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Guidelines for a letter of intent, (a loi is also known as a letter of inquiry or a concept paper.).

  • Background: Your first contact with a foundation should be extensively studying the foundations website, reviewing the foundation's missions and goals, an annual report, giving guidelines, and grants list. If you have unanswered questions contact the CFR who may contact the foundation on your behalf.
  • If, after carefully reviewing this material, you determine that this foundation is an appropriate match for you, your next contact will be a Letter of Inquiry, which is a brief summary of your project.
  • Important: A Letter of Inquiry is not a vague exploration of an idea. It is assumed that you have already thought through your proposed project (including a budget!) and are just presenting an abbreviated description.

A Letter of Inquiry allows the foundation to quickly assess if there is a good match between the foundation's interests and the project. If it appears to be a good match, they will request a full proposal. When you see the words, "proposals not accepted," it usually means you must first submit a letter of inquiry. 

The LOI must be concise yet engaging. Use your words smartly. Avoid jargon, adjectives, flowery subjective statements that are not supported by facts. Write a logical, persuasive argument emphasizing how this project can help solve a significant problem or void in the knowledge base.

Please review the  Basic Components of a Proposal  because a Letter of Inquiry is a condensed version of a proposal. Include the highlights of that information. For example, an executive summary will be a full page of your proposal, but in a LOI it will only be one paragraph. Letters of Intent are generally 2–3 pages. If the foundation indicates a page limit, do not exceed it!

Components of a LOI

Unless otherwise indicated by the foundation, the contents will generally follow this format:

1. Opening Paragraph: Your summary statement.

  • It should be able to stand alone. If the reviewer reads nothing else they should know what you want to do from reading this paragraph. Make it clear what you want the reader to do; for example, consider funding the project.
  • Answer the following: Who wants to do what? How much is being requested? Is this a portion of a larger project cost? Over what period of time is money being requested?

"The School of Nursing at the University of Massachusetts at Amherst (UMass) seeks support for developing an innovative undergraduate and graduate curriculum in psychiatric mental health nursing that will prepare expert nurse clinicians in the delivery of mental health services to at-risk adolescents in the community setting. We are requesting $87,000 over a two-year period."

[FYI:  This proposal got funded!]

  • You also may want to say if you are responding to an RFP (Request for Proposals) or make the connection between the foundation's interest and your project.
  • Keep this paragraph short! This seems like a lot to address, but you will have room later to explain your rationale for the project, your methodology, and to establish your credibility.

2. Statement of Need: The "why" of the project. (1–2 paragraphs)

  • Explain what issue you are addressing.
  • Explain why you have chosen to respond to this set of issues in the way that you have.
  • State briefly why this matters in the area in which you will be working.
  • Note who benefits. Make sure you can indicate the public good achieved.

3. Project Activity: The "what" and "how" of the project. (The bulk of your letter)

  • Give an overview of the activities involved. Give details to the degree that space allows.
  • Highlight why your approach is novel and deserving of the special attention that funding connotes.
  • Indicate if there will be collaboration with other organizations and what their roles will be. Be specific about who does what.

4. Outcomes (1–2 paragraphs; before or after the Project Activity)

  • State the specific outcomes you hope to achieve.
  • Indicate how evaluation is part of the project. How will you know you've achieved these outcomes?

5. Credentials (1–2 paragraphs)

  • Demonstrate why your institution or your staff is best equipped to carry out this activity.
  • Put any historic background about the institution here.
  • Brag with substance. Indicate awards, rankings, and tangible measures that set you apart from your peers.

6. Budget (1–2 paragraphs)

  • General description of the projects funding needs and total amount of request.

7. Closing (1 paragraph)

  • Offer to give any additional information the foundation might need. Include a contact name and contact information.
  • Express appreciation for the reader's attention, or for the opportunity to submit if it is in response to a Request for Proposals (RFP).
  • Specifically indicate you are interested in discussing the project and will "contact their office" by a certain date (allowing time for them to receive and read the letter).

8. Signature

  • Contact CFR to determine who would be the best person to sign the LOI.

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How to write a statement of intent

You are required to submit a statement of intent when applying to study a Master of Research at Western Sydney University. These guidelines are designed to help you prepare your statement of intent.

What is a statement of intent?

A statement of intent is an outline of a potential research area for a project you would like to undertake that:

  • Highlights your area of research interest.
  • Describes the importance of this area of research and why you are the right person to undertake it.
  • Identifies a potential supervisor(s) who you would like to work with on the project.

Different disciplines have different requirements and expectations for the statement of intent. We recommend that you discuss your statement of intent with your proposed supervisor prior to submitting your application.

Your statement of intent may vary in length and detail, but it is expected to be approximately 250-500 words and does not need to exceed one page.

What is the purpose of the statement of intent?

We will use your statement of intent to assess your broad understanding of your area of research interest and to determine the School or Institute where you would be best allocated based on research area. It will also help us to identify an appropriate supervisor for your project.

Will I be able to change my statement of intent?

Yes, you will have the opportunity to refine your statement of intent into a full research proposal during the program work stage of the program as you develop your understanding of the field of research and in response to feedback from your lecturers, tutors and supervisor(s).

What are some tips to writing a strong statement of intent?

Who can help me develop my statement of intent.

You should try to draft an initial version of your statement of intent on your own, based on your research interests and your understanding of the discipline.

You will need to identify a potential supervisor and contact them to discuss your statement of intent. A researcher that has a mutual interest or experience in your field may be able to provide feedback to help you refine your statement of intent.

You will need to provide a letter of support from your proposed supervisor as part of your application.

What are some tips to writing a strong research proposal?

Your statement of intent has a direct impact on the overall strength of your application to study a research degree. The following advice may help you to improve the quality of your statement of intent.

  • Clearly articulate your current understanding of the field and your ideas for a potential area of research that you would like to study.
  • Conduct some initial research about the field or discipline you would like to study. You could review the School or Institute pages or keyword search our academic staff profiles to find out what research areas are of strategic interest to Western Sydney University.
  • When you have enough background research in your area of interest, you can begin to approach potential supervisors to have a robust discussion about your statement of intent. If you are unable to find a supervisor, you should consider arranging a discussion with the Associate Dean, HDR or HDR Director in a relevant School or Institute to talk about potential projects and supervision.
  • Think about the impact you would like to achieve by researching in this area. Why do you want to do it? Who might benefit from your work? Why is it important?
  • Demonstrate your passion and enthusiasm for the area of research!

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How To Write a Graduate School Letter of Intent

Reviewed by David Krug David Krug is a seasoned expert with 20 years in educational technology (EdTech). His career spans the pivotal years of technology integration in education, where he has played a key role in advancing student-centric learning solutions. David's expertise lies in marrying technological innovation with pedagogical effectiveness, making him a valuable asset in transforming educational experiences. As an advisor for enrollment startups, David provides strategic guidance, helping these companies navigate the complexities of the education sector. His insights are crucial in developing impactful and sustainable enrollment strategies.

Updated: December 12, 2023 , Reading time: 24 minutes

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With the rise of graduate school admissions, we can conclude that thousands of letters of intent have been written by applicants and reviewed by admissions officers! The importance of a well-written grad school letter of intent cannot be overemphasized because, indeed, first impressions matter. 

At its core, every letter of intent is a formal cover letter that declares your goal of applying for admission into a graduate program. You’re also providing the proper context for your application, including the documents and related information. Think of it like an in-person interview combined with an elevator pitch, and you will realize its critical importance in your acceptance into your desired program. 

Overview: Writing the best grad school letter of intent can be challenging even when you have excellent communication skills because it has to be a balance between humility and marketability. But with ample time, careful choice of words, and sufficient editing, you can make it! 

Letter of Intent as Proof of Your Self-advocacy 

Your letter of intent should follow its form and function conventions while also being proof of your self-advocacy, a document that contains an argument in your favor. You must express your suitability for the program in clear yet concise terms, including your intention of upholding its academic excellence and research relevance through your achievements in these areas. 

Tips for Writing the Best Grad School Letter of Intent

Keep in mind that the best letter of intent is the one you’re writing on your behalf as a form of self-advocacy! While there are plenty of templates and writing services, the best place to start is within yourself! Your letter of intent for graduate school should reflect your in-depth knowledge of the graduate programs, academic achievements, professional skills, research skills, and future interests, a successful previous research project, and future goals concerning the program’s curriculum, career goals, mission, and status. 

Begin Through Genuine Self-reflection

Embarking on a personal reflection means taking the time to think about specific motivations, goals, and attitudes that will impact your future. This is critical in writing your letter of intent because you have a clear idea of what you can contribute to the program and what the program can do for your career goals. Your final letter of intent becomes a clear, concise, and compelling argument for your 100% compatibility with the program. 

  • Make a list of your academic achievements, research papers and interests, work experience, and community involvement, including relevant volunteer activities. These aspects of your life will be included in your letter of intent for graduate school, so it’s good to list and organize them for future reference. You will also find that your motivations for pursuing a graduate degree—as challenging in terms of time, effort, and money as they may be—become clearer through self-reflection. Your letter of intent will also state your primary motivations – gaining specialized knowledge, achieving a lifelong goal, or advancing your career. Thus, it is important to list them first.
  • During your self-reflection, keep your professional goals in mind since these will influence your career milestones, from earning a master’s degree to getting a promotion. Your final choice in a graduate school and program will also be influenced by your career goals, such as choosing a general MBA program over a master’s management engineering program. 
  • Reflect on your lifestyle, including your current financial condition and obligations. While online master’s degree programs have the benefits of flexibility, quality and affordability, not all of them will fit your lifestyle! By listing down the important aspects of your lifestyle that will be affected by your plans to pursue a master’s degree, you can be better prepared for its demands. 

With your comprehensive list, you have a sound basis for writing your letter of intent, particularly the part where your achievements are highlighted to increase your chances of acceptance. 

Do Your Homework About the Program

Perhaps a fail-proof tip is customizing your letter of intent for each program. Admissions officers know a generic letter of intent when they see one, and if you give a similar letter of intent to several programs, it doesn’t speak well of your character and academic intentions. 

Don’t even think about just changing the program director’s name, date and details of the program while letting the rest of your letter of intent remain unchanged! Every program has its unique vision, mission and learning outcomes, and, thus, it’s crucial to tailor your letter to these aspects. 

  • Check out the graduate school program’s website for information about the curriculum . Learn about course descriptions and prerequisites, and perhaps ask for more information through emails and brochures. You can then assess the program’s suitability for your career goals and lifestyle and your eligibility for admission. You can set realistic expectations about the cost of attendance, duration of stay and graduation requirements. 
  • Research the credentials of faculty members in the program . These credentials include educational attainments, published works, including research papers, and current research projects, and the information will be useful in determining which faculty member you wish to work with in the case of acceptance. Many programs ask for the name of the faculty member and your reasons for your choice, thus, the research. Contact your preferred faculty members, too, if possible, so that you can establish a connection early on and get more information. 
  • Talk to graduate school students, alumni and admissions advisors . This way, you can learn from their on-the-ground experiences while in the program. Ask about their likes and dislikes about its components, including academic advising and career guidance, student community, faculty performance, internships, and cost of attendance. 

Not only will the information you gathered influence your decision to apply for the program, but it’s valuable intel for your letter of intent! You will be able to make notes about the program’s components that align with your strengths and aspirations, which should be stated in your letter.  

Follow the Rules of Form

Now that you have done your self-reflection and conducted thorough research about the graduate school program, your next step is to determine the recommended format for the letter of intent. Many programs provide guidelines for the letter of intent, including the specific format, minimum and maximum word count, and other stylistic suggestions. The letter of intent may also include academic citations and links to your published research papers, as the program requires. 

These specific format requirements must be followed to the letter because they demonstrate your ability to follow instructions. However, you can be more creative and expressive when presenting your academic and research achievements and suitability for the program. 

But when there are no specific guidelines for the format, you must keep these rules of form in mind. 

  • Use long regular white computer paper for your letter of intent! Personalized stationery isn’t a good idea since it’s a professional document that may make or break your acceptance.
  • Use a regular black font color, too. The use of gray and colors of the rainbow on any part of the letter isn’t acceptable, even for creative art programs.
  • Stick to a neutral font and size, such as Times New Roman, Tahoma, Calibri, or Arial in 11- or 12-point. While eye-catching fonts like Chiller and Comic Sans seem fun, these are inappropriate for a formal document. Since there’s no need to squeeze in your life story and every career milestone, the 12-point font is the best choice.
  • Use single-inch margins for all sides of the document. You may adjust it to as little as 0.7-inch, but if only space is an issue. 
  • Use the single-space text format since block paragraphs are used in a letter of intent. There’s no need to use the “tab” button for this reason.
  • Insert a blank line in every paragraph transition, from the salutation to the introduction.
  • Use the “align-left” margin, starting from the date and addressing the opening salutation, body and closing salutation. (The justification function isn’t recommended as it may insert weird spacing between words)
  • Use transitions to mark the flow between paragraphs. These transitory statements connect experiences and ideas and, thus, increase readability. 

Most importantly, keep your letter of intent for graduate school between one and two typed pages only or between 400 and 800 words! This can include a brief reference list on the second page. Limit your letter to 4-5 paragraphs in the body, too, since readability is crucial. 

Make It a Letter for Self-advocacy

Again, your letter of intent is a self-advocacy letter that contains your strong arguments in favor of your admission into the program. Create an excellent first impression and put your best foot – or words – forward! Here are useful tips that will transform your long list of accomplishments into a set of compelling arguments in a clear and concise format. 

