare Monday Vs ClickUp !

Wrike Spreadsheet Example

Last on this list of project management software is Wrike. It’s a popular free task manager and project management system with built-in time tracking features.

Whether you’re a small team or an enterprise-level user , Wrike will serve you well.

However, if you’re a creative thinker, you’re going to feel stifled.

They don’t have mind maps or a notepad to jot down ideas. 

Not sure about Wrike anymore? 

Take a look at these Wrike alternatives or Compare ClickUp vs. Wrike for a clear idea.

Wrike Key Features

  • Task tool for progress tracking
  • Workflow statuses

Pricing : Free to $24.80/user per month

Taskade

Taskade straddles the line between a personal task management app and a team project management app—with features that fall somewhere between the two. 🤸‍♂️

It’s a good choice for individual super users or for small teams. But big teams might find that the features aren’t quite robust enough.

If you’re someone who mostly consults your task list from your mobile device, then you’ll love Taskade’s native app design. It runs quickly and has options for widgets that can help you visualize your to-dos and project progress.

The mobile app is available for iOS or Android. There are also desktop apps for Mac, Windows, and Linux, and browser extensions for Chrome, Firefox, and Edge.

Taskade Key Features

  • Both your professional and personal to-dos in one app with separate areas for each part of your life
  • Collaboration features that include not only the ability to assign tasks to teammates but also an in-app video call feature that allows you to have a face-to-face chat
  • Strong note-taking features for brainstorming and documentation
  • Outlining capabilities to manage tasks
  • Starter: $4 per month
  • Plus: $8 per month
  • Pro: $19 per month
  • Business: $49 per month
  • Ultimate: $99 per month

Workflow management in Pipefy

Pipefy is a task management tool that simplifies the process of creating, assigning, and organizing tasks. With its automation features, Pipefy helps save time and minimize errors in task management. It offers a comprehensive platform where users can easily connect and integrate with other existing software, such as ERP , HRIS, and CRM systems.

Pipefy Key Features

  • Process templates
  • Secure company database for actions
  • Conditional logic
  • Native Integrations with Slack, GitHub, BitBucket, and Google Hangouts

Pipefy pricing  

Pipefy offers a free plan for individual users and small teams, with paid plans starting at $30/user per month.

Why Do You Need Task Management Software?

1. task management software helps you organize work.

We know you and your team work on multiple tasks every day!

Project tasks, HR activities , social media posts, invoicing, the list goes on.

Now try and imagine handling all of that with a pen and paper, or even an Excel sheet .

Unfortunately, this is all too common.

According to a recent study by ClickUp , 42% of employed Americans feel that they do not have all the technology and tools, such as task management apps, to succeed at work! Nearly half (45%) would give up 10% of their salary for an easier work life.

There’s no way you can keep track of every project task, meet your deadlines, track progress, and manage your team without a dedicated tool . 

Luckily, task management tools are designed for this, acting as a safeguard against going crazy! 

It’s a dedicated space to monitor your task progress, assign tasks, and manage schedules. It ensures that you’re able to efficiently track tasks and subtasks so that you meet your deadlines.

2. Task management software helps your team collaborate effectively

Your task management tool will improve not only your in-office and/or virtual team’s tasks but also your team collaboration capabilities.

As each task has a dedicated space, it’s easier for your team to consolidate information and work on things together. Also, as every assignee has access to this task space, nobody will be left out of the loop. 

Your team can easily share files, ideas, and feedback to collaborate over tasks and get things done quickly.  

3. Task management software helps you prioritize tasks

All tasks were not created equal.

While every task needs to be addressed, some are more important than others. 

So what do you do?

You start prioritizing tasks.

For example, finishing a client’s project is probably more important than deciding what your office party’s theme is, right?

Your task management tool will help you prioritize tasks to work on what’s most important immediately.

How to Choose the Best Task Management Software

Choosing the best task management tool for your organization can be a daunting task, especially with the plethora of options available in the market. By considering a few key factors, you can narrow down your choices and find the perfect fit for your team or company.

Before diving into any specific task management software, it’s important to understand what your team or company needs from a task management tool. Make a list of the features and functionalities that are essential for your team’s workflow. Do you need a simple to-do list? Or do you require advanced project tracking and collaboration capabilities?

Knowing your needs will help you eliminate options that do not meet your requirements.

Task management software can vary greatly in terms of complexity and scalability. If you have a smaller team with simpler tasks, a basic task management tool may suffice. However, if you have a larger team with more complex projects, you may need a more robust solution with features such as time tracking, resource allocation, and reporting.

The last thing you want is for your team to struggle with using the task management software. To avoid this, look for intuitive interfaces, simple navigation, and easy-to-use features. You may also want to check if the software offers training or customer support to help your team get up to speed quickly.

Having all your tools integrated can improve efficiency and streamline your workflow. Look for options that offer integrations with your existing tools or have an open API that allows for easy integration.

Task management software can range from free to expensive, so it is important to determine your budget before starting your search. Keep in mind that some software may offer a free trial or have a freemium model with limited features. Consider the long-term costs as well, including any additional fees for extra users or advanced features.

Bonus: Learn how to implement a work management system !

1. What Are The 8 Managerial Tasks?

The eight managerial tasks, often referred to as the functions of management, were first proposed by Henri Fayol, a French management theorist. The 8 managerial tasks are, planning, organizing, staffing, directing, coordinating, reporting, budgeting, and controlling.

2. What are the Benefits of Task Management Software for Teams?

Task management software improves task organization, prioritization, project management, collaboration , real-time tracking, improved communication, enhanced productivity, automated reminders, and streamlined workflow for effective task management.

Which Task Management Software is Best for Your Team?

You don’t need us to tell you that there are lots of task management tools available. That’s apparent from any Google search or a glance at the productivity section of the app store. 

