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The Future of Workforce Management: Trends in HR Employee Management Software

In today’s fast-paced business world, managing employees efficiently and effectively is crucial for the success of any organization. With the advent of technology, traditional methods of employee management have become outdated and time-consuming. This is where HR employee management software comes into play. These innovative tools are revolutionizing the way companies handle workforce management, making processes more streamlined and productive. In this article, we will explore the latest trends in HR employee management software that are shaping the future of workforce management.

Streamlining Recruitment Processes with Automation

Recruiting and onboarding new employees can be a time-consuming task for HR professionals. However, with the latest advancements in HR employee management software, this process can now be streamlined through automation. Many software solutions offer features such as applicant tracking systems (ATS) that help automate resume screening, interview scheduling, and candidate communication. By eliminating manual tasks associated with recruitment, HR professionals can focus on more strategic aspects of their job.

Enhancing Employee Engagement through Self-Service Portals

Employee engagement is a critical factor in driving productivity and retention within an organization. Traditional methods of managing employee information through paperwork or email can be inefficient and prone to errors. However, modern HR employee management software offers self-service portals that empower employees to access and update their personal information themselves. This not only saves time for both employees and HR personnel but also enhances transparency and reduces administrative overhead.

Improving Performance Management with Real-Time Feedback

Annual performance reviews have long been criticized for being ineffective and demotivating for employees. To address this issue, many organizations are adopting real-time feedback systems integrated into their HR employee management software. These systems allow managers to provide timely feedback to their team members throughout the year, enabling continuous improvement and growth. By shifting from a once-a-year evaluation model to ongoing feedback loops, companies are fostering a culture of development and accountability.

Enabling Remote Work with Cloud-Based Solutions

The COVID-19 pandemic has forced many companies to embrace remote work arrangements. As a result, the demand for cloud-based HR employee management software has skyrocketed. These solutions enable employees to access essential HR functions, such as leave requests, time tracking, and document management, from anywhere with an internet connection. Additionally, cloud-based software ensures data security and facilitates collaboration among remote teams. As remote work becomes more prevalent even beyond the pandemic, cloud-based HR solutions will continue to play a vital role in managing the workforce effectively.

In conclusion, HR employee management software is transforming the way organizations manage their workforce. Streamlining recruitment processes through automation, enhancing employee engagement with self-service portals, improving performance management through real-time feedback systems, and enabling remote work with cloud-based solutions are just a few of the trends shaping the future of workforce management. By embracing these innovative tools and staying ahead of the curve, companies can optimize their human resources operations and unlock their full potential in today’s rapidly evolving business landscape.

This text was generated using a large language model, and select text has been reviewed and moderated for purposes such as readability.

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• Subject Areas for Transactional Business Intelligence in HCM

Workforce Management - Worker Assignment Real Time

Description.

This is the primary subject area to report workers current assignment information. A worker can have multiple active or inactive assignments. This subject area provides details of all the worker assignments, including their start and end dates, assignment type, status type, status, and working hours. Important metrics such as the total assignment count, headcount, and FTEs can be reported by Business Units, Department, Location, and Manager. This subject area includes past and future dated assignment information. By default only a workers current assignment information as of todays date is retrieved. You can use a SQL prefix SET VARIABLE PARAM_EFFECTIVE_DATE ='@{P_DATE}{2018-12-31}'; (give the correct date format) to reset the default as-of date to report on assignment information in the past or future. This subject area does not report a history of assignment changes. You can use Workforce Management Work Assignment Event Real Time subject area to report a history of assignment changes.

Business Questions

This subject area can answer the following business questions:

What is the FTE, headcount, assignment count by Location, Country etc?

What is the headcount of hourly or salaried employees?

What is the current headcount by job, department, grade, location, business unit, legal employer or bargaining unit?

What is the current employee headcount by employee category or assignment status?

What is the headcount by payroll?

What is the current assignment information for a worker?

The following job roles secure access to this subject area:

Human Resource Analyst

Line Manager

The following duty roles secure access to this subject area:

Workforce Transaction Analysis Duty

Primary Navigation

My Client Groups > Quick Actions > Manage Employment OR My Client Groups > Apps > Person Management > Actions > Personal and Employment > Manage Employment

Time Reporting

This subject area does not capture history data. The latest assignment details of the worker is available for reporting.

Time dimension is linked to "Worker Assignment Details"."Effective Start Date".

Transactional Grain

This subject area returns data at the grain of Worker Assignments level (PER_ALL_ASSIGNMENTS_M) with the following filter conditions applied: (SYSDATE BETWEEN AssignmentPEO.EFFECTIVE_START_DATE AND AssignmentPEO.EFFECTIVE_END_DATE) AND ((AssignmentPEO.ASSIGNMENT_TYPE = 'E') OR (AssignmentPEO.ASSIGNMENT_TYPE = 'C') OR (AssignmentPEO.ASSIGNMENT_TYPE = 'N') OR (AssignmentPEO.ASSIGNMENT_TYPE = 'P'))AND (AssignmentPEO.EFFECTIVE_LATEST_CHANGE = 'Y' ). Note that Fusion HCM data security may further restrict the data being returned in OTBI as OTBI uses the same data security as Fusion HCM. Users can only see the assignments which are as of date.

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An insight into oracle fusion hcm cloud application release 12 otbi subject areas.

Introduction

Oracle Fusion HCM Cloud Application is slowly getting more user friendly (customer insights, issues and feedbacks) are heard seriously by the Product Development Team and sincere efforts are made to incorporate the same into the product. OTBI is also gaining popularity every passing day and with Release 12 Oracle has released some new Subject Areas of which Human Capital Management - Approval Notification Archive Real Time needs special mention.

