This browser is no longer supported.
Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support.
Project Online: software boundaries and limits
- 10 contributors
There are some important limitations that you should know if you are using Project Online. These limitations apply regardless of whether you are using Project Online by itself, or with other Office 365 plans.
- Want more info about Project Online and Office 365 plans? Take a look at the service descriptions for Project Online and Office 365 .
- Are you using Project Professional or Project Online Desktop with Project Online? Take a look at the Specifications for Microsoft Project article for limits in the desktop client that also apply to Project Online when used together.
Limits in Project Online
To keep Project Online performing at its best, there are some limits to how much data you can realistically store:
30,000 projects per Project Web App site.
- The project sites for these projects must not exceed 2000 sites in any one site collection - and for best performance with large numbers of projects aim to have none of the project sites in the PWA site collection itself.
Project sites and the Project Web App site itself are only supported in SharePoint classic mode.
Initial quota of 25 GB per Project Web App site. Please see Tune Project Online performance for more information.
The 25 GB limit for each Project Online database is separate from the SharePoint Online limits where Project Web App is enabled. The number of Project Web App sites within a tenant is the same as the maximum number of SharePoint Site Collections allowed in a tenant.
For reporting, there are also limits to how many single-value custom fields, of each type, get stored in the reporting schema.
While you can create more custom fields than these limits, only this many custom fields will be included in the OData feed. You are not able to choose which of the fields are included.
Also for reporting, if an individual report's source Excel file is larger than 10MB, it cannot be refreshed in Excel. Instead, you can:
Refresh the report using Excel 2013.
Consider getting Power BI to extend that 10MB limit and refresh the report in Excel.
File size limits for workbooks in SharePoint Online .
Determining your PWA site usage
An admin can check how much of your 25GB quota your PWA site is currently using through your PWA Settings.
Where to sign in to Office 365 for business with your admin account and go to Project Online.
In Project Online, click the Settings icon, and select PWA Settings .
On the PWA Settings page, in the Operational Policies section, select Additional Server Settings .
In the Project Web App usage section, it will show your current Project Web App size in relation to your quota.
For example: Project Web App size - Using 11MB of 25600MB available.
You need to be a Site Collection Admin for the PWA site in order to view the PWA site usage settings on the Additional Server Settings page.
Beyond the data and custom field limits, there are a couple of other variables to consider.
Changing domains is not supported
If you want to use your own domain, like contoso.com, instead of the default domain, like contoso.onmicrosoft.com, you need to set up your domain before adding users to Project Online. Changing domains after you've added users is not supported.
Changing User Principal Names
Changing a User Principal Name (UPN) after you’ve added the user is not supported.
Master page customizations
Modifying or changing out the default master page template can result in unexpected rendering or display issues and is not supported.
Using period symbols in your PWA site collection site address
Period symbols in the site name portion of a PWA site collection site address is not supported. This is configured when your admin creates a PWA site in the SharePoint admin center.
Periods are allowed in PWA site names, but not in the site name portion of the site address.
It takes more time to load more projects
Because it takes more time to load more projects, someone who has access to a lot of projects may find it takes longer to do some things, like opening the Project Center or changing views in the Resource Center. Consider setting up filters to cut down on the load time for those users who have access to a large amount of information.
It takes more time to calculate multiple calendars
When a project, task, or resource has its own custom calendar, Project Online takes a little longer to calculate the dates for the work going on in your organization. Consider whether it makes sense to make some of the calendar changes on a broader scale, across your entire organization.
Your connection speed matters
If your connection to Project Online is running slowly, it can take a little longer to do things like load reports with a lot of data, or open, save, and publish a project through the Project Online Desktop Client.
Tune Project Online performance
Search code, repositories, users, issues, pull requests...
We read every piece of feedback, and take your input very seriously.
Use saved searches to filter your results more quickly.
To see all available qualifiers, see our documentation .