So here are some suggestions for deciding which task management software is right for you :

  • Try a free plan before you buy it . You shouldn’t have to lay down your hard-earned cash on task management apps before knowing how they work. Test out some of the best free task management software to help you decide what you like and don’t like. Some online project and task management tools offer free trials. Be wary of those tools because you know a sales pitch will be coming at the end!
  • Read the reviews of task management apps . Unless you love trying out new software as a hobby, you’ll probably want to see how others have used them. They may even show you a new way of using the software. You’ll also learn of any problems in that online task management software too.
  • Check out the roadmap . Just because an online task management software doesn’t have the features you want doesn’t mean it won’t be there tomorrow. The best software companies are constantly iterating and releasing new features regularly.

First on the list? Get ClickUp for free today to discover how to manage task assignments, streamline your workflow, and boost everything else in your Workspace!

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Best free task management software in 2024

Mehdi Punjwani

Sierra Campbell

Sierra Campbell

“Verified by an expert” means that this article has been thoroughly reviewed and evaluated for accuracy.

Published 7:24 a.m. UTC Feb. 15, 2024

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A good task management software will give you the tools you need to organize projects for your business and help individuals, teams and businesses stay organized and productive. They offer a range of features and capabilities depending on the complexities of your business and projects, allowing you to set deadlines, assign tasks to team members, allocate resources and track and report on progress.

Finding the best task management software for your business means considering a range of factors, like the core features on offer, the customer service you’ll get and the ability to scale up according to your needs. We’ve tried and tested some of the biggest platforms available to give you our list of best task management software in 2024.

Featured project management software offers

task tracker with time

Via Monday.com’s site

Monthly fee

$10 per user, with a minimum of three users

Free version

Yes, for two users

24/7 customer support

Yes, with paid plans

task tracker with time

Via Clickup’s website

$10 per user

Yes, for unlimited members

Best free task management software

  • Notion : Best for flexibility.
  • ClickUp : Best for customization.
  • Trello : Best for automation.
  • Hive : Best for collaboration.
  • Zoho Projects : Best for startups using Zoho.
  • Teamwork : Best for client task management.
  • Monday : Best for individuals and freelancers.
  • Asana : Best for complex tasks.
  • Podio : Best for app building.
  • GoodDay : Best for scaling up.

Why trust our small business experts

Our team of experts evaluates hundreds of business products and analyzes thousands of data points to help you find the best product for your situation. We use a data-driven methodology to determine each rating. Advertisers do not influence our editorial content. You can read more about our methodology below.

  • 62 companies reviewed.
  • 164 products reviewed.
  • 2,028 data points analyzed.

Best for flexibility

Notion

Cheapest paid plan (billed monthly)

Number of users, number of projects/tasks, what you should know.

Notion is a versatile task management platform that gives you a high degree of control and customization even on its free plan. With an abundance of views and formats, including Kanban boards, Gantt charts, calendar views and to-do lists, it offers users multiple ways to track and organize projects. You can also make use of thousands of templates built by Notion and its users, catering to an array of health and fitness, work and office and day-to-day home management needs.

You won’t need to pay anything to get unlimited pages and workflows as an individual, but you’ll need to upgrade to give multiple users full functionality. While you can upload unlimited files on the free plan, you’ll be limited to 5 MB per file, as well as a seven-day history and one synced database.

We’d recommend it if you want to use one platform to manage a variety of project and task types with flexible views and displays; it’s particularly good for content creators.

Pros and cons

  • Multiple views, including Kanban boards, Gantt charts and to-do lists.
  • Thousands of versatile templates for things like health and fitness, work and home.
  • Free version offers individuals unlimited pages and workflows.
  • Custom automation features only available on paid plans.
  • Maximum file upload of 5 MB on free plan.
  • Limited admin and security features on free plan.

Best for customization

ClickUp

ClickUp’s free platform gives you a highly capable and customizable task management platform with an unlimited number of tasks and members. It also offers 24/7 customer service on all plans. You’ll be able to view tasks in unlimited lists, boards and calendars, but you’ll only get 60 uses of Gantt charts, timelines and workloads.

The free plan also allows custom statuses and up to 20 custom task types, as well as other useful features like multiple assignees, checklists, dependencies and a basic custom field manager. However, you’ll only be able to create five “spaces” as part of the free plan — unlimited spaces are only available on paid plans. There are also no time-tracking features and very limited other reporting capabilities.

  • Free version offers unlimited free plan members and tasks.
  • A range of views, including Kanban boards and Gantt charts.
  • 24/7 customer support on all plans.
  • Limits on how many views, custom fields and workloads you can use.
  • No time tracking features.
  • Only five ‘spaces’ on free plan.

Best for automation

Trello

While Trello’s free platform only offers its Kanban-style board view, its two main highlights are its automation services and unlimited power-ups. With its Butler automation, you’ll be able to create rules, buttons and commands, and repetitive actions are recognized with suggested automations that help increase productivity. Third-party apps you can integrate include Slack, Jira, Gmail, Microsoft Teams and Google Drive.

You’ll be limited to 10 MB file uploads and only 10 boards per workspace, though with unlimited storage and workspaces for all plans, this isn’t too restrictive. It’s not ideal if you want to see projects and tasks in calendar or timeline views, but as a basic task manager with smart automation tools, it can be a useful platform for individuals and small businesses.

  • Very straightforward and easy to use.
  • Built-in automation features, including an automation bot called Butler.
  • Unlimited power-up feature lets you integrate third-party apps.
  • File uploads are limited to 10 MB per file.
  • You only get up to 10 boards per workspace.
  • Limited view options.

Best for collaboration

Hive

Hive comes with its own native communication tools, allowing for straightforward collaboration with up to 10 workspace members on its free plan. As a task manager, it’s fairly capable, offering unlimited tasks and subtasks as well as multiple views such as Kanban, Gantt, calendars and tables. However, you’ll only get two pages and 100 workflows, and while Kanban views are unlimited, the free plan only offers 100 uses of Gantt, calendar and table views.

