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Blog Marketing

How to Write a Project Management Plan [4 Examples]

By Midori Nediger , Dec 11, 2023

Project Management Plan Blog Header

Have you ever been part of a project that didn’t go as planned?

It doesn’t feel good.

Wasted time, wasted resources. It’s pretty frustrating for everyone involved.

That’s why it’s so important to create a comprehensive project management plan   before your project gets off the ground.

In this guide, we’ll explore how to create and design a successful project management plan.

We’ll also showcase easy-to-customize project plan templates you can create today with our user-friendly drag-and-drop editor. Let’s get started!

  Click to jump ahead:

What is a project management plan?

What are the 5 stages of a project management plan, what are the 7 components of a project management plan, 5 things you need to know before creating a project management plan, how do you write a project plan, the takeaway: project plan best practices.

A project management plan is a formal document that defines how a project is going to be carried out by outlining the scope, goals, budget, timeline and deliverables of a project. Its crucial role lies in ensuring the project stays on course.

You write a project plan  during the project planning stage of the  project life cycle , and it must be approved by stakeholders before a project can move on the execution stage.

If some of these terms are new to you, you can get up to speed with this post on project management terms . 

This means your project plan must be engaging, organized, and thorough enough to gain the support of your stakeholders.

assignment on project management

Further Reading : New to project management? Read our blog post on the 4 stages of the project life cycle .

The importance of a project management plan

A well-developed project management plan sets the foundation for a successful project by providing a roadmap that guides the project team toward successful project completion. A good project management plan can ensure that:

  • Project objectives and goals are clearly defined and understood
  • Project scope is effectively managed
  • Resources are allocated efficiently to maximize productivity and minimize waste
  • Risks are identified, assessed and mitigated
  • Project tasks and activities are well-organized and executed in a timely manner.
  • Communication among team members , stakeholders and project sponsors is effective and transparent
  • Changes to the project are properly evaluated, approved and implemented
  • Lessons learned and best practices are documented for future reference and improvement
  • Stakeholders are engaged and satisfied with the project outcomes
  • The project is delivered within the specified timeline, budget and quality standards

The Project Management Institute (PMI) outlines five key stages of the project management plan, which are commonly known as the project management process groups. These stages provide a framework for managing projects effectively. The five stages are as follows:

Initiation: This is the first stage of the project management plan. It involves identifying and defining the project’s purpose, objectives and scope.

Planning: In the planning stage, detailed plans are developed to guide the execution and control of the project. This includes defining project deliverables, developing a project schedule, estimating resources and costs, identifying risks and creating a comprehensive project management plan.

Execution: The execution stage involves putting the project plan into action. Project tasks are performed, resources are allocated and project team members work towards achieving project objectives.

Monitoring and Control: During this stage, project progress is regularly monitored and actual performance is compared against planned performance. Key performance indicators (KPIs) are tracked, and necessary adjustments are made to keep the project on track. This stage involves assessing risks, addressing issues and changes and ensuring that project objectives are being met.

Closure: The closure stage marks the end of the project. It involves finalizing all project activities, completing any remaining deliverables, obtaining client or stakeholder approval,and formally closing out the project. Lessons learned are documented and a project review is conducted to identify areas for improvement in future projects.

It’s important to note that these stages are iterative, and project management is often an ongoing process. Throughout the project lifecycle, project managers may need to revisit and adjust plans based on changing circumstances and new information.

Before you start assembling your own plan, you should be familiar with the main components of a typical project plan .

A project management plan should include the following sections:

  • Executive Summary: A short description of the contents of the report
  • Project Scope & Deliverables: An outline of the boundaries of the project, and a description of how the project will be broken down into measurable deliverables
  • Project Schedule: A high-level view of project tasks and milestones ( Gantt charts are handy for this)
  • Project Resources: The budget, personnel, and other resources required to meet project goals
  • Risk and Issue Management Plan: A list of factors that could derail the project and a plan for how issues will be identified, addressed, and controlled
  • Communication Management Plan: A plan for how team and stakeholder communication will be handled over the course of the project
  • Cost and Quality Management Plan: This section encompasses the project’s budget, cost estimation,and cost control mechanisms. It also includes quality assurance and control measures as well as any testing or verification activities to be performed.

Basically, a project plan should tell stakeholders what needs to get done, how it will get done, and when it will get done.

That said, one size doesn’t fit all. Every project management plan must be tailored to the specific industry and circumstances of the project. You can use a project management app for smoother project planning.

For example, this marketing plan looks client facing. It is tailored to sell the client on the agency:

assignment on project management

Whereas this commercial development plan focuses on specific objectives and a detailed timeline:

Light Commercial Development Project Management Plan Template

With those basics out of the way, let’s get into some tips for creating a project management plan that’s as engaging as it is professional.

Further Reading : If you’re looking to create a proposal, read our in-depth business proposal guide. Then try our job proposal templates or business proposal templates .

Before diving into creating a project management plan, it is crucial to have a clear understanding of the project objectives and the expectations of stakeholders involved.

Without a firm grasp of these fundamental elements, your project may face significant challenges or fail to deliver the desired outcomes.

Here are key points to consider when creating a project management plan:

  • Project Objectives: Clearly understand the project objectives and what you want to achieve. Identify the desired outcomes, deliverables and the purpose of the project.
  • Scope of the Project: Determine the boundaries and extent of the project. Define what is included and excluded to ensure clarity and prevent scope creep .
  • Stakeholders: Identify all stakeholders who will be impacted by or have an interest in the project. Understand their needs, expectations and level of involvement.
  • Resources: Assess the resources required to execute the project successfully. This includes human resources, budget, equipment and materials. Determine their availability and allocation.
  • Risks and Constraints: Identify potential risks, uncertainties and constraints that may affect the project. Understand the challenges, limitations and potential obstacles that need to be addressed.

Now that you have these key areas identified, let’s get started with creating your project plan!

To write a successful project plan, follow these 5 steps below to create an effective project plan that serves as a valuable tool for project management:

1. Highlight the key elements of your project plan in an executive summary  

An executive summary is a brief description of the key contents of a project plan .

I t’s usually the first thing stakeholders will read, and it should act like a Cliff’s-notes version of the whole plan.

It might touch on a project’s value proposition, goals, deliverables, and important milestones, but it has to be concise (it is a summary, after all). First, make sure you develop a proof of concept .

In this example, an executive summary can be broken into columns to contrast the existing problem with the project solution:

assignment on project management

The two-column format with clear headers helps break up the information, making it extremely easy to read at a glance.

Here’s another example of a project management plan executive summary. This one visually highlights key takeaways with big fonts and helpful icons:

assignment on project management

In this case, the highlighted facts and figures are particularly easy to scan (which is sure to make your stakeholders happy).

But your executive summary won’t always be so simple.

For larger projects, your executive summary will be longer and more detailed.

This project management plan template has a text-heavy executive summary, though the bold headers and different background colors keep it from looking overwhelming:

Green Stripes Project Management Plan Template

It’s also a good idea to divide it up into sections, with a dedicated header for each section:

assignment on project management

Regardless of how you organize your executive summary, it should give your stakeholders a preview of what’s to come in the rest of the project management plan.

2. Plot your project schedule visually with a Gantt chart

A carefully planned project schedule is key to the success of any project. Without one, your project will likely crumble into a mess of missed deadlines, poor team management, and scope creep.

Luckily, project planning tools like Gantt charts and project timelines make creating your project schedule easy. You can visually plot each project task, add major milestones, then look for any dependencies or conflicts that you haven’t accounted for.

For example, this Gantt chart template outlines high-level project activities over the course of an entire quarter, with tasks color-coded by team:

assignment on project management

A high-level roadmap like the one above is probably sufficient for your project management plan. Every team will be able to refer back to this timeline throughout the project to make sure they’re on track.

But before project kickoff, you’ll need to dig in and break down project responsibilities by individual team member, like in this Gantt chart example:

assignment on project management

In the later execution and monitoring phases of the project, you’ll thank yourself for creating a detailed visual roadmap that you can track and adjust as things change.

You can also use a project management tool to keep your team organized.

Further Reading:   Our post featuring  Gantt chart examples  and more tips on how to use them for project management.

3. Clarify the structure of your project team with a team org chart

One of the hardest aspects of project planning is assembling a team and aligning them to the project vision.

And aligning your team is all about communication–communicating the project goals, communicating stakeholder requests, communicating the rationale behind big decisions…the list goes on.

This is where good project documentation is crucial! You need to create documents that your team and your stakeholders can access when they have questions or need guidance.

One easy thing to document visually is the structure of your team, with an organizational chart like this one:

assignment on project management

In an organizational chart you should include some basic information like team hierarchy and team member contact information. That way your stakeholders have all of the information they need at their fingertips.

But in addition to that, you can indicate the high-level responsibilities of each team member and the channels of communication within the team (so your team knows exactly what they’re accountable for).

Here’s another simple organizational structure template that you can use as a starting point:

assignment on project management

Create an organizational chart with our organizational chart maker .

4. Organize project risk factors in a risk breakdown structure

A big part of project planning is identifying the factors that are likely to derail your project, and coming up with plans and process to deal with those factors. This is generally referred to as risk management .

The first step in coming up with a risk management plan is to list all of the factors at play, which is where a risk breakdown structure comes in handy. A risk breakdown structure is a hierarchical representation of project risks, organized by category.

This risk breakdown structure template, for example, shows project risk broken down into technical risk, management risk, and external risk:

assignment on project management

Once you’ve constructed your risk breakdown structure, you’ll be ready to do a deep dive into each risk (to assess and plan for any triggers and outcomes).

Streamline your workflow with business process management software .

5. Plan ahead: create project status reports to communicate progress to stakeholders

As I mentioned earlier, communication is fundamental in any project.

But even so, something that’s often overlooked by project managers is a communication management plan–a plan for how the project team is going to communicate with project stakeholders . Too often, project communication defaults to ad-hoc emails or last-minute meetings.

You can avoid this by planning ahead. Start with a project kickoff meeting and include a project status report template as part of your communication plan.

Here’s an example of a simple project status report that you might send to stakeholders on a weekly basis:

assignment on project management

This type of report is invaluable for communicating updates on project progress. It shows what you’ve accomplished in a clear, consistent format, which can help flag issues before they arise, build trust with your stakeholders , and makes it easy to reflect on project performance once you’ve reached your goals.

You might also want to include a broader status report for bigger updates on a monthly or quarterly basis, like this one:

assignment on project management

The above template allows you to inform stakeholders of more major updates like new budget requirements, revised completion dates, and project performance ratings.

You can even include visualization of up-to-date project milestones, like this example below:

assignment on project management

Want more tips on creating visuals to enhance your communications? Read our visual communication guide for businesses . 

4 Project management plan examples

A project management plan is probably the most important deliverable your stakeholders will receive from you (besides the project itself).

It holds all of the information that stakeholders will use to determine whether your project moves forward or gets kicked to the curb.

That’s why it’s a good idea to start with a project management plan template. Using a template can help you organize your information logically and ensure it’s engaging enough to hold your stakeholders’ attention.

Construction bid proposal template

Your construction bid proposal is probably competing against several other bidders. So, it’s important to get it right.

Start with a meticulous project overview, like in the second page of this template:

assignment on project management

Though you may think this project will be similar to others you’ve done in the past, it’s important to nail the details.

This will also help you understand the scope of work so you can estimate costs properly and arrive at a quote that’s neither too high or low. Ontario Construction News has great advice on this process.