  • Write straightforwardly without gimmicks, contrivances and cliches. While your introductory sentence must grab attention, it’s best to avoid using quotes, broad or vague statements, and platitudes. Remember: your admissions officers are more interested in your insights and experiences, so that borrowing quotes may demonstrate intellectual laziness.
  • Introduce your central points early so that the admissions officers’ attention will be sustained until the end. The first introductory paragraph is the best place for these central points, which can be briefly elaborated on in succeeding paragraphs.
  • Practice using the active voice over the passive voice. You should be proud of your accomplishments, and the best way to present this is through an active voice.
  • Emphasize your strengths but don’t be afraid to explain a weakness in your resume. You may also convert a weakness into a strength in disguise, but avoid going into deeper detail. You can also briefly explain anomalies, such as gaps in your work experience, but only if it’s relevant to your application. 
  • Use examples to explain your strengths when needed. Assume that the admissions officers will not understand everything in your letter, so brief explanations of your research projects may be necessary. 

But avoid being too technical in your letter of intent, too, with nothing in it but a dry summary of facts. You have a certain creative leeway by using an engaging narrative of your experiences and achievements for graduate school. Tell your story in a professional, on-point manner and complement it with proof of your skills.  

You must also use a professional, polite and positive tone in the entirety of your letter of intent! Use upbeat words, such as “excited” or “pleased,” to show enthusiasm. Avoid casual phrases, slang and other unprofessional words. It’s better to be too formal than casual in a professional document! Thank your readers, too, but make it only once to avoid wasting valuable space on your letter. 

Finding the right balance between marketability and humility is a challenge, but it’s possible! While highlighting your achievements, you can temper them by sticking to the facts and their relevance to your application. 

Write, Proofread and Edit – and Sit on It For a While 

With the above-mentioned tips in mind, you can start writing your letter of intent for graduate school! Start with a general outline of your most impactful achievements and their examples and your central points, including your reasons for applying and suitability. Avoid being stressed about the initial outline since you’re still in the process of arranging your central points logically. 

Tip: Read through your resume first and note the achievements that you’ve already mentioned and detailed in it. You can either write a brief description or completely remove the achievements described in your resume from your letter of intent. You’re not just avoiding redundancy in these documents, but you’re also giving more space in your letter of intent for other matters. 

Stick to short and simple sentences. While lengthy and complicated sentences are acceptable in research papers, these are inappropriate for a letter of intent since readability is key. 

In your initial outline, use your genuine voice while also using a neutral tone. Follow the rules of grammar, context, and construction while also checking the spelling, coherence, and clarity of thought. You’re less likely to make mistakes in the first and final drafts if you’re already conscious of these aspects. 

Then, write your first draft. It doesn’t have to be application-ready, but it should have your initial ideas on paper and more emphasis on substance and content, not yet on style. It doesn’t need to be within the recommended word count since you’re still cutting it down with every revision. 

Afterward, you can start on your initial edits, perhaps 2-3 edits, until you’re satisfied. Be sure that these central points are stated in your letter of intent early on: 

  • Your accomplishments, strengths and qualifications concerning the program’s focus and learning outcomes 
  • Your professional and research interests 
  • Your reasons for applying

With every edit, you must go over the form and substance of your letter of intent. Use an app, if necessary, to check for grammar, spelling and composition errors. 

With your workable draft, you can start asking for feedback from your family, friends and even mentors – and the more inputs you can gather, the better your letter of intent can be. If several people give similar feedback, you’re well-advised to consider it during your final edits. 

You can start making final edits to your letter of intent from the multiple feedback. You may want to get more feedback afterward since you may miss some things. 

But don’t be too pressured about the feedback either! You must own your letter because it’s your self-advocacy letter! While a second opinion is helpful, it shouldn’t be the reason for rewriting several times, much less for letting others write it for you. Besides, you must be ready to answer the questions during the admissions interview. These questions will be based on the letter of intent. 

With the lengthy process from self-reflection to the final edit, you have to start working on your letter of intent as early as possible! You should also allot about six months for your application since it will involve gathering your application documents and meeting the deadline. Your letter of intent should read like it’s part of an entire package and a summary of your story so far, not a disparate document. 

Purpose of a Letter of Intent for Graduate School

Aside from being the cover letter of your application packet, your graduate letter of intent demonstrates crucial attributes to your possible success as a graduate student. 

  • Your compliance with the guidelines shows your ability to follow instructions, particularly as your letter of intent is the first document in your application packet. You’re also showing your respect for the admissions process by following directions, and it’s a great start to your application. 
  • The ability for self-advocacy must be evident in your letter of content because it summarizes your best argument for your credentials and, thus, suitability. 
  • Attention to detail demonstrates that your letter of intent has a solid basis in research. With a well-crafted and customized letter, your thorough research into the program’s focus, learning outcomes and faculty members is displayed. The absence of mistakes in its contents is also proof of the meticulous care you apply to your work.
  • Excellent writing skills are a must in graduate school, and your letter of intent is likely the first impression the admissions officers will have of it. The hallmarks of an exceptional graduate student’s written work are clear and concise prose, professional tone, and correct format.
  • The ability to identify, plan and achieve goals can also be concluded from the achievements described in your letter of intent. The fact that your letter of intent catches the attention of the admissions officers is also a testament to your goal-oriented personality.
  • Your letter of intent can also demonstrate motivation underlined by hard work, particularly when you state your reasons for pursuing graduate work and choosing the program. By using an upbeat tone, you’re also demonstrating emotional intelligence, a vital trait with as much importance as academic intelligence.
  • Passion for discovery in general and the research interests, in particular, may also be expressly stated or implied in the letter of intent. You should also consider giving concrete examples of your committed passion for your research interests, such as the titles of your published thesis. 

With this purpose in mind, your letter of intent should zoom in on these three types of information in the summarized form: 

  • Your background through a brief introduction of your intent to apply, your area of study, and your motivations for pursuing graduate study. You’re giving the admissions officer an idea of who you are as a unique individual.
  • In your letter of intent, your academic and professional achievements are a brief showcase of your milestone achievements. You’re advocating for your suitability for the graduate school’s program’s vision, so be sure to highlight your relevant achievements, keeping your letter to the recommended word count. 
  • Your research interests through a short description are also a must-have in your letter of intent, especially if you’re applying to a research-intensive program. You’re also setting the stage for future collaborations with faculty members based on your expressed research interests. 

Be as specific as possible when highlighting these components! You don’t want the admissions officers to second-guess your choices so a brief explanation may be necessary for your critical information. 

Standard Contents of a Letter of Intent 

Again, if the program you’re applying to has a recommended format, follow its guidelines! However, since it’s rare for a graduate school program to provide specific guidelines, you should follow the standard format for a letter of intent for aspiring graduate students. 

Header  

The header contains the following information: 

Your full name 

Mailing address 

Contact information (Phone number and active email address) 

Be sure to use a line break between each element in the header. 

With a single blank space after the header, enter the date when you’re planning on submitting or mailing the letter of intent as part of your application packet. You can use either the month-day-year format (e.g., April 16, 2022) or the day-month-year format (e.g., 16 April 2022). 

Addressee Information

Leave a single blank space after the date stamp before typing the addressee’s information, as follows: 

Full name of the recipient, complete with their official title within the university or program 

Address of the university or department 

This is where your thorough research before writing your letter of intent comes in. You must have a specific name, title and address on your letter of intent – unless, of course, the instructions provided on the program’s website say otherwise. You’re well-advised to ask for these details since it means you’re mindful of hierarchy and respect the process. 

Note that for graduate school admission, the common recipient is either the head of the department, the head of the program, or the head of the admissions committee. Again, ask! 

Opening Salutation 

Start the body of your letter of intent with a brief, formal greeting to your recipient. Keep it simple, too, such as “Dear Dr. John Smith,” followed by either a colon or a comma. (A colon is considered more formal, but a comma is also acceptable) 

Opening Paragraph

Your opening statement should be direct to the point, including a statement of the program where you’re seeking admission and your specific reasons for applying. You can also briefly introduce yourself and your motivations for applying in a couple of sentences. 

Main Paragraphs 

In 2-3 paragraphs, you must make your case for admission into the program, and it’s the best way to showcase your ability for self-advocacy. There are two primary ways that the main paragraphs can be constructed depending on your goal: 

  • Highlight the specific components of your application packet, such as your academic achievements, published research papers, and exceptional work experience. This is the best approach if you’re applying with an impressive resume and a high GPA and GRE/GMAT scores. 
  • Add a more personalized aspect to your letter of intent to give its readers a more holistic view of your individuality beyond your undergraduate studies GPAs, GRE/GMAT scores, and work experiences. Your goal is to establish what sets you apart and why you’re suitable for the program.  

Within these 2-3 paragraphs, you should include the following elements: 

  • Your background and professional credentials, such as your experiences, served as motivation and foundation for your graduate studies and career plans. You may also describe the main driver for your interest in the field and your plans for your master’s degree. 
  • Your undergraduate studies, including your major and specialization, and a brief insight into its role in your decision to pursue the field of study covered by the master’s degree program. 
  • To establish your graduate work preparedness, you must incorporate your milestone academic accomplishments (e.g., Latin honors) and specific learning experiences. Examples include independent study courses, teaching and research assistantships, laboratory experiences, published work, research conference presentations, and study abroad experiences. 

Think of a business-oriented cover letter as a guide for your graduate letter of intent, and you’re set! 

But what if your accomplishments aren’t as stellar as you want them to be in the eyes of the admissions committee? This is where the second approach will work in your favor! You can provide a personal story – but keep it brief and to the point, not a sob story – and other elements that will give your accomplishments more context. You may highlight your keen interest in your research interest, too.  

Closing Paragraphs

In the closing paragraph, you can summarize your suitability for the graduate school program, including your relevant skills, experiences, and interests. But don’t repeat what you’ve already said in the main paragraphs since redundancy is a red flag! Stick to a couple of sentences, and you will be just fine. 

Then, thank your reader for their time. This can be followed by a list of the enclosed documents in the application packet. This list can be separated by commas or in bulleted form. Be sure to organize the enclosed documents in the order these were listed, and these can include your resume, statement of purpose, official transcripts, and letters of recommendation. Better yet, check the required order of documents provided by the program. 

Closing Greeting

The last part is a polite and professional closing salutation, and it’s best to keep it simple. We suggest “Respectfully yours “since it evokes professional respect. 

Then, insert a blank space after the closing salutation before typing your full name. You may also use 3-4 blank spaces between the closing greeting and your name to make way for your signature. But if you’re short on space, a single blank space will do but make sure your signature doesn’t cover the closing salutation. 

What’s The Difference Between a Letter of Intent and a Statement of Purpose?

The main difference is that a letter of intent is a general outline in essay form, while a statement of purpose provides more detailed information. The former is a sales pitch that the applicant uses to showcase their skills and potential that, in turn, the admissions committee will use to determine suitability for the next phase of the process. The latter creates a stronger connection between your past achievements and your plans in the program. 

There’s also the word count difference. While a letter of intent is usually under 1,000 words in length, a statement of purpose can be longer. But in both documents, clarity of intent or purpose, professional and positive tone, and self-advocacy must run through every paragraph. 

Frequently Asked Questions

Should you include a letter of intent for a graduate program even when it isn’t required .

Generally speaking, there’s no need to submit a grad school letter of intent with your application packet unless it’s expressly required for your application to be considered. This is true for programs that use an online application system where your personal information must be provided in the required fields. Some programs require a statement of purpose, meaning a letter of intent isn’t necessary. 

But if you’re submitting your application packet for a graduate program by mail, you should consider including a letter of intent as an introduction and a cover letter in one. You can also keep it shorter than usual if you already have a statement of purpose in your application packet. 

What are the qualities that graduate schools look for in graduate program applicants? 

While there’s no standard mold for the ideal graduate student, the strongest applicants have the following qualities highlighted in the letter of intent. These traits are in addition to the above-mentioned traits discussed in the Purpose of Graduate Letter of Intent section. 

  • Research and professional interests that align with the grad school program’s learning outcomes, curriculum and focus of study 
  • Relevant work experience that demonstrates a consistent career trajectory that supports a keen interest in the field of study 
  • Proven track record of academic success and the potential for academic success in grad school
  • SMART goals 

What are the common documents requested in applications? 

First, the official transcripts from all colleges and universities attended for undergraduate studies and graduate programs are a common requirement. These documents contain information about the major field of study and minor, academic performance, and prerequisites are taken. 

Second, standardized test scores like GRE and GMAT with specific minimum requirements for section scores are also common tools for evaluating academic performance in graduate school. Many programs make these scores optional, meaning you can submit them to boost your chances for admission in case of average GPAs. 

Your current resume must contain detailed information about your background, career goals, work experiences, volunteer and community activities, and organization membership. Your letters of recommendation should be from professionals who have first-hand experience with your academic performance and work ethic. You may need to submit a professional portfolio of work, usually when applying to an arts-centric program.

When should you send your application packet? 

On or before the deadline, of course! Allow ample time for the components of your application packet. Thus, the minimum 6-month recommendation before the deadline. You may even extend it to 12 months, so you don’t have to panic about transcripts or letters of recommendation getting lost in the mail. 

What to do if you’re rejected for admission? 

Don’t take it as a personal affront, for starters! Remember that the graduate program admissions committee has a difficult task – choosing the most suitable students from a large pool of applicants for a limited number of slots. You can always apply for the next admission cycle and hope for the best! 

But before that, you should consider taking these steps: 

  • Check your grad school letter of intent and other application documents again. You may have missed putting in a crucial detail that could increase your chances of admission. 
  • Call an admissions officer and ask for feedback, but be sure to do so respectfully instead of being accusatory, defensive, or desperate. Take note of the feedback so you can make the appropriate changes in your next application. 
  • Write a thank-you note to the signatory on your notification letter. 

And take heart – this is a temporary setback! You have plenty of opportunities ahead, whether in the same graduate program or another. 

Key Takeaways

  • Your grad school letter of intent is a cover letter, a sales pitch, and a self-advocacy letter, so it’s best to make a great first impression !
  • Be sure to follow the form rules and write a professional, positive, and persuasive letter reflecting your desire for a graduate degree. Edit multiple times but make it your own.