Your ability to customize projects and tasks will also be fairly restricted with no custom fields or labels, and your storage limit on the free plan will be 200 MB overall. Its free plan also comes without a few other features, such as AI assists, custom dashboards and analytics. We’d recommend it as a simple free task manager for small teams working together that will benefit from its native collaborative tools.

  • Native collaboration and communication tools.
  • Multiple views and layouts.
  • Unlimited tasks and sub-tasks.
  • 200 MB storage limit.
  • 10 projects and two pages on free plan.
  • No custom project fields or task labels.

Best for startups using Zoho

Zoho projects.

Zoho Projects

Zoho offers a project manager as part of its larger suite of tools and products, offering a free version for up to three users as well as a 10-day free trial on its paid plans. You’ll be able to manage two projects, create feeds, share documents and custom statuses and set up task dependencies within projects. It’s particularly useful for startups already making use of other Zoho products like CRM, Meeting and Sprints, all of which integrate into the free platform.

You can also use third-party app integrations for Microsoft Teams and Office 365, Slack, Dropbox, Zendesk and Zapier. However, there are some significant limitations to the free version, including limited customization — you can’t create custom fields or views, and there are only basic reporting capabilities.

  • Integrates with Zoho CRM, Meeting and Sprints.
  • Straightforward and easy to use.
  • Offers useful core features, including document sharing, subtasks and custom statuses.
  • Only three users and two projects on free plan.
  • No Gantt charts, custom views, time tracking or custom fields.

Best for client task management

Teamwork

Teamwork will be particularly useful for agencies needing to manage client tasks, as it comes with built-in billable time-tracking features and estimated time management. It also offers client-level insights and client-company management, though you’ll only get client users with premium paid plans. With Teamwork, you’ll also get a range of automation features, including automatic Slack updates, HubSpot deals and Microsoft Teams messages.

It does have drawbacks in the shape of limited reporting capabilities — while all plans come with a dashboard, only premium paid plans offer reports on status, portfolio health, time, utilization and profitability. You also won’t have any phone, live chat or email support options on its free plan.

  • Billable time-tracking and invoicing features useful for agencies.
  • Client views and management features.
  • Wide range of automation features.
  • No phone, live chat or email support.
  • Limited reporting and customization options.
  • No client users on free plan.

Best for individuals and freelancers

Monday

Monday is a popular task management platform with businesses worldwide, but we’d recommend its free plan specifically for individuals and freelancers managing their businesses. It offers a straightforward Kanban interface only, with over 200 templates available, so you’ll be able to create up to three boards with two users and unlimited documents.

However, Monday’s free plan is missing a number of wider features like timeline, Gantt and calendar views, as well as offering no integrations or automations. It’s a relatively simplistic platform compared to others, so we’d recommend it more for individuals than teams that will need more advanced collaboration and reporting capabilities.

  • Over 200 templates available.
  • Apps for iOS and Android.
  • Intuitive and easy to use interface.
  • No integrations on free version.
  • Only offers Kanban view.

Best for complex tasks

Asana

We’d recommend Asana’s powerful platform as an ideal choice for small businesses managing complex tasks or projects with plenty of moving parts. With unlimited tasks, projects, file storage, assignees and messages alongside multiple views such as boards, calendars and lists all included on its free plan, it’s a capable piece of software. You’ll also have access to over 100 free third-party integrations such as Microsoft Teams, Adobe Creative Cloud, Okta and Tableau.

However, you won’t be able to use timelines, Gantt views, goals or portfolios with the free plan, nor time-tracking, workflows or various automation features. The free plan is also fairly limited when it comes to reporting, with only status updates and CSV and PDF exports available.

  • Unlimited project management essential features.
  • Multiple views available.
  • Over 100 free integrations.
  • Limited reporting features.
  • No 24/7 support.

Best for app building

Podio

Podio offers a unique solution for businesses that will benefit from building their own customized project management apps to suit their specific needs. As well as the ability to design a bespoke task manager for your team, you’ll have access to hundreds of user-created apps online. It allows you to keep all important aspects of your business and projects in one central place, depending on the requirements of you and your team.

However, its free version is limited in the other features it offers — including the number of items and client users you can support. It also doesn’t offer automated workflows or visual reports, so keep this in mind if you’re considering Podio.

  • You can build your own customizable apps for project management.
  • You’ll also have access to hundreds of pre-made apps.
  • Live chat support available.
  • Limited features on the free plan.
  • Takes a while to set up and customize to your exact specifications.

Best for scaling up

GoodDay

With a robust set of features and capabilities as well as relatively affordable price plans for upgrading, we’d recommend GoodDay for businesses looking to scale up their operations. Its free version is already quite powerful, offering unlimited projects and tasks for up to 15 users, with views including lists, boards, tables, calendars, event summaries and portfolios. You can customize views, priorities, workflows and statuses, as well as set up dependencies, reminders and to-do lists.

Other customization options are only available on paid plans, such as task, project and user fields, as well as task types and IDs. Additionally, many security features and all CRM features are only available when you upgrade, but with the next price plan up only costing $6 per month, it’s an affordable choice for scaling up.

  • Unlimited projects and tasks.
  • Unlimited views, with most available on free plan.
  • Powerful features for big businesses with affordable plans for scaling up.
  • Many customization options unavailable on free plan.
  • No finance, time tracking, chats or automation.

Best task management software comparison

Methodology

We extensively research the key competitors within an industry to determine the best products and services for your business. Our experts identify the factors that matter most to business owners, including pricing, features and customer support, to ensure that our recommendations offer well-rounded products that will meet the needs of various small businesses.