Simple project management plan template

This simple project management plan template that clearly lays out all of the information your stakeholders will need:

assignment on project management

Simple project management communication plan template

A key part of project management is making sure everyone’s in the loop. A project communication plan ensures everyone knows how, where, who and when the team will communicate during the course of the project. Also construction scheduling is a critical aspect of the project management plan as it helps to ensure that all necessary tasks are completed within the allocated time frame and budget.

The key is to figure out what kind of communications is valuable to stakeholders and what is simply overwhelming and won’t lead to better decisions.

This template clearly outlines all of these factors to help manage expectations and eliminate confusion about what will get communicated and when:

Simple Project Management Communication Plan Template

Commercial development project plan template

The below project management plan template is simple and minimal, but still uses a unique layout and simple visuals to create an easy-to-read, scannable project overview.

This template is perfect for building or construction management , or any technical projects:

Nordic Commercial Development Project Plan Template

When picking a project plan template, look for one that’s flexible enough to accommodate any changes your stakeholders might request before they’ll approve the project. You never know what might change in the early planning stages of the project! You can also use project management tools to help you with your planning!

  • Use headers, columns, and highlights to make your executive summary easy to read
  • Plot your project schedule with a Gantt chart (with tasks color-coded by department or team member)
  • Use visuals like organizational charts and risk breakdown structures to communicate across your team and with stakeholders
  • Pick a flexible template that you can update to align with stakeholder requests

Project Management Plan: Samples, Examples & Free Template

Learn how to create a project management plan that actually works and ensures you get your project over the line on time and on budget, with samples and examples

Table of Contents

What is a project management plan, what is a project management plan used for, what are the main elements of a project plan, how to write a project management plan, sample project management plan outline, using our project management plan template to build your project plan, project management plan: faq's.

A project management plan is a comprehensive document that outlines how a project will be executed, monitored, controlled and closed. For project managers and their teams, it's the ultimate toolkit for achieving their objectives while managing day-to-day pressures such as time, cost, scope, resourcing and risk. This guide outlines what a project management plan is used for, why it's important , and offers a step-by-step guide on how to make one that actually works.

Your project plan document is where you go deep on the ins, outs, overs, and unders of your project. It's where you break this vision down into the day-to-day execution of your project, covering everything you need to do to reach your project goals.

A detailed project plan will plot out everything from timelines to budget, resourcing to deliverables, and more, giving you a blueprint of what needs to be done (and when) that you can use to guide — and assess — your project.

The key components of a project management plan are:

Project Objectives

Scope Statement

Schedule Management

Cost Management

Resource Management

Communication Plan

Stakeholder Management

Procurement Management

Closure Criteria

Project Organization

Ready to get down to business? Here are 5 key things you need to do when writing a project plan.

1. Identify the baselines for your project

Before you begin writing a project plan, you need to make sure you have the basics down. Start by identifying the baselines for the project’s scope, schedule and cost, as the rest of your project planning will need to fit in around those constraints.

As mentioned above, these baselines should already be roughly outlined in your project charter — but here’s where you really start to map them out and create accurate estimates. And the more detailed, the better, because these are what you’ll be using for comparison to measure how your project performs.

2. Identify your project dependencies

Or in other words, ask yourself: what needs to happen before this other thing can happen? Identifying your project dependencies at the outset of your project means you can plan your timelines more efficiently, spot potential blockers, and ensure that you avoid unnecessary delays.

3. Identify project stakeholders

You’ll already have done the groundwork for this in your stakeholder analysis, but as you flesh out your project management plan and think through the phases of your project in more detail, you’ll likely start to find more project stakeholders at each phase.

Now is also a good time to go deeper on which stakeholders need to be informed and involved at which stages, for a more comprehensive stakeholder management plan you can use at each phase of your project.

4. Identify project milestones

What are the key markers of your project’s progress? It can be a concrete deliverable, the end of a phase in a stage-gate process — whatever milestones make sense to you, breaking your project down into manageable chunks, each with a defined goal, helps to keep the team motivated, allows you to celebrate each achievement, and signposts how the overall progress is coming along.  Learn more about using Milestones here .

planned vs actual milestones Teamwork

5. Identify who’s responsible for what

Once you start to get a big-picture understanding of the work that’s needed and the resources you have to complete it, you can start deciding who should do what. Giving each item an owner is essential to getting things done. No more “oh, was I supposed to do that?” — once you identify who’s responsible for what, you can ensure accountability and transparency.

The 5 Stages of Team Development

The 5 Stages of Team Development

All teams develop according to some natural patterns and using that knowledge, you can offer some guidance to build the kind of team that communicates well and finds better ways to collaborate and achieve the goals you’ve established. Here’s what you need to know.

Now let's go through a sample project plan. In the below example, we highlight the main sections of the plan and what needs to be included in each one to set your project up for success.

Section 1: Executive summary

The executive summary offers a concise overview of the entire project. It includes key highlights such as the project's purpose, objectives, scope, timeline, budget, and major stakeholders. It's often the first section stakeholders read to get a high-level understanding of the project.

Section 2: Project introduction

This section sets the stage by providing context and background information about the project. It explains why the project is being undertaken and introduces the main objectives and scope of the project.

Section 3: Project objectives

Here, the project's specific goals and objectives are outlined in detail. Objectives should be SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) to provide clarity and guidance.

Section 4: Project scope

The scope section defines what is included and excluded from the project. It helps prevent scope creep by establishing clear boundaries and also mentions any assumptions and constraints that may affect the project.

Section 5: Schedule management

This section details the project's timeline, including milestones and deadlines. It breaks down the project into tasks and identifies task dependencies. Often, visual representations like Gantt charts are used for clarity.

Section 6: Cost management

Here, the project budget is presented, including cost estimates for various project components. It may also outline cost control measures to ensure the project stays within budget.

Section 7: Quality management

This section focuses on the quality standards and objectives for the project. It describes quality control and assurance processes, as well as any inspection and testing procedures that will be implemented.

Project management template

Save time on setup without sacrificing attention to detail. With our project management template, you can quickly create project management plans that help you complete your project on time and on budget.

Section 8: Resource management

In this section, the project team is introduced, and roles and responsibilities are defined. It addresses resource allocation, scheduling, and, if applicable, procurement needs.

Section 9: Risk management

The risk management section identifies potential risks and uncertainties that could impact the project. It discusses risk assessment, prioritization, and mitigation strategies to reduce the impact of these risks.

Section 10: Communication plan

The communication plan outlines how project information will be shared with stakeholders and team members. It specifies communication methods, frequency, and reporting channels to ensure effective communication throughout the project.

Section 11: Stakeholder management

This section lists project stakeholders and analyzes their interests, influence, and expectations. It also outlines strategies for engaging and managing these stakeholders to ensure their needs are addressed.

Section 12: Procurement management

If procurement of goods or services is involved, this section explains the procurement strategy, vendor selection criteria, and how contracts will be managed.

Section 13: Change management

Change management procedures are detailed here, including how changes to the project scope, schedule, or other aspects will be requested, evaluated, approved, and communicated.

Section 14: Closure criteria

Criteria for determining when the project is complete and ready for closure are specified in this section. It may also include plans for project handover and post-project evaluation.

Section 15: Project organization

This section describes the project team's structure, roles, and responsibilities, ensuring everyone understands their positions and reporting lines. It may also mention external stakeholders and their roles if applicable.

Once you’ve documented your project management plan, bring it to life with a project management tool that will help you to stay on track, keep your team accountable, and promote transparency.

Here are 3 ways you can use Teamwork.com to supercharge your project management plan.

Add your supporting documentation to Teamwork Spaces

Spaces

Use the Teamwork.com and Teamwork Spaces integration to link a project in Teamwork.com with a space in Teamwork Spaces, so your important project documents are only ever a click away.

Some documents you might want to add in addition to your project charter and project management plan include:

Scoping documents

Risk assessments

Change management plans

SOPs for important project processes

List of stakeholders and their roles

Outline of approval processes

Communications management plan

Any other best practices documentation or supporting info as necessary

You can even embed task lists into your pages and mark tasks as complete right from Teamwork Spaces, so you can keep work flowing without even needing to switch tabs.

Start adding your Milestones

Break down your work into Milestones and task lists that are going to help you reach them. With Teamwork.com, you can assign an owner to each Milestone, map out your Milestone due dates and see them represented in the project calendar, and even get a full change history for milestones so you can track any edits.

Visualize your task dependencies with a Gantt chart

Gantt chart-style views are a useful way to get a visual representation of your tasks and their dependencies, allowing for better scheduling and resourcing. In Teamwork.com, you can drag and drop to quickly rearrange your project schedule , without throwing everything out of order or straying off-plan.

Remember: software should support the way you work, not dictate it. So regardless of methodology or team type, create a project plan that works for you and your team — and find a tool that helps you put it into action.

Use our project plan template

Now that you know how to create a project management plan that actually works, you’re ready to implement using our team management software . To help you get up and running quickly, we’ve created a ready to use project plan template . Our project template will help you quickly create project plans that ensure all of your projects are completed on time and on budget

What is a project management plan template?

A project management plan template is a pre-designed framework that provides a structured format for creating a project management plan. It serves as a starting point for project managers and teams to develop their specific project plans, saving time and ensuring that key project management components are properly addressed.

How can a template help you build a great project management plan?

A template can help you build a great project management plan by saving time, ensuring comprehensive coverage of project management aspects, and incorporating industry best practices and visual aids for clarity. They also support collaboration, version control, and customization to fit the unique needs of each project, making them a valuable tool for project managers in achieving successful project outcomes.

What is the main purpose of a project management plan?

The main purpose of a project management plan is to provide a comprehensive and structured roadmap for successfully executing, monitoring, controlling, and closing a project. It serves as a central document that outlines project objectives, scope, schedule, budget, quality standards, resource allocation, risk management strategies, and communication approaches.

What tools do I need to help manage a project plan?

To effectively manage a project plan, you'll need a set of tools and software that cover various aspects of project management. These include project management software, communication and collaboration platforms, file and document management solutions, time and task tracking apps, and budgeting and financial management tools.

What steps are involved in the project planning process?

The steps involved in the project planning process include defining specific project objectives and scope, identifying deliverables and key milestones, budgets, risk assessment and quality control measures. It should also include a communication plan and stakeholder engagement strategies.

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assignment on project management

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Your Guide to Project Management Best Practices

  • How-to Guides

Tips for Students: Writing Project Management Assignments

by MyMG Team · March 23, 2020

Writing Project Management Assignments

Is it confusing for you to kickstart the writing process for your project management assignment? Does all that jargon like sustainability strategies, project feasibility, or risk mitigation make you feel stressed?

What is the best way to highlight your challenging project management topic acceptably?

‘Phew, what a challenging paper! How can I find a professional writer to deal with these boring assignments?”

Ok, we hear you. You can do it online in a matter of minutes. In fact, assignment writing help services can take all your project management paper worries away and deliver you a custom essay or even a 5-star dissertation without any hassle for you.

Sounds fantastic? That’s exactly what they do.

“Ok, cool. Is this a reliable way to deal with my papers?” Sure. Unless you are super lazy and want to turn them in without any modifications.

“What do you mean?” If you want to avoid any troubles in your college or university and have no time/desire to write your assignment on your own, you can look for expert help online.

However, once you get a well-written paper on your topic from the expert writer in that subject area, you need to rewrite it and modify it to some extent.

If you do this, nobody will ever accuse you of cheating or plagiarism, and you’ll save tons of time instead of completing your assignment from scratch.

Now, let’s explore the top tips for writing your project management assignments.

