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Microsoft Project: Project for the web and Roadmap capabilities for GCC
Project for the web app and Roadmap capabilities are coming soon.
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Microsoft Project for the web service description
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Project for the web is Microsoft's most recent offering for cloud-based work and project management. Project for the web provides simple, powerful work management capabilities to meet most needs and roles. Project managers and team members can use Project for the web to plan and manage work of any size.
Project for the web is built on the Microsoft Power Platform. The Power Platform consists of PowerApps, Power Automate, Power BI, and the Microsoft Dataverse. Project for the web data is stored in the Microsoft Dataverse.
Project for the web is available through three subscriptions: Project Plan 1, Project Plan 3, and Project Plan 5. Features listed in Project for the web features interact only with data in the Project for the web data store. For more information on subscriptions that enable users for Microsoft Project for the web, see Compare project management solutions and costs .
The following table lists the major Microsoft Project for the web features available across plans. Certain caveats apply. For more information, see the footnotes. This table may change without notice.
1 Requires a Microsoft Teams license. 2 Customers with a Microsoft Project Plan 3/5 license(s) are only allowed to use Universal Resource Scheduling to schedule Project and Task tables within the context of a project. 3 Reporting for Project for the web using Power BI requires a Power BI license. 4 Building and using separate Power Apps beyond the out-of-the-box Project application that access Project for the web or Project Online customer data requires a separate Power Apps subscription. 5 Limited to the use of custom tables within the context of Project only. Not for any other M365 or D365 solution that could be deployed in the same environment. 6 Power Automate use within Project is limited to the context of the Project application. What this means is that for both triggers and actions, flow entitlements included with Project can:
- Data sources available via standard connectors.
- Project data via the Microsoft Dataverse connector.
- Be triggered directly from within the Project application (via built-in trigger/action).
7 View only entitlements are granted only from within a Power App. * Microsoft 365 and Office 365 E3 and E5 can update a limited set of fields (Mark as complete, Progress) on tasks assigned to them.
Microsoft Project Resources
Project architecture diagram shows how Project for the web works with the Power Platform, Power BI, and third-party services. While the Roadmap (Portfolio Service) is only installed in the default environment, the Roadmap can display projects from any environment that the Project app is supported. The Project solution can be installed on the default, production, and sandbox Dataverse environments.
Project Roadmap and Power Automate
Project Roadmap requires the use of Power Automate, which is provisioned as part of your Project subscription. Power Automate functionality that comes with Project for the web appears as the Flow for Project service plan in the Apps section of the Microsoft 365 admin center.
Project for the web and Microsoft Dataverse
Project for the web requires the use of the Microsoft Dataverse for storing its data. A Microsoft Dataverse database is provisioned as part of your Project subscription. Rights to Microsoft Dataverse functionality are limited to storing and accessing data to support Project for the web. Microsoft Dataverse functionality required by Project appears as the Common Data Service for Project service plan in the Apps section of the Microsoft 365 admin center.
For Project Customers with five (5) or more Project for the web licenses, you may deploy Project for the web to Power Platform Production and Sandbox environments. Learn more here .
There are additional Microsoft subscriptions beyond Project that entitle Dataverse storage capacity. For other Dataverse storage capacity entitlements, see the Dynamics 365 Licensing Guide and the Power Apps, Power Automate and Power Virtual Agents Licensing Guide .
Data backup and retention
Project for the web has the same data backup and retention policy as Office 365. For details, see Data Retention, Deletion, and Destruction in Microsoft 365 . For more information on how to manage backup and restore, see Back up and restore environments . The default environment can’t be deleted and doesn’t support backup and restore. For more information on environments, see The default environment .
To learn more about data encryption in Project for the web, see Encryption in Microsoft Dynamics 365 .
Project for the web boundaries
Following table describes the boundaries on Project for the web.
- Project for the web get started guide for admins - Project for the web | Microsoft Docs
- For best practices, news, and trends, go to the Project blog
Microsoft remains committed to the security of your data and the accessibility of our services. For more information, see the Microsoft Trust Center and the Office Accessibility Center .
To stay informed of upcoming changes, including new and changed features, planned maintenance, or other important announcements, visit the Message Center. For more information, see Message center .