We collect extensive data to narrow our best list to reputable, easy-to-use products with stand-out features at a reasonable price point. And we look at user reviews to ensure that business owners like you are satisfied with our top picks’ services. We use the same rubric to assess companies within a particular space so you can confidently follow our blueprint to the best free task management software.

The best task management software has positive user reviews on customer review sites and app stores. Task management software companies should provide customers with fast and reliable support. Using a combination of phone support, live chat and knowledge bases, customers should be able to quickly resolve issues 24/7.

Task management software should have role assignment features, timelines and dependencies. It should also allow businesses to use customizable templates, track expenses and track milestones.

And the best task management software should offer client access, billing and invoice capabilities and budgeting features.

What is task management software and how does it work?

Task management software is a digital tool you can use as an individual or a business to manage, organize and prioritize tasks. While levels of features and capabilities will vary between platforms, many also offer the ability to communicate between team members, share files and updates and track progress toward objectives. 

You’ll be able to use task management software to create and assign tasks, set deadlines, allocate resources and allow for collaboration between colleagues. These tools can help you and your business increase productivity and efficiency. However, it’s important to be aware of how complex your needs are. 

Some task management programs can be complex and could end up reducing your productivity and organization, which is why it’s so important to find the right platform for your needs.

Benefits of free task management software

Using task management software can offer a number of benefits for individuals and businesses, including:

  • Free forever: A good free task management software will offer unlimited projects or workflows without any extra costs — not just a free trial before you have to pay.
  • Productivity: Task management platforms can increase your team’s productivity through automation, progress tracking and reporting, saving time on repetitive tasks.
  • Centralized workflow: You can use task management software to keep all workflows centralized, allowing easy access for all team members and collaborators to stay updated and informed.
  • Collaboration: You’ll be able to clearly assign roles and allocate resources on projects and tasks to different team members, and many platforms also allow team members to work together and communicate. 
  • Manage big projects: Complex and lengthy projects can be broken down into separate tasks and workflows with multiple teams and team members. 
  • Remote workers: If you rely on remote workers or freelancers, many task management platforms allow all team members to collaborate online from any location.

Who needs task management software?

Task management software can prove useful for a variety of individuals and businesses. You might be a freelancer with a number of client tasks to manage or a hobbyist running a side hustle — in which case, a free task manager will be ideal. 

Likewise, small teams and businesses can also benefit from using task management software to organize and track workflow progress for team projects. A free plan or trial period offers a great way to try out different platforms and products so you can find one that suits your needs best before committing to a paid plan with more features and capabilities required by your business.

How to choose the best task management software

Choosing the best free task management software for your business means considering a range of factors and how each of these will best suit your needs. You will need to think about the core features offered by each platform, as well as whether it plugs into any existing software you have and how easy and intuitive it is to use. 

Additionally, you should look into the customer support options each platform offers, as this will be crucial in case things go wrong and your work is at risk.

Key features to look for

Levels of complexity and customization will vary between platforms, but in general, you should look out for the following features as part of your task management software:

  • Sub-tasks: Key to keeping big projects organized, task managers should allow you to split tasks and assign different deadlines and workers to each sub-task.
  • Views and visualizations: You should also be able to see your tasks and projects in different views, like Kanban dashboards or Gantt charts. You may find these to be limited in free versions of some platforms, so check price plans to ensure you’re getting what you need.
  • Integration: If you have any existing software or hardware in use for your business, such as finance and accounting apps, design tools or communication platforms, it’s worth seeing if these will plug into the task management software you want. It helps keep everything synchronized and centralized.
  • Tracking and reporting: Your task manager should also allow you to track task and project progress against deadlines and objectives, as well as generate reports. 
  • Automation: Some platforms will even offer automation services that let you set up automatic tracking and reporting.
  • Collaboration: Lastly, if you’re managing a team’s workload, it’s vital they can work together, so look for task management software that allows for communication and role delegation.

Ease of use

Some task management tools will be relatively simple and easy to use, with intuitive drag-and-drop interfaces that allow for straightforward organization. However, others offer more complex capabilities, including multiple views like Gantt charts, calendars, lists and galleries, automated reporting and collaboration between multiple team members. 

Consider what you’ll need the software for, how many people and tasks you’ll be managing and what kind of insights you’ll want when making your choice.

Security 

You should also factor in any security requirements you might have, especially if you’re a big organization or you use third-party apps, providers or even freelancers. Being able to control access on multiple levels may be particularly important. Additionally, consider things like two-factor authentication, secure sharing and data protection when choosing platforms.

Customer service

If something goes wrong with your task manager, it can affect your business’s ability to complete projects and assure stakeholders of progress. Customer service is a key part of being able to resolve issues, so look for providers that offer both round-the-clock availability and instant contact by phone or live chat as a priority.

How much does task management software cost?

When looking for free task management software, consider whether it’s truly free forever — meaning you’ll have access to all the features on the free plan forever without having to pay. 

While this might mean many advanced features are hidden behind paywalls, you’ll at least be able to rely on the software for your basic needs without restriction. This is in contrast to free trials that often give you access to the entire platform for a limited time, after which you won’t be able to use it without paying.

If you’re looking to try a free plan in order to get a feel for a specific task management software before committing to a paid plan, you’ll likely be more on the lookout for usability as well as scalability. Consider which paid plans offer the most bang for your buck to narrow down your options, but focus on which free software feels the most natural to use for your business. 

You may find that some software platforms offer prices on a per-user basis while others offer a set number of users for each plan. Others may even have a minimum-user requirement, so if they charge a set price per user and require at least three users, you’ll need to pay three times the price you see given as a minimum.

Frequently asked questions (FAQs)

The best free task management software will depend entirely on your needs and requirements as an individual or business. ClickUp and Notion both offer great customization features, with Notion especially good for content creators.

Paid task management software plans offer a range of extra benefits, including more users or projects, additional features and advanced integrations and security. These will often be more useful for bigger teams and companies managing complex projects with multiple moving parts and stakeholders that need to be kept informed. 

