business continuity plan jp morgan

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Every Business Needs a Contingency Plan

The coronavirus situation reminds businesses everywhere that  employees, financial operations, supply chains and customer relations can all be affected. Fraudsters and cybercriminals also might see an opportunity to catch your business with its guard down. 

That’s why every business needs a plan to meet disruptions with clarity, confidence and relative calm. At Chase, we have our own resiliency protocols as well as tools and support to ensure your business is prepared. We’re here to help.

The Anatomy of a Plan

A good plan first identifies the most likely disruptions. Separating the probable from the possible helps you chart realistic tactics and achievable goals. Disruption comes in many forms:

• Are emergency supplies readily available? Will your vendors be affected?
• Do you have back up technology available? Will you be able to receive payments from customers?
• How will you manage through prolonged employee absence due to health concerns or illness? A good plan will answer a handful of core questions:

Regardless of disruption type, a good plan will answer a handful of core questions:

• What—systems and processes will likely be affected?
• Who—must be notified?   
• When—do specific actions need to be taken, in order of priority?
• Where—will your business operate?   
• How—will circumstances change the way employees do their work?

Getting Started

You’ve identified the likely disruptions. Depending on the identified possibilities your response will need to vary.  

Develop a continuity plan for each scenario. In case of potential data breach or malware attacks, notify Chase immediately, as well as your customers and vendors. In a situation where payment systems might be disrupted, have backup options in place if payments need to happen remotely. 

Ultimately, you want to protect employees, stabilize your supply chain and stay in close contact with customers. 

• Draw up scenario-specific health practices and evacuation plans. Know your protocol for securing facilities and data.
• Analyze and adjust cash-flow budgets so that you can pay employees and bills on time. Establish alternatives for paycheck distribution.
• Stay in close communication with existing vendors, financial institutions and external partners.
• Make it clear which suppliers, service providers and vendors you need to pay, including how much and by when. Consider keeping digital and printed copies of vendor-critical information.
• Prioritize transactions—time-sensitive, urgent, scheduled.
• Keep an eye on customer communication channels. Don’t overlook social media. 

Location, Location, Location  

For some businesses, a physical location is essential to ongoing operations. This might mean having alternate locations and backup facilities.

• Keep card readers and point-of-sale equipment clean and disinfected. Visit our payments support center for instructions.
• Can you rapidly shift accounting operations to a different location during a crisis? Be sure you have access to the tools you need to make time-sensitive payments, such as payroll and taxes.
• You might need Wi-Fi access or additional supplies and equipment, such as computers and deposit slips.
• Consider whether your business insurance provides coverage for a significant financial loss as the result of a closure or a disrupted supply chain.
• If your business is heavily dependent on a physical storefront, consider investing in your digital presence to help customers find you.
• How will workflow be affected at backup locations or for employees working from home? Can they get to important resources, such as banking IDs, passwords and accounts payable lists? Confirm that remote access and login credentials are current and that employees have remote access.

Communication

You’ve thought through the contingencies and documented your plan. To make it effective, you’ll need clear and thorough communication.

• What’s the emergency chain of command? Who takes on key responsibilities if those typically in charge are unable to do so? Set expectations. Name specific roles and actions.
• Assign a management team accountable for immediate response and employee safety.
• If your contingency site is being leased, communicate with the tenants about space allocation during an emergency. 
• Open lines of communication with those beyond your walls. Remember to include your customers, vendors and banking institutions. Public agencies and local services also need to know your plan. 
• Document and distribute all the above information.

Sharing and communicating your plan is vital, but don’t let it collect dust. Make preparedness part of your culture.

• Run training and Q&A sessions. Consider providing online resources or bringing in speakers to share experiences and best practices.
• Incentivize participation. For example, give a disruption-preparedness quiz and reward people for perfect scores.
• Practice your plan. Run through scripted crises in a tabletop simulation.
• Regularly update emergency and contact information. 