Related Posts

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We’re certain of one thing—your search for more information on picking the best graduate degree or school landed you here. Let our experts help guide your through the decision making process with thoughtful content written by experts.

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How to write a letter of intent for research.

Read the RFP (request for proposals) or other submission instructions carefully to learn specific guidelines regarding the letter of intent . For example, most federal grant applications are extremely specific in terms of file size, format, naming conventions, supporting documents, etc.

Determine the type of information required and the LOI deadline.

Outline the info required for the letter of intent. Although it will vary depending on specific guidelines, the information required will typically include the name, affiliation and credentials of the principal investigator or project head; the name, credentials and affiliation of key research personnel; brief bios (biosketches) of researchers involved; participating institutions; and a name and summary of the proposed research project.

Write the summary of your research project for the LOI. Be specific in regards to the research objective, the methodology, the expected outcome, the benefit gained, populations to be studied, human subject parameters (if any) and your project's funding requirements. Include info on any past research studies that are relevant to the proposed work. Be sure to emphasize any similar research literature that features the principal investigator or key personnel.

Solicit the input of key collaborators regarding the research plan.

Collect the bios of key personnel and any other documentation that needs to accompany the letter of intent.

Submit the letter of intent before the deadline, and after it and all supporting documents have been proofed and assembled in the required format. Most grant application materials, including LOIs, are submitted online.

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Elaine Riot has been writing professionally since 2001. Her work has been published online; in quarterly business, arts and education publications; and in B2B and consumer magazines. A natural wordsmith, Riot writes effective copy for a diverse clientele, including the University of Washington, Vulcan, Inc. and Amazon.com. She has a Bachelor of Arts in English from the University of Texas at Austin.

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Letter Templates

letter of intent example for research paper

letter of intent example for research paper 1

If you’re applying for a research paper, you might be asked to submit a letter of intent. This document is a brief introduction that outlines your research interests, goals, and objectives. It’s an opportunity to showcase your knowledge and expertise while also demonstrating your commitment to the research. In this article, we’ll provide seven letter of intent examples for research paper to help you get started.

Example 1: Theoretical Research

Dear [Name of Professor/Program Director],

I am writing this letter to express my interest in [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], particularly in the area of [Name of Specific Area or Focus].

I am excited about the opportunity to work alongside renowned researchers and contribute to the field through my research. I believe my background in [Name of Relevant Experience or Education] has prepared me to undertake this project and make a meaningful contribution to the field.

Thank you for considering my application. I look forward to hearing from you soon.

[Your Name]

Example 2: Empirical Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests are in the field of [Name of Field or Topic], particularly in the area of [Name of Specific Area or Focus].

I am excited about the opportunity to conduct empirical research on this topic and contribute to the field. I have [Name of Relevant Experience or Education] and believe that my skills and knowledge would be an asset to the project.

Thank you for considering my application. I look forward to hearing from you.

Example 3: Qualitative Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], particularly in the area of [Name of Specific Area or Focus].

I am excited about the opportunity to conduct qualitative research on this topic and contribute to the field. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct rigorous research and produce valuable insights.

Example 4: Survey Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests are in the field of [Name of Field or Topic], with a focus on survey research.

I am excited about the opportunity to conduct a survey on [Name of Specific Area or Focus] and contribute to the field. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct high-quality research and produce valuable insights.

Example 5: Literature Review

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], with a focus on conducting a comprehensive literature review.

I am excited about the opportunity to contribute to the field through my research. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct a thorough and insightful literature review.

Example 6: Case Study

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], with a focus on conducting a case study.

I am excited about the opportunity to contribute to the field through my research. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct a rigorous and insightful case study.

Example 7: Mixed Methods Research

I am writing to express my interest in the [Name of Program or Project] at [Name of Institution]. My research interests lie in the field of [Name of Field or Topic], with a focus on mixed methods research.

I am excited about the opportunity to contribute to the field through my research. I have [Name of Relevant Experience or Education], which I believe will enable me to conduct a comprehensive and insightful study.

Tips for Writing a Letter of Intent for Research Paper

Writing a letter of intent for research paper can seem daunting, but with the right approach, it can be an effective tool for communicating your research interests and goals. Here are some tips to help you get started:

1. Keep it concise

A letter of intent should be brief and to the point. Keep your sentences short and use clear, concise language to convey your message.

2. Be specific

Make sure to include specific details about your research interests and goals. Use concrete examples to demonstrate your expertise and knowledge in the field.

3. Tailor your letter

Customize your letter to the program or project you’re applying for. Research the institution and the project to show that you have a genuine interest in the opportunity.

4. Edit and proofread

Before submitting your letter, make sure to edit and proofread it carefully. Check for spelling and grammar errors, and make sure your letter is well-organized and easy to read.

5. Ask for feedback

Consider asking a mentor or colleague to review your letter before you submit it. They may be able to provide helpful feedback and suggestions for improvement.

6. Follow instructions

Make sure to follow any instructions or guidelines provided by the institution or program. Pay attention to the format and length requirements, and make sure to submit your letter on time.

Frequently Asked Questions

What is a letter of intent for research paper.

A letter of intent for research paper is a brief document that outlines your research interests, goals, and objectives. It’s typically submitted as part of an application for a research program or project.

How long should a letter of intent be?

A letter of intent for research paper should be concise and to the point. Aim for one page or less, and keep your sentences short and focused.

What should I include in a letter of intent?

You should include your research interests, goals, and objectives, as well as specific details about your relevant experience and education. You should also customize your letter to the program or project you’re applying for.

How should I address my letter of intent?

Address your letter of intent to the program director or professor who will be reviewing your application. Use a formal greeting such as “Dear [Name]”.

Can I use a template for my letter of intent?

Yes, you can find templates for letter of intent online. However, make sure to customize the template to fit your specific research interests and goals. Avoid using generic or boilerplate language.

When should I submit my letter of intent?

Make sure to submit your letter of intent according to the instructions provided by the program or institution. Some programs may have specific deadlines or submission guidelines.

Writing a letter of intent for research paper can be a great way to showcase your expertise and commitment to the field. Use the examples and tips provided in this article to help you get started and create a compelling letter that will impress program directors and professors.

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Letters of Intent

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Letters of intent to apply and preliminary proposals or “pre-proposals” are in a gray area with regard to routing. Neither the letter of intent nor the pre-proposal, as such, will result in funding. However, an institutional endorsement is often required. Should these documents be routed?

Letters of intent

A letter of intent is a non-binding document that simply helps the sponsor determine how many applications can be expected as a result of the solicitation or announcement and, in some cases, how many reviewers and the specific expertise that is likely to be needed for peer review. Letters of intent do not need to be routed.

NIH - Are Letters of Intent Required?

Preliminary proposals (Pre-proposals)

Pre-proposals may serve a similar purpose of sponsor resource allocation but often are used to determine the "top tier" of proposals. In this case, after review of the preliminary proposals, a select number of these applicants are invited to submit full applications. Some companies request a preliminary proposal for their consideration for support of a research project.

Pre-proposals that include a preliminary or estimated budget should be routed. The preliminary or estimated budget should include Facilities and Administrative Costs (indirect costs) at the appropriate rate. If turnaround time for submission of the pre-proposal is short, Office of Research and Development staff will work with you to meet the deadline.

If a full proposal is submitted as a follow-up to the preliminary proposal, the full proposal must be routed as a "New" submission even if the preliminary proposal was routed. For system-to-system Grants.gov submissions, follow agency instructions for referencing or attaching the pre-proposal.

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Research Interest Statement Samples That Worked

Research Interest Statement Sample

A good research interest statement sample can be hard to find. Still, it can also be a beneficial tool for writing one and preparing for a grad school application or post-graduate position. Your research interest statement is one of the key components of your application to get into grad school . In a few cases, admissions committees have used it instead of an interview, so it is important to write a strong essay. We’ve provided research interest statement samples for you in this blog post. We have also included several tips that will help you write a strong statement to help improve your chances of getting accepted into your dream program. 

>> Want us to help you get accepted? Schedule a free strategy call here . <<

Article Contents 13 min read

What is a research interest statement.

A research interest statement is essential for most graduate school, post-graduate, and academic job applications. Sometimes, it may be referred to it as a " statement of intent " or "description of research interests." While they are similar, research interest statement may require some additional information. Generally, your statement will pride a brief overview of your research background, including your past research experience, the current state of your research, and the future research you'd like to complete, including any required equipment and collaborations. It is usually written in the form of a short essay. Still, of course, different graduate programs can have specific requirements, so make sure to check the program you are applying to and read the particular instructions that they give to ensure your research interest statement meets their requirements. 

Your research statement plays a big role in the committee's decision. Ultimately, they are trying to figure out if you, as a person, and your research, would be a good fit for their program. A strong statement can help you convince them of this by showing your passion for research, your research interests and experience, the connection between your interests and the program, and the extent of your writing skills which is really important for paper and grant writing, and thus for earning money for your research!

Undergraduate programs are centered around classes, but graduate and post-graduate programs are all about your research and what your research contributes to your discipline of choice. That is why a research interest statement is so important, because it is essentially a way for you to share this information with the program that you have chosen.

Writing a strong statement can be helpful to you, as well. Having to explain your research and talk about your goals coherently will give you a chance to define your future research and career plans, as well as academic interests.

What Should Your Research Interest Statement Include?

The exact requirements of the research interest statement can vary depending on where you are applying and for what position. Most faculty positions will need you to produce a separate file for your statement, and most of the time, for an academic program, you can simply include your statement within your CV for graduate school .  

Need to prepare your grad school CV? This video has helpful advice for you:

Unless otherwise stated by the program or faculty that you are applying to, your statement should be one to two pages long or between 600 and 1000 words. If you are including your description of interest statements on your resume, then it would be ideal to keep it between 400 and 600 words. Most programs will give you guidelines for the research interest statement so make sure you follow those. They rarely include a specific question or prompt but they might ask for a particular detail to be included in your interest statement. For example, a university’s requirements may look something like this: “In your statement of interest, you should detail your study and/or research interests and reasons for seeking admission. You must identify a faculty member from the Anthropology of Department with whom you are interested in being your advisor. The length of a statement of intent should be 2 pages in length (single-spaced, Times New Roman font size 12 point)”

Your statement should include a brief history of your past research. It should tell the committee what you have previously set out to answer with your research projects, what you found, and if it led to any academic publications or collaborations. It should also address your current research. What questions are you actively trying to solve? You will need to tell the committee if you’ve made any progress, what you have found, if you are connecting your research to the larger academic conversation and what the larger implications of your work actually are. Finally, you want to talk about the future of your research. What further questions do you want to solve? How do you intend to find answers to these questions? What are the broader implications of your potential results, and how can the institution you are applying to help you?

Before we show you some examples, let's go over a few essential things that you need to keep in mind while writing your research interest statement to make sure it is strong. 

Preparation

Give Yourself Ample Time: Much like with other components of your application, like your CV or a graduate school interview question , preparation is the key to success. You should give yourself enough time to thoroughly research the program or faculty you are applying to, gather all the information or documents that can aid you in writing, and then write and rewrite as many times as you need to. Give yourself at least 6 weeks to draft, redraft, and finalize your statement. You may also want to consider investing in a graduate school admissions consultant as they have more experience writing these types of essays and may see things that you can’t.

Research the Program/Faculty: The purpose of your research interest statement is to tell the committee all about your research plans, how it will contribute to the field and convince them that not only is their institution is the best place for it, but that you will be an asset to them as a candidate. To do this, you need to know what kind of candidate they are looking for, what kind of research they have been interested in in the past, and if there is anything particular that they require in the research interest statement. Remember, expectations for research statements can vary among disciplines and universities, so it is essential that you write for the right audience.

The Format / Writing Style

Your research statement should be in an academic essay format. It needs to be concise, well-organized, and easy to read. For graduate school, PhD or post-doc positions, your research interest statement will usually be a part of your resume. We recommend that you stick to the following things when it comes to the format:

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The Content

Introduction: This is a functional academic document, unlike college essays or personal statements, so you want to go straight to the point and focus on the key information that needs to be conveyed. You want to use this paragraph to tell the committee why you are writing this statement. In other words, you should clearly state what kind of research you are interested in pursuing at the institution in question and explain why you are drawn to the subject. 

Body: This is your “why and how” paragraphs. In 2 or 3 paragraphs, you should expand on your interest, background, accomplishments, and plans in the field of research. Depending on your level of experience, you may use this time to talk about your previous or current research. If you do not have much experience, then you may use this paragraph to talk about any skills or academic achievements that could be relevant. 

Conclusion: To conclude, you should restate your interest and tie it back to the research you intend to continue at the university. Be specific about the direction you’d like to take the research in, who you’d like to work with, and what the institution has that would help you. We also suggest including a concise statement that reiterates your unique suitability for the program, and what you can contribute to it and your chosen field.

Common Pitfalls to Avoid

Being Too Personal: Often, students will confuse the statement of purpose and the research interest statement or letter of intent. It is essential to understand the difference between these two documents because some programs will ask for both of these documents. There is quite a bit of overlap between the two essays, so they are very easy to mix up. Both documents ask applicants to focus on their research interests, relevant past academic & professional experiences, and their long-term goals in the field. However, a statement of purpose is more of a personal statement that describes your journey and overall suitability for a program. In contrast, a research interest statement is a more formal academic document specific to the research you intend to pursue in a program. It will include many details such as the faculty members you want to work with, the program facilities and resources you wish to use, etc.

Not Following Guidelines: As mentioned earlier, these statements can vary depending on the discipline and the faculty. It is crucial that you review all the institution's guidelines and follow them. Some schools will have a specific word count, others may simply give you a maximum and minimum word count. Others may even have a specific prompt or question that you will need to answer with your essay. You want to make sure that you are following the instructions provided by the program. 