What’s Missing From Project for the web
The project management world is abuzz with talk of Microsoft’s Project for the web , a fully cloud-resident PPM offering, which is intended to eventually replace Project Online. Some in the community are excited about a product that offers a middle ground between the simplicity of Microsoft Planner, and the potentially overwhelming complexity of Project Online. Others are more hesitant, given the uncertainty around when and how Project Online will be retired in favor of this new tool.
I’m an engineering leader at OnePager, a third-party integrator with a variety of PPM tools, including both Project Online and Project for the web. Since my team builds integrations, we’ve naturally developed a clear understanding of what these PPM products do, and what they don’t do. My personal take on Project for the web? Like most things, it’s a mixed bag.
On the one hand, Project for the web is built to be a part of the Microsoft ecosystem for years to come. The same cannot be said for Project Online. Project for the web is built on the Microsoft Dataverse , part of the Microsoft Power Platform , “the low-code platform that spans Office 365, Azure, Dynamics 365, and standalone applications.” The same Dataverse that supports Project for the web also supports PowerBI (dashboard software) and Dynamics 365 (CRM software), two major investments by Microsoft that are likely to stand the test of time. Project Online, on the other hand, is built on an older SharePoint technology stack that is no longer at the forefront.
On the other hand, Project Online users who switch to Project for the web will find some critical features missing. My personal belief is that Project for the web will not function as a suitable replacement for Project Online until these features are completed. In this article, I’ll enumerate the most important PPM features missing from Project for the web and offer suggestions for what you can do about it. You’ll see hyperlinks throughout the article, where you can vote on existing enhancement requests with Microsoft, to let them know what you think is important for doing your job.
The most important thing Project for the web is missing is also the simplest: fields. At last count, Project Online has 435 fields – arguably too many, but certainly more than enough for projects at all levels of complexity. As of September 2022, Project for the web has only 16, shown in their entirety below:
(Yes, I grayed out three fields – more on that in a moment.)
Sure, Microsoft would argue that the basics are covered. Each task can have a name, start and finish date, percent complete, and resource assignment. But consider what is missing:
- Baselines ( Vote for this at Microsoft ).
- Dates besides start and finish, like deadlines.
- Cost fields ( Vote for this at Microsoft ).
- Flag, text, and numeric fields.
Integration Points for Custom Fields
Microsoft has mitigated the lack of fields in Project for the web by adding a custom field feature. As shown in the screenshot above, if you click the “New field” button, you can add custom fields of various formats. Here are three custom fields that I’ve added to my project (previously grayed out):
Although the inclusion of custom fields is better than leaving us in a 16-field universe, there are several problems with this approach:
- Fields only exist on a per-project basis. In other words, having added a “Yes/No Flag20” field to my project to simulate the eponymous field in Project Online, I now must add the same field to all my other projects, one by one. There is no concept of an enterprise custom field, which makes it difficult to standardize custom fields across an entire PMO . ( Vote for this at Microsoft )
- Third-party applications like OnePager cannot access these custom fields using the public APIs Microsoft has developed for integrations. We can only see the hard coded 16 fields they offer out of the box. So, if you’re trying to make a Gantt chart in OnePager, you’ll have to confine yourself to the original 16 fields. ( Vote for this at Microsoft )
- Custom fields cannot accept formulas, only literal text/numeric/date/Boolean values (or “Choice” values, like a list of categories). ( Vote for this at Microsoft )
Number of Tasks
Project for the web is limited to 500 tasks. If you try to import a *.mpp file with more tasks than that, an error message will tell you to stop (and completely stop the import, even for the first 500 tasks). If your project is complex – a pharmaceutical, or an airplane – that is likely to be a major limitation.
On October 26, 2022, Microsoft announced that this enhancement was on their roadmap, so voting is even more important for this one. ( Vote for this at Microsoft )
Likewise, Project for the web lacks a master/subproject hierarchy, which can be found in both Project Online and Project Professional Desktop. All projects are singletons, with no parent/child relationships allowed between them. That means the airplane better take fewer than 500 tasks to build.