Get Enough Time for Writing

Essay writing is an essential academic skill. To create amazing papers, it’s crucial to have a great essay writing competence. How do you get it? Through practice. Write often. Write a lot.

One of the golden rules of writing any kind of essay is to make sure you get enough time in your schedule for research and writing.

Understand that you need some time to complete the work without being in a rush. Rarely, you can come up with an exceptional essay overnight. For this, you need to be really motivated, inspired and loaded with facts, arguments, and brilliant ideas.

Of course, there needs to be adequate time for choosing a topic, doing the research, reading all the materials and taking notes, gathering the notes into a logical order to form an outline, and writing the essay. Without doing all these things, you won’t be able to submit a top-grade paper on time.

Once you finish writing your paper, you still need to put in some work. What does it mean? Your essay needs to be proofread, edited, and polished up.

Every student works at a different pace, so discovering how much time is needed is an individual thing, and the first most crucial essay writing skill.

Choosing a topic

This step is central to a knockout essay. That’s because the topic can make or break the article. Choose it carefully if you have such an opportunity. If the instructor has assigned a topic, then it is up to you to find a perfect angle on the topic to base your essay on.

Photo by Dollar Gill on Unsplash

Research and taking notes

The research phase is where the student dives into what others have written about the general topic. This step could be done before step 2 if the student needs help narrowing down the topic or the angle on the topic.

Jotting down notes during the reading and referencing the source for the notes will save tons of time later on in writing.

Forming the Outline and Writing the Essay

The notes are organized into groups that logically fit together. A description for each set is like a subheading. These can be arranged in chronological order or organized in a fashion that flows well from one idea to the next. This is the outline of the body of the essay.

Writing the essay consists of filling in the details for each of the sections in the outline. It includes writing a captivating opening paragraph and a memorable summary at the end.

Proofreading and editing

Unfortunately, this important step is often missed. Even the best essays will fail without detailed proofreading and in-depth editing.

It is best if this step is done by another person, as it is easy for a writer to overlook their own mistakes in assignment writing.

The proofreader and editor should be someone who is really good at writing, not just a neighbour or friend because they are available and free.

So now you know all the basic steps that you need to take to be able to submit a winning project management assignment on time. Don’t just sleep on these tips. Put them into work and you will see the results.

Alternatively, you may always choose a service for you to assist.

Tags: project manager student tasks writing

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We are a small group of professionals specializing in project management. We wish you success in your career, business, studies, or whatever else you think is worth your time and effort—we are pleased to know that our advice is helpful.

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September 16, 2023

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Project Knowledge Management – The Importance of Managing Project Knowledge

PM Tips & Ideas

Project Knowledge Management – The Importance of Managing Project Knowledge

Tips for Building a Career in the Logistics Industry

6 Tips for Building a Career in the Logistics Industry

Project initiation stage – Project Initiation Document (PID). Duties of project owner and project team

Project initiation stage – Project Initiation Document (PID). Duties of project owner and project team

Procurement in PM

Organizing Procurement and Purchasing Activities in a Project

a sample of procurement contract

Two Common Mistakes in Project Procurement Contracts

project sponsor: definition, types, role, respomsibilities

Project Sponsor – The Role and Responsibilities

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2. Project Management Overview

Adrienne Watt; Project Management Open Resources; and TAP-a-PM

Click play on the following audio player to listen along as you read this section.

The starting point in discussing how projects should be properly managed is to first understand what a project is and, just as importantly     , what it is not.

People have been undertaking projects since the earliest days of organized human activity. The hunting parties of our prehistoric ancestors were projects, for example; they were temporary undertakings directed at the goal of obtaining meat for the community. Large complex projects have also been with us for a long time. The pyramids and the Great Wall of China were in their day of roughly the same dimensions as the Apollo project to send men to the moon. We use the term “project” frequently in our daily conversations. A husband, for example may tell his wife, “My main project for this weekend is to straighten out the garage.” Going hunting, building pyramids, and fixing faucets all share certain features that make them projects.

Project Attributes

A project has distinctive attributes that distinguish it from ongoing work or business operations. Projects are temporary in nature. They are not an everyday business process and have definitive start dates and end dates. This characteristic is important because a large part of the project effort is dedicated to ensuring that the project is completed at the appointed time. To do this, schedules are created showing when tasks should begin and end. Projects can last minutes, hours, days, weeks, months, or years.

Projects exist to bring about a product or service that hasn’t existed before. In this sense, a project is unique. Unique means that this is new; this has never been done before. Maybe it’s been done in a very similar fashion before but never exactly in this way. For example, Ford Motor Company is in the business of designing and assembling cars. Each model that Ford designs and produces can be considered a project. The models differ from each other in their features and are marketed to people with various needs. An SUV serves a different purpose and clientele than a luxury car. The design and marketing of these two models are unique projects. However, the actual assembly of the cars is considered an operation (i.e., a repetitive process that is followed for most makes and models).

In contrast with projects, operations are ongoing and repetitive. They involve work that is continuous without an ending date and with the same processes repeated to produce the same results. The purpose of operations is to keep the organization functioning while the purpose of a project is to meet its goals and conclude. Therefore, operations are ongoing while projects are unique and temporary.

A project is completed when its goals and objectives are accomplished. It is these goals that drive the project, and all the planning and implementation efforts undertaken to achieve them. Sometimes projects end when it is determined that the goals and objectives cannot be accomplished or when the product or service of the project is no longer needed and the project is cancelled.

Definition of a Project

There are many written definitions of a project. All of them contain the key elements described above. For those looking for a formal definition of a project, the Project Management Institute (PMI) defines a project as a temporary endeavor undertaken to create a unique product, service, or result. The temporary nature of projects indicates a definite beginning and end. The end is reached when the project’s objectives have been achieved or when the project is terminated because its objectives will not or cannot be met, or when the need for the project no longer exists.

Project Characteristics

When considering whether or not you have a project on your hands, there are some things to keep in mind. First, is it a project or an ongoing operation? Second, if it is a project, who are the stakeholders? And third, what characteristics distinguish this endeavor as a project?

Projects have several characteristics:

  • Projects are unique.
  • Projects are temporary in nature and have a definite beginning and ending date.
  • Projects are completed when the project goals are achieved or it’s determined the project is no longer viable.

A successful project is one that meets or exceeds the expectations of the stakeholders.

Consider the following scenario: The vice-president (VP) of marketing approaches you with a fabulous idea. (Obviously it must be “fabulous” because he thought of it.) He wants to set up kiosks in local grocery stores as mini-offices. These offices will offer customers the ability to sign up for car and home insurance services as well as make their bill payments. He believes that the exposure in grocery stores will increase awareness of the company’s offerings. He told you that senior management has already cleared the project, and he’ll dedicate as many resources to this as he can. He wants the new kiosks in place in 12 selected stores in a major city by the end of the year. Finally, he has assigned you to head up this project.

Your first question should be, “Is it a project?” This may seem elementary, but confusing projects with ongoing operations happens often. Projects are temporary in nature, have definite start and end dates, result in the creation of a unique product or service, and are completed when their goals and objectives have been met and signed off by the stakeholders.

Using these criteria, let’s examine the assignment from the VP of marketing to determine if it is a project:

  • Is it unique? Yes, because the kiosks don’t exist in the local grocery stores. This is a new way of offering the company’s services to its customer base. While the service the company is offering isn’t new, the way it is presenting its services is.
  • Does the product have a limited timeframe? Yes, the start date of this project is today, and the end date is the end of next year. It is a temporary endeavor.
  • Is there a way to determine when the project is completed? Yes, the kiosks will be installed and the services will be offered from them. Once all the kiosks are installed and operating, the project will come to a close.
  • Is there a way to determine stakeholder satisfaction? Yes, the expectations of the stakeholders will be documented in the form of requirements during the planning processes. These requirements will be compared to the finished product to determine if it meets the expectations of the stakeholder.

If the answer is yes to all these questions, then we have a project.

The Process of Project Management

You’ve determined that you have a project. What now? The notes you scribbled down on the back of the napkin at lunch are a start, but not exactly good project management practice. Too often, organizations follow Nike’s advice when it comes to managing projects when they “just do it.” An assignment is made, and the project team members jump directly into the development of the product or service requested. In the end, the delivered product doesn’t meet the expectations of the customer. Unfortunately, many projects follow this poorly constructed path, and that is a primary contributor to a large percentage of projects not meeting their original objectives, as defined by performance, schedule, and budget.

In the United States, more than $250 billion is spent each year on information technology (IT) application development in approximately 175,000 projects. The Standish Group (a Boston-based leader in project and value performance research) released the summary version of their 2009 CHAOS Report that tracks project failure rates across a broad range of companies and industries (Figure 2.1).

A bar chart showing 32% of projects succeeding, 44% challenged, and 24% failed

Jim Johnson, chairman of the Standish Group, has stated that “this year’s results show a marked decrease in project success rates, with 32% of all projects succeeding which are delivered on time, on budget, with required features and functions, 44% were challenged-which are late, over budget, and/or with less than the required features and functions and 24% failed which are cancelled prior to completion or delivered and never used.”

When are companies going to stop wasting billions of dollars on failed projects? The vast majority of this waste is completely avoidable: simply get the right business needs (requirements) understood early in the process and ensure that project management techniques are applied and followed, and the project activities are monitored.

Applying good project management discipline is the way to help reduce the risks. Having good project management skills does not completely eliminate problems, risks, or surprises. The value of good project management is that you have standard processes in place to deal with all contingencies.

Project management is the application of knowledge, skills, tools, and techniques applied to project activities in order to meet the project requirements. Project management is a process that includes planning, putting the project plan into action, and measuring progress and performance.

Managing a project includes identifying your project’s requirements and writing down what everyone needs from the project. What are the objectives for your project? When everyone understands the goal, it’s much easier to keep them all on the right path. Make sure you set goals that everyone agrees on to avoid team conflicts later on. Understanding and addressing the needs of everyone affected by the project means the end result of your project is far more likely to satisfy your stakeholders. Last but not least, as project manager, you will also be balancing the many competing project constraints.

On any project, you will have a number of project constraints that are competing for your attention. They are cost, scope, quality, risk, resources, and time.

  • Cost is the budget approved for the project including all necessary expenses needed to deliver the project. Within organizations, project managers have to balance between not running out of money and not underspending because many projects receive funds or grants that have contract clauses with a “use it or lose it” approach to project funds. Poorly executed budget plans can result in a last-minute rush to spend the allocated funds. For virtually all projects, cost is ultimately a limiting constraint; few projects can go over budget without eventually requiring a corrective action.
  • Scope is what the project is trying to achieve. It entails all the work involved in delivering the project outcomes and the processes used to produce them. It is the reason and the purpose of the project.
  • Quality is a combination of the standards and criteria to which the project’s products must be delivered for them to perform effectively. The product must perform to provide the functionality expected, solve the identified problem, and deliver the benefit and value expected. It must also meet other performance requirements, or service levels, such as availability, reliability, and maintainability, and have acceptable finish and polish. Quality on a project is controlled through quality assurance (QA), which is the process of evaluating overall project performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.
  • Risk is defined by potential external events that will have a negative impact on your project if they occur. Risk refers to the combination of the probability the event will occur and the impact on the project if the event occurs. If the combination of the probability of the occurrence and the impact on the project is too high, you should identify the potential event as a risk and put a proactive plan in place to manage the risk.
  • Resources are required to carry out the project tasks. They can be people, equipment, facilities, funding, or anything else capable of definition (usually other than labour) required for the completion of a project activity.
  • Time is defined as the time to complete the project. Time is often the most frequent project oversight in developing projects. This is reflected in missed deadlines and incomplete deliverables. Proper control of the schedule requires the careful identification of tasks to be performed and accurate estimations of their durations, the sequence in which they are going to be done, and how people and other resources are to be allocated. Any schedule should take into account vacations and holidays.