Using Too Much Jargon: Your statement will be read by people who are most likely knowledgeable, but they might not be from your specific field or specialty. We understand that it may not be possible to be clear about your research without using a few niche words, but try to keep them at a minimum and avoid using acronyms that are not well known outside of your specialty.

Having One Generic Statement: The requirements of your research statement are different from one school to another, and you should tailor your letter to the program you are writing to. We know that the research and experience you are talking about are still the same, but the qualities and aspects of that experience you play up should help you appeal to the school you are applying to. For example, if you are applying to a very collaborative program, you should highlight your collaborations and your experience working as part of a team.

Looking for tips on getting into grad school? This infographic is for you:

Research of Interest Statement Samples

Below are sample research interest statements for reference: 

Research Statement of Interest 1

Jennifer Doe

As the child of an immigrant, I have always been fascinated by the relationship between identity, geographic territory, and economic development. With the rise of globalization, there is a broader effort in the social sciences to study the link between cultural identity, human mobility, and economic development in the contemporary world. I hope that my research will contribute to this as well. I am applying to the X University Global Anthropology program, as it is the best place for me to explore my research interests and channel them towards my long-term goals. I believe that my undergraduate education and the research experience it gave me have prepared me to undertake advanced research projects, thus making me an excellent candidate for this program.

I spent the first two years of undergraduate studies taking psychology courses. I went to university knowing that I wanted to learn about human behavior and culture. I was thirsty for information, but I did not know what kind of information just yet. It wasn’t until I took an elective anthropology class in my second year and started discussing identity in anthropology that something clicked. Unlike many other social sciences, anthropology explores the different ways that cultures affect human behavior and that connected right away with my experience as an immigrant. I have been passionate about the subject ever since, and I intend on spending my career exploring this topic further.

In the long run, I am interested in understanding how geography affects the construction of one’s cultural identity, especially when it comes to immigrants. Literature already exists on the topic, but most of it examines the upper levels of this process of social reproduction, concentrating on the roles of governments and associations in promoting ties between migrants and their homelands. Prof. Jane Doe Smith is one of the anthropologists researching the transnational migration experience, and I hope to have the opportunity to work with her at X University.

I was fortunate to be part of a summer research experience as an undergraduate, which took place in several west African countries, including Mali, Senegal, and Nigeria. Dr. Sam Smith was leading the research, and my time on his team allowed me to gain hands-on experience in research while living abroad. One of the things that I did almost daily was interview the subjects in a controlled environment, and sometimes I got to be a part of traditional ceremonies. I learnt how to observe without being intrusive and how to interact with clinical subjects. The experience only strengthened my curiosity and conviction that today more than ever, we need to understand what identity is and the different factors that can affect it.

I enrolled in several challenging research-oriented courses such as Applied Statistical Inference for the Behavioral Sciences, Principles of Measurement, and more throughout my degree. I was also able to work as a research lab assistant for one of my mentors, Mr. Jonathan Smith. I worked with him while he studied the relationship between identity, culture and “self.” My main duties were to assist in the creating of surveys and other assessment materials, administer written and verbal tests to participants, create literature reviews for potential resources, create summaries of findings for analysis and other office duties such as reserving testing rooms. This particular experience allowed me to get some hands-on experience with data collection, data analysis, report preparation and the creation of data summaries.

I know that there is a lot more that I can learn from the X University. I have seen the exemplary work in anthropology and other social studies done by the staff and alumni of this school. It has inspired and convinced me beyond the shadow of a doubt that pursuing my graduate studies in your program meets my personal, academic, and professional goals objectives.

My advanced research skills, passion for anthropology and clinical research, as well as my academic proficiency make me the ideal candidate for X University's Clinical Global Anthropology Master’s program. I believe that X University’s rigorous curriculum and facilities make it the perfect place for me, my long-term career goals and my research commitments. 

Jamie Medicine

I am applying to the brain and development master's program of X university because it is one of the few universities that not only has a program that combines the two disciplines that I majored in my undergraduate studies: Psychology and Linguistics; but also because it is a program that I know would allow me to grow as a researcher, contribute to my chosen fields and achieve my long-term career goals. My research is motivated by two of my favorite things: language and music. To be more specific, hip-hop music. In 20xx, Rollingstone magazine published an article stating that hip hop was now more popular than rock and roll. The rise in popularity of this initially very niche genre has sparked a conversation in specific academic fields such as psychology, sociology, linguistics, and English about the use of language within it but also the effects that it can have on those who listen to it. I hope to one day contribute to that conversation by studying the relationship between hip-hop music and vocabulary development, and I believe that pursuing this particular research interest at X university is the best way for me to do that.

There are many potential places this research may lead me and many potential topics I may explore. Furthermore, there are many things that it would allow us to learn about the effect that music has on our brains and society at large.

I was fortunate enough to work under Dr. Jane D. Smith at the University of X for two years while conducting her recently published study on vocabulary instruction for children with a developmental language disorder. During my time in her lab, I interviewed participants and put together evaluation materials for them. I was also responsible for data entry, analysis, and summarizing. This experience gave me the skills and the knowledge that allowed me to exceed expectations for my final research project in undergraduate school.

One of my undergraduate degree requirements was to complete a small independent study under the supervision of a professor. I chose to study music's effect on children's vocabulary development. Several studies look for ways to decrease the million-word gap, and I wanted to see if this thing that I am so passionate about, music, had any effect at all. I compiled multiple literature reviews and analyzed their results, and I found that there is indeed a correlation between the number of words that a child spoke and the amount of music that they were exposed to. 

This research is currently being explored on a larger scale by Prof. John Doe at X university and learning from him is one of the many reasons I have applied to this program. I took several research methodology courses throughout my degree, and I would love to enroll in the Applied Statistics for Psychology course he is currently teaching to build upon the foundational knowledge I already have. There are several other faculty members in the brain and language department with whom learning from would be a dream come true. In addition to that, working with them is a real possibility because the research they are currently doing and the research I hope to pursue are greatly matched.

I genuinely believe that X university has the curriculum and facilities that I need to meet my long-term goals and research commitments. I also believe that my academic achievements, eagerness to learn, and passion make me the perfect candidate for your program. 

Interested in some tips to help you manage grad school once you're there? Check out this video :

It is essentially an essay that provides a brief overview of your research experience and goals. This includes your past research experience, the current state of your research, and the future research you'd like to complete. It is also sometimes referred to as a "statement of intent" or "description of research interests."

This statement tells the admissions committee more about you as an applicant. It gives you the opportunity to tell them more about your research (past, present, and future) and show them that you are a good fit for their institution.

No. Some graduate school programs might ask for a statement of purpose and a writing sample instead, or they could ask for none of the above. You should always check the requirements of the specific program that you’re applying to.

Generally, your statement should be 400 to 1000 words or about two pages long. That said, most programs will give you guidelines so make sure you check those and follow them.

You certainly can but we do not recommend it. You should always tailor your statement to the program you are applying to. Remember that the aim is to convince the admissions committee that you are a good fit for their school so make sure you highlight the qualities and values that they care about.

We recommend that you doublecheck the information provided by your chosen program as they often have specific instructions for the format of the letter. If none exist, make sure that the format of your document is pleasing to the eye. Stick to easily legible fonts, a decent font size, spacing, margins, etc.  Also, it is best to keep the content of the letter concise and professional.

We recommend giving yourself at least 6 weeks to write your statement. This will give you ample time to brainstorm, write a strong letter, read it again and edit it as many times as necessary. It also gives you enough time to get expert eyes on your letter and work with them to improve it if you wish.

No. Research interest statements are often required for post-graduate school applications and for other positions in academic faculties.

Absolutely! You can always reach out to admissions professionals, such as graduate school admissions consultants or grad school essays tutors .

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hello, thanks for providing guide line for Research Interest statement, the important aspect of scholarship application. Kindly guide me, What should be the title of the Research Statement. Thanks

Hi Sadia! Check the requirements of your school first. They might provide some info on whether a title is even needed. 

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letter of intent for research paper

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Letter of Intent Guidelines

Letter of intent for research projects, letter of intent process (downloadable pdf).

The FinTech Center is offering competitive grants to encourage research and academic writing in the field of Blockchain and related topics.

The Center funds research in a wide variety of disciplines including, but not limited to, law, policy, sociology, arts and humanities, accounting, computing, economics, environment, science, engineering, health, entrepreneurship, finance, marketing, and supply chain.  

The FinTech Center has identified the following research areas for 2024 . We have compiled a few preliminary resources for you to explore in determining your specific topic.

1) Scalability and Privacy in Blockchain Networks

2) Value and Monetization in Blockchain Networks

3) Cryptocurrencies and Sustainability

4) Policy, Regulations and Contracts

Submission Process

Applicants must first submit a letter of intent (LOI) or abstract for review to The National FinTech Center .  The FinTech Center will select  LOIs and abstracts based on the suitability of the topic and the scope and methodology of the writing. The submission process is on an ongoing basis.  Awardees are expected to present their research findings at the HBCU Blockchain and FinTech Conference. 

Periodically, The Center announces call for participation in specific research projects.

Letter of Intent (LOI)

The letter of intent and abstract should be a narrative of no more than one page (600 words) and should include:

  • Author(s) name(s)
  • Affiliations
  • Research question and the primary area it addresses
  • Why the research question is important
  • The existing research gap and how you will address it 
  • Methodology to be followed

A letter of intent will be accepted on an ongoing basis .  No more than one LOI or abstract will be accepted per author.  The FinTech Center will select  LOIs and abstracts based on the suitability of the topic and the scope and methodology of the writing.  

Completed Research Paper

Selected researchers must submit a complete paper to The National FinTech Center.

The paper should be about twenty (20) pages, excluding the Bibliography, using 1½ spaces and 12 point Times Roman font, 

The paper must include:

  • Author(s) name (s), consistent with the LOI 
  • Affiliation, consistent with the LOI 
  • Introduction
  • Literature Review
  • Methodology
  • Preliminary Results
  • Bibliography

The paper must be high-quality enough to be accepted by a leading conference in the discipline. In addition to the paper, the CVs of  all of the authors need to be submitted. Decisions on the selected papers will be made on an ongoing basis .

Awardees are expected to present their research findings at the HBCU Blockchain and FinTech Conference .

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How to Write a Good Cover Letter for a Research Position

Writing a cover letter can be intimidating, but it doesn’t have to be!

Some people believe cover letters are a science. Others seem to think they are more akin to black magic. Regardless of how you feel about cover letters, they are one of the most important parts of the job application process. Your resume or CV may get you an interview, but a good cover letter is what ensures that the hiring manager reads your resume in the first place.

Writing a cover letter for any job is important, but the art of writing a good cover letter for a research position can make or break your application. While writing a cover letter for a research position, you have to walk a fine line of proving your expertise and passion while limiting jargon and dense language.

In this post, we will explain cover letter writing basics, and then dive into how to write a research specific cover letter with examples of both good and bad practices.

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What Is A Cover Letter and Why Do Cover Letters Matter?

A cover letter is your opportunity to tell a story and connect the dots of your resume. Resumes and curriculum vitae (CVs) are often cold and static—they don’t show any sort of character that will give companies a hint about if you will fit in with their culture. 

Your cover letter gives you the chance to demonstrate that you are an interesting, qualified, and intelligent person. Without proving that you are worth the time to interview, a company or research organization will set your application in the rejection pile without giving it a second look. 

So, what is a cover letter, exactly? It is an explanation (written out in paragraph form) of what you can bring to the company that goes beyond the information in your resume. Cover letters give a company a glimpse into the qualities that will make you the ideal candidate for their opening. 

Note that a cover letter is not the same as a letter of intent. A cover letter is written for a specific job opening. For example, if I got an email saying that the University of Colorado was looking for a tenure track faculty member to teach GEO 1001, and I chose to apply, I would write a cover letter. 

A letter of intent, however, is written regardless of the job opening. It is intended to express an interest in working at a particular company or with a particular group. The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. 

For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent. They may have an opening for a sales floor associate, but after reading my application and letter of intent, decide I would be better suited to a design position. Or, they may not have any positions open at all, but choose to keep my resume on hand for the next time they do. 

Most organizations want a cover letter, not a letter of intent, so it is important to make sure your cover letter caters to the specifics of the job posting. A cover letter should also demonstrate why you want to work at the company, but it should be primarily focused on why you can do the job better than any of the other applicants.

How to Write a Good Cover Letter: The Basics 

Writing a cover letter isn’t hard. Writing a good cover letter, a cover letter that will encourage a hiring manager to look at your application and schedule an interview, is more difficult (but certainly not impossible). Below, we will go over each of the important parts of a cover letter: the salutation, introduction, body, and conclusion, as well as some other best practices.

How to Write a Good Cover Letter Salutation

Don’t start with “Dear Sir/Ma’am” (or any iteration of a vague greeting, including “to whom it may concern”). Avoiding vague greetings is the oldest trick in the book, but it still holds a lot of weight. Starting a cover letter with the above phrase is pretty much stamping “I didn’t bother to research this company at all because I am sending out a million generic cover letters” across your application. It doesn’t look good. 

The best practice is to do your research and use your connections to find a name. “Dear Joe McGlinchy” means a lot more than “Dear Hiring Manager.” LinkedIn is a great tool for this—you can look up the company, then look through the employees until you find someone that seems like they hire for the relevant department. 

The most important thing about the salutation is to address a real human. By selecting someone in the company, you’ve demonstrated that you’ve done some research and are actually interested in this company specifically. Generic greetings aren’t eye-catching and don’t do well.

How to Write a Good Cover Letter Introduction

Once you’ve addressed your cover letter to a real human being, you need a powerful introduction to prove that this cover letter is worth the time it will take to read. This means that you need a hook. 