When prioritizing tasks in project management, you should consider the resources available, any dependencies on the task being completed and the urgency of the request. 

Task management software lets you manage multiple tasks at work by allowing you to create, organize and assign tasks, set deadlines, track progress and, if required, add sub-tasks. All tasks are kept in one place and accessible for anyone who needs to see them, often in digestible formats like calendars, boards and timelines.

Improving task management skills will require you to be disciplined and attentive to detail in order to get the best from task management software and boost your productivity. You should: 

  • Focus on prioritizing tasks on your to-do list.
  • Create a manageable schedule for delivery with realistic deadlines. 
  • Ensure you’re communicating with stakeholders to keep everyone on the same page.

The best software will make this easy and help you manage your workload efficiently and effectively — but it’s made even easier when you know you’ve picked the right task management software for your requirements.

Blueprint is an independent publisher and comparison service, not an investment advisor. The information provided is for educational purposes only and we encourage you to seek personalized advice from qualified professionals regarding specific financial decisions. Past performance is not indicative of future results.

Blueprint has an advertiser disclosure policy . The opinions, analyses, reviews or recommendations expressed in this article are those of the Blueprint editorial staff alone. Blueprint adheres to strict editorial integrity standards. The information is accurate as of the publish date, but always check the provider’s website for the most current information.

Mehdi Punjwani

Mehdi is a writer and editor with many years of personal finance expertise under his belt. He's a spirited money-saver, with a passion for making personal finance accessible and manageable. When he isn't writing, Mehdi likes to read about history and travel, hike along coastlines and in forests, and watch his beloved team Manchester United underperform.

Sierra Campbell is a small business editor for USA Today Blueprint. She specializes in writing, editing and fact-checking content centered around helping businesses. She has worked as a digital content and show producer for several local TV stations, an editor for U.S. News & World Report and a freelance writer and editor for many companies. Sierra prides herself in delivering accurate and up-to-date information to readers. Her expertise includes credit card processing companies, e-commerce platforms, payroll software, accounting software and virtual private networks (VPNs). She also owns Editing by Sierra, where she offers editing services to writers of all backgrounds, including self-published and traditionally published authors.

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What is the Best App to Track Working Hours?

This helpful guide will help you select the time tracking app that can fit into your work routine, keeping you at the top of your time management game..

what is the best app to track work hours

The quest for optimal time management has become a huge concern for teams and organizations alike. Work as we know it continues to diversify with remote and flexible arrangements, pushing for the need of efficient tools to track work hours at an even more crucial clip. In this blog post, we’ll check out ways to find the best app to track work hours . With a variety of options available, each boasting unique features and functionalities, it's critical to find the perfect time tracking solution that aligns with your specific needs. This guide will help you select the time tracking app that can fit into your work routine, keeping you at the top of your time management game.

How to track time online?

For small to medium-sized businesses seeking effective time trackers online , leveraging user-friendly and scalable tools is clutch. Cloud-based time tracking applications (like, ahem, Harvest) provide solutions accessible from any device (assuming there is internet connectivity, of course!). These platforms enable employees to log their working hours, assign time to specific projects, and generate detailed reports for efficient payroll processing. Integrations with project management and invoicing software are additional features some apps offer.

Implementing a straightforward process where team members clock in and out online or input their hours directly into the system gives an increased sense of accuracy (humans are great, but we can always use some help in the error-proof department).  As businesses grow, these tools can accommodate increased data volume and adapt to evolving needs, making them ideal for growth-centered companies.

How can I track my time online?

Tracking your time online is now easier than ever with various user-friendly tools. Our recommendation? Start by exploring work time tracker applications that offer cloud-based solutions. You and your team would simply create an account, log in, and begin recording your tasks or projects. Features like timers, manual input, or integrations with project management tools are typically included to give an additional convenience boost. Many platforms provide insightful reports, helping you analyze your time allocation and identify patterns. Such a great way to tell where time is being spent…and if it could be better used elsewhere. Whether you're a freelancer, remote worker, part of a team, (or manage any combination of those) these online time tracking tools cater to diverse needs, able to fit the working style of most.

How can I keep track of my own hours?

Keeping track of your own hours can be efficiently done through employee time tracking app s or software. Set up specific projects or activities and use timers to start and stop tracking as you switch between tasks. Not ready to make the jump to online time tracking? You can maintain a manual log using a spreadsheet or dedicated time tracking journal, noting the start and end times for each activity. Remember…consistency is key; make it a habit to record your hours regularly. Periodically review your tracked hours to gain insights into your productivity and to identify areas for improvement (maybe you didn’t need to spend two hours responding to email!). Whether through digital tools or a more manual approach, finding a method that suits your preferences will help you stay organized and in control of your time.

What is a time tracking app?

A time tracking app is a lifeline to a more organized, productive life that you’ll wonder how you lived without! Too much? ;)  Okay, okay, simply put, it’s a digital tool designed to help individuals and businesses manage and record the time spent on various tasks or projects - keep track of work hours and pay. These applications, often available on multiple platforms including web browsers, desktops, and mobile devices, (ideally) offer a user-friendly dashboard to log working hours easily. Users can create projects, assign tasks, and use timers (or manual input for a more hands-on approach) to record the duration of their work. Time tracking apps are valuable for improving productivity, optimizing workflows, and ensuring accurate billing or project management. So key if you work via billable hours!

Many of these apps also provide reports and analytics, so that you can analyze time allocation and make informed decisions about resource management.

What is the simplest way to track time?

The simplest way to track time is really through readily available tools that you’ll realistically use. A straightforward approach is to keep a physical or digital journal where you note the start and end times of your tasks. For quick tracking, consider setting alarms or reminders to prompt you to record your time periodically throughout the day. This no-frills method requires minimal setup and is accessible to anyone, regardless of your tech status. While more advanced tools exist, the simplicity of manual tracking ensures ease of use and can be a practical solution for individuals seeking a basic way to monitor their time.