You may have heard of the term “triple constraint,” which traditionally consisted of only time, cost, and scope. These are the primary competing project constraints that you have to be most aware of. The triple constraint is illustrated in the form of a triangle to visualize the project work and see the relationship between the scope/quality, schedule/time, and cost/resource (Figure 2.2). In this triangle, each side represents one of the constraints (or related constraints) wherein any changes to any one side cause a change in the other sides. The best projects have a perfectly balanced triangle. Maintaining this balance is difficult because projects are prone to change. For example, if scope increases, cost and time may increase disproportionately. Alternatively, if the amount of money you have for your project decreases, you may be able to do as much, but your time may increase.

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Your project may have additional constraints that you must face, and as the project manager, you have to balance the needs of these constraints against the needs of the stakeholders and your project goals. For instance, if your sponsor wants to add functionality to the original scope, you will very likely need more money to finish the project, or if they cut the budget, you will have to reduce the quality of your scope, and if you don’t get the appropriate resources to work on your project tasks, you will have to extend your schedule because the resources you have take much longer to finish the work.

You get the idea; the constraints are all dependent on each other. Think of all of these constraints as the classic carnival game of Whac-a-mole (Figure 2.3). Each time you try to push one mole back in the hole, another one pops out. The best advice is to rely on your project team to keep these moles in place.

whac a mole machine

Here is an example of a project that cut quality because the project costs were fixed. The P-36 oil platform (Figure 2.4) was the largest footing production platform in the world capable of processing 180,000 barrels of oil per day and 5.2 million cubic metres of gas per day. Located in the Roncador Field, Campos Basin, Brazil, the P-36 was operated by Petrobras.

Petrobras P-36 Sinking

In March 2001, the P-36 was producing around 84,000 barrels of oil and 1.3 million cubic metres of gas per day when it became destabilized by two explosions and subsequently sank in 3,900 feet of water with 1,650 short tons of crude oil remaining on board, killing 11 people. The sinking is attributed to a complete failure in quality assurance, and pressure for increased production led to corners being cut on safety procedures. It is listed as one of the most expensive accidents with a price tag of $515,000,000.

The following quotes are from a Petrobras executive, citing the benefits of cutting quality assurance and inspection costs on the project.

“Petrobras has established new global benchmarks for the generation of exceptional share­holder wealth through an aggressive and innovative program of cost cutting on its P36 production facility.” “Conventional constraints have been successfully challenged and replaced with new paradigms appropriate to the globalized corporate market place.” “Elimination of these unnecessary straitjackets has empowered the project’s suppliers and contractors to propose highly economical solutions, with the win-win bonus of enhanced profitability margins for themselves.” “The P36 platform shows the shape of things to come in the unregulated global market economy of the 21st century.”

The dynamic trade-offs between the project constraint values have been humorously and accurately described in Figure 2.5.

A sign. Image description available.

Project Management Expertise

In order for you, as the project manager, to manage the competing project constraints and the project as a whole, there are some areas of expertise you should bring to the project team (Figure 2.11). They are knowledge of the application area and the standards and regulations in your industry, understanding of the project environment, general management knowledge and skills, and interpersonal skills. It should be noted that industry expertise is not in a certain field but the expertise to run the project. So while knowledge of the type of industry is important, you will have a project team supporting you in this endeavor. For example, if you are managing a project that is building an oil platform, you would not be expected to have a detailed understanding of the engineering since your team will have mechanical and civil engineers who will provide the appropriate expertise; however, it would definitely help if you understood this type of work.

Let’s take a look at each of these areas in more detail.

Application knowledge

By standards, we mean guidelines or preferred approaches that are not necessarily mandatory. In contrast, when referring to regulations we mean mandatory rules that must be followed, such as government-imposed requirements through laws. It should go without saying that as a professional, you’re required to follow all applicable laws and rules that apply to your industry, organization, or project. Every industry has standards and regulations. Knowing which ones affect your project before you begin work will not only help the project to unfold smoothly, but will also allow for effective risk analysis.

Areas of expertise: application knowledge, standards & regulations; understanding the project environment; management knowledge & skills; & interpersonal skills

Some projects require specific skills in certain application areas. Application areas are made up of categories of projects that have common elements. They can be defined by industry group (pharmaceutical, financial, etc.), department (accounting, marketing, legal, etc.), technology (software development, engineering, etc), or management specialties (procurement, research and development, etc.). These application areas are usually concerned with disciplines, regulations, and the specific needs of the project, the customer, or the industry. For example, most government agencies have specific procurement rules that apply to their projects that wouldn’t be applicable in the construction industry. The pharmaceutical industry is interested in regulations set forth by government regulators, whereas the automotive industry has little or no concern for either of these types of regulations. You need to stay up-to-date regarding your industry so that you can apply your knowledge effectively. Today’s fast-paced advances can leave you behind fairly quickly if you don’t stay abreast of current trends.

Having some level of experience in the application area you’re working in will give you an advantage when it comes to project management. While you can call in experts who have the application area knowledge, it doesn’t hurt for you to understand the specific aspects of the application areas of your project.

Understanding the Project Environment

There are many factors that need to be understood within your project environment (Figure 2.7). At one level, you need to think in terms of the cultural and social environments (i.e., people, demographics, and education). The international and political environment is where you need to understand about different countries’ cultural influences. Then we move to the physical environment; here we think about time zones. Think about different countries and how differently your project will be executed whether it is just in your country or if it involves an international project team that is distributed throughout the world in five different countries.

Consider the cultural, social, international, political, and physical environments of a project

Of all the factors, the physical ones are the easiest to understand, and it is the cultural and international factors that are often misunderstood or ignored. How we deal with clients, customers, or project members from other countries can be critical to the success of the project. For example, the culture of the United States values accomplishments and individualism. Americans tend to be informal and call each other by first names, even if having just met. Europeans tend to be more formal, using surnames instead of first names in a business setting, even if they know each other well. In addition, their communication style is more formal than in the United States, and while they tend to value individualism, they also value history, hierarchy, and loyalty. The Japanese, on the other hand, tend to communicate indirectly and consider themselves part of a group, not as individuals. The Japanese value hard work and success, as most of us do.

How a product is received can be very dependent on the international cultural differences. For example, in the 1990s, when many large American and European telecommunications companies were cultivating new markets in Asia, their customer’s cultural differences often produced unexpected situations. Western companies planned their telephone systems to work the same way in Asia as they did in Europe and the United States. But the protocol of conversation was different. Call-waiting, a popular feature in the West, is considered impolite in some parts of Asia. This cultural blunder could have been avoided had the team captured the project environment requirements and involved the customer.

It is often the simplest things that can cause trouble since, unsurprisingly, in different countries, people do things differently. One of the most notorious examples of this is also one of the most simple: date formats. What day and month is 2/8/2009? Of course it depends where you come from; in North America it is February 8th while in Europe (and much of the rest of the world) it is 2nd August. Clearly, when schedules and deadlines are being defined it is important that everyone is clear on the format used.

The diversity of practices and cultures and its impact on products in general and on software in particular goes well beyond the date issue. You may be managing a project to create a new website for a company that sells products worldwide. There are language and presentation style issues to take into consideration; converting the site into different languages isn’t enough. It is obvious that you need to ensure the translation is correct; however, the presentation layer will have its own set of requirements for different cultures. The left side of a website may be the first focus of attention for a Canadian; the right side would be the initial focus for anyone from the Middle East, as both Arabic and Hebrew are written from right to left. Colors also have different meanings in different cultures. White, which is a sign of purity in North America (e.g., a bride’s wedding dress), and thus would be a favoured background colour in North America, signifies death in Japan (e.g., a burial shroud). Table 2.1 summarizes different meanings of common colours.

Project managers in multicultural projects must appreciate the culture dimensions and try to learn relevant customs, courtesies, and business protocols before taking responsibility for managing an international project. A project manager must take into consideration these various cultural influences and how they may affect the project’s completion, schedule, scope, and cost.

Management Knowledge and Skills

As the project manager, you have to rely on your project management knowledge and your general manage­ment skills. Here, we are thinking of items like your ability to plan the project, execute it properly, and of course control it and bring it to a successful conclusion, along with your ability to guide the project team to achieve project objectives and balance project constraints.

There is more to project management than just getting the work done. Inherent in the process of project management are the general management skills that allow the project manager to complete the project with some level of efficiency and control. In some respects, managing a project is similar to running a business: there are risk and rewards, finance and accounting activities, human resource issues, time management, stress management, and a purpose for the project to exist. General management skills are needed in every project.

Interpersonal Skills

Last but not least you also have to bring the ability into the project to manage personal relationships and deal with personnel issues as they arise. Here were talking about your interpersonal skills as shown in Figure 2.8.

Communication

Project managers spend 90% of their time communicating. Therefore they must be good communicators, promoting clear, unambiguous exchange of information. As a project manager, it is your job to keep a number of people well informed. It is essential that your project staff know what is expected of them: what they have to do, when they have to do it, and what budget and time constraints and quality specifications they are working toward. If project staff members do not know what their tasks are, or how to accomplish them, then the entire project will grind to a halt. If you do not know what the project staff is (or often is not) doing, then you will be unable to monitor project progress. Finally, if you are uncertain of what the customer expects of you, then the project will not even get off the ground. Project communication can thus be summed up as knowing “who needs what information and when” and making sure they have it.

Interpersonal skills include communication, influence, leadership, motivation, negotiation, and problem solving

All projects require sound communication plans, but not all projects will have the same types of commu­nication or the same methods for distributing the information. For example, will information be distributed via mail or email, is there a shared website, or are face-to-face meetings required? The communication management plan documents how the communication needs of the stakeholders will be met, including the types of information that will be communicated, who will communicate them, and who will receive them; the methods used to communicate; the timing and frequency of communication; the method for updating the plan as the project progresses, including the escalation process; and a glossary of common terms.

Project management is about getting things done. Every organization is different in its policies, modes of operations, and underlying culture. There are political alliances, differing motivations, conflicting interests, and power struggles. A project manager must understand all of the unspoken influences at work within an organization.

Leadership is the ability to motivate and inspire individuals to work toward expected results. Leaders inspire vision and rally people around common goals. A good project manager can motivate and inspire the project team to see the vision and value of the project. The project manager as a leader can inspire the project team to find a solution to overcome perceived obstacles to get the work done.

Motivation helps people work more efficiently and produce better results. Motivation is a constant process that the project manager must guide to help the team move toward completion with passion and a profound reason to complete the work. Motivating the team is accomplished by using a variety of team-building techniques and exercises. Team building is simply getting a diverse group of people to work together in the most efficient and effective manner possible. This may involve management events as well as individual actions designed to improve team performance.

Recognition and rewards are an important part of team motivations. They are formal ways of recognizing and promoting desirable behaviour and are most effective when carried out by the management team and the project manager. Consider individual preferences and cultural differences when using rewards and recognition. Some people don’t like to be recognized in front of a group; others thrive on it.

Negotiation

Project managers must negotiate for the good of the project. In any project, the project manager, the project sponsor, and the project team will have to negotiate with stakeholders, vendors, and customers to reach a level of agreement acceptable to all parties involved in the negotiation process.