Your first sentence needs to be a strong starter, something to encourage the hiring manager not only to continue reading the cover letter, but to look at your application as well. If you have a contact in the company, you should mention them in the first sentence. Something along the lines of “my friend, Amanda Rice (UX/UI manager), suggested I apply for the natural language processing expert position after we worked together on a highly successful independent project.” 

The example above uses a few techniques. The name drop is good, but that only works if you actually have a connection in the company. Beyond that, this example has two strengths. First, it states the name of the position. This is important because hiring managers can be hiring for several different positions at a time, and by immediately clarifying which position you are applying for, you make their job a little bit easier.  Next, this sentence introduces concrete skills that apply to the job. That is a good way to start because it begins leading into the body, where you will go into depth about how exactly your experience and skills make you perfect for the job. 

Another technique for a strong lead-in to a cover letter is to begin with an applicable personal experience or anecdote. This attracts more attention than stereotypical intros (like the example above), but you have to be careful to get to the point quickly. Give yourself one or two sentences to tell the story and prove your point before you dive into your skills and the main body of the cover letter.

A more standard technique for introductions is simply expressing excitement. No matter how you choose to start, you want to demonstrate that you are eager about the position, and there is no easier way to do that than just saying it. This could take the form of “When I saw the description for X job on LinkedIn, I was thrilled: it is the perfect job for my Y skills and Z experience.” This option is simple and to-the-point, which can be refreshing for time-crunched hiring managers. 

Since we’ve provided a few good examples, we will offer a bad example, so you can compare and contrast. Don’t write anything along the line of: “My name is John Doe, and I am writing to express my interest in the open position at your company.” 

There are a few issues here. First, they can probably figure out your name. You don’t need that to be in the first sentence (or any of the sentences—the closing is an obvious enough spot). Next, “the open position” and “your company” are too generic. That sounds like the same cover letter you sent to every single employer in a hundred mile radius. Give the specifics! Finally, try to start with a little more spice. Add in some personality, something to keep the hiring manager reading. If you bore them to death in the first line, they aren’t going to look over your resume and application with the attention they deserve. 

How to Write a Good Cover Letter Body

So, you’ve addressed a real human being, and you’ve snagged their attention with a killer opening line. What next? Well, you have to hold on to that attention by writing an engaging and informative cover letter body. 

The body of a cover letter is the core of the important information you want to transmit. The introduction’s job was to snag the attention of the hiring manager. The body’s job is to sell them on your skills.  There are a few formatting things to be aware of before we start talking about what content belongs in the body of the cover letter. First, keep the company culture and standards in mind when picking a format. For example, if I want to work for a tech startup that is known for its wit and company culture, I can probably get away with using a bulleted list or another informal format. However, if I am applying to a respected research institution, using a standard five paragraph format is best. 

In addition, the cover letter should not be longer than a page. Hiring managers are busy people. They may have hundreds of resumes to read, so they don’t need a three page essay per person. A full page is plenty, and many hiring managers report finding three hundred words or less to be the idea length. Just to put that into context, the text from here to the “How to Write a Good Cover Letter Body” header below is about perfect, length-wise. 

Now, on to the more important part: the content. A cover letter should work in tandem with a resume. If you have a list of job experiences on your resume, don’t list them again in the cover letter. Use the valuable space in the cover letter to give examples about how you have applied your skills and experience. 

For example, if I have worked as a barista, I wouldn’t just say “I have worked as a barista at Generic Cafe.” The hiring manager could learn that from my resume. Instead, I could say “Working as a barista at Generic Cafe taught me to operate under pressure without feeling flustered. Once…” I would go on to recount a short story that illustrated my ability to work well under pressure. It is important that the stories and details you choose to include are directly related to the specific job. Don’t ramble or add anything that isn’t obviously connected. Use the job description as a tool—if it mentions a certain skill a few times, make sure to include it!

If you can match the voice and tone of your cover letter to the voice of the company, that usually earns you extra points. If, in their communications, they use wit, feel free to include it in your letter as well. If they are dry, to the point, and serious, cracking jokes is not the best technique.

A Few Don’ts of Writing a Cover Letter Body   

There are a few simple “don’ts” in cover letter writing. Do not: 

  • Bad: I am smart, dedicated, determined, and funny.
  • Better: When I was working at Tech Company, I designed and created an entirely new workflow that cut the product delivery time in half. 
  • Bad: When I was seven, I really loved the monkeys at the zoo. This demonstrates my fun-loving nature. 
  • Better: While working for This Company, I realized I was far more productive if I was light-hearted. I became known as the person to turn to in my unit when my coworkers needed a boost, and as my team adopted my ideology, we exceeded our sales goals by 200%. 
  • Bad: I would love this job because it would propel me to the next stage of my career.
  • Better: With my decade of industry experience communicating with engineers and clients, I am the right person to manage X team. 
  • Bad: I know I’m not the most qualified candidate for this job, but…
  • Better: I can apply my years of experience as an X to this position, using my skills in Y and Z to… 
  • Bad: I am a thirty year old white woman from Denver…
  • Better: I have extensive experience managing diverse international teams, as illustrated by the time I…  

The most important part of the cover letter is the body. Sell your skills by telling stories, but walk the razor’s edge between saying too much and not enough. When in doubt, lean towards not enough—it is better for the hiring manager to call you in for an interview to learn more than to bore them.

How to Write a Good Cover Letter Conclusion

 The last lines of a cover letter are extremely important. Until you can meet in-person for an interview, the conclusion of your cover letter will greatly affect the impression the hiring manager has of you. A good technique for concluding your cover letter is to summarize, in a sentence, what value you can bring to the company and why you are perfect for the position. Sum up the most important points from your cover letter in a short, concise manner. 

Write with confidence, but not arrogance. This can be a delicate balance. While some people have gotten away (and sometimes gotten a job) with remarks like, “I’ll be expecting the job offer soon,” most do not. Closing with a courteous statement that showcases your capability and skills is far more effective than arrogance. Try to avoid trite or generic statements in the closing sentence as well. This includes the template, “I am very excited to work for XYZ Company.” Give the hiring manager something to remember and close with what you can offer the company. 

The final step in any cover letter is to edit. Re-read your cover letter. Then, set it aside for a few hours (or days, time permitting) and read it again. Give it to a friend to read. Read it aloud. This may seem excessive, but there is nothing more off-putting than a spelling or grammar error in the first few lines of a cover letter. The hiring manager may power through and ignore it, but it will certainly taint their impression. 

Once the cover letter is as flawless and compelling as it can be, send it out! If you are super stuck on how to get started, working within a template may help. Microsoft Word has many free templates that are aesthetically appealing and can give you a hint to the length and content. A few good online options live here (free options are at the bottom—there is no reason to pay for a resume template).

How to Write a Cover Letter for a Research Position

Writing a cover letter for a research position is the same as writing any other cover letter. There are, however, a few considerations and additions that are worth pointing out. A job description may not directly ask for a cover letter, but it is good practice to send one unless they specifically say not to. This means that even if a cover letter isn’t mentioned, you should send one—it is best practice and gives you an opportunity to expand on your skills and research in a valuable way.

Format and Writing Style for a Research Position Cover Letter

Research and academics tend to appreciate formality more than start-ups or tech companies, so using the traditional five paragraph format is typically a good idea. The five paragraph format usually includes an introduction, three short examples of skills, and a concluding paragraph. This isn’t set in stone—if you’d rather write two paragraphs about the skills and experience you bring to the company, that is fine. 

Keep in mind that concise and to-the-point writing is extremely valuable in research. Anyone who has ever written a project proposal under 300 words knows that every term needs to add value. Proving that you are a skilled writer, starting in your cover letter, will earn you a lot of points. This means that cover letters in research and academia, though you may have more to say, should actually be shorter than others. Think of the hiring manager—they are plowing through a massive stack of verbose, technical, and complex cover letters and CVs. It is refreshing to find an easy to read, short cover letter. 

On the “easy to read” point, remember that the hiring manager may not be an expert in your field. Even if they are, you cannot assume that they have the exact same linguistic and educational background as you. For example, if you have dedicated the last five years of your life to studying a certain species of bacteria that lives on Red-Eyed Tree Frogs, all of those technical terms you have learned (and maybe even coined) have no place in your cover letter. Keep jargon to an absolute minimum. Consider using a tool like the Hemingway Editor to identify and eliminate jargon. While you want to reduce jargon, it is still important to prove that you’ve researched their research. Passion about the research topic is one of the most valuable attributes that a new hire can offer. 

Use your cover letter to prove that you have done your homework, know exactly what the institution or group is doing, and want to join them. If you have questions about the research or want to learn more, it isn’t a bad idea to get in touch with one of the researchers. You can often use LinkedIn or the group’s staff site to learn who is working on the project and reach out.

What Research Information Should be Included in a Cover Letter

A research position cover letter is not the place for your academic history, dissertation, or publications. While it may be tempting to go into detail about the amazing research you did for your thesis, that belongs in your CV. Details like this will make your cover letter too long. While these are valuable accomplishments, don’t include them unless there is something  that pertains to the group’s research, and your CV doesn’t cover it in depth. 

If you do choose to write about your research, write about concrete details and skills that aren’t in your CV. For example, if you have spent the last few years working on identifying the effects of a certain gene sequence in bird migration, include information about the lab techniques you used. Also, try to put emphasis on the aspects of your resume and CV that make you stand out from other candidates. It is likely that you will be competing with many similarly qualified candidates, so if you have a unique skill or experience, make sure it doesn’t get lost in the chaos—a cover letter is the perfect place to highlight these sorts of skills. 

Industry experience is a great differentiator. If you have relevant industry experience, make sure to include it in your cover letter because it will almost certainly set you apart. Another valuable differentiator is a deep and established research network. If you have been working on research teams for years and have deep connections with other scientists, don’t be afraid to include this information. This makes you a very valuable acquisition for the company because you come with an extensive network

Include Soft Skills in Your Cover Letter

Scientific skills aren’t the only consideration for hiring managers. Experience working with and leading teams is incredibly valuable in the research industry. Even if the job description doesn’t mention teamwork, add a story or description of a time you worked with (or, even better, lead) a successful team. Soft skills like management, customer service, writing, and clear communication are important in research positions. Highlight these abilities and experiences in your cover letter in addition to the hard skills and research-based information. 

If you are struggling to edit and polish your letter, give it to both someone within your field and someone who is completely unfamiliar with your research (or, at least, the technical side of it). Once both of those people say that the letter makes sense and is compelling, you should feel confident submitting it.

Cover letters are intended to give hiring managers information beyond what your resume and CV are able to display. Write with a natural but appropriately formal voice, do your research on the position, and cater to the job description. A good cover letter can go a long way to getting you an interview, and with these tips, your cover letters will certainly stand out of the pile.

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Pre-Proposals, White Papers, and Letters of Intent

Sometimes, sponsors employ a two-step submission process where to be eligible to submit a full proposal an applicant must have previously submitted a white paper, a pre-proposal or a letter of intent.  These requirements vary from sponsor to sponsor, so attention to the funding opportunity guidelines is critical for success.

White papers are most often used by defense agencies, while letters of intent and pre-proposals, are typically used by non-defense agencies.  Sponsoring agencies employ this type of two-step submission process to minimize the workload for you and for them.

White Papers & Pre-Proposals

Proposal preparation and review are costly for both applicants and sponsors, so white papers and pre-proposals are often used to identify applications of high interest based on a relatively brief submission. The sponsor is interested in quickly identifying projects whose outcomes will advance their agenda.

The request for white papers or for pre-proposals is typically presented in a proposal solicitation or a Broad Agency Announcement (BAA). The information requested ordinarily focuses on the idea, approach, and outcomes, and how these will address the sponsor’s needs.  White papers or pre-proposals of interest may result in an invitation to submit a full proposal according to the sponsor’s guidelines.

Letters of Inquiry

Letters of inquiry are a variation on the theme of white papers/pre-proposals and are typically used by foundations to determine if your proposed project aligns with the foundation’s interests. A letter of inquiry should succinctly (2-3 pages) describe the project, its aims, significance to sponsor and/or society, duration and the amount of funds required to complete the project’s goals and objectives.

Letters of Intent

Letters of intent (LOI) are used by sponsors to facilitate the review process.  LOIs allow the sponsor to anticipate: (1) the potential number of applications generated by a funding opportunity or solicitation; (2) to identify areas of expertise needed for the review process; and (3) to avoid conflicts of interest during review.  The information requested typically includes the following:

  • Principal Investigator, other key personnel and their affiliations
  • Project title
  • Concise project summary
  • Total requested funds

Do white papers or pre-proposals have to be reviewed and authorized by URA?

Ordinarily white papers are non-binding and do not require formal authorization by the University. Unless the white paper or pre-proposal is submitted through an electronic system, or otherwise requires a budget, URA does not need to formally review and submit. However, when a sponsor requires a budget or a total project cost, URA must be consulted. Working with URA to estimate project costs will ensure that the budget is reasonable, accurate, and sufficient to carry out the proposed work.

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What’s a letter of intent?

How to write a letter of intent , letter of intent example templates, letter of intent versus cover letter versus letter of interest , letter of intent for business partnerships, write with intention.

Putting together the perfect job application can feel impossible. 

Regardless of where you’re applying, you want to convince the hiring manager that you’re the best candidate. 

Learning to effectively communicate your talents during the application process can be the difference between getting a follow-up response or having your application passed by. 

But there are lots of ways to introduce yourself, and choosing between a letter of intent versus letter of interest versus cover letter can be confusing. They all serve different purposes, and each suits a different type of position. 

Learning how to use each one will help you catch people’s attention and land the opportunities that propel your career forward.

A letter of intent does just what the name suggests: it expresses the intentions behind your application. This type of letter emphasizes the skills, values, and motivations you'll contribute more than your experience in the field. It should also include what you hope to achieve in the position you’re seeking.