Time tracking offers oodles of methods and tools that cater to diverse preferences and needs. From advanced time tracking apps (Mac, android, otherwise) to simpler manual methods with journals or spreadsheets, the key is finding an approach that works for your way of working.. and help hit organizational goals. Regardless, the overarching theme remains efficiency and productivity.

Whether you are seeking the best time tracking solution, exploring the time tracking process, or simply looking for the simplest way to track time, the tools and methodologies available empower individuals and businesses alike. Embracing time tracking not only brings transparency and accountability but also serves as a strategic ally in mastering the most precious resource – time – fostering productivity, informed decision-making, and overall success.

Shelbie Watts

Shelbie is the Content Marketing Manager for Harvest. She works to provide relevant, informative, and engaging material to team leaders and hopes to make work easier one article at a time.

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An online Pomodoro Timer to boost your productivity

What is pomofocus.

Pomofocus is a customizable pomodoro timer that works on desktop & mobile browser. The aim of this app is to help you focus on any task you are working on, such as study, writing, or coding. This app is inspired by Pomodoro Technique which is a time management method developed by Francesco Cirillo.

What is Pomodoro Technique?

The Pomodoro Technique is created by Francesco Cirillo for a more productive way to work and study. The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks. Each interval is known as a pomodoro, from the Italian word for 'tomato', after the tomato-shaped kitchen timer that Cirillo used as a university student. - Wikipedia

How to use the Pomodoro Timer?

  • Add tasks to work on today
  • Set estimate pomodoros (1 = 25min of work) for each tasks
  • Select a task to work on
  • Start timer and focus on the task for 25 minutes
  • Take a break for 5 minutes when the alarm ring
  • Iterate 3-5 until you finish the tasks

Basic Features

  • Estimate Finish Time: Get an estimate of the time required to complete your daily tasks.
  • Add Templates: Save your repetitive tasks as templates and add them with just one click.
  • Visual Reports: See how much time you've focused each day, week, and month.
  • Custom Settings: Personalize your focus/break time, alarm sounds, background sounds, and more.

Premium Features

  • Add Projects: Track how much time you spend on each project.
  • Yearly Reports: View your focus hours for each year.
  • Download Reports: Download your focus history in CSV format.
  • No Template Limit: Save more than 3 templates.
  • Todoist Integration: Load tasks from your Todoist account.
  • Webhook Integration: Connect to other apps (Zapier, IFTTT, etc).
  • No Ads: Enjoy a clean and distraction-free app experience.

Download App

  • For macOS (zip file) *Right click the icon to open
  • For Windows (zip file)

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Google’s Gemini is now in everything. Here’s how you can try it out.

Gmail, Docs, and more will now come with Gemini baked in. But Europeans will have to wait before they can download the app.

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In the biggest mass-market AI launch yet, Google is rolling out Gemini , its family of large language models, across almost all its products, from Android to the iOS Google app to Gmail to Docs and more. You can also now get your hands on Gemini Ultra, the most powerful version of the model, for the first time.  

With this launch, Google is sunsetting Bard , the company's answer to ChatGPT. Bard, which has been powered by a version of Gemini since December, will now be known as Gemini too.  

ChatGPT , released by Microsoft-backed OpenAI just 14 months ago, changed people’s expectations of what computers could do. Google, which has been racing to catch up ever since, unveiled its Gemini family of models in December. They are multimodal large language models that can interact with you via voice, image, and text. Google claimed that its own benchmarking showed that Gemini could outperform OpenAI's multimodal model, GPT-4, on a range of standard tests. But the margins were slim. 

By baking Gemini into its ubiquitous products, Google is hoping to make up lost ground. “Every launch is big, but this one is the biggest yet,” Sissie Hsiao, Google vice president and general manager of Google Assistant and Bard (now Gemini), said in a press conference yesterday. “We think this is one of the most profound ways that we’re going to advance our company’s mission.”

But some will have to wait longer than others to play with Google’s new toys. The company has announced rollouts in the US and East Asia but said nothing about when the Android and iOS apps will come to the UK or the rest of Europe. This may be because the company is waiting for the EU’s new AI Act to be set in stone, says Dragoș Tudorache, a Romanian politician and member of the European Parliament, who was a key negotiator on the law.

“We’re working with local regulators to make sure that we’re abiding by local regime requirements before we can expand,” Hsiao said. “Rest assured, we are absolutely working on it and I hope we’ll be able to announce expansion very, very soon.”

How can you get it? Gemini Pro, Google’s middle-tier model that has been available via Bard since December, will continue to be available for free on the web at gemini.google.com (rather than bard.google.com). But now there is a mobile app as well.

If you have an Android device, you can either download the Gemini app or opt in to an upgrade in Google Assistant. This will let you call up Gemini in the same way that you use Google Assistant: by pressing the power button, swiping from the corner of the screen, or saying “Hey, Google!” iOS users can download the Google app, which will now include Gemini.

Gemini will pop up as an overlay on your screen, where you can ask it questions or give it instructions about whatever’s on your phone at the time, such as summarizing an article or generating a caption for a photo.  

Finally, Google is launching a paid-for service called Gemini Advanced. This comes bundled in a subscription costing $19.99 a month that the company is calling the Google One Premium AI Plan. It combines the perks of the existing Google One Premium Plan, such as 2TB of extra storage, with access to Google's most powerful model, Gemini Ultra, for the first time. This will compete with OpenAI’s paid-for service, ChatGPT Plus, which buys you access to the more powerful GPT-4 (rather than the default GPT-3.5) for $20 a month.