Problem Solving

Problem solving is the ability to understand the heart of a problem, look for a viable solution, and then make a decision to implement that solution. The starting point for problem solving is problem definition. Problem definition is the ability to understand the cause and effect of the problem; this centres on root-cause analysis. If a project manager treats only the symptoms of a problem rather than its cause, the symptoms will perpetuate and continue through the project life. Even worse, treating a symptom may result in a greater problem. For example, increasing the ampere rating of a fuse in your car because the old one keeps blowing does not solve the problem of an electrical short that could result in a fire. Root-cause analysis looks beyond the immediate symptoms to the cause of the symptoms, which then affords opportunities for solutions. Once the root of a problem has been identified, a decision must be made to effectively address the problem.

Solutions can be presented from vendors, the project team, the project manager, or various stakeholders. A viable solution focuses on more than just the problem; it looks at the cause and effect of the solution itself. In addition, a timely decision is needed or the window of opportunity may pass and then a new decision will be needed to address the problem. As in most cases, the worst thing you can do is nothing.

All of these interpersonal skills will be used in all areas of project management. Start practicing now because it’s guaranteed that you’ll need these skills on your next project.

Image Descriptions

Figure 2.5 image description: The sign says, “We can do good, quick, and cheap work. You can have any two but not all three. 1. Good, quick work won’t be cheap. 2. Good, cheap work won’t be quick. 3. Quick, cheap work won’t be good.” [Return to Figure 2.5]

Text Attributions

This chapter was adapted and remixed by Adrienne Watt from the following sources:

  • Text under “Project Attributes,” “Project Characteristics,” “Process of Project Management,” and “Project Management Expertise,” were adapted from “What is a Project?,” “Project Characteristics,” “What is Project Management,” and “Project Management Areas of Expertise” in Project Management for Skills for All Careers by Project Management Open Resources and TAP-a-PM. Licensed under a CC BY 3.0 licence .
  • Table 2.1 was adapted by Merrie Barron and Andrew R. Barron from P. Russo and S. Boor, How Fluent is Your Interface? Designing for International Users , Proceedings of the INTERACT ’93 and CHI ’93, Association for Computing Machinery, Inc. (1993). The table is from “ Project Management Areas of Expertise ” in Project Management. Licensed under a CC BY 4.0 licence .

Media Attributions

  • Chaosreport2009 © Merrie Barron & Andrew R. Barron is licensed under a CC BY (Attribution) license
  • Triple constraint triangle © John M. Kennedy T is licensed under a CC BY-SA (Attribution ShareAlike) license
  • Whac a mole © sakura is licensed under a CC BY (Attribution) license
  • Petrobras sinking © Richard Collinson is licensed under a CC BY-NC-ND (Attribution NonCommercial NoDerivatives) license
  • Good-quick-cheap © Barron & Barron Project Management for Scientists and Engineers. is licensed under a CC BY (Attribution) license
  • Areas of expertise © Barron & Barron Project Management for Scientists and Engineers is licensed under a CC BY (Attribution) license
  • Project environment © Barron & Barron Project Management for Scientists and Engineers, is licensed under a CC BY (Attribution) license
  • Interpersonal skills © Barron & Barron Project Management for Scientists and Engineers is licensed under a CC BY (Attribution) license

2. Project Management Overview by Adrienne Watt; Project Management Open Resources; and TAP-a-PM is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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assignment on project management

How to make an Assignment for Project Management

A project is the sequence of actions that is planned so that the goal is able to be accomplished. A project could last between a couple of days to several months, or even years based on the quantity that is required. Management principles for projects help in ensuring that the task is executed efficiently. It assists in analyzing the situation , and then plan and manage tasks that are relevant to the project so that it's possible to ensure the effective execution of the plan.

The courses in project management are taught using a mix of written university assignments on project management and case studies for projects. proposals for writing project scopes, scenarios, and also sample project management samples based on actual projects and management reports. Students often find it difficult to comprehend project management essays since this course takes place in an interconnected mixture of finance, accounting management, business, and IT computer systems. If they do not have a comprehensive understanding of all these areas, students frequently fail in their project management assignments as well as the scope of their work can result in poor marks. It is difficult to gain a comprehensive understanding of these areas with extremely short deadlines and rigid timetables for study is not possible.

The professionals in the Project Management at Assignment Work will assist you in delivering the most effective work in the field of Project Management. The report will be so complete and precise that you'll never think that it's being performed by an outsider. The professionals who offer assistance with your Project Management Assignment online are experts certified and are part of the business sector exclusively. Before we get into our options for assignment assistance, we'd like to provide a short overview of assistance with project management assignments and the importance of it.

What is Project Management?

Project management is the application the knowledge, skills, and experience using a an official set of tools and techniques to a vast array of activities in order to fulfill the needs that the task. Project management requires specialized understanding and expertise. It's achieved by several procedures, including starting, planning, executing the project, coordinating, and closing projects. They are executed by the project manager and his team. Teams of project managers oversee the activities of the project, which includes different demands on costs, scope, time as well as risk and high-quality stakeholders who have different needs.

To provide an error-free project management plan and a project management assignment assistance report AHECounselling guarantees that you receive the top report written by PMP certified (project management plan) experts around the globe. Because the experts are part of the field, you can be assured of high-quality and a fault-free report on project management. The plan is based on the timeline, resources for activities and other pertinent details. We guarantee that you will provide the correct project management plans according to the guidelines provided by your college or university.

There are many methods that are used for various purposes in obtaining results using Project Management Plan.

* Critical Chain Project Management

* Agile Scheduling

* Waterfall

* Critical Path Method

Our academic experts will provide the highest quality of your project management task and provide an analysis that makes utilization of an extensive array of applications within the fields of integration cost and quality, human resource procurement, scope, time communication, risk management and management of stakeholder.

Project management consists of five major processes, as described below.

The processes that initiate the project determine the nature and the scope that the undertaking will take. If this step is not executed properly, the project won't effective in meeting demands of the company. The team members require knowledge of business requirements and must make sure that all the necessary controls are included in their project.

The initial stage must include the following steps: analyze the business requirements and review of the operations currently in operation along with financial analysis of costs and benefits , including budget analysis for stakeholder analysis, user analysis, and the support staff for the project, which includes cost as well as deliverables, tasks and the timetable

Design and planning

Following the beginning phase, the project will be scheduled to the right degree of specifics. The goal is to establish the duration as well as resources, costs and time to determine the amount of work required and effectively reduce risk in the course of project execution.

Planning for projects generally involves the determination of how to plan a specific project, defining an outline of the plan, choosing the planning team, selecting deliverables and developing an outline of the structure for work choosing the necessary activities to finish those deliverables and connecting the tasks by estimating the required resources for the project as well as estimating the time and cost to develop the schedule, risk management getting formal approval before you start work.

Executing refers to the procedures that are used to finish the work which is outlined in the plan of the project to meet the requirements of the project. Execution requires coordination of personnel and resources, and taking care of the integration and execution of the project according to the project management plan. The deliverables are outcomes of the processes that are performed according to the specifications of the plan for managing projects.

Monitoring and Controlling

Monitoring and controlling is the procedures used to watch the execution of projects so that problems that could arise can be identified quickly and corrective actions can be initiated immediately, as needed and to ensure the proper execution for the undertaking. The primary advantage is that the performance of the project is monitored and evaluated regularly to detect deviations from the plan of management for the project.

Closing is an official acceptance of project as well as the end of the project. Administrative tasks include the archiving of the documents and files.

The different types of Management Methodologies and Examples

Waterfall is a good choice for is perfect for companies in industry particularly in design and development of products and construction.

PRINCE2 The project management approach is based upon the product, therefore its methods focus on getting concrete results , not on the scheduling of actions.

AGILE Methodology for Project Management: It assures flexibility and allows for the modification of the product at any time during the duration of the project. In the process of progressively completing all phases to produce the final product achieved. This is founded on of whatever is effective. It is suitable for the IT sector.

Scrum An approach for short-term planning that is suitable for the development of software. There isn't a project manager in this scenario; everything will be managed through an individual, the Scrum master, the person who starts and oversees the work that is done.

Kanban Kanban: This KANBAN system is a flexible method of managing projects that is rooted in JIT manufacturing processes. It uses labels and cards to determine the requirements. It is based on the traditional approach.

PMBOK PMBOK outlines several aspects of a plan in a linear fashion in which the problem/need as well as the scope and plan are established during the beginning phases. It is not a suitable method to use alongside other more flexible and agile methodologies. It is based on the traditional method.

LEAN It was used by Toyota in the 70's, it's ideal for industrial settings that is designed to ensure efficient production. The management determines what products to produce, so that teams can begin to work toward those goals.

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In the end, if you're exhausted of looking for the most reliable and trustworthy project management experts who can ensure you get the best marks in your degree in project management or to receive academic assistance with managing construction projects then AHECounselling is the right choice for you. AHECounselling has a staff of more than 100experts in project management that can assist you immediately with your project management course by giving you authentic and timely advice on the best methods of project management and tools for managing projects you require. We also have hundreds of project management sample projects and project plan templates which will assist you in all of your project management classes, whether it's writing a thorough project scope essay or a model of the life cycle within every project plan. All you have to do is contact us with the AHECounselling Project Management requirements and connect via telephone, email or live chat service 24x7 to receive the best support for managing projects.

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  • Project planning |
  • What is project planning? (Plus, 7 ste ...

What is project planning? (Plus, 7 steps to write a successful project plan)

Julia Martins contributor headshot

Organize your projects with project plans to keep things on track—before you even start. A project plan houses all the necessary details of your project, such as goals, tasks, scope, deadlines, and deliverables. This shows stakeholders a clear roadmap of your project, ensures you have the resources for it, and holds everyone accountable from the start. In this article, we teach you the seven steps to create your own project plan.

Project plans are essential to keeping your project organized and on track. A great project plan will help you kick off your work with all the necessary pieces—from goals and budgets to milestones and communication plans—in one place. Save yourself time (and a few headaches) by creating a work plan that will make your project a success.

What is a project planning?

Project planning is the second stage in the project management process, following project initiation and preceding project execution. During the project planning stage, the project manager creates a project plan, which maps out project requirements. The project planning phase typically includes setting project goals, designating project resources, and mapping out the project schedule.

What is a project plan?

If you're still unsure about what a project plan is, here's how it differs from other project elements:

Project plan vs. work plan: A project plan and a work plan are the same thing. Different teams or departments might prefer one term or another—but they both ultimately describe the same thing: a list of big-picture action steps you need to take to hit your  project objectives .

Project plan vs. project charter: A project charter is an outline of your project. Mostly, you use project charters to get signoff from key stakeholders before you start. Which means your project charter comes before your project plan. A project charter is an outline of a simple project plan—it should only include your project objectives, scope, and responsibilities. Then, once your charter has been approved, you can create a project plan to provide a more in-depth blueprint of the key elements of your project.

Project plan vs. project scope: Your project scope defines the size and boundaries of your project. As part of your project plan, you should outline and share the scope of your project with all project stakeholders. If you’re ever worried about scope creep , you can refer back to your pre-defined scope within your project plan to get back on track.

Project plan vs. agile project: Agile project management is a framework to help teams break work into iterative, collaborative components . Agile frameworks are often run in conjunction with scrum and sprint methodologies. Like any project, an Agile project team can benefit from having a project plan in place before getting started with their work.

Project plan vs. work breakdown structure: Similar to a project plan, your work breakdown structure (WBS) helps you with project execution. While the project plan focuses on every aspect of your project, the WBS is focused on deliverables—breaking them down into sub-deliverables and project tasks. This helps you visualize the whole project in simple steps. Because it’s a visual format, your WBS is best viewed as a Gantt chart (or timeline), Kanban board , or calendar—especially if you’re using project management software .