For licensing terms and conditions for products and services purchased through Microsoft Commercial Volume Licensing Programs, see the Product Terms site .
When your last Project Plan 1, Project Plan 3, or Project Plan 5 subscription expires, your Project for the web instances will not be automatically deleted until you have no active subscriptions that depend on Microsoft Dataverse. For Project for the web trial subscriptions, your trial instances will not be deleted until you have no active subscriptions that depend on Microsoft Dataverse.
Project for the web is available in commercial, education and GCC subscriptions. It is not yet available in GCC High, and DoD. We're working on delivering Project for the web to you but are unable to share a firm timeframe currently.
Learn more about Office 365 US Government here .
Submit and view feedback for
A single source of truth and central collaboration, microsoft project for the web in the government community cloud (gcc).
- 19 Sep 2022
- Mark E. Read PMP, Client Success Manager; Kenneth Steiness, CEO
As Microsoft continues its relentless path to innovation, the Government Community Cloud (GCC) was a logical next step for bringing Project for the web’s next generation functionality to government clients in the United States.
The GCC is a special secure cloud for US governmental entities like federal, state, and local governments, and Microsoft now provides a rich and complete platform for PPM with:
Microsoft Project to manage the work
Microsoft teams for collaboration, microsoft power platform for ppm and reporting.
“The combination of Microsoft Project for the web, Teams and the Power Platform delivers to GCC clients adaptive project management and strategic portfolio management to align, optimize, and track work in the organization.”
– Jan Adams, Enterprise Portfolio Management Specialist – Microsoft Federal.
Recorded Webinar: Project for the web in the Government Community Cloud (GCC)
Microsoft Project for the web is a direct descendant of Project Online and is delivered in an intuitive, simple-to-use interface.
To start with, there are three different ways to view and interact with tasks: The ‘Grid’, ‘Board’ and ‘Timeline’ views.
At a task level, you can capture a great deal of information about the work, including:
- Parent task
- Start & Finish dates
- Duration & % Complete
- Effort (complete, remaining, total)
- Custom fields
- Conversation about the task (if used in MS Teams)
The ‘People’ view makes it easy to see how much work each team member has, either in hours or by count of tasks. It’s easy to reassign work by dragging a task over to someone else. And the filter is particularly useful here. For example, if we want to see all the tasks with a priority of ‘Urgent’ and ‘Important’ or all the tasks with a certain label.
Not only is Microsoft Project for the web easy to use, but the setup is always very straightforward. As a project manager, you can simply select an existing group of people already working together to establish the team. That’s done by choosing a Microsoft 365 Group (you can also create a new one), and that will grant access to the right people to participate in the project. It also puts the infrastructure in place; that means a SharePoint Document library, OneNote, shared mailbox and calendar, essentially allowing the members of the group to collaborate and share information.
While Project for the web does a fine job of organizing and managing the tasks of the project, when combined with Microsoft Teams, it only gets better!
When used inside of Microsoft Teams, Project for the web gets additional capabilities. In Teams, the projects can be organized into Programs and Portfolios, where each project gets a dedicated channel for collaboration.
Blog & Video: Project Management in Microsoft Teams
In MS Teams, the core Project for the web functionality is the same, but now each project gets a dedicated channel for collaboration, including ‘Posts’ for communication with the team, ‘Files’ to manage the documents, and ‘OneNote’ for meeting minutes, vendor conversations and more.
With a native app in Microsoft Teams (or URL link to the project), all the tasks show up here too, and team members can collaborate exactly the way they would in Project for the web directly.
The project team can also host the automated status report for the project on a tab in the project channel.
Everything we’ve looked at so far is standard functionality from Microsoft Project for the web and then organized inside of Microsoft Teams. This combination really enables collaboration around the tasks of a project. It’s very powerful, and you can do this today in your O365 tenant.
Of course, most organizations want to do more than just manage the tasks, and that’s where the Power Platform completes the picture and provides the additional advanced PPM capabilities and reporting.
Since Project for the web is natively integrated into Office 365 and the Power Platform, there are some very good options to add more advanced PPM capabilities around the projects.