Project for the web only allows finish-to-start (FS) dependencies. If you import an *.mpp file with the other types of dependencies, the import will succeed, but the unsupported dependencies will be removed. ( Vote for this at Microsoft )
If this list of incomplete features in Project for the web worries you, you’re not alone. Microsoft has a User Voice forum for its new product that is full of similar suggestions and trepidations.
I advise you to visit the page linked above while logged into your Microsoft account, and read through the forum posts. If a post matches a use case you would expect to need in Project for the web, please upvote it. Links to specific issues discussed in this article have been included above so that you can vote for them directly. You’ll see on the forum that Microsoft is watching these posts, and is responding to the ideas that get the most votes. In some cases, requests with the most upvotes are being prioritized for completion.
Finally, if you need a Project for the web feature that is not yet discussed on the forum, please create a post of your own! If Microsoft is to succeed in creating an enterprise-level replacement for Project Online, they need to know what enterprise project managers require to do their jobs.
Create a 5/4-9 Calendar in Microsoft Project
bobc455 11/01/2022, 7:18 am
The biggest gap for me is resource (pool) management, especially for the purpose of capacity planning. I find it vital to be able to overlay a new / potential project on top of an existing resource portfolio to look at resource constraints. P4W seems MILES away from that type of functionality, unfortunately.
Ximo 11/01/2022, 8:38 am
As a Project Online user, P4tW still far from ready to adopt. Tons of features still missing!
Ronald Smith 11/01/2022, 8:56 am
Enjoyed reading your excellent article and advice! I am not interested in using this “mix-bag” product as is because of the many missing key features.
Michael Steinberg 11/01/2022, 11:08 am
You did not mention the two biggest shortcomings required in a serious project management tool Baselining Resource costing
Mark Webster 11/01/2022, 12:10 pm
Without these features, it will be no mores useful that Planner, and a host of other task list play toys. Pathetic. May as well manage projects with Excel and PowerPoint.
Fancy flow tools and datamarts are pointless without, you know, the data.
Joe Stalder 11/01/2022, 3:59 pm
Thanks, Nathan, for writing this up. The MPUG community needs to band together as a unified voice for some of these fundamental features. P4W has tons of potential, but needs more direction.
Steve M 11/05/2022, 7:42 pm
This turns an otherwise powerful planning tool into something not much better than a spreadsheet for large programs. DoD/Earned Value programs that integrate with financial tools and other 3rd party tools (like OnePager) require resource capabilities and strong custom field usage. I hope MS rethinks this.
Leave a Reply Cancel Reply
You must be logged in to post a comment.
Please enter your username or email address. You will receive a link to create a new password via email.
- Project for the Web
What Can Microsoft Project for the Web (PfW) and PPM for Power Apps Accelerator Do for Modern Project Management?
Microsoft Project for the Web (Project Plan 1), available since 2019, offers an additional Microsoft 365 cloud service for planning projects and tasks – in addition to Project Online and Planner . This new service is targeted at users involved in collaborative work management who plan simple rather than complex projects.
The price of Project for the Web (Project Plan 1) is $10 / €9.40 per month (source: Microsoft ). If you already have a Project Plan 3 (previously Project Online Professional) or Project Plan 5 (previously Project Online Premium) license, the new service is available at no extra cost.
With the Project for the Web Accelerator / PPM for Power Apps Accelerator , Microsoft provides a free enhancement, e.g. for program management. More detail at the bottom of the page.
Easy Way to Get Started in Modern Project Management
In the initial version, Microsoft Project for the Web (Plan 1) started with an easy-to-use range of functions. This has been expanded continuously over the last few years. The functional scope was designed to enable a future migration from Project Online to Project Plan 1. Until then, Microsoft recommends using both products in parallel based on the projects’ complexity.
Microsoft is continuously developing the new cloud tool ( roadmap of planned changes ).