At some point soon (Google didn't say exactly when) this subscription will also unlock Gemini across Google’s Workspace apps like Docs, Sheets, and Slides, where it works as a smart assistant similar to the GPT-4-powered Copilot that Microsoft is trialing in Office 365.

When can you get it? The free Gemini app (powered by Gemini Pro) is available from today in English in the US. Starting next week, you’ll be able to access it across the Asia Pacific region in English and in Japanese and Korean. But there is no word on when the app will come to the UK, countries in the EU, or Switzerland.

Gemini Advanced (the paid-for service that gives access to Gemini Ultra) is available in English in more than 150 countries, including the UK and EU (but not France). Google says it is analyzing local requirements and fine-tuning Gemini for cultural nuance in different countries. But the company promises that more languages and regions are coming.

What can you do with it? Google says it has developed its Gemini products with the help of more than 100 testers and power users. At the press conference yesterday, Google execs outlined a handful of use cases, such as getting Gemini to help write a cover letter for a job application. “This can help you come across as more professional and increase your relevance to recruiters,” said Google’s vice president for product management, Kristina Behr.

Or you could take a picture of your flat tire and ask Gemini how to fix it. A more elaborate example involved Gemini managing a snack rota for the parents of kids on a soccer team. Gemini would come up with a schedule for who should bring snacks and when, help you email other parents, and then field their replies. In future versions, Gemini will be able to draw on data in your Google Drive that could help manage carpooling around game schedules, Behr said.   

But we should expect people to come up with a lot more uses themselves. “I’m really excited to see how people around the world are going to push the envelope on this AI,” Hsaio said.

Is it safe? Google has been working hard to make sure its products are safe to use. But no amount of testing can anticipate all the ways that tech will get used and misused once it is released. In the last few months, Meta saw people use its image-making app to produce pictures of Mickey Mouse with guns and SpongeBob SquarePants flying a jet into two towers. Others used Microsoft’s image-making software to create fake pornographic images of Taylor Swift .

The AI Act aims to mitigate some—but not all—of these problems. For example, it requires the makers of powerful AI like Gemini to build in safeguards, such as watermarking for generated images and steps to avoid reproducing copyrighted material. Google says that all images generated by its products will include its SynthID watermarks. 

Like most companies, Google was knocked onto the back foot when ChatGPT arrived. Microsoft’s partnership with OpenAI has given it a boost over its old rival. But with Gemini, Google has come back strong: this is the slickest packaging of this generation’s tech yet. 

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OpenAI teases an amazing new generative video model called Sora

The firm is sharing Sora with a small group of safety testers but the rest of us will have to wait to learn more.

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WREG-TV Memphis

Murder, homicide numbers on track to surpass 2023 record

M EMPHIS, Tenn. — Last year, for the first time in Memphis history there were 397 homicides and unfortunately, Memphis is on track to have another record-breaking year of crime. 

According to MPD, around this time in 2023, there were 47 homicides. This year, we are at 50 homicides so far.

Mayor Paul Young has previously stated he wants to focus on crime in Memphis by having weekly meetings with MPD, juvenile courts, and the District Attorney’s office.

Young has also stated he wants to activate a special public safety task force. 

One Memphis resident, Danzig, says that Young’s strategy is not working.

“I don’t even know what he’s doing. I don’t know what the city of police is doing. I don’t know what they are doing,” he said.

Danzig recently had his car stolen from in the Midtown area. He says he thinks crime is “way up”.

“I think it’s up, it’s way up because they are not doing anything about it,” he said. “People are getting their cars broken into and I don’t think it’s right. The mayor said he was going to turn the city around but I want to see it.”

With only ten months left this year, Danzig wants to tell city leaders the time is now to make sure we do not have a repeat of last year. 

For the latest news, weather, sports, and streaming video, head to WREG.com.

Murder, homicide numbers on track to surpass 2023 record

IMAGES

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  5. 50 Free Multiple Project Tracking Templates [Excel & Word] ᐅ TemplateLab

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COMMENTS

  1. Clockify™

    Clockify is a time tracker and timesheet app that lets you track work hours across projects. Unlimited users, free forever. 4.7 (4,492 reviews) Start tracking time — It's Free! 139,338 people signed up last month Time management features Track productivity, attendance, and billable hours with a simple time tracker and timesheet. Timekeeping

  2. 6 best time tracking apps in 2024

    16 min read The 6 best time tracking apps in 2024 By Nicole Replogle · December 18, 2023 If you spent an hour working on a client project, but no timer was around to track it, did you even do any work? (That's how that saying goes, right?)

  3. Toggl Track: Time Tracking Software for Any Workflow

    Enterprise teams Get frictionless time reporting for employees and customizable time insights for managers.

  4. Top 6 task management time tracking tools of 2024

    1. Smarter resource management The tracked data and reports provide a bird's eye view of resource allocation . The task manager can gauge the average time each team member takes to deliver a specific task. They can then decide on how they should assign tasks for maximum productivity.

  5. FREE Task Timer

    How does the timer for tasks work? Step 1 Create an account You can sign up for free by using your Google account on the Clockify website. Sign up for free Step 2 Set up projects and tasks Create projects, categorize them by clients, and create tasks on projects.

  6. Free Time Tracking for your Projects and Tasks

    Free Time Tracking for your Projects and Tasks | My Hours Free Project time tracking software for teams Automate time tracking of employees and contractors. Track projects, collect timesheets, and stay on budget with real-time insights. Get Started - It's Free Trusted by more than ‍ 100.000 businesses worldwide The most intuitive timesheet

  7. How to work smart with a task tracker (benefits, best tools)

    With the right task tracker, you can track the time taken per task, automate reporting, etc. Task trackers can also track the productivity levels of individuals or a team, giving you insights into how they spend their time on different projects. You can then check the team's progress to optimize their work accordingly.