Beyond the project capabilities, the Power Platform also enables organizations to tackle disciplines like ‘Intake’, ‘Resource Management’, ‘Program & Portfolio Management’ and ‘Strategy’. Over the years, Sensei has worked with hundreds of organizations, both commercial and government, to infuse industry standards and best practices into ‘Adaptive Project Management’ and ‘Strategic Portfolio Management’ initiatives. In the process, we have developed a turn-key solution, Sensei IQ , to get organizations started in a fraction of the time it would otherwise take (the classic ‘buy vs. build’ decision).
Below are just a few examples of the power of the ‘Platform for PPM’ and some advanced capabilities and reporting.
At a project level, the most common needs our clients have are for ‘Governance workflows’, ‘Key Dates’, ‘Deliverables’, ‘Status Updates’, ‘Issues’, ‘Risks’, ‘Decisions’, ‘Change Requests’ and ‘Lessons Learned’.
More and more organizations are proactively managing the intake of new work. That means evaluating all proposals against strategic priorities and resource availability. With a formal governance process in place (using the Dynamics Process Flow), proposals are funneled through a formal evaluation and only staffed upon all the required approvals and an assessment of staffing.
In addition to staffing plans at intake, project managers can formally request resources for their projects. These requests are reviewed by line managers who then allocate their people to projects and subsequently monitor any variances. This helps to minimize overallocation and improves on-time delivery of projects. Organizations that want to capitalize labor or otherwise track actual time on projects can utilize a timesheet to track not only project time, but also non-project time and non-working time.
Related : Free Project for the web e-learning
Program and portfolio management.
Large initiatives are often comprised of multiple projects organized into programs or portfolios. This provides more of a focused view into a portion of the organization and helps to streamline reporting.
Connecting strategy to execution is the ‘holy grail’ these days. Mature organizations define their ‘Strategic Themes’ and then track ‘Strategic Goals’ and ‘Benefits’ on projects, programs and portfolios that deliver these.
The Power Platform supports advanced PPM scenarios and reporting for multiple task management tools. It’s not uncommon for teams to use different ‘execution’ tools within the same organization, including Project for the web, Project Online, Planner, Azure DevOps and Jira. Regardless of where the work is being managed, teams get a consistent experience on core project management activities like the ones reviewed earlier, as well as a standardized intake process, resource management across all projects, program and portfolio management, and strategy. The Power Platform essentially unifies the different execution tools and truly delivers that ‘Platform for PPM’. In addition, when starting from a template solution like Sensei IQ , clients get their own solution layer for any customizations or organization-specific requirements. That way, you get the best of both worlds, a turn-key solution (‘Buy’) and a tailored experience (‘Build’).
Because Sensei is an official government-approved vendor on the GSA schedule, you can easily procure Sensei’s tools and services to get started today.
Want to increase your capabilities as project, program and portfolio managers?
Contact us at [email protected]
Want to see all of this in action?
V iew our on-demand demo of Sensei IQ , a Microsoft Preferred Solution for Project and Portfolio management inside of Microsoft Teams: View Demo
About Kenneth Steiness, CEO, Sensei
Kenneth has worked in the project management and scheduling field for over 25 years and has managed customer engagements in over 13 countries worldwide and throughout the United States. His focus is on process and the discipline of PPM and scheduling whenever he engages with clients to deploy Microsoft Project and Portfolio Management or teaches classes on the subject. Kenneth has presented at world-wide conferences for Microsoft and PMI; and to many Microsoft Project Users Group chapters over the years.
As the founder of Sensei Project Solutions, Kenneth provides strategic direction to the business and is deeply involved with client relationships.
About Mark E. Read PMP, Client Success Manager, Sensei
Mark started using Microsoft Project Version 4 in 1995 and has implemented every version of the server software starting with Project Central and SharePoint Team Services version 1. Mark started off his technology career in New York working for an investment bank before moving to San Francisco and working for several financial institutions and consulting firms. He later founded a project consulting firm that conducted successful Project Server implementations for over a decade, including for state government agencies and one of the world’s largest managed health care consortiums.
Mark is the former president of the San Francisco chapter of MPUG, has served as President and VP of Finance for the PMI – Monterey Bay Chapter and given presentations to project management forums across California.