Limitations in comparison with other tools such as Project for the Web Accelerator , Project Online or TPG ProjectPowerPack are shown in the table below.
In the current version (July 2023), Project for the Web supports the areas of scheduling with a traditional waterfall model, agile working methods with Boards and Sprint planning as well as project tracking and the allocation of high-level goals to projects and tasks.
- You can create summary tasks, tasks and milestones and link them with relationships.
- You can also specify the duration in days, the effort in hours (completed + remaining = total) and % complete.
- The formula for converting duration to effort (and vice versa) uses an eight-hour day and this begins as soon as a person is assigned. If more than one person is assigned, the effort is increased but the duration remains the same. The planning mode is set for all tasks at the start of the project: Fixed Duration, Fixed Work, Fixed Units.
Agile Working Method
In the Board view, tasks can be sorted according to different criteria, for example to create logical groups of tasks or to update the status in KANBAN.
For Sprint planning, Sprints can be created and tasks assigned.
The “People” view provides a quick and simple overview who is to work on what task and the level of progress.
Defining and Tracking Project Goals
Goals can be defined per project, with duration and assigned work packages. Tasks from the schedule can be linked to the work packages to track progress and deadline compliance.
Further Options and Gaps
There is comprehensive scheduling with different types of links in the standard version, yet no intervals. The critical path can be presented in the same way as in Project Online, but it requires a higher license (Project Online Plan 3).
Up to 10 custom fields per project can be created. For instance, the following field types are available: Text, date, number (decimal), Rollup possible (with additional information), Yes / No, selection field.
Baselines and costs are not yet available.
An app for time tracking is also still missing.
Arguments in Favor of Project for the Web
Microsoft Project for the Web offers a nice mix of traditional and agile best practices. The Timeline view displays a Gantt chart and the Board shows all tasks as cards with status and additional information.
Co-Authoring: Collaboration on a Project Plan
One of the key advantages of the new service compared to Project Online is the ability to work together on a project plan, which is referred to as “co-authoring” .
Carefully delegating parts of the plan to individuals can simplify the planning work. All members of the Microsoft 365 group belonging to a project may edit the schedule simultaneously. Changes by other users are shown immediately. This allows for teamwork while building the schedule.
Integration with Microsoft Teams is easy, as there is a web address for each project which can be displayed as a tab in a Channel in Teams.
Easy Resource Management
The resources in Project for the Web are derived from a new or existing group in Microsoft 365 Groups. There is no resource pool for cross-project planning as in Project Online, but it is possible to add additional data to resources, such as availability or department. It is not possible to plan the cost of resources or direct costs.
If several people are assigned to a task, it is possible to differentiate via the “Assignments” view who is responsible for completing each part.
TPG ProjectPowerPack – Enhancement for Project for the Web
Quickly implemented, best-practice solution for multi-project and portfolio management. Significantly greater functionality than Project for the Web due to its enhancement with Microsoft 365 standards.
Learn more here
New Technical Base
Unlike Project Online, Project for the Web is not based on SharePoint but rather on Microsoft 365 Groups and the Dataverse database (formerly CDS) . This provides users with a platform that can be extensively adapted to their individual requirements using Power Apps, Power BI and Power Automate. New tables such as risks, issues and other lists can be created and analyzed in connection with the new service’s projects and tasks.
However, you will need separate licenses to edit and use Power Apps and Power BI and Power Automate making this option considerably more expensive.
In Project for the Web, the following limits are sufficient for small to medium-sized projects and should not be a problem for simple use cases:
- 20 links per task
- 600 max. number of task links (predecessors)
- 20 people per task
- 150 max. number of persons
- 10 levels with summary tasks
Report Pack for Power BI
From day one, Microsoft offers a free report pack for Power BI with a number of useful reports. Some of them display portfolio level information across all projects.
Project Online and Project Server Remain Available
Project Online will be available and maintained in terms of security and performance. Microsoft says that it will continue to fully support it.