  8. The Best Time Tracking Software for 2021

    The Best Time Tracking Software for 2021 Keeping track of employee time, especially in the age of COVID-19, isn't just more complicated, it's also more important to keep employees engaged and...

  9. DeskTime

    DeskTime time tracker software lets you to track time and analyze productivity to see how your and your team's time is spent. Try the free 14-day trial today! Demo; ... From calendar apps to help you track offline time, to project management software to make project and task tracking accurate, while effortless. DeskTime can simplify every ...

  10. 10 Best Project Management Software With Time Tracking [2023]

    Visit the pricing page for more information.. 3. ClickUp. Price: Starts at $10/month Source. ClickUp is an all-in-one project management tool with features for organizing tasks, managing projects, and basic tracking time.. What we like. ClickUp's free plan comes with features like whiteboards, Kanban boards, sprint management, and a real-time chat.

  11. Explore Asana Time Tracking Features • Asana

    Resource management | Time tracking Time tracking Measure how much time you're spending on work, so you can budget the time you need. Get started Contact sales Track in real time Use an embedded timer to measure exactly how long work takes. Cut out the guesswork Compare time data to your estimated schedule, so you can spot and fix what's off track.

  12. 7 Free Time Tracking Apps (2024)

    The Best Free Time Tracking Apps of 2024. Clockify: Best overall. TimeCamp: Best for remote teams. Toggl Track: Best for very small teams. Paymo: Best for invoicing. My Hours: Best for freelancers ...

  13. Todoist

    Start for free 30 million+ people and teams trust their sanity and productivity to Todoist Clear your mind The fastest way to get tasks out of your head. Type just about anything into the task field and Todoist's one-of-its-kind natural language recognition will instantly fill your to-do list. Focus on what's important

  14. The Best Programs for Tracking Your Time

    If you want to be detailed: Clockify. I've recommended Clockify for tracking your New Year's goals already, but it's a longtime leader in the field. Lifehacker recommended it for tracking your ...

  15. 23 Best Task Trackers for Business & Personal Use

    23 Best Task Trackers for Business & Personal Use Task trackers are on the rise as businesses and individuals seek to be most effective nowadays. Explore our list of best task management tools to find your best tool and power up your performance

  16. Work Tracking Software

    Microsoft Lists Track information, organize work, and collaborate across your business. Learn more Microsoft Planner View and manage team tasks and plans in information-rich cards on a Kanban board. Learn more Microsoft Project Manage projects of all sizes that require flexibility, dynamic scheduling, sub-tasks, dependent tasks, and reporting.

  17. FREE Work Hours Tracker

    Clockify is the most popular free work timer app that lets you and your team track how much time you spend on tasks and activities. 4.7 (4,492 reviews) Start tracking time — It's Free! 128,702 people signed up last month Track your work hours

  18. Free task time tracker

    This powerful employee monitoring software allows you to track time and billable hours for specific projects or tasks and maintain time entries in the perfect order. As a free task time tracker, TimeCamp offers unlimited projects and tasks to let you create a structure as detailed as your workflow requires (even in a free plan).

  19. 15 Excel Spreadsheet Templates for Tracking Tasks, Costs and Time

    Excel spreadsheet templates are a great tool to track the costs, time and performance of your team. We've collected ProjectManager's 15 best Excel spreadsheet templates for tracking that you can download and use for free. 1. Dashboard Template

  20. 25 Best Task Management Software Tools for Work in 2024

    Erica Chappell Managing Editor February 6, 2024 22min read Table of Contents Is your team's workload getting too heavy for you to handle? If you need to find the best task management software for you and your team, you've come to the right place. In this article, we'll go over the 25 best task management solutions available today.

  21. TIMEFLIP2: time tracking you'll love!

    TIMEFLIP2 is an app-powered dice that makes time tracking easy and accessible to anyone. ... Use mobile app to set up your tracker, track time, create/edit tasks and monitor your progress. Web app. Use web app to visualize, edit, export and integrate your time data. Powered by secure AWS cloud. Integrates with your Google, Apple or Outlook ...

  22. Best Free Task Management Software in 2024

    ClickUp: Best for customization. Trello: Best for automation. Hive: Best for collaboration. Zoho Projects: Best for startups using Zoho. Teamwork: Best for client task management. Monday: Best for ...

  23. Best Time Clock App For Small Business

    Best Free Time Clock Apps for Small Business. 1. Connecteam¹¹. Connecteam helps you "easily track and manage work hours on jobs and projects, schedule jobs, chat with out-of-office employees, share updates & attachments, and so much more". It is "an all-in-one employee management app". It is best rated for its customer service.

  24. What is the Best App to Track Working Hours?

    Cloud-based time tracking applications (like, ahem, Harvest) provide solutions accessible from any device (assuming there is internet connectivity, of course!). These platforms enable employees to log their working hours, assign time to specific projects, and generate detailed reports for efficient payroll processing.

  25. Pomodoro Timer Online

    Add Projects: Track how much time you spend on each project. Yearly Reports: View your focus hours for each year. Download Reports: Download your focus history in CSV format. No Template Limit: Save more than 3 templates. Todoist Integration: Load tasks from your Todoist account.

  26. How To Track Time Of Employees? Top 5 Options

    5. Create and Assign Job Codes To Track Time. The job codes functionality allows businesses to create and assign custom codes to track employee time effectively. Managers can effortlessly monitor the time spent on specific tasks or projects, enhancing productivity and resource allocation. 6.

  27. Google's Gemini is now in everything. Here's how you can try it out

    It combines the perks of the existing Google One Premium Plan, such as 2TB of extra storage, with access to Google's most powerful model, Gemini Ultra, for the first time. This will compete with ...

  28. Murder, homicide numbers on track to surpass 2023 record

    3h. MEMPHIS, Tenn. — Last year, for the first time in Memphis history there were 397 homicides and unfortunately, Memphis is on track to have another record-breaking year of crime. According to ...