Mark is passionate about data models that illuminate tough, best practice concepts and helps organizations scale those practices to the enterprise.
About Sensei Project Solutions
Sensei Project solutions is a recognized global leader in Microsoft project and portfolio management (PPM) solutions focused on improving the way your team works. Named a finalist for the 2022 Microsoft PPM Partner of the Year, Sensei offers a comprehensive set of tools and services for a successful Microsoft PPM deployment. Sensei’s unique turn-key PPM solution in the Microsoft Cloud, Sensei IQ, is designed around your needs and a modern way of working. Sensei IQ helps you make informed decisions by understanding how all work fits together with meaningful insights into projects, resources and programs across your portfolios.
Stay up to date with Sensei
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What is Project for the web?
Project for the web is Microsoft's most recent offering for cloud-based work and project management. Project for the web provides simple, powerful work management capabilities and can be used by project managers and team members to plan and manage work of any size.
Project for the web is part of the Microsoft Project product family, which includes Project Online Desktop Client, Project Online, Project Server, and Project desktop. Project for the web (or simply Project) is built on the Microsoft Power Platform and includes the following:
A new project management experience that is easy-to-use, web-based, and especially created for informal project managers
How do I get Project for the web?
Project for the web is available in all three Project subscriptions:
Project Plan 1
Project Plan 3 (formerly Project Online Professional)
Project Plan 3 for Students
Project Plan 3 for Faculty
Project Plan 5 (formerly Project Online Premium)
Project Plan 5 for Students
Project Plan 5 for Faculty
If your organization has already purchased Project for the web, you can access it at project.microsoft.com .
Can I turn off Project for the web so my users can’t access it?
A Project admin can turn off Project for the web or Roadmap for all users in their organization through the Project settings in the Microsoft 365 admin center.
A Project admin can also turn off Project for the web for individual users by turning off the service plan for these user. Note that turning off Project for the web this way will also turn off Roadmap for these users.
Is Project for the web be available for the Government Community Cloud (GCC)?
At this time, Project for the web is not offered for the Government Community Cloud (GCC). However, we are committed to offering Project for the web to all our customers and making it available in the future. You can contact your Microsoft representative for more information or visit the Microsoft 365 Roadmap for upcoming updates and releases.
Compare Project for the web with Planner, Project Online, and Project Online desktop client
See what you can do with Project for the web .
What is Project for the web built on?
Project for the web is built on the Microsoft Power Platform . The Power Platform consists of PowerApps , Microsoft Flow , Power BI , and the Microsoft Dataverse . Project for the web data is stored in the Dataverse.
Microsoft Power Platform is a powerful, extensible platform for business processes and functions. By building core project management functionality on the Power Platform, we can leverage the power of this platform and deepen our interoperability with Dynamics 365.
Project for the web is also built on Microsoft 365 Groups so it works with Microsoft 365 tools you use already so you can collaborate with your teammates on projects.
Can I use Project for the web with Microsoft 365 applications?
Yes. Project for the web is built on Microsoft 365 Groups , so it works with any Microsoft 365 tools you use to collaborate with your teammates on projects. For details on how to use Groups with Project for the web, see Share a project in Project for the web.
Can I give external users access to my Project for the web projects and tasks?
Not right now. We will regularly assess Project for the web customer feedback and usage data to make sure we're delivering features that meet customer needs. To learn how to share your feedback, see How do I give feedback on Microsoft Office? for more information.
When should I use Planner and when should I use Project for the web?
Planner will remain the right starting point for individuals and teams collaborating on tasks. Project for the web offers the perfect “grow-up” tool for individuals and teams using Planner who find they need things like a grid view, dependencies, scheduling, and a timeline (Gantt) view.
How do I find out about upcoming Project for the web features?
We'll post the latest Project updates on the Microsoft 365 Roadmap (under Filter, choose Products, then Microsoft Project). Here you will find upcoming and released features and capabilities.
Project for the web - TechCommunity blog post
Project for the web and Project Online desktop client
What can you do with Project for the web?
Project for the web and Project Online
Develop applications and reports using the new Project for the web
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This is an incomplete list of things you could work on if you want to help develop GCC:
- If you are new to GCC, start with our list of projects for beginner GCC hackers.