Users can therefore rest assured that their investment is safe and continue to use Project Online with all its functions for company-wide project and portfolio management in building their environment.
For local installations, standard support for Microsoft Project Server 2019 will remain available until September 1, 2024, and extended support until July 14, 2026. As the “Subscription Edition” of SharePoint Server, which has been available since 2022, continues to include Project Server, its use in a company’s own infrastructure is also secured for the future.
The projects from Project Online and Project for the Web can be accessed via Project Home and can be jointly analyzed in Project Roadmap and via Power BI .
There are currently no plans to integrate it with Planner or Project Desktop Client . However, Microsoft wants to integrate the features that are most frequently requested in User Voice. So, this integration may happen someday after all.
Beginning Oct. 28, 2019, the services will be named as follows:
- The new Microsoft Project (PfW) is included in the Project Plan 1 subscription
- A subscription Project Online Professional will now be called Project Plan 3 (includes also Plan 1)
- A subscription Project Online Premium will now be called Project Plan 5 (includes also Plan 3 and Plan 1)
- A subscription Project Online Essentials has been renamed to Project Plan 1 and includes the former Essentials and current Project for the Web
Our Evaluation of Project for the Web
Project for the Web offers an easy and attractive entry to the world of classic project planning in combination with agile work management. It offers a timeline with linked tasks and a board view – a combination that makes a lot of sense in terms of usability and acceptance. The possibility to work in parallel on the same project is highly welcomed by users from agile methods.
So, if all you want to accomplish is simple scheduling for a small team and you don’t need any resource management features, timesheets and such, it should be sufficient for your needs. We look forward to seeing which functions Microsoft will implement next.
Project for the Web Accelerator / PPM for Power Apps Accelerator
PPM for Power Apps Accelerator is a free enhancement for Project for the Web . It is a preconfigured Power Apps instance opening up the following additional possibilities:
- Change management with overviews on risks, issues, changes, status reports, KPIs, control (Governance)
- Idea management
- Program management
If required (provided the necessary know-how is available), the solution can be adapted and enhanced to meet individual requirements. An enhancement of this kind with many additional features is TPG ProjectPowerPack .
Compared to Project Online, PPM for Power Apps Accelerator still has a lot of limitations (e.g. a maximum of 1,000 tasks, missing baselines, etc.).
Our Sales Team will be happy to answer your questions as soon as possible
Kathryn Dixon Head of Sales
- Microsoft PPM
- Data Protection
- Social Media
- TPG Newsletter
Copyright © 2023 The Project Group – all rights reserved
SharePoint & Project Server
Complete Information on Project Server Administration, Programming, PSI, CSOM, JSOM, Apps, Macros and Solutions for your business
Project for the web limits and boundaries
In this bolg I’m gonna write about “Project for the web limits and boundaries” as of now.
There are some important limitations that we should know if we are using Project for the web. These limits apply to both projects and tasks .
- Click to share on Twitter (Opens in new window)
- Click to share on Facebook (Opens in new window)
- Click to share on LinkedIn (Opens in new window)
Subscribe for new posts
Shoot us an email for any Project Server related issues/support/training/implementation
- Create new custom field using JSOM in Project Server or Project Online
- Create Tasks (Summary and Sub tasks) in a schedule on a button click using JSOM
- New Look for Office.com #2020update
- Reading valid Project level data using REST API in Project Online
- MPP security warning error alert
- Project for Web
- Project Online
- Project Server
- Project server browser error
- PWA customization
- Develop custom button MS Project Add-in in the Ribbon - SharePoint & Project Server on Ms Project Add-in Development
- Dynamically Hiding PWA web components for Every user Except Admin - SharePoint & Project Server on Hide PWA web components except Ribbon & Schedule Webpart
- February 2020
- September 2019
- February 2019
- January 2019
- September 2018
- Project for the Web
- Microsoft Planner
- Microsoft Project Online
- Dynamics 365 Project Operations
- Request a Demo
Blog , Microsoft Project for the Web , Recommended
Project for the web: pros, cons, and alternatives.