Why are project plans important?

Project plans set the stage for the entire project. Without one, you’re missing a critical step in the overall project management process . When you launch into a project without defined goals or objectives, it can lead to disorganized work, frustration, and even scope creep. A clear, written project management plan provides a baseline direction to all stakeholders, while also keeping everyone accountable. It confirms that you have the resources you need for the project before it actually begins.

A project plan also allows you, as the person in charge of leading execution, to forecast any potential challenges you could run into while the project is still in the planning stages. That way, you can ensure the project will be achievable—or course-correct if necessary. According to a study conducted by the  Project Management Institute , there is a strong correlation between project planning and project success—the better your plan, the better your outcome. So, conquering the planning phase also makes for better project efficiency and results.

[Product UI] Brand campaign project plan in Asana, spreadsheet-style list (Lists)

7 steps to write a project plan to keep you on track

To create a clear project management plan, you need a way to track all of your moving parts . No matter what type of project you’re planning, every work plan should have:

Goals and project objectives

Success metrics

Stakeholders and roles

Scope and budget

Milestones , deliverables , and project dependencies

Timeline and schedule

Communication plan.

Not sure what each of these mean or should look like? Let’s dive into the details:

Step 1: Define your goals and objectives

You’re working on this project plan for a reason—likely to get you, your team, or your company to an end goal. But how will you know if you’ve reached that goal if you have no way of measuring success?

Every successful project plan should have a clear, desired outcome. Identifying your goals provides a rationale for your project plan. It also keeps everyone on the same page and focused on the results they want to achieve. Moreover, research shows that employees who know how their work is contributing to company objectives are 2X as motivated . Yet only 26% of employees have that clarity. That’s because most goal-setting happens separate from the actual work. By defining your goals within your work plan, you can connect the work your team is doing directly to the project objectives in real-time.

What's the difference between project goals and project objectives?

In general, your project goals should be higher-level than your project objectives. Your project goals should be SMART goals that help you measure project success and show how your project aligns with business objectives . The purpose of drafting project objectives, on the other hand, is to focus on the actual, specific deliverables you're going to achieve at the end of your project. Your project plan provides the direction your team needs to hit your goals, so you can create a workflow that hits project objectives.

Your project  plan  provides the direction your team needs to hit your goals, by way of your project objectives. By incorporating your goals directly into your planning documentation, you can keep your project’s North Star on hand. When you’re defining your project scope, or outlining your project schedule, check back on your goals to make sure that work is in favor of your main objectives.

Step 2: Set success metrics

Once you’ve defined your goals, make sure they’re measurable by setting key success metrics. While your goal serves as the intended result, you need success metrics to let you know whether or not you’re performing on track to achieve that result. The best way to do that is to set  SMART goals . With SMART goals, you can make sure your success metrics are clear and measurable, so you can look back at the end of your project and easily tell if you hit them or not.

For example, a goal for an event might be to host an annual 3-day conference for SEO professionals on June 22nd. A success metric for that goal might be having at least 1,000 people attend your conference. It’s both clear and measurable.

Step 3: Clarify stakeholders and roles

Running a project usually means getting  collaborators  involved in the execution of it. In your project management plan, outline which team members will be a part of the project and what each person’s role will be. This will help you decide who is responsible for each task (something we’ll get to shortly) and let stakeholders know how you expect them to be involved.

During this process, make sure to define the various roles and responsibilities your stakeholders might have. For example, who is directly responsible for the project’s success? How is your project team structured (i.e. do you have a project manager, a project sponsor , etc.)? Are there any approvers that should be involved before anything is finalized? What cross-functional stakeholders should be included in the project plan? Are there any  risk management factors  you need to include?

Consider using a system, such as a  RACI chart , to help determine who is driving the project forward, who will approve decisions, who will contribute to the project, and who needs to remain informed as the project progresses.

Then, once you’ve outlined all of your roles and stakeholders, make sure to include that documentation in your project plan. Once you finalize your plan, your work plan will become your cross-functional source of truth.

Step 4: Set your budget

Running a project usually costs money. Whether it’s hiring freelancers for content writing or a catering company for an event, you’ll probably be spending some cash.

Since you’ve already defined your goals and stakeholders as part of your project plan, use that information to establish your budget. For example, if this is a cross-functional project involving multiple departments, will the departments be splitting the project cost? If you have a specific goal metric like event attendees or new users, does your proposed budget support that endeavor?

By establishing your project budget during the project planning phase (and before the spending begins), you can get approval, more easily track progress, and make smart, economical decisions during the implementation phase of your project. Knowing your budget beforehand helps you with resource management , ensuring that you stay within the initial financial scope of the project. Planning helps you determine what parts of your project will cost what—leaving no room for surprises later on.

Step 5: Align on milestones, deliverables, and project dependencies

An important part of planning your project is setting milestones, or specific objectives that represent an achievement. Milestones don’t require a start and end date, but hitting one marks a significant accomplishment during your project. They are used to measure progress. For example, let’s say you’re working to develop a  new product for your company . Setting a milestone on your project timeline for when the prototype is finalized will help you measure the progress you’ve made so far.

A project deliverable , on the other hand, is what is actually produced once you meet a milestone. In our product development example, we hit a milestone when we produced the deliverable, which was the prototype. You can also use project dependencies —tasks that you can’t start until others are finished. Dependencies ensure that work only starts once it’s ready. Continuing the example, you can create a project dependency to require approval from the project lead before prototype testing begins.  

If you’re using our free project plan template , you can easily organize your project around deliverables, dependencies, and milestones. That way, everyone on the team has clear visibility into the work within your project scope, and the milestones your team will be working towards.

Step 6: Outline your timeline and schedule

In order to achieve your project goals, you and your stakeholders need clarity on your overall project timeline and schedule. Aligning on the time frame you have can help you better prioritize during strategic planning sessions.

Not all projects will have clear-cut timelines. If you're working on a large project with a few unknown dates, consider creating a  project roadmap  instead of a full-blown project timeline. That way, you can clarify the order of operations of various tasks without necessarily establishing exact dates.

Once you’ve covered the high-level responsibilities, it’s time to focus some energy on the details. In your  work plan template , start by breaking your project into tasks, ensuring no part of the process is skipped. Bigger tasks can even be broken down into smaller subtasks, making them more manageable.

Then, take each task and subtask, and assign it a start date and end date. You’ll begin to visually see everything come together in a  cohesive project timeline . Be sure to add stakeholders, mapping out who is doing what by when.

[Product UI] Brand campaign project in Asana, Gantt chart-style view (Timeline)

Step 7: Share your communication plan

We’ve established that most projects include multiple stakeholders. That means communication styles will vary among them. You have an opportunity to set your expectations up front for this particular project in your project plan. Having a communication plan is essential for making sure everyone understands what’s happening, how the project is progressing, and what’s going on next. And in case a roadblock comes up, you’ll already have a clear communication system in place.

As you’re developing your communication plan, consider the following questions:

How many project-related meetings do you need to have? What are their goals?

How will you manage project status updates ? Where will you share them?

What tool will you use to manage the project and communicate progress and updates?

[inline illustration] Communication plan for brand campaign in Asana (example)

Like the other elements of your project plan, make sure your communication plan is easily accessible within your project plan. Stakeholders and cross-functional collaborators should be able to easily find these guidelines during the planning and execution phases of your project. Using project planning tools or task management software that integrates with apps like Slack and Gmail can ensure all your communication happens in one easily accessible place. 

Example project plan

Next, to help you understand what your project management plan should look like, here are two example plans for marketing and design projects that will guide you during your own project planning.

Project plan example: annual content calendar

Let’s say you’re the Content Lead for your company, and it’s your responsibility to create and deliver on a content marketing calendar for all the content that will be published next year. You know your first step is to build your work plan. Here’s what it might look like:

Goals and success metrics

You establish that your goal for creating and executing against your content calendar is to increase engagement by 10%. Your success metrics are the open rate and click through rate on emails, your company’s social media followers, and how your pieces of content rank on search engines.

Stakeholders and each person’s role

There will be five people involved in this project.

You, Content Lead: Develop and maintain the calendar

Brandon and Jamie, Writers: Provide outlines and copy for each piece of content

Nate, Editor: Edit and give feedback on content

Paula, Producer: Publish the content once it’s written and edited

Your budget for the project plan and a year’s worth of content is $50,000.

Milestones and deliverables

Your first milestone is to finish the content calendar, which shows all topics for the year. The deliverable is a sharable version of the calendar. Both the milestone and the deliverables should be clearly marked on your project schedule.

You’ve determined that your schedule for your content calendar project plan will go as follows:

October 15 - November 1: The research phase to find ideas for topics for content

November 2 - November 30: Establish the topics you’ll write about

December 1 - January 1: Build the calendar

January 1 - December 31: Content will be written by Brandon and Jamie, and edited by Nate, throughout the year

January 16 - December 31: Paula will begin publishing and continue to do so on a rolling basis throughout the year.

You’ll have a kick-off meeting and then monthly update meetings as part of your communication plan. Weekly status updates will be sent on Friday afternoons. All project-related communication will occur within a  project management tool .

How ClassPass manages project plans from start to finish

Kerry Hoffman, Senior Project Manager of Marketing Operations at  ClassPass , oversees all marketing projects undertaken by the creative, growth, and content teams. Here are her top three strategies for managing project plans:

Identify stakeholders up front: No matter the size of the project, it’s critical to know who the stakeholders are and their role in the project so you ensure you involve the right people at each stage. This will also make the review and approval process clear before the team gets to work.

Agree on how you want to communicate about your project: Establish where and when communication should take place for your project to ensure that key information is captured in the right place so everyone stays aligned.

Be adaptable and learn other people’s working styles: Projects don’t always go according to plan, but by implementing proper integration management you can keep projects running smoothly. Also, find out how project members like to work so you take that into account as you create your plan. It will help things run smoother once you begin executing.

Write your next project plan like a pro

Congratulations—you’re officially a work planning pro. With a few steps, a little bit of time, and a whole lot of organization, you’ve successfully written a project plan.

Keep yourself and your team on track, and address challenges early by using project planning software like Asana . Work through each of the steps of your project plan with confidence, and streamline your communications with the team.

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Project management goal: Add people and assign them to tasks

Project management tips before you start . . .

If you’re new to project management If you’re new to project management, you might realize there’s more to worry about than just adding tasks, like how many people to put on them, how to account for people’s holidays and vacation time, and how and where to put in personal information like phone numbers, email addresses, and salary information.

Here are tips to get you started.

Learn what types of resources you can assign to tasks     After you gather the information you need about project tasks, identify the types of resources you’ll need.

People resources     These are resources we normally think of as working on tasks. Project managers sometimes call these work resources, as opposed to materials and equipment.

Enterprise resources     These resources are work resources managed and shared across an organization. Enterprise resources are used with Project Professional.

Material resources     These resources include computers or machinery used to complete work on tasks.

Generic resources     These resources specify staffing requirements for tasks and not specific individuals, such as carpenters, or developers.

Consider how the number of resources changes durations When you put multiple resources on a task, you’d expect the duration of a task to shorten. In many cases, however, adding people to a task can have the opposite effect. It can add extra costs, extra communication, and other inefficiencies. For example, the design for a new toll bridge probably isn’t going to go faster if you double the number of architects on the project. Project allows you to control what happens to task durations after you add to tasks.

Consider how a person's capabilities affect task durations A person’s experience can directly affect the duration of the task. You might expect a person with five years’ experience to complete a task in less time than someone with two.