- Investigate bugs and attempt to fix bugs in our bug tracker , see whether they still are present in current GCC.
- Projects for the GCC web pages.
- Projects for improving the GCC documentation .
- There are several development branches with projects that you may be able to help out with.
- Investigate and fix some of the known optimizer inadequacies .
- Projects for the C preprocessor.
- Projects for improving the C front end.
- Implementing new C++ features.
- Implementing missing OpenMP features.
- The GNU UPC Project.
Improve the installation procedure
Simpler porting, generalize the machine model.
Remember to keep other developers informed of any substantial projects you intend to work on.
- See a message from Zack Weinberg , and follow-ups to it, for some discussion of some of these ideas.
- Move the installation from incomprehensible shell scripts in the Makefiles to more comprehensible shell scripts outside the Makefiles.
- When installing as root, make the installed headers in $(libsubdir) be owned by root rather than the user who did the build.
- Be consistent about what programs get links such as i686-pc-linux-gnu-gcc and i686-pc-linux-gnu-gcc-3.4.1 . Any program embedding architecture or version dependencies may need such links.
- Add a configure option --enable-cc-links or similar which causes links to the compiler driver or shell scripts to be installed under names cc (the traditional Unix compiler name and a legacy utility in Unix98, accepting an unspecified C language variant), c89 (POSIX; a script running gcc -std=c89 -pedantic ) and c99 (the Austin Group revision of POSIX; a script running gcc -std=c99 -pedantic ) for systems such as GNU/Linux where GCC is the system compiler.
Right now, describing the target machine's instructions is done cleanly, but describing its addressing mode is done with several ad-hoc macro definitions. Porting would be much easier if there were an RTL description for addressing modes like that for instructions. Tools analogous to genflags and genrecog would generate macros from this description.
There would be one pattern in the address-description file for each kind of addressing, and this pattern would have:
- the RTL expression for the address
- C code to verify its validity (since that may depend on the exact data).
- C code to print the address in assembly language.
- C code to convert the address into a valid one, if it is not valid. (This would replace LEGITIMIZE_ADDRESS).
- Register constraints for all indeterminates that appear in the RTL expression.
Some new compiler features may be needed to do a good job on machines where static data needs to be addressed using base registers.
Some machines have two stacks in different areas of memory, one used for scalars and another for large objects. The compiler does not now have a way to understand this.
Copyright (C) Free Software Foundation, Inc. Verbatim copying and distribution of this entire article is permitted in any medium, provided this notice is preserved.
These pages are maintained by the GCC team . Last modified 2022-10-26.
Project for the web, Project Online, and SharePoint
What criteria should businesses look at to decide on the Project solution they need? There’s plenty of documentation on the features of each of the various Microsoft Project solutions, but where do you start, what do you need, and what’s the right answer? These are the questions we’re going to explore in this article. Microsoft seems to be pushing strongly towards Project for the web (P4W), but that doesn’t mean that’s the only option. A hybrid approach is likely to be the standard operating procedure going forward.
Project Online vs Project for the Web
Do you have an existing Project system in place? Microsoft has clearly stated that there is no sunset date set for Project Online. They also have said there will eventually be a migration tool from Project Online to Project for the web. That means there’s no rush to run toward Project for the web at this time. In fact, all of your Project Online projects show up and are accessible from the Project for the web Home page. This means you can continue with a hybrid environment and gradually move to Project for the web and/or continue using both. Features are continually being added to Project for the web to eventually bring it up to the Project Online capacity, but new features are not being developed for Project Online. One more important note is that Project for the web is not compatible with GCC tenants, so, for those needs, your option remains Project Online ( Reference article here ).
The technical difference between the two is that Project Online is a SharePoint-based platform and P4W is a dataverse-based platform. It changes how you extract data, but it doesn’t change the ability to extract data.
Another consideration is the functionality you need. One example is resource management or portfolio management. At this time, it’s just not available in Project for the web, so, if you need that functionality, Project Online is the easy answer. On the other hand, P4W has features like the Board view, which makes it easy to move tasks around and put them in different buckets.