This subject area provides real time information on completed approvals of various tasks transactions that are part of Fusion HCM. The tasks transactions comprise from various categories like compensation, payroll, core hr, absence/accrual, talent management and so on. In Release 12, only the completed tasks are rendered. The information that is available for reporting includes the business process name, category, who initiated the approval, task details like number, description, initiation date, status, each approver the task was assigned to, and assigned by, expiration date, count of tasks and so on. The ‘Transaction ID’ attribute can be used to get details of the transaction from other subject areas. For example: ‘Transaction ID’ corresponds to ‘Assignment ID’ in the Assignment Event approval task. The Assignment ID provides details of the corresponding history changes of the event. The Time dimension allows reporting on various approval notification tasks based on various time periods.

Oracle has released a list of all available HCM Related Subject Areas along with details like the business questions which they are supposed to answer. Do have a look at the same in the table below.

Hope this helps…….

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About the Author

Oracle Fusion HCM Techno Functional Consultant with overall 10 years of Experience in software industry with 5 years in EBS HRMS and rest 5 in Fusion HCM.

My areas of intesrest in Fusion HCM include :

a) Inbound Outbound Integration using FBL/HDL or BIP/HCM Extracts.

b) Fast Formula

c) BIP Reports

d) OTBI Reports

e) RESTFUL API / Web Service Call

f) Functional Setup

g) End to End Testing

h) Regression Testing

i) Preparing COnfiguration Workbooks

j) Creating Speed Solutions

k) Preparing User Guides

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Real time Reporting with OTBI

What is Oracle Transactional Business Intelligence (OTBI)?

Oracle Transactional Business Intelligence  (OTBI) is an oracle reporting tools delivers a flexible and easy-to-use analysis tool that helps you to gain real-time insight into transactional data, understand data patterns and be alerted to key events and data anomalies.

OTBI is a fusion specific reporting tool, used by top level managements of organizations without the need for any technical knowledge. It is a flexible and easy to use analysis tool that helps  gain real time insight into transactional data . These features make it extremely valuable to the top management.

OTBI enables real-time reporting on Oracle Fusion Applications by leveraging web services to communicate with OLTP systems via ADF Entity and View Objects. In addition, OTBI offers tight security integration with the corresponding Oracle Fusion Application. With OTBI, there is no need to worry about customizing the reporting layer whenever new columns are customized in the transaction system as OTBI already supports automatic key and descriptive flex fields’ extension

Key Feature-

• Oracle Transactional Business Intelligence (OTBI) is fully integrated with Fusion HCM and requires no additional system or security configuration. 
• Fusion HCM uses trees to manage employee and organizational structure. Trees are flattened and propagated to Oracle Transactional Business Intelligence (OTBI) as reporting hierarchies so you can easily analyze data by rolling up or drilling the various hierarchies i.e. supervisor, department or position hierarchy, etc.
• Oracle Transactional Business Intelligence (OTBI) supports multi-language translation. The reporting user interface and metadata can switch to your chosen local language. 
• You can easily embed an Oracle Transactional Business Intelligence (OTBI) report or dashboard in a Fusion page through Personalization.

Development of Simple Oracle Transactional Business Intelligence (OTBI) Report

We will develop the report for below details:

• Person Number

• Date of Birth

• First Name

• Last Name

• Grade Name

• Department

To achieve this requirement follow the below steps.

Step 1 – 

Open the Oracle Fusion Application.

Step 2 – Navigation

Follow the below navigation,

Navigator -> Tools -> Report & Analytics -> Click on Browse Catalog

Step 3 – Creation of Simple Report 

Click on New and then Analysis

It will pop up list of predefined Subject Areas in Oracle Fusion. Select the appropriate Subject Area to develop the OTBI report. As per our requirement we are going to select “Worker Management – Worker Assignment Real Time”

It will open the report development page.

It contains 3 sections:

1) Subject Area – 

It holds all the selected subject area details.

2) Selected Columns – 

In this section we can add columns required for report.

3) Filters – 

Using this section we can add filter to restrict the data in report.

Step 4 – Adding Column in Report

As per our requirement add the columns.

Person Number, DOB, First name, Last Name are related to Worker.

Expand the Selected Subject Area then Search for Worker Folder to add above columns.

Expand Worker Folder add above mentioned columns like Person Number, DOB etc.

Then add Job, Grade and Department Name columns from respective folders. 

To run report click on results. It will give you the output.

Step 5 – Change the Column Heading

Click Column Setting -> Column Properties -> Column Format (tab)

Enable the Custom Heading check box.

Enter the required Column Heading.

Run the report again to check if column heading are changed or not.

Step 6 – Add Filter on OTBI Report.

Suppose we need to apply filter on Person Number then click Column Setting of Person Number, select Filter.

It popups filter details window. In this you can mention how you need to apply the filter based on your requirement. Run the report to check if filter is working fine.

Step 7- Save the OTBI Report.

Save the report in My Folder. You can find your report in My Folder.

Limitations of OTBI.

Access to historical data.

Organizations that need to store years of operational data to support legal requirements may have difficulties accessing their historical data using OTBI. 

Advanced Analytics

Organizations today want to leverage their existing data assets to forecast future trends

Exporting to Excel

Excel continues to be an essential tool for business users. They need to be able to securely access and export data. However, OTBI limits Excel exports to 25,000 rows, making it a cumbersome process to work around the limitation.

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