These letters usually accompany applications to:

Jobs, especially senior level

Graduate or professional school programs

Grants 

Scholarships 

For example, if you're applying to grad school, a letter of intent explains what you intend to research in that timeframe and why you’re the best fit to conduct that research.

It might list the resources that the school offers that draw you to the program, like a particular archive or lab, and how you’ll use them to your advantage.

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Similar to a cover letter or letter of interest, a letter of intent lets the reader know why you're a unique candidate that stands out from other applicants. Likewise, it clearly demonstrates how your goals and values align with the organization's mission, program, or funding opportunity.

Young-man-handing-paper-to-older-executive-letter-of-intent

Here are a few tips for crafting a letter of intent that stands out:

1. Do your due diligence

Learning about the organization or program is essential to every stage of the application process — from resume building to the interview. But the letter of interest is your first chance to attach a unique voice to your application and flaunt your knowledge about the opportunity. 

A letter of interest is about showing how your goals and intentions will benefit the organization. Hook your reader. They have to see themselves reflected in your intentions. Root your research in the following:

What’s the organization's vision?

What are the organization's mission and long-term goals?

What gives the organization a sense of meaning and purpose?

What initiatives has the organization taken to reach its goals?

Pay careful attention to the organization's language to describe itself and incorporate buzzwords and company vernacular into your letter. If their focus is sustainability, for example, make sure you communicate your passion for sustainability to show your compatibility. 

2. Keep it brief

When hiring managers, benefactors, and universities open applications, they're flooded with responses. Keep it short and sweet: don't tell them everything. Offer the highlights and leave them asking for more.

Similar to a cover letter or letter of interest, a letter of intent follows a business letter format. It should be a few paragraphs that introduce you as a candidate, outline your intentions, and encourage the reader to follow up. 

Your letter of intent is also an important first impression that establishes your communication skills. Brevity and efficient communication give the reader an understanding of what it'll be like to communicate in the future.

3. Show your sense of purpose

The goal of this letter is to clearly define your intentions and, if you can, explain how you'll carry them out. Show off your most valuable skills and experiences and how your work and purpose align with the organization's mission and goals. 

For example, if you’re applying to be a research fellow at a university in the medical sciences, explain why you’re the best fit for the department.

That might mean explaining your past research experience and how you’ll build on it, which faculty members do similar research to you, and how your work represents the university’s goals.

Young-woman-writing-intently-at-home-letter-of-intent

The following letter of intent templates for a professional email or formal letter can be edited to meet your needs, whether you’re applying to a job, graduate school , funding, or proposing a business partnership.

Any letter of intent examples should follow the same format and include the following:

A professional salutation

An introduction

A body that clearly states your purpose

An appropriate closing

Contact information

1. Letter of intent for a job application

Dear [name of hiring manager],

Thank you for taking the time to consider my application for the role of Editorial Assistant at the Virginia Gazette.

When I was in journalism school, I used the Gazette's coverage of the Appalachian coal miner's strikes as a guide to developing my writing ethos about working-class issues with humanity and reverence. I have followed the paper closely and have built my career around amplifying human-interest stories about politics at the community level.

I would be thrilled to interview and share my ideas for developing meaningful local coverage for the paper. You can reach me at [phone number] or [email address]. I look forward to hearing from you.

Respectfully,

2. Letter of intent for a graduate program

Dear [name of recipient],

It's with pleasure that I submit my application for a doctorate in environmental science at the University of Washington. I'm particularly interested in the opportunity to work under Dr. Jones and learn from her extensive research in environmental justice.

While completing my master's degree at the University of Oregon, I had the opportunity to do a six-month fellowship with the Mayan communities across Guatemala to learn about developing legal systems to protect their sovereignty over oil and mining resources, inspired in part by the work that Dr. Jones has done with water rights with indigenous communities across the American Northwest. 

During my fellowship, I was able to build an initial legal framework with local indigenous leaders and lawyers to present to the national government, and I am still actively counseling local scientists on information gathering, recording, and grant writing. These experiences have prepared me to fit into the environmental justice program at the university, and the doctorate program and mentorship opportunities will help me make a larger impact in other communities.

Thank you for your time and consideration. Please don't hesitate to contact me for further information. My email address is [email address], and my phone number is [phone number].

Thank you again,

3. Letter of intent for a business proposal

I'm writing to outline the proposed business transaction you and I discussed on [date]. This isn't a binding agreement, and I’m open to continued negotiation.

We've agreed to enter a design partnership. My responsibility will be business development, client sourcing, and project management. Your roles will be handling creativity, design, and developing other deliverables. All profits will be split 50-50 after expenses. We have agreed to hire an assistant to aid in administrative work, an account, and sign up for a small business loan for [sum] to cover initial overhead expenses, to be outlined formally in a partnership agreement.

We have agreed to meet on [date] to discuss financial details with [name of accountant], open a joint business account on [date] at [bank], sign an office rental agreement with [name of real estate broker] on [date], and sign a formal partnership agreement on [date] with [name of lawyer].

I look forward to firming up the details and getting started on this new venture together.

Older-woman-deliberating-over-what-she-wrote-letter-of-intent

Although they all aim to secure you a new position, a letter of intent, letter of interest, and cover letter all serve different purposes. Let's break down their commonalities, differences, and when to use which.

Letter of intent

When applying for funding, graduate school, or jobs at start-ups and other small businesses, a letter of intent explains your motivations for applying. Here are three characteristics of a letter of intent:

Skill-specific: It demonstrates the specific skills and values that you will bring rather than emphasizing your previous experiences.

Emphasizes purpose: These letters should clearly indicate your intentions, the purpose of your work , and what you’ll do if chosen.

Storytelling: It tells a story that shows motivation to apply your skills in a way that benefits the organization or institution.

Cover letter

When applying for a specific job, a cover letter is an opportunity to encourage your potential employer to consider your resume and elaborate on key skills. Here are three characteristics of a cover letter:

Job-specific: It accompanies your job application, resume, or CV when applying for a specific position. Applications for a management position might focus on leadership experience over relevant technical skills, for example. 

Emphasizes experience: It highlights career highs, skills, and professional experiences you have relevant to the job. 

Convincing: It convinces the potential employer that you'll match the company culture and add value to the organization.

Young-executive-reading-paper-letter-of-intent

Letter of interest

If you're interested in working for a specific company that isn't currently advertising a job posting you'd like to apply for, a letter of interest lets you express your desire to work there in the future. Here are three characteristics of a letter of interest:

Organization-specific: It lets an organization know that you admire their company and want to be part of their staff.

Emphasizes initiative: It’s a way to demonstrate sought-after professional skills, like resourcefulness, independence, decision-making, goal setting, and follow-through. 

Positioning: It can be a great networking opportunity, setting you up to hear about job openings or internships , potentially before they're announced to other external candidates. 

A letter of intent is also used to outline and align business relationships, mergers, joint ventures, and partnerships. It's a non-binding agreement written before negotiating definitive agreements, like legally binding contracts, purchase agreements, or non-disclosure agreements.

These letters establish the terms of a prospective proposal between multiple businesses, freelancers, or organizations.

Anyone involved in the potential business transaction can write one, as they aren’t legally binding. They act as a good faith document or disclaimer to clarify expectations and details of a potential business deal before anyone commits.

This way, everyone involved can come to negotiations on the same page.

Now that you know the difference between a letter of intent versus letter of interest versus cover letter, it’s time to share your purpose with the world — and potential employers. 

You’ve spent your education or career developing a mission and finding your purpose. It’s worth sharing that passion with potential employers, academic advisors, and benefactors.

If you do it right, with as much intention as you’ve built your career, you’ll connect with your reader and set yourself to keep moving along your desired life path.

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Elizabeth Perry

Content Marketing Manager, ACC

Tips and tricks for writing a letter of interest (with examples)

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Permission Letter To Conduct Research: How To Draft It Right!

Key takeaways:.

  • Understand the purpose and importance of a permission letter for research.
  • Learn the essential components of an effective permission letter.
  • Discover a step-by-step guide to writing your own permission letter.
  • Free Template: Access a customizable template for quick and easy use.
  • Gain insights from real-life examples to enhance your letter-writing skills.

As someone who has navigated the often intricate process of seeking permission for research, I know firsthand the significance of crafting a compelling and professional permission letter. 

Whether you’re a student, a researcher, or even just helping a friend, the ability to write an effective permission letter is a valuable skill.

Photo of an Asian man in his 30s, wearing glasses, seated at a modern white desk, typing a 'Permission Letter' on a black laptop.

Understanding the Purpose of a Permission Letter

A permission letter for research is more than just a formality. It’s a crucial document that serves multiple purposes:

  • Establishes Legitimacy : It shows that your research is legitimate and that you are a serious researcher.
  • Ensures Compliance : It helps in complying with legal and ethical standards.
  • Builds Relationships : It aids in building a relationship of trust with the party from whom you’re seeking permission.

Essential Components of a Permission Letter

Every effective permission letter should include:

  • Introduction : Briefly introduce yourself and your affiliation.
  • Purpose of Research : Clearly state the purpose of your research.
  • Details of Research : Explain the specifics—what, where, when, and how.
  • Request for Permission : Explicitly ask for permission.
  • Assurances : Address any ethical and confidentiality concerns.
  • Closing : End with a note of thanks and provide your contact information.

Step-by-Step Guide to Writing a Permission Letter

Step 1: start with a professional format.

Use a formal letter format with a clear heading, date, and address.

Step 2: Introduction

Introduce yourself and your affiliation (university, company, etc.).

Step 3: State the Purpose

Clearly articulate the purpose of your research.

Step 4: Provide Details

Include specifics of your research – this adds credibility.

Step 5: Make Your Request

Politely request permission to conduct your research.

Step 6: Address Ethical Concerns

Assure the recipient of ethical compliance and confidentiality.

Step 7: Conclude and Thank

Thank the recipient and provide your contact details for any queries.

Real-Life Example

Let’s say you’re researching the impact of social media on academic performance. Your letter should clearly state this purpose, how you’ll conduct the research, and reassure the educational institution about student privacy.

A Customizable Template

Dear [Recipient’s Name],

I am [Your Name], a [Your Position] at [Your Institution/Organization]. I am writing to seek your permission to conduct research on [Research Topic]. The purpose of this research is to [Briefly State Purpose].

The research will involve [Briefly Describe Research Activities], and will be conducted at [Location] on [Dates/Times]. 

I assure you that all research will be conducted in accordance with [Any Ethical Standards or Guidelines], and all data will be kept confidential.

I would be grateful if you could grant permission to carry out this research. Your support is vital to the success of this study.

Thank you for considering this request. I am available to discuss this further and can be reached at [Your Contact Information].

Sincerely, [Your Name]

Tips for Crafting an Effective Permission Letter

  • Be Concise : Keep your letter short and to the point.
  • Tailor Your Letter : Customize your letter for each recipient.
  • Proofread : Ensure your letter is free of errors.
  • Follow-Up : Don’t hesitate to follow up if you don’t receive a response.

If you found this article helpful or have any additional questions, please feel free to leave a comment below. I’d love to hear your thoughts and experiences with writing permission letters for research!

Frequently Asked Questions (FAQs)

A middle-aged Hispanic woman in business casual attire

Q: What is a permission letter to conduct research?

Answer : A permission letter to conduct research is a formal request to obtain permission from an organization or individual to conduct research on a particular topic. This type of letter is commonly used by students, researchers, and scholars who require permission to carry out their research.

Q: Why is a permission letter to conduct research important?

Answer : A permission letter to conduct research is important because it shows that the researcher has obtained the necessary permissions to conduct their research. It also provides a clear understanding of the scope and nature of the research and how it will be conducted, which can help to prevent misunderstandings or legal issues.

Q: Who should I address my permission letter to?

Answer : You should address your permission letter to the individual or organization that has the authority to grant permission for your research. This could be the head of the organization, a department manager, or an individual who is responsible for the area that you wish to conduct research in.

Q: What should I include in my permission letter to conduct research?

Answer : Your permission letter to conduct research should include an introduction that outlines your research topic and objectives, an explanation of why you need permission, an overview of your research methodology, details on the timeline and logistics of your research, and a formal closing that thanks the recipient for their time and consideration.

Q: How do I ensure that my permission letter to conduct research is effective?

Answer : To ensure that your permission letter to conduct research is effective, make sure that it is clear, concise, and polite. Provide detailed information about your research and the nature of your request, and address any potential concerns or objections that the recipient may have. Finally, proofread your letter carefully to ensure that it is free from errors and typos.

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What is The Meaning of Letter of Intent? Things You Should Know About

If you’re applying for a research position, chances are the PI will ask you to write a letter of intent or LOI. The purpose of the LOI is to let a potential employer know that you’re interested in the position and have the skills to do it. It’s also your chance to promote yourself, so make sure to use this opportunity to your advantage. There are a few things to keep in mind as you’re writing to make sure you hit all the right points and stand out to the PI.

When you apply for a research position, getting your LOI out early on in the process is possible. This is because your letter of intent is a statement of what you plan to do in the research lab and your plans for the lab and the research project.

Your letter of intent for a research position is your first chance to make an impression on your prospective employer. It would help if you showed that you could write well and have the skills necessary to do the job. It is a short document, but get it wrong, and you will not get the job.

A well-written LOI can help you get a research job or funding. A poorly written letter of intent could make you look like a bad candidate. Think about the cover letter for a job application. A cover letter is your opportunity to tell the employer what makes you the best person for the job. In this way, the cover letter is similar to a letter of intent. Both letters explain why you are a good candidate for a position. When writing a letter of intent, focus on your research and why you want the job or funding. Your letter should be clear, concise and explain why you are a good candidate.

Here are some tips for how to write a letter of intent.

As the application windows for research positions are getting closer and closer, I wanted to share some tips on writing an LOI. This blog post will guide you through the main parts of the letter and provide you with a template that you can use to start writing your LOI.

letter of intent for research paper

  • Use a letterhead
  • Include contact information
  • End the letter with a complimentary close
  • Don’t make excuses
  • Using the correct syntax
  • Having the correct grammar and spelling
  • Not making the statement too detailed or too general
  • Using proper formatting for the document

How do you write a strong letter of intent?