Microsoft Project for the Web provides project managers and team members with straightforward task management tools and allows users to produce and manage work of any size. Microsoft Project for the Web is a lightweight project management software good for brainstorming, managing marketing activities, tracking task progress, and prioritizing project timelines.
Project for the Web is built on the Microsoft Power Platform. Among the many features included in the bundle are Project Home, Roadmap, and an innovative web-based project management experience designed exclusively for informal project managers.
Pros and Cons
Below is a detailed list of Microsoft Project for the Web’s pros and cons.
- Microsoft Project for the Web comes with a wide range of extensions. These extensions allow easy integration with Office 365 and other Microsoft products like MS Teams, Power BI, and SharePoint.
- Due to its simple features, it is suitable for beginners and informal project managers.
- Project for the Web is designed to handle tasks and related management, Kanban board, timelines, and cost.
- Microsoft Project for the Web provides advanced features like critical path analysis and Gantt charts.
- Resource management, costing, and capacity planning are some of the software’s best features.
- Project for the Web offers project managers enhanced project management and control options, including task scheduling, task updates, Kanban boards, and collaboration tools.
- Project for the Web functionalities are not just limited to portfolio management. The tool also provides portfolio analysis and prioritization, roadmaps, and project budgeting.
- Due to the cloud solution, Project for the Web is not suitable for low-bandwidth environments.
- But even in environments where internet speed is not a challenge, it takes time to load multiple projects in Project for the Web. It can have performance issues, but improvements are being made.
- A variety of add-ons and license purchases are required to access advanced features or align with more functionalities.
- There are limitations in changing domains, principal usernames, and master page customizations.
- Project for the Web is only supported in SharePoint classic mode and has a quota of 25 GB per site. There are also limitations on how many tasks and projects you can have.
Project for the Web alternatives
Project for the web vs. project online.
Project for the Web allows us to reimagine Microsoft Project and Project Online. One key advantage is that rather than rebuilding feature by feature, Project for the Web provides capabilities that meet the changing needs of work management. Microsoft Project for the Web Roadmap uses the tracking feature and customer feedback to ensure that they offer features that meet real customer needs.
Project Online is a more heavyweight tool that can often be too complex for organizations and team members than Project for the Web. Conversely, Microsoft Project for the Web is easier to manage while still including many features.
Read the detailed Project for the Web vs. Project Online comparison here
Project for the Web vs. Planner
Microsoft Project Gantt Chart capability is one of the best compared to similar tools. When comparing Microsoft Project for the Web with Planner, Planner is a good fit for simple teams. In contrast, MS Project for the Web has more convenient features to handle medium complexity, dependencies, and costs.
Learn more about the Project for the Web vs. Planner comparison
With the market’s fast-changing requirements, project management tools are also getting an update and a bump in their number of users. In this regard, Project for the Web also has several alternatives that can act as significant competition. These alternatives include Asana, Monday.com, ClickUp, Wrike, and TeamGantt.
Get more information on the comparison of Project for the Web with Asana and Monday.com
Many features give Microsoft Project for the Web an advantage over its competitors.
- Project for the Web has a good landing page called Project Home which provides a bird’s-eye view of recent and critical projects.
- Project for the Web’s three project views (Board, Grid, and Timeline) allow users to efficiently manage and track tasks, dates, and dependencies for better monitoring.
- Project for the Web enables users to define and track milestones.
- The Task Scheduling and Management feature allows users to define an accurate schedule of project dates using task start and end dates, work, and dependencies.
- Project for the Web allows users to set and track dependencies between tasks. Users can also plan and manage deliverables and phases with the Summary Tasks feature.