Differences in security
Security is always critical to understand, and there are differences. P4W allows you to use groups through the Teams app, which is fine if everyone on the team gets the same access. Project Online is based on SharePoint, so the level of permission is much more granular. External users that have a Microsoft account can be invited to share at various permission levels with Project Online.
Difference in Cost
Regarding cost, P4W requires only a Project Plan 1 license ($10/month) compared to the Project Plan 3 license ($30/month). If your project managers like the desktop app, they will still need a Project Plan 3 license, but you can mix and match, so that project staff can use the Project Plan 1 licenses and project managers the Project Plan 3 ones. Note that for resource planning, Project Plan 5 is required, and Project Plan 1 does include Project Online Essentials.
Visibility of all of your projects (either Online or in P4W) are available in one screen on the P4W home page. That means you don’t really need to choose; you can continue using both depending on the project you are working on. Perhaps you use Project Online for client projects and P4W for internal projects. It’s all about coming up with a plan that fits your needs!
Data doesn’t always fit into the framework of a project management system, and that’s where integration with other platforms comes in handy. Power Automate allows us the flexibility to integrate either platform with SharePoint. In my upcoming webinar, I am going to show you how to do this, but the use case for this example is that there are a variety of contractors that work together on projects. They need visibility into the tasks and progress of each, including dependencies and timelines. Their individual contracts for time and billing are not visible to the other members of the team. As I said, in my webinar, I will show you an integrated solution that:
- Automatically adds the title of the project to a list in SharePoint
- Allows project managers (PMs) to give contractors assignments
- Allows contractors to submit time invoices against those assignments
- Automatically assigns permissions to each assignment and time logs to both contractor and PM
Technically it’s not that complicated, and the real key is to have a clear understanding of what needs to be tracked and where it’s coming from.
Want to explore more about how to integrate Project and SharePoint? I’ll be outlining why integration is important, demonstrating how with Power Automate, and reviewing permissions and security—all in my upcoming session, Automating Information between Microsoft Project and SharePoint . Click the link to register now!
Why Project Managers Should Care About a Project Baseline!
Jeff Lynch started Lynch Interactive in 1999. Over the years they have developed many solutions for a wide range of clients from e-commerce to custom learning management and business automation systems.
Since 2012 Jeff has been primarily focused on SharePoint and Microsoft Project, building a wide range of solutions for clients ranging from CRM and Project Management to Human Resources, Facilities and many others.
The primary focus of every project is to build it right from the beginning, with a solid foundation of logic and an eye on the future. Jeff utilizes a wide range of tools when appropriate but the backbone of each job is Microsoft SharePoint and Project.
Nate Auchter 02/22/2022, 2:18 pm
P4TW is launched for GCC and 3rd party license resellers are now issuing licenses (P3 etc..) for GCC tenants. See Microsoft’s roadmap here: https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=Project
Nate Auchter 02/22/2022, 2:22 pm
Still great info – meant to give the article a good rating too. 🙂
Lynch Interactive 02/22/2022, 2:25 pm
My experience with GCC was about a month ago and it was with GCC High, I would believe there are differences still between GCC High and GCC, especially since GCC High still does not allow graph api calls. But you are correct, I did not specify. Thanks for helping keep that clear.
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Project Plan 3 (GCC)
Description, you may also like, recently viewed.
Project Plan 1 GCC
Project Plan 1 GCC enables users to start quickly and manage projects easily via a web browser.
With Project Plan 1 GCC, users gain visibility through a variety of different views including:
- Grid view, for planning and managing projects using an ordered list of tasks.
- Board view, which visually tracks project tasks for better workflow and status, using out-of-box and custom task boards.
- Timeline (Gantt) view, which helps team members track and understand dates, assignments and the relationships of project tasks in visual timeline view.
- Project Plan 1 promotes collaboration and communication via Microsoft Teams, and coauthoring features that enable stakeholders and team members to edit and update task lists and protect schedules simultaneously.
This introductory package includes familiar planning and scheduling tools like Gantt charts and built-in customizable templates to get you started.
Frequently asked questions, how do i get a project plan 1 gcc, what is the difference between monthly and annual commitment pricing, how do i transfer my microsoft 365 account, can i use my own domain with office 365, how do i download office 365.
What is Microsoft 365 Government (GCC)?
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