If you’re a seasoned project manager As projects get bigger, there are more things to think about. You now worry about using resources in other departments, hiring vendors, tracking a hundred peoples’ work, generating reports for executives, and numerous other complexities you haven’t even thought about yet. Fortunately, Microsoft Project has the expert tools you’ll need.

Here are a tips to grow your expertise.

Review and refine the duration estimates     Use the information that you collect about your current project and similar projects to refine your duration estimates. The accuracy of your estimates for resource requirements (and ultimately project costs) depends largely on the accuracy of your task duration estimates.

Track resource progress     Make sure the people on your project send in regular task status updates. The views and reports in Microsoft Project help you not lose track of what everyone is doing.

Identify resource overallocation problems     Project can help you identify when people are working on too many tasks at the same time.

Keep an eye on your baselines     Baselines give you a snapshot of your project so that you compare current progress with what you planned at the beginning.

Distribute work by leveling     When people are working on too many tasks at the same time, Project can adjust assignments to a more realistic workload. Leveling resource assignments is one way to even out the load.

use sparklines in project mangement

Step 1: Add people to your project

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Project Management

15 free project management templates for teams in 2024.

Haillie Parker

February 12, 2024

Looking for new project management templates?

Whether you’re tracking multiple projects or need more insight into the project planning process, details are essential. That’s why project management templates save managers and teams alike a ton of time when jumpstarting the latest concept or project plan.

Project management templates prevent teams from starting from scratch with every new project, streamline existing processes, and help members think more proactively about how they’re carrying out their daily tasks. 

Plus, they’re loaded with features to manage the heavy lifting for you. Whether it be through workflow automations, pre-built workflows, plug-and-play process documents , or tracking project deliverables, organizing tasks and documents will always create a more manageable system.

There are hundreds of templates out there to complement virtually any project management software —but not every free template will suit every project! In this article, we’ll cover everything project management templates can do for your team, the must-have features, and 15 customizable templates to enhance your project management process in ClickUp!

What is a Project Management Template?

Features to look for in free project management templates, 1. project management template by clickup, 2. high-level project management plan template by clickup, 3. project management timeline template by clickup, 4. project manager template by clickup, 5. project schedule template by clickup, 6. project charter template by clickup, 7. schedule blocking template by clickup, 8. project management status report template by clickup, 9. agile scrum project management template by clickup, 10. project management meeting tracker template by clickup, 11. creative & design template by clickup, 12. budget project management template by clickup, 13. project management playbook template by clickup, 14. construction project management template by clickup, 15. planning a project template by clickup, start project planning with free project management templates.

Project management templates are designed to help teams save time and work more efficiently with pre-built workflows, project views, and tasks to expedite the early stages of your project through to completion. 

Kind of like the most complicated Mad Lib you’ll ever find, project management templates make it easy to plug your information into tailored project management structures so your team can simply start .

The best templates are also customizable, align seamlessly with your current processes and tech stack, and help create a standardized approach to all of your projects going forward. 

These templates are also rather complex with ready-made frameworks for creating tasks, project schedules , and proper documentation. You’ll reap a laundry list of benefits to continue streamlining and scaling your project management best practices including:

  • Increased efficiency through better organization
  • Effective time management to stay on track
  • Consistent documentation to align teams on current projects and make sense of past work
  • Improved collaboration between members, managers, and stakeholders

But what does this pre-packaged project plan framework look like?

There may be a plethora of project management templates to choose from, but not all pack the same punch! There are several key features to keep an eye out for to ensure your template will lead your team to success.

These features are critical for creating a proper project plan, project prioritization , tracking, and task management—and they can come in many forms! 

When searching for your next project management template, invest in the template that provides the following features (and more!):

  • Project scope and objectives to document the key goals, deliverables, and overall process
  • Multiple project views including Gantt charts, Kanban boards, project timelines , interactive checklists , calendars, and more to manage projects from every angle
  • Resource management and allocation to stay on top of your project budget and materials
  • Task prioritization and management to organize your workflows and keep track of your project progress all the way to completion 
  • Clear project controls and reporting to ensure the project team is on track to hit your project management KPIs and that stakeholders stay informed
  • Team collaboration tools to help project members stay connected, improve team relationships, and boost the overall quality of work 
  • Tons of integrations to bring all of your other work tools into your project template for more informed updates and easy access toward a successful project

These features lay the groundwork for a high-quality project management template, but there may be additional features that suit your team’s unique processes for better planning and project execution . Keep these features in mind as you browse through 15 of the best project management templates for the only productivity tool that can really do it all—ClickUp!

15 Free Project Management Templates for Project Managers

Use the features above to consider your team’s needs and typical project requirements to determine the project management template that serves you best! With the 15 customizable and free project management templates listed below, you’re guaranteed to find the perfect template for any use case. 

Project Management Template by ClickUp

Failing to plan equals planning to fail in project management, but the Project Management Template by ClickUp simplifies this hefty challenge with a designated and pre-built Space to manage your work in organized Folders broken up by project phase. If you’re brand new to project management, this template might feel a bit overwhelming, but we’re here to break down this comprehensive resource so you can:

  • Visualize and track your project resources
  • Assign, manage, and prioritize your tasks with multiple workflow views
  • Sync with stakeholders and work with the team without breaking a sweat

And more! This free project management template is your all-in-one solution with a flexible List and Kanban-like Board view to plug in your task information for immediate progress tracking. Plus, there are six custom task statuses to convey whether any action items are in progress, open, or done. 

Productivity really comes into play with this template’s additional ClickApps ! Access seven key functionalities by viewing or opening tasks including:

  • Time tracking
  • Custom Fields
  • Dependency warnings
  • Multiple assignees

And more—no matter what pricing plan you use!

High-Level Project Management Plan Template by ClickUp

The High-Level Project Management Plan Template by ClickUp is designed to define and track your team’s long-term goals, KPIs, and final product from a bird’s-eye view. 

This beginner-friendly project management template keeps things a bit simpler than the first project management template but still packs a major punch with its List view. With three custom statuses and five pre-set Custom Fields for stages, approvals, and progress toward completion, managers can visualize a comprehensive pulse-check on the project status , even from a single glance.

The five flexible views are where this high level project management template really shines—including a ready-to-use Deliverables List view, multiple Kanban boards, a detailed project timeline, and of course, a Getting Started Guide to expedite your set-up process.

Project Management Timeline Template by ClickUp

And for all of our visual-first project managers, the Project Timeline Whiteboard Template by ClickUp will be your new go-to! Whiteboard project management is all the rage—and for good reason! Using this highly visual and collaborative tool, you can quickly plot your project’s major activities by stage and by week to help the team stay on track.

Plus, ClickUp Whiteboards are the only digital whiteboard software with the ability to take any text, shape, or note, and convert it directly into an actionable task. That means you can act on your workflow from your whiteboard without ever having to re-update statuses or click away from your work. 

And since the work is already so neatly organized on your whiteboard, this project timeline template is the ideal resource to have on hand for stakeholder meetings and presentations so you avoid any project risks.

Project Manager Template by ClickUp

As valuable as the previous project management templates are, you need a solid understanding of project management best practices and fundamentals before you can use them to their fullest extent. The Project Manager Template by ClickUp is here to help you achieve that knowledge. 

This ClickUp Doc template provides the framework for a Statement of Purpose (SOP) essay for those in pursuit of higher education degrees like an MBA or MSc. These programs are critical for covering the basics and the nitty-gritty of project management, and this free template is the perfect stepping stone for highlighting the qualifications, unique skills, and experience you already possess to help you succeed in such programs.

Project Schedule Template by ClickUp

Designing your team’s project schedule can be a daunting task—especially for more complex projects and cross-functional teams. The Project Management Schedule Template by ClickUp simplifies this task with a formatted List to break down everything from your project phase to potential bottlenecks. 

While this is a List template, that’s not the only project view you’ll find applied to your Workspace. You’ll also see a pre-built Table view to assess project risks or issues, a project schedule using Timeline and Gantt view, and a Kanban board to visualize individual task statuses.

Using that Kanban board with ClickUp’s Board view, you’ll also have immediate access to key information through Custom Fields so you know the exact project status just how you designed it. So as you look at the big picture of your tasks, you can also quickly grab details like contributors, the risk level, progress rate, and more.

Project Charter Template by ClickUp

A project charter is a short formal document that describes your entire project and is created as you build your project plan. It plays a major role in defining your project scope , deliverables, key players, budget, and the work to be done. 

This Project Charter Template by ClickUp makes this easy with a detailed outline applied directly to a ClickUp Doc. In the pre-formatted sections and tables, you’ll be prompted to fill in all of the information you need to get your project off the ground and set in motion. 

Schedule Blocking Template by ClickUp

As a project manager, you need easy but functional strategies to keep track of your project status and timeline so you know what task each team member needs to work on and the allotted time left to stay on schedule. One of the best ways to achieve this is by time-blocking!

Use this Schedule Blocking Template by ClickUp to assist you in monitoring your past, current, and upcoming events. By applying this List template to your Workspace, you’ll instantly have access to four custom statuses, five Custom Fields, and a whopping seven project views including:

  • List view for upcoming activities
  • Form view for scheduling requests
  • Monthly, Daily, and Weekly Calendar views for optimal time management

Project Management Status Report Template by ClickUp

The Project Management Status Report Template by ClickUp will keep your stakeholders well-informed and your executive projects on track through its seven flexible work views, 11 Custom Fields, four custom statuses, and more. 

This beginner-friendly project status report template was created to help you better oversee multiple projects at a time, so you can quickly grab the key takeaways of any project from any view. And with so many Custom Fields to attach important information to every task, you can quickly filter, sort, and locate action items or things like resource allocation and project budgeting across everything with ease.

Agile Scrum Project Management Template by ClickUp

Sometimes it can feel like Agile teams are working around the clock to iterate, iterate, and iterate again. It requires a ton of strategic planning, a powerful project management tool, and the Agile Scrum Management Template by ClickUp to ensure everything goes off without a hitch every time! 

This monster of a template applies a designated Space for Agile Scrum teams to find solutions and standardize the delivery of their products—including backlogging, sprint planning, standups, reviews, and retrospectives so you nail all project phases.

This project planning template starts you off on a structured ClickUp Whiteboard to map your user flows and team workflows. From there, you can begin creating, delegating, and tracking tasks using 30 loaded task statuses! Not to mention, you’ll also have access to 13 ClickApps for sprint points, time tracking, priorities, work-in-progress limits, time estimates, dependencies, Custom Fields, and much more.

Project Management Meeting Tracker Template by ClickUp

Meeting minutes are extremely helpful for remembering your next steps and key takeaways, but tracking your meetings in a flexible list ensures a smoother planning and preparation phase when managing any project requests. The Project Management Meeting Tracker Template by ClickUp is perfect for staying on top of important check-ins like quarterly reviews, weekly 1-1’s, project kick-off meetings, and more.

Creative & Design Template by ClickUp

Creative and design project management is where things start to get a bit dicey!

Project details pivot and design or creative teams face multiple rounds of feedback to ensure stakeholders are pleased with the results. And since design requests can be interpreted a thousand different ways—the edits can get a bit extreme at times.

The Creative & Design Template by ClickUp is a must-have Folder for all creative teams.

This creative and design template starts with a collaborative ClickUp Whiteboard and guides you through the entire creative process with pre-built end-to-end workflows to document and execute requests of any kind.

Budget Project Management Template by ClickUp

In project management, determining the project budget is crucial for any project’s success.

Project budget templates can help a project manager analyze expenses, make strategic resource allocation decisions, and identify risks when managing multiple projects! That’s why it’s so important to have a resource like the Budgeted Project Management Template by ClickUp handy for every new concept. 