When writing an LOI, you need to address specific points in the job description, such as required experience and how your background matches the company’s needs. List the top three requirements from the job description that will allow you to be a great fit for the job. Also, show that you are familiar with the company through research and possess the most needed qualities in the position.

  • Give you a few reasons why you are applying
  • Explain your resume and how it ties in to the job
  • Explain your interview
  • Explain why you want to work for this company and why you are qualified for the job

A letter of intent is an informative document containing information about your education, work experience, and career goals. It is also used to describe your interest in the job that is being offered to you. Usually, an LOI is written professionally and should be sent before applying for a job.

An LOI is a document that has to be submitted with the application letter to make the application for the research position complete. The LOI may also be described as a letter of motivation or a letter of interest. Letter of intent includes a short description of the research topic that is to be included in the application. The applicant normally writes the letter of intent. The letter of intent may also be useful for those who are applying for a research grant. The letter of intent is required to be submitted along with the application letter for the research position.

In a LOI, you are basically stating to your future employer that you are interested in the position they are offering and that you are willing to sign an official letter of employment once you receive the official offer. This letter should include a few things. First, it should include a statement of your overall interest in the job and an outline of your goals, and why your skills would be an asset to the company. Second, it should include a summary of your qualifications for the job. This can include previous work experience, education, and awards. In many job search situations, applicants are asked to write an LOI. This letter is essentially an initial inquiry that gives hiring authorities a snapshot of why an applicant wants to work for them. The LOI usually includes a little background about the applicant, some of his or her qualifications, and a statement of interest in the position. The letter of intent should be concise and professional. An applicant should include a professional resume and cover letter with the letter of intent.

A letter of intent is a document used when applying for a research position or a grant and demonstrates the applicant’s commitment to the position or project and their capabilities. It can also discuss the specific details of the project or position, including the start and end date, salary, and benefits. The letter of intent is a document that is sent before the contract, and it helps both parties understand the details and make the necessary arrangements for the contract. It is usually sent to an official correspondence channel (usually a secretary or some other administrative contact) for the other party. It will also be sent to an appropriate contact at the other entity, usually a human resources officer. It is important to note that there are no set rules for the format of the letter of intent. It is simply a one-page or more letter that describes the purpose of the contract and the terms and conditions.

A letter of intent, also known as a statement of purpose, is a document that lays out your intentions for the future. It helps you to clarify your goals and explain how you plan to achieve them. A letter of intent is often used to apply for research positions, although it can be used in other situations, including graduate school and job applications. Looking for advice on writing a letter of intent for a research position? How do you know what you should put in your letter of intent? What should the letter of intent include, and what should it not include? What do you need to do to make sure your letter of intent is effective? Before you begin drafting your letter of intent, you might want to look over the answers to these and other important questions.

The difference between LOI and LOA is that the LOI is a letter of intent, and the LOA is a letter of acceptance. The Letter of Intent serves as a formal declaration that you are interested in pursuing a particular project and allows you to present your qualifications to a sponsoring organization. The Letter of Acceptance is an agreement that once the project requirements are met, the funding will be released, and the research will commence. The letter of intent is a document that is written to showcase your interest in working for a particular company and request that you be considered a candidate for a certain position. It is meant to be a concise and formal document that provides the company with information about you, the candidate, without revealing any confidential information that may require you to negotiate your salary.

A letter of intent is a document that outlines the terms of an impending contract or grant proposal. Though letters of intent aren’t legally binding, many funders and corporations use them as a preliminary step in the application process. In general, a letter of intent includes explaining why the organization needs funding or a contract and what it plans to do with the money or grant. It also includes a time frame for the project and a budget breakdown. A letter of intent is a letter written by a person or an organization interested in carrying out research. In this letter, the intention of the person or the organization is explained. Apart from this, the resources used in this research are also mentioned in this letter. Additional details like why the research is being carried out and how it will be carried out are also provided in this letter. A letter of intent is a letter sent to potential employers expressing the applicant’s intention to apply for their open position upon completing their current degree or current job duties. This letter of intent is not an application; it indicates your interest in potentially applying.

A Letter of Intent is typically a document that is meant to be the first step in a process but not a document with any legal standing. The LOI may be used to indicate an intention to enter into a legal agreement (like an MOU or a lease, or a contract). It may also be used to indicate an intention to begin negotiations to enter into a legal agreement.

A letter of intent or a letter of application is a letter of writing that one person makes to another person to appoint, introduce, or applying to get a job. This is a letter in which the person applying for the job gives information about themselves to the person who will decide whether they get hired. This letter will also include information about the job and the reason the person is applying for the job. A letter of intent is a document submitted by an individual or a company to the concerned authority. It is used to express their interest in participating in a certain task, project, competition, or business deal. It is also used to express their desire to take up employment with a company and a declaration of intent to further a certain business arrangement between two parties. The difference between the letter of intent and an application letter is about writing the letter. A letter of intent is a letter where you write the basic information about yourself. You can also write your intention about your research project. You can also describe the project briefly. An application letter is a formal document where you address the person in charge of your application. You can also describe your research qualifications in the application letter.

What is the difference between letter of intent and cover letter ?

There are some similarities and differences between a letter of intent and a cover letter . A letter of intent is a document you write to indicate your interest in an advertised job position. On the other hand, a cover letter is a document that you write to accompany your resume and C.V. when you are applying for a position. Both documents are written to convince the employer that you are the right person for the job. A letter of intent is more formal than a letter of application.

  • Both have to contain personal contact information
  • Both need to have a header and footer
  • A letter of intent is a letter that is intended to be used in binding agreements.
  • A cover letter is a letter that is intended to be used in introducing yourself to a company.
  • The letter of intent has to be addressed to a specific person
  • The cover letter is intended to introduce you to a potential employer, while the letter of intent is intended to make offers for employment.

It can be easy to confuse a cover letter with a letter of intent. In her experience working with job seekers, Kea differentiates them this way: “Intent letters tend to be a bit more company focused you’re talking a little more about the employer than the specific job.” They’re also more general in terms of how you talk about your skill set. (themuse.com)

What should be included in a letter of intent?

The following information should be included in an intent letter.

  • The reason why you are writing
  • Signing Authority
  • Functionality
  • The main body of the document

What is Letter of Intent sample?

The letter of intent is modeled after recommendation letters and is, therefore, written in the third person. Your letter of intent can be more than one page long. You should include your contact information at the top of the letter. In the body of the letter, explain why you are interested in pursuing graduate study.

Dear Sir or Madam,

I hope that this letter has been able to convince you of my enthusiasm for your research department. I am particularly interested in your recent advances in the field of neuroscience, which seem to be on the cutting edge of this rapidly developing area of research. The opportunity to continue my education and research in your department would be a dream come true – I cannot think of a better department to join. I am very much looking forward to being able to contribute to your research program.

Letter of Intent sample 1

Dear University of Oxford,

I’m a postdoctoral research fellow in solar cell technology. After completing my Ph.D. in energy conversion from the University of Birmingham in England, I received a 2-year postdoc position at the U.S. Department of Energy’s National Renewable Energy Laboratory in Colorado. I have extensive experience with material synthesis and my expert knowledge of silicon solar cell technologies. I have started and managed my team with a focus on teamwork and collaboration.

My extensive experience and varied skill set will be an asset and allow for you to benefit as well. I look forward to discussing this opportunity further. Please let me know if you require additional information or would like to set up an interview.

Regards, Dr. Rupesh

Letter of Intent sample 2

Dear Oxford,

I am writing to submit my candidacy for the post of the researcher in the Department of Chemistry. I have a 2-year postdoc experience, and my research interests are in solar cells with a specialty in material synthesis. I am interested in understanding the conversion of light into electrons and vice versa and my curiosity in the physical and chemical properties of materials organometallic species.

I am confident that I would bring a lot of value to your research department and have the ability to work productively in teams and be able to take charge when needed. I believe that my experience in visualizing and synthesizing organometallic species would be a useful asset for your department.

You can find more information about my CV on my profile page on your website.

It would be an honor to be considered for this role or to speak with you about it. Thank you for your time and consideration. Sincerely, Dr. Rupesh

Letter of Intent sample 3

Dear Sir/Madam,

I was surprised to see your advertisement for a postdoc position at the Faculty of Chemistry and Chemical Engineering at the University of Oxford. I am delighted to have found a company that is committed to research and innovation at its core.

I recently completed my Ph.D. in solar cell engineering, and I am looking for exciting opportunities to carry on my research into organic semiconductor materials, their synthesis, characterization, and device fabrication. I am interested in solar cell engineering which I have been working on for the past 2 years. My doctoral thesis is focused on the design and synthesis of new tandem organic semiconductor materials.

I received my undergraduate degree in chemical engineering from the Indian Institute of Technology, Kanpur. I have your own unique blend of skills and experience, not just scientific but also teamwork, material synthesis experience, and leadership!

Thank you for your consideration and have a lovely day.

These are general Letter of Intent sample, length and other details you need to add according to position requirement.

A typical LOI A letter of intent (LOI or LoI, and sometimes capitalized as Letter of Intent in legal writing, but only when referring to a specific document under discussion) is a document outlining the understanding between two or more parties which understanding they intend to formalize in a legally binding agreement. The concept is similar to the heads of agreement term sheet memorandum of understanding. Such outlined agreements may be merger and acquisition transaction agreements, joint venture agreements, real property lease agreements, and several other categories of agreements that may govern material transactions. (en.wikipedia.org)

A letter of intent (LOI) is a document declaring the preliminary commitment of one party to do business with another. The letter outlines the chief terms of a prospective deal. Commonly used in major business transactions, LOIs are similar in content to term sheets. One major difference between the two, though, is that LOIs are presented in letter formats, while term sheets are listicle in nature. (investopedia.com)

This letter of intent can be tailored to your specific research project and organization, but the overall message should remain the same. The letter should state your interest in the position, along with your relevant research experience and the research you plan to pursue with the position. It should also include a list of references who can attest to your qualifications for the job.

Also read- How to write a literature review: Tips, Format, and Significance

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To play off the name, a letter of intent (also sometimes called a letter of interest ) is about stating your intentions to work for a particular company. There may be a specific role you (or the employer) has in mind, but more often you’re interested in tossing your name into the hat for any opportunities an organization may offer.

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How to Write a Great Letter of Intent (with Examples)

By definition,

A letter of intent  is a contract declaring one party’s tentative commitment to do business with another.

The letter explains the main terms of a potential transaction. Letters of intent, which are often used in large business transactions, are identical in composition to term sheets. The main distinction between the two is that letters of intent are presented in letter format, while term sheets are listicle in nature.

Letter of Intent- An Overview

A letter of intent is usually written and signed as negotiations between parties continue. Therefore, the final terms of an agreement can differ from what was agreed upon in the letter of intent. Before entering into a commercial transaction, both parties perform due diligence. Before signing a letter of intent, it is a good business practice to conduct due diligence. LOIs can be repetitive. One party may present an LOI, which the other party may either respond with a modified version of that LOI or draft an entirely new document. Ideally, there will be no surprises on either side of the table when both sides come together to formalize an agreement.

Many letters of intent contain non-disclosure agreements, which specify which aspects of a deal all parties agree to keep confidential and which information can be shared publicly. Many LOIs also have no-solicitation clauses, which prohibit one party from recruiting the other party’s employees.

Some characteristics of a letter of intent are:

  • The letter of intent is a document that declares one party’s formal commitment to do business with another.
  • The document, which is widely used in business deals, specifies the main terms of a prospective deal.
  • When two parties are originally brought together to work out the general terms of a contract before settling the finer points of a transaction, LOIs are useful.
  • An LOI contains terms such as requirements, specifications, schedules, and the parties involved.
  • Non-disclosure agreements and no-solicitation clauses are common in LOIs.
  • Letters of intent are often used outside of the corporate world when two parties agree to collaborate or develop a deal.

Letters of intent can be used for several purposes by different parties. Before negotiating and finalizing all of the fine points and specifics, parties may use an LOI to outline some of the simple, essential terms of an agreement. Furthermore, the LOI can be used to indicate that two parties are in the process of negotiating a contract, such as a merger or joint venture.

All in all, LOIs seek to accomplish the following:

  • Determine which critical points of a deal should be negotiated.
  • Protect all persons involved in the transaction.
  • Declare the type of the deal, such as a joint venture or a merger between two firms.

Alternate names

A letter of intent is also known by other names. They are:

  • Intent to Purchase Letter
  • Letter of Interest
  • Memorandum of Understanding
  • Assurance Letter
  • Framework Letter

Binding vs. Non-Binding

  • Binding- If the letter of intent is legally binding, it can be implemented. The letter is handled in the same manner as any other legally binding agreement.
  • Non-Binding- If the letter of intent is non-binding, it cannot be enforced. It is considered a representative letter in which the parties agree, in principle, with the intention of writing a formal agreement in “good faith.”

Types of Letter of Intent

There are various types of letters of intent, each serving different purposes.

These include:

Business Proposal – The letter of intent for a business proposal is a financial document used by a person or business to make a simple offer, either binding or non-binding, to invest with Principal Members. The offer would be a numerical contribution toward a portion of ownership in a business, partnership, or real estate.

Donation – A letter of intent for donation is a formal recognition of one’s desire to donate to a particular organization.  The letter explains the form of donation being provided and the donor’s wishes on how their gift should be used when accepted by the receiver

Marriage – The letter of intent to marry is a confirmation of a person’s intention to marry another person. It is used when a fiancé’s entry into the United States is dependent on their marriage.

Real estate – A real estate letter of intent defines general terms for negotiating a final deal between a buyer or tenant and a property owner. A letter of intent’s aim is to get all parties to agree to a non-binding agreement on the terms of a sale or lease.