Project for the Web is the latest offering for cloud-based working and is part of the Microsoft project product family. Project for the Web (or simply Microsoft Project) has the work management capabilities to empower project managers and relevant team members to plan and manage tasks of any size or complexity. Built for the Microsoft Power Platform, MS Project includes Project Online Desktop Client, Project Online, Project Server, and Project Desktop. It also contains Project Home, Roadmap, and the easy-to-use web-based project management experience, which is helpful for informal project managers. While there are several alternatives like Asana, Monday.com, and Planner, MS Project for the Web is an excellent choice for beginners or informal project managers who want to manage medium-complexity projects with simple project management features.
Find out how you can quickly and easily migrate to Microsoft Project for the Web by reading our blog
- REQUEST A DEMO
Project online vs. microsoft project for the web.
- 16 Mar 2022
- Deb Thomsen
What is the new Microsoft Project for the web and how does it compare to Project Online? Should my team switch, or use both? These are the types of questions we get all the time from our clients who have been using Microsoft Project Desktop and Project Online for years.
In this blog, we will explore the differences between P roject O nline and P roject for the web and explain how a client might decide between the two.
Related : Free Project for the web e-learning
Microsoft Project Management Tools
To fully understand Microsoft’s project management capabilities, it’s important to first explain the three different tools Microsoft offers:
- Planner is a great tool for individuals and small teams that need to track basic work and task management.
- Project Online has traditionally been used by the professional project manager and PMO that needs to manage large, complex projects and coordinate a portfolio of projects and resources. In other words, an enterprise solution.
- Project for the web is Microsoft’s most recent cloud-based project management offering that was created from Project Online. Built on the Power Platform, Project for the web provides a much better user experience with its integration into Microsoft 365 and Microsoft Teams. Project for the web is built on the Microsoft Power Platform . The Power Platform consists of PowerApps , Microsoft Flow , Power BI , and the Microsoft Dataverse . Project for the web data is stored in the Dataverse.
Figure 1 : Microsoft Project Management Tools
The Future of Microsoft Project Management
While Microsoft has not announced a date to limit functionality of Project Online, they have made it known that “ all innovation will occur in Project for the web ” .
Over the past two years, Microsoft has grown the capabilities of Project for the web to a point where it now supports both the smaller, lightweight projects and traditional enterprise portfolio management. The key to that is not only the great features of Project for the web, but also the focus on providing a ‘Platform for PPM’ that is more flexible, extensible, and fully integrated into the Microsoft platform our clients have already invested in e.g. Microsoft Teams .
Project for the web does a great job of delivering the core experience for Modern Project Management while Power BI provides dashboards and reporting . PowerApps enables partners and organizations to extend Project for the web with additional features like Project Change Requests, formal intake, resource management and much more. Power Automate, in tandem with Microsoft Dynamics, provides the Governance workflow with stage gates as well as approvals, notifications and other automations.
All of this delivered inside of Microsoft Teams for central collaboration and a single source of truth.
Project for the web and Microsoft Teams
One of the most compelling features of Project for the web is the integration with Microsoft Teams . When using Microsoft Teams to manage projects you get a centralized space for the team to collaborate with :
- Conversations and activity feed for the project
- Document management
- OneNote for capturing meeting minutes, vendor conversation and so on
- Tasks in Project for the web
- S tatus Reporting
- R oadmaps
- Governance process and approvals
- Additional project management features like Risks, Actions, Issues, Decisions, Change Requests, Decision logs, Lessons Learned
- And much more
Figure 2 : Collaborating on Projects in a Microsoft Teams Channel
Project for the web uses the Microsoft 365 Groups to put all the infrastructure in place including a SharePoint Document library, OneNote, a shared mailbox, and calendar. This allows members of the group to collaborate and share information in a single location.
Interactive and Visual Task Management
T he Task Management capabilities in Project for the web are very powerful with detailed task definitions that include :
- Local custom fields
There are three different ways to interact with the tasks on your project: The Grid View , Board View and Timeline.