Post-Disruption

Even after a crisis has ended, you need to stay diligent. 

• Monitor banking services and payroll to ensure consistency.
• Stay alert. Businesses are more susceptible to cybercrime and fraud during sensitive times.
• Be empathetic. Consider employees’ emotional needs post-crisis. In some cases, you’ll need to be ready to offer access to support resources.

Focusing on preparedness and including everyone in the process helps your business minimize disruption, and it sends an important message: You care about your business, and you also care deeply about your customers.

Chase is committed to you and your business

We’re here for you when you need us, whether it’s providing best practices, professional consultation or business tools and resources. Reach out to your client service representative if you need assistance.

Here are some tips to help your business stay on the right track:

• Make sure we can get in touch with you if we need to confirm account information.
• Utilize ATMs. Download the mobile app so you have easy access to online banking from your phone. Use Chase QuickDeposit SM  to snap a picture of your checks and deposit them without hassle. 
• Send and receive money from virtually anyone you know and trust with Chase QuickPay® with Zelle®.
• Easily pay your Chase credit cards, loans and other bills by setting up recurring payments. See transactions, balances and important details like account and routing numbers, and transfer money between accounts without difficulty.
• Check out these  how-to videos .

Chase Mobile ®  app is available for select mobile devices. Enroll in Chase OnlineSM or on the Chase Mobile app. Message and data rates may apply. 

Chase QuickDepositSM is subject to deposit limits and funds are typically available by next business day. Deposit limits may change at any time. Other restrictions apply. See  Chase.com/QuickDeposit  or the Chase Mobile ®  app for limitations, terms, conditions and details. Chase Mobile app is available for select mobile devices. Chase QuickDeposit is compatible with iPhone and iPad devices with iOS 11.0 and above. For Android devices, we recommend a 4-megapixel rear-facing camera with auto focus for the best performance. Enroll on the Chase Mobile app. Message and data rates may apply.

Chase QuickPay ®  with Zelle ® : Enrollment in Chase Quickpay with Zelle is required. Both parties need a U.S. bank account; only one needs an eligible Chase account. Funds are typically made available in minutes when the recipient’s email address or U.S. mobile number is already enrolled with  Zelle  (go to  https://register.zellepay.com  to view participating banks. Select transactions could take up to 3 business days. Enroll on the Chase Mobile app or on Chase Online. Limitations may apply. Message and data rates may apply.

Zelle and the Zelle related marks are wholly owned by Early Warning Services, LLC and are used herein under license.

Chase Online Bill Pay: Must enroll in Chase Online Banking and activate Online Bill Pay. Certain restrictions and other limitations may apply.

IMPORTANT INFORMATION:

Chase, J.P. Morgan, and JPMorgan Chase are marketing names for certain businesses of JPMorgan Chase & Co. and its affiliates and subsidiaries worldwide (collectively, “JPMC,” “We,” “Our” or “Us,” as the context may require).The information in these materials is not advice on legal, tax, investment, accounting, regulatory, technology or other matters. You should always consult your own financial, legal, tax, accounting or similar advisors before entering into any agreement for our products or services. In no event shall JPMC or any of its directors, officers, employees or agents be liable for any use of, for any decision made or action taken in reliance upon or for any inaccuracies or errors in, or omissions from this information. JPMC assumes no responsibility or liability whatsoever to any person in respect of such matters, and nothing within this document shall amend or override the terms and conditions in the agreement(s) between JPMC and the Company.

J.P. Morgan will never send emails that require you to send account or personal information to us via public email or pop-up windows. View additional information on practices used by JPMC and how to safeguard your online activity at jpmorgan.com/info/jpmcpractices.

©2020 JPMorgan Chase & Co. All rights reserved. JPMorgan Chase Bank, N.A. Member FDIC. All services are subject to applicable laws and regulations and service terms. Not all products and services are available in all geographic areas. Eligibility for particular products and services is subject to final determination by J.P. Morgan Chase & Co. and or its affiliates.

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