Stock purchase – A stock purchase letter of intent is used to formalize an agreement for stock purchase in a company, such as a business, limited liability company (LLC), or partnership. The contract applies to both publicly and privately traded corporations.

Software development – A software developer uses a letter of intent for software development to show interest in working for a potential customer. The letter acts as both an introduction to the developer’s skills and an overview of the software development project.

To sue – A letter of intent to sue is used to warn an alleged defendant that a lawsuit against them will be filed in court. The letter will sum up the claimed illegal act and specify a time frame within which the defendant will resolve the matter to escape legal proceedings.

Business purchase – The business purchase letter of intent describes a proposed purchase agreement, and the buyer and seller will agree in principle on the terms of a deal. The letter can be considered binding at the request of the buyer and seller, but most of the time, the letter establishes the basis for a formal agreement that will be written at a later date.

Employment – The employment letter of intent is a general application that defines a person’s qualifications and previous work experience to improve their recruitment possibility. The letter of intent should contain any academic and job background related to the organization in question and the applicant’s excitement for how the business works and its results.

National – The national letter of intent is a form that student-athletes use to show their interest in playing sports at NCAA colleges and universities. The NLI is not a necessary document for qualification. However, sending an NLI will ensure accuracy in the recruitment process.

School – A school letter of intent is used to present an applicant to the school application review panel. A standard school letter of intent includes a header, greetings, body, and conclusion. The letter should contain the applicant’s personal story as well as academic and extracurricular accomplishments and awards.

Purchase – A purchasing letter of intent is a written declaration of intent to purchase goods or services from a seller. A consumer uses this letter to show seriousness and their desire to do business in the future.

Subcontractor – A subcontractor letter of intent is used to indicate that a subcontractor plans to work for a general contractor (also known as the “principal contractor” or “prime contractor”). This document is usually used as an initial agreement between the two parties, and the signature of a subcontractor agreement accompanies it.

Vacate – A tenant drafts a letter of intent to vacate with the intention of terminating their contract. The letter is intended to serve as an official notice of the tenant’s intention to vacate the property and usually gives thirty days’ notice, or the minimum period permitted by the State.

How to Write a Letter of Intent

Writing a letter of intent is relatively easy, especially if one knows what to include in it. There are several components of a letter of intent .

Return address for correspondence

Several letters sent in an official capacity are required to have a return address where replies can be sent by mail if needed. This paper has designated lines in the upper left-hand corner of the letter to display the return address.

For example :

23 King Avenue

Los Angeles, CA

Document the letter by date

The next step is attaching a particular calendar day when this letter becomes an active document between its sender and recipient. Use the two lines provided after the expression “Effective Date” to record the relevant calendar date.

Effective date___________.

Recipient address

The recipient is the one receiving the letter. Write their name and address on the three lines that follow.

Brad Stevens 223 Royal Lane Boston, MA

Subject of the letter

The blank line after the acronym “ RE ” requires the subject of this letter to be written. After writing the subject, this letter would have clearly outlined the identity of its sender, the official date when it becomes an active document, the identity of its recipient, and the topic of discussion.

RE: ______________ (subject of the letter)

Longevity of the letter

The first paragraph will have two checkboxes that must be filled out. You can only select one since this establishes whether this letter is “Binding” or “Non-Binding.” Select the binding checkbox if this document is intended to bear the authority of subjecting its Parties to its contents without further scrutiny and judgment by a court (as it will be automatically upheld in court). However, if this document is intended to serve as a guideline for its participants and require the courts to review and determine if compliance is required, mark the “Non-Binding” checkbox.

Introduce the parties

Every participant in the agreement that will be mentioned should be identified. The first paragraph below the introduction acknowledges the full name and address of the person or business company intending to pay a fixed amount of money to the seller of property to obtain ownership of that property.

The Buyer ____________(buyer’sname) with a mailing address of___________ (street name), City of_________, State of___________.

The seller, the actual owner of the property in question, also needs identification. Therefore, proceed to the next sentence and document the full name and address of the property’s seller on the first empty line of this section. 

The seller __________(seller’s name) with a mailing address of (street name)___________, City of____________, State of___________.

Details of the planned payment

In this section, the buyer states clearly how much money he or she plans to pay for the seller’s products and services. This statement continues to the third blank line, containing a detailed record of the seller’s product or service that the buyer wants to purchase.

The Transaction: The buyer agrees to pay the seller the amount of ____________ (amount in words) Dollars ($___________) in exchange for___________(goods/services)

Payment terms

Payment terms that govern how it will be sent need to be established. The fourth article includes three checkbox options that address the various methods of payment submission. One of these must be selected for this concept to be solidified for all parties involved. If a definite payment date has been negotiated or would be deemed fair by all parties, mark the first option here, “At A Later Date.” If this is not the case, disregard this choice and move on to the second (“Signing”).

At a later date: purchase price should be paid by: (pick one)

If a payment date is to be set, the payment date should be identified.

The date of_________.

Check the second checkbox if the payment date would be arranged in a structured agreement. Both parties may have agreed that payment should be made at the “Signing.” If the signature date on this letter is the payment deadline, check the box labelled “Signing” and the first checkbox that follows. Otherwise, check the “another formal arrangement” box.

If the buyer’s payment will not be made “At a Later Date” or a “Signing,” define how payment will be made directly. Label the “Other” checkbox in those cases, then record when payment will be made on the blank line after the word “Other.”

The deposit status

A seller may need some certainty that the buyer is committed, particularly if a large sum of money is expected in exchange. To adequately describe this status, one of the two checkbox statements provided here must be selected. To indicate that a “Deposit Is Needed,” check the first checkbox. After marking the first check box, write the amount of the deposit in words and numerically.

o Deposit is required: The buyer shall send to the seller, along with this letter of intent, payment in the amount of____________(amount in words) Dollars ($___________). The seller will accept the deposit as: (mark one)

After establishing that a deposit is needed, it is critical to specify whether the deposit is “Refundable” or “Non-Refundable.”. If the deposit is “Refundable,” show this by checking the “Refundable” checkbox and recording the deposit refund terms.

Check the “Non-Refundable” box to show that the seller has no responsibility to return the money even though the transaction that caused this letter is cancelled. Select the box labelled “Deposit Not Required” if the seller does not need the protection of a requested deposit before the transaction is completed. This relieves the buyer from having any deposit sum but does not relieve the buyer of the remaining obligations under this agreement.

Include any agreed-upon terms, such as the selling price or price changes. If the seller has committed to exclusivity (not to trade with other parties), it should also be included.

Other terms

There are other terms that can be included in the letter of intent.

  • Confidentiality – the agreement and any information gathered will be kept private.
  • Covenants –The actions each group must take when talks are in progress.
  • Special Conditions – any special terms agreed upon by the parties to be included in the purchasing agreement, such as leaving some furniture or recruiting specific workers. Some of the special conditions that can be included are:
  • An assessment of the property’s regulatory or other necessary approvals
  • The buyer completes due diligence.
  • The buyer obtaining funding
  • The buyer successfully selling their property.

Indicate if financing is needed

Some transactions require financing. That is an additional source of funds accessible to the buyer to ensure that the seller is compensated. This is common practice in most purchases where the property’s asking price is high enough that the seller needs this guarantee of payment.

For example ,

The seller can only request that the buyer verify that he or she has pursued and is likely to receive funding if future payments are not met. Mark the first checkbox labeled “Conditional Upon Financing” if this transaction is only possible if the buyer obtains financing. If the seller does not need such assurances, mark the “Not Conditional Upon Financing” box.

Display the applicable jurisdiction

This letter of intent can either be binding or nonbinding. Irrespective of this status, the state with “governing law” over this document must be identified. Fill in the blank space after the words “Under The Laws Of The State Of.”

Governing Law: This particular letter of intent shall be governed under the laws by the state of___________(name of state).

Contact information

Fill in a valid mobile number where you can be called during the employer’s business hours, and then enter your email address. Ensure that all these are well-monitored, as an interested Interviewer can use one of these to start communicating on behalf of the future employer.

Contact me by phone at_____________ or by email at______________.

Examine the material that has been presented. Sign your name on the line directly under the word “sincerely” if this accurately represents your intent with the recipient employer.

Sincerely, ___________ (Your signature)

Free Templates

Download our free and customized templates from here:

Letter of Intent 01

Applications of a Letter of Intent

A company’s legal staff usually writes LOIs in the context of business transactions, and they describe the specifics of the planned action. For instance, LOIs specify if a company intends to acquire another company with cash or through a stock transaction in the merger and acquisitions process.

Parents can use LOIs to convey their wishes for their children in the event that both parents pass away. While they are not legal documents like wills, LOIs can be accepted by family court judges who are in charge of deciding what happens to the children in such situations.

Lastly, LOIs are also used by people pursuing government funding and highly coveted high school varsity athletes. They write LOIs to express their intention to attend specific colleges or universities.

Benefits of a Letter of Intent

You miss out on a variety of purchase or selling opportunities without this document. Before agreeing to grant finance, banks or lenders may need some proof of an agreement. Alternatively, if the terms of the agreement are still being negotiated, either party could doubt the other party’s commitment to closing the deal and walk away.

Below are some benefits of using a letter of intent :

Seller’s perspective – It reduces the time spent when negotiating a deal Buyer’s perspective – It reduces the time spent doing a background check on a transaction the other party was not interested in.

Saves money

Seller’s perspective – This document ensures that the property will not be sold to another buyer at a lower price since it is stated in the contract. It also acts as a confirmation that the seller will receive payment. Buyer’s perspective – It ensures that you will receive funding from a grantor. It also guarantees that the buyer will not be charged more money for the property from a different seller.

Saves from mental anguish

This document prevents a seller from selling the property to someone else. It also prevents the buyer from buying from someone else since the contract has bound them.

Frequently Asked Questions

If a letter of intent is not binding, then what is it good for.

A Letter of Intent serves only to help finalize the terms of a potential agreement. A letter of intent is not seen as binding because it is just a tool to initiate a further dialogue.

What is a letter of intent used for?

A letter of intent is used to declare one party’s commitment to do business with another party. The letter explains the main terms of a potential transaction.

Are there any conditions in a letter of intent?

Yes. The conditions contained in a letter of intent are; the buyer obtaining funding, the buyer carrying out background research, a successful sale of the buyer’s home, and an inspection of the property regulatory or other necessary approvals.

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  2. How to Write a Statement of Intent

    A statement of intent, sometimes called statement of interest, is one of the many written essay-style components requested during the higher education admissions process to help admissions committees understand the applicant better. Specifically, a statement of intent is something you'll need to write to get into grad school.

  3. Guidelines for a Letter of Intent

    Guidelines for a Letter of Intent (A LOI is also known as a Letter of Inquiry or a concept paper.) Background: Your first contact with a foundation should be extensively studying the foundations website, reviewing the foundation's missions and goals, an annual report, giving guidelines, and grants list.

  4. How to write a statement of intent

    A statement of intent is an outline of a potential research area for a project you would like to undertake that: Highlights your area of research interest. Describes the importance of this area of research and why you are the right person to undertake it. Identifies a potential supervisor (s) who you would like to work with on the project.

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  6. How to Write a Letter of Intent for Research

    A letter of intent (LOI) is a document that is usually submitted when applying for a research grant. Whether you're soliciting a government or private institution, the letter serves as an introduction to the funding body. The letter of intent helps the staff gauge the potential workload and plan the proposal review. ...

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    A pre-proposal (also called a white paper or a letter of intent) is usually a short description of the project used by the sponsor to determine who will be invited to submit a full proposal. A pre-proposal typically includes a brief summary of the scope of work and information about the research team.

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  12. PDF How to Submit Letters of Intent and Proposals

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    Blog Graduate School Research Interest Statement Samples That Worked Updated: Jan 01, 2024 A good research interest statement sample can be hard to find. Still, it can also be a beneficial tool for writing one and preparing for a grad school application or post-graduate position.

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    The letter of intent and abstract should be a narrative of no more than one page (600 words) and should include: Author(s) name(s) ... Completed Research Paper. Selected researchers must submit a complete paper to The National FinTech Center. The paper should be about twenty (20) pages, excluding the Bibliography, using 1½ spaces and 12 point ...

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    The goal of a letter of intent is to demonstrate your interest in the company (or whatever type of group you are appealing to) and illustrate that you are willing to work with them in whatever capacity they feel is best. For example, if I loved the clothing company, Patagonia and wanted to work there, I could write a letter of intent.

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    Letters of Intent. Letters of intent (LOI) are used by sponsors to facilitate the review process. LOIs allow the sponsor to anticipate: (1) the potential number of applications generated by a funding opportunity or solicitation; (2) to identify areas of expertise needed for the review process; and (3) to avoid conflicts of interest during review.

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    3. Show your sense of purpose. The goal of this letter is to clearly define your intentions and, if you can, explain how you'll carry them out. Show off your most valuable skills and experiences and how your work and purpose align with the organization's mission and goals. For example, if you're applying to be a research fellow at a ...

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    May 16, 2021 If you're applying for a research position, chances are the PI will ask you to write a letter of intent or LOI. The purpose of the LOI is to let a potential employer know that you're interested in the position and have the skills to do it.

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  22. How To Write a Letter of Intent (With Template and Tips)

    Jennifer Herrity Updated July 24, 2023 Much like a cover letter, a letter of intent is a general overview of your industry-specific skills, experience and the reasons you're interested in working for a specific employer. This type of letter, also known as an intent letter or letter of interest, focuses on the company more than your skills.

  23. How to Write a Great Letter of Intent (with Examples)

    By definition, A letter of intent is a contract declaring one party's tentative commitment to do business with another. The letter explains the main terms of a potential transaction. Letters of intent, which are often used in large business transactions, are identical in composition to term sheets.