The Grid View
In this view, the tasks are laid out in a nice grid view that is easy to interact with.
Figure 3 : The Grid View
The Board View
In the board view, we get a Kanban-like experience . As seen below, t he buckets in the image are defined for each project, so you can make them whatever you want with the ability to drag and drop tasks between columns. In addition to buckets, we can view the tasks by Assigned To, Pro gress, and Finish Date.
Figure 4 : The Board View
The Timeline View
The Timeline View is great for a more visual view of the project. You can mouse over a task to highlight the dates at the top. We can interact with the task bars , like extending them to increase the duration of a task , move a task by dragging it or create dependencies between tasks.
Project for the web for Enterprise PPM
As I mentioned earlier, it’s really the combination of Project for the web, the Power Platform and Teams that makes this a true enterprise PPM platform.
With Power BI, users can generate an automated status report for individual projects as well as a roll-up of all projects into a portfolio dashboard for visibility at an executive level.
DOWNLOAD : Project for the web – Power BI Template
With PowerApps, organizations can extend the functionality around Project for the web with things like risks, issues, changes, decisions, lessons learned, programs, portfolios, ideation, proposals, resource management, strategy. Just about anything you can think of, through this low-code, no-code business solutions platform.
Power Automate enables notifications for things like project requests and variances in the portfolio. It also integrates nicely with the Approvals app in Microsoft Teams to route key decisions and approvals to sponsors and executives.
Microsoft is investing heavily in both the Power Platform and Project for the web. Other recent enhancements that we haven’t covered include:
- The ability to import an MPP file from the Project Desktop Client
- The availability of Project for the web and Roadmap in the Government Cloud
- Copying an existing project to use as a starting point
- Personal notifications when a user is assigned to a project, roadmap or a task
- Assigning tasks to non-group members which then adds them to the group for collaboration
- Support for Fixed Duration, Fixed Effort and Fixed Units scheduling
- API support for extensibility
Microsoft is dedicated to future innovation within Project for the web. Some of these future enhancements include:
- Schedule templates
- Priority fields
- Labels on tasks
- A new charts view to visually assess the progress of the work
- The ability to add guest users to projects
When we get the questions: “What is Microsoft Project for the web? How does it compare to Project Online?”, we advise our clients that Microsoft Project for the web combined with the Power Platform and Microsoft Teams provides a scalable PPM solution for both small and medium-sized organizations as well as large enterprises looking to manage and get visibility into their portfolio of work and resources.
We deploy clients in under a week with our best practices template solution, Sensei IQ , and then we spend anywhere from a few weeks to a month, tailoring the solution the specifics of that client’s organization. If you’re wanting to get started with Project for the web or request a formal PPM Needs Assessment, reach out to us at [email protected]
About Deb Thomsen , Client Success Manager, Sensei
Deb has a spent her career of more than 30 years helping organizations improve their project and engineering authority within a company. She has a diverse background in business and organizational transformation as well as experience building global PMOs in a wide range of industries including marketing, telecom and utilities. Deb promotes the principle that organizational processes are the fundamental building block for the successful implementation of a tool solution.
Deb’s diverse background makes her a skilled partner for the Sensei client base.
About Sensei Project Solutions
Sensei Project Solutions, the Winner of the 2019 Microsoft US Project and Portfolio Management (PPM) Partner of the Year, focuses on bringing Instant Productivity to your team. Our mission is to help individuals and organizations be more productive so that they can achieve their greatest potential. As a Gold certified Microsoft Partner, Sensei offers a complete set of services and products for a successful Microsoft PPM deployment. Our guiding principles for Proactive PPM follow best practices and industry standards aligned with the Project Management Institute (PMI) and Gartner, enabling organizations to manage resource demand, obtain business intelligence that facilitates better decision making, increase business effectiveness by easily connecting people, and become self-sufficient with PPM processes and solutions. In short, Sensei helps organizations achieve Instant Productivity.
Stay up to date with Sensei
- Full Name *