Think of this template as the best-kept secret for numbers project management. This user-friendly and intuitive tool is ideal for tracking project schedules and multiple activities so you stay within the pre-defined resources and requirements for any project.

We’ve seen plenty of List and Space project plan templates already, but the Project Management Playbook Template by ClickUp has a bit of a different approach to handling project plans! With a pre-made Folder for your Workspace, this beginner-friendly plan template will be your project manager’s new best friend for standardizing the preparation process for any type of project. 

It hinges on aligning your project goals with your company’s overall objectives and traditional operations, so all team members feel ready and qualified to tackle their tasks at hand. This is especially true for cross-functional team members who must accommodate a range of daily processes.

The simple project playbook template works like a playbook and will set consistent expectations and bring some much-needed predictability to everyone’s daily schedule.

Construction Project Management Template by ClickUp

Like any software team, construction project management professionals have a ton on their plates, all the time. The Construction Project Management Template by ClickUp was designed for all construction site managers to oversee complex builds, updates, dependencies, and schedules. 

But that’s not the only person who’d benefit from this template! This Space-level template brings an advanced set of features like 30 task statuses, 14 Custom Fields, 11 ClickApps, and five project views to help contract admins, draftsmen, and contractors streamline their planning and scheduling processes.

ClickUp's project planner template allows you to manage communications, progress, and delivery to hit your goals

The Planning a Project Template by ClickUp uses your Workspace to its fullest potential by creating tasks in any List and then easily moving them to other Lists. 

Project planning templates help teams achieve their goals within the given scope, schedule, budget, and resources. It enables stakeholders to easily track project status through visually appealing and easy-to-understand project schedules so they best plan around changes while proactively managing risks. 

ClickUp’s free project plan template helps project managers keep their project on track from start to finish. Use this template to ensure everyone on your team has access to the same information, expectations, decisions, and assumptions.

Any one of these 15 templates will get your project where it needs to go—because they were all designed by ClickUp !

ClickUp is the only productivity platform powerful enough to centralize all of your work across apps into one, collaborative workspace. With dozens of free project management features, an ever-growing Template Library , and more than 1,000 integrations , ClickUp can create solutions for teams of any use case.

Get started with any of the templates to tackle your next project plan or to take control of your project timeline when you sign up for ClickUp today !

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UNIT 4 ASSIGNMENT DETAILS

assignment on project management

MGT-301-Article Analysis Project-Mazur: Home

  • Article Analysis

This library guide will be used to finish the Article Analysis Assignment

Article Analysis (Project):

In this project, students apply their knowledge of the four functions of management (planning, leading, organizing, and controlling) to current events. Locate an article that represents each of the functions (you should have four articles) for an industry of your choosing. The articles should be no more than five years old. Use the project instructions sheet to analyze each article. Each analysis should then be combined into a project paper. Present articles to the class in a PowerPoint presentation. Each team member is responsible for submitting a copy of this Assignment.

What You Need to Succeed

Here are the items you will need to complete the Article Analysis Paper.

1) The Rubric  

2) The Worksheet

3) Access to databases

4) Time to analyze the article.

5) APA template to start the paper

Represent each of the Functions of Management

Interpreting the Rubric

You have been given a rubric to explain what this paper needs. Let's take a look at it.

Application - Be sure to give examples that accurately represent each function of management.

  • What are the functions? Planning, Organizing, Leading, and Controlling.
  • What is the definition for each of these functions?
  • Use our APA template to start your paper
  • Remember that Word has spell-check. Use it.  :)

Organization

  • Each part of the paper must identify the questions and answers to the questions given in the assignment instructions. 
  • Do not confuse this with any worksheet you are given to "help you think." You do need to think. But organize according to the instructions.

Content - Saving the best for last.

  • Provide an in-depth summary of each article.
  • Use the articles to answer the questions listed in the assignment instructions thoroughly.
  • Use the articles to show an application of each management function.

Give yourself enough time to find the articles, read them, think about them, and organize them. In-depth means you have thought about the details.

All citations, including your textbook, must be in APA 7t h edition.

Instruction & Assessment Librarian

Profile Photo

  • Next: Rubric >>
  • Last Updated: Feb 21, 2024 11:23 AM
  • URL: https://slulibrary.saintleo.edu/MGT-301

Project Manager (Temporary Assignment)

  • Find us on Glassdoor
  • Location Boston, Massachusetts, United States of America
  • Job ID 0000011854
  • Category Sales, Marketing & Product Management

Job Description

Are you passionate about project management? Would you like to work for the company whose products bring happiness to millions of children and adults globally?

Come play a vital role in our Digital Marketing team for the Americas region. This role is critical to ensuring we are able to deliver and meet the needs of families and consumers for years come!

*This is a temporary position based on business needs through approximately the end of 2024.*

Core Responsibilities

Drive end-to-end project planning of Americas Digital Marketing team

Help to plan and prioritize expectations for deliverables across multiple teams, and keep all motivated

Effectively communicate challenges, risk and opportunities throughout planning and implementation.

Tackle necessary actions to keep projects on track for delivery

Elevate roadblocks and work to push through hurdles to ensure delivery that maintains quality

Drive follow-ups and actions

Collate and develop best practices that can be shared with partners for continuous improvement

Iterate on internal processes and continuously find ways to create efficiencies

Play your part in our team succeeding

This team is home to social media, content, YouTube, and influencer marketing. We build the brand and drive demand through delivering timely relevant and engaging content across beloved platforms of parents, adults, and kids.

Do you have what it takes?

Minimum 5 years of Project Management experience and tools

Experience managing multiple complex workstreams, coordinating across multiple teams, a diverse set of partners, and ensuring projects deliver on time

Strong leadership skills with the ability to influence and motivate others

Outstanding organizational skills and keen attention to detail

Excellent communication skills and the ability to work collaboratively with others

Strong problem-solving skills and the ability to identify and mitigate project risks and issues

Bachelor’s degree in Marketing preferred or equivalent experience

Background in consumer-packaged goods, family entertainment, gaming or toys preferred

New Location Update

The current work location for this role is 501 Boylston Street, Boston, MA. In 2025, we will transition to our new permanent office location at 1001 Boylston Street, Boston, MA. Specific move dates for roles are to be determined and communicated in 2024.

Hybrid working model

Our workplace enables our LEGO® colleagues to be and do their best at work. Introducing a flexible way of working through a hybrid working model is a great example of how we live up to our ambition. This 3 day in the office hybrid working model will exemplify our People Promise by embracing the different life situations of our colleagues.

Join the global LEGO® team   We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.   The LEGO Group is proud to be an equal opportunity and an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.   We support our employees in being there for the moments that matter in life and celebrate families of all kinds, the loved ones that make us who we are. Being part of the LEGO Group also means taking part in our annual Play Day, playing a part in building a sustainable future and continuing our mission to “inspire and develop the builders of tomorrow.”                                                                                                                                               The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.    Thank you for sharing our global commitment to Children’s Rights. 

Build your career brick by brick at the LEGO Group.

We conduct drug screening as a part of our drug free workplace policy and in support of our commitment to the health and safety of our employees.

Online Application Accessibility Statement; which is intended for those with disabilities - LEGO systems endeavors to make www.LEGO.com/jobs accessible to any and all users. If you would like to contact us regarding the accessibility of our web site or need assistance completing the application process, please contact the HR Service Desk at 1. 860-763-7777, option #3 . Please note, these communication channels should be used for those having difficulty accessing our on-line channels, not to inquire about job opportunities.

Find out what is going on Behind the Bricks...

Best of both

Here or there? Why choose when you can have the Best of Both?

In 2021 we launched a new hybrid working model to make sure the change we created was the best kind of change. For roles that are eligible and able it means we have the opportunity to work three days in the office and two from home as it fits best for individuals and teams. So we’ve called it the Best of Both.

LEGO engineers

Most attractive workplace for engineers in Denmark

We are delighted to hear the news that for the second year running we’ve been voted Denmark’s most attractive workplace for Engineers by the readers of Ingenioren magazine. It’s particularly rewarding for us as our purpose is to develop and inspire the builders of tomorrow. Our 2,000+ engineering colleagues around the world find so many ways to do this. Maybe, one day, you could too. Perhaps we can inspire you to build your career here with us.

Travis

Just Imagine with Travis 💭

A curious mind is a hungry mind. Just imagine indulging yours in a business that thrives on sharing knowledge and challenging one another to create the best outcomes. This is just part of the reason our Strategy Director, Travis Peoples, finds his wide-ranging role in Sustainability so fulfilling.

Lauren Pic

Just Imagine with Lauren

Just imagine what you did every day could end up changing the world forever. This is how Lauren von Stackelberg (she/her) sees her role as our Chief Diversity & Inclusion Officer. Change does not happen quickly or easily when the task is so big. But Lauren is under no illusions about this and she doesn’t do it alone. Collaborating, listening and learning with a curious, open mind are as much part of her journey as they are of everyone who works here.

IDW Digital event

The secret to an awesome virtual interview LEGO® style

Creating an awesome experience for candidates throughout their whole journey should be central to any organisation’s hiring goals - and we’re no different. We want our candidates to feel the LEGO® culture, but this can be tricky when things are virtual.

Engineers

Inspiring Women in Engineering

Science and Technology play an important part in helping us reach LEGO® builders across the globe - from Manufacturing, Production and Supply Chain to eCommerce and Consumer & Shopper Engagement (and there are many more!). Children are our role models, but we also know the positive impact role models can have on kids as they grow up.

Woman Marketing Isabel

LEGO® Benefits

Working at the LEGO Group is more than just fun: it’s exciting, inspiring, and filled with creativity. It’ll spark your imagination every day, and might just inspire you to explore career directions you’d never considered before. There’s a lot to discover, so start here.

IMAGES

  1. Project Management Assignment

    assignment on project management

  2. Project Management Individual Assignment.docx

    assignment on project management

  3. Writing Project Management Assignments

    assignment on project management

  4. How to write a Project Management Assignment

    assignment on project management

  5. Mba Project Management Assignment Sample

    assignment on project management

  6. Project management assignment help from professionals by Jessica Gross

    assignment on project management

VIDEO

  1. Week1 Project Management For Managers

  2. PROJECT MANAGEMENT 9

  3. TPS582 Project Management

  4. Intro to Project Management P1

  5. ASSIGNMENT REVIEW FOR PROJECT MANAGEMENT PROCESS GROUPS

  6. PROJECT MANAGEMENT 8

COMMENTS

  1. How to Write a Project Management Plan [4 Examples]

    A project management plan is a formal document that defines how a project is going to be carried out by outlining the scope, goals, budget, timeline and deliverables of a project. Its crucial role lies in ensuring the project stays on course.

  2. Project Management Plan: Samples, Examples & Free Template

    A project management plan is a comprehensive document that outlines how a project will be executed, monitored, controlled and closed. For project managers and their teams, it's the ultimate toolkit for achieving their objectives while managing day-to-day pressures such as time, cost, scope, resourcing and risk.

  3. My first project assignment

    Whether you're a new project manager just getting started and have never heard of a work breakdown structure or you're a seasoned veteran of project management, with a few battle scars, when you receive a new project assignment you still ask the same question; "Now What?"

  4. PDF The Final Project

    The assignment is to complete, at the end of the course, a project that covers all, or at least most, of the concepts covered in the course.1 In addition to a formal written analysis, students are expected to present their lessons learned to the class.

  5. How to write project management assignments

    1. Project Setup 2. Governance 3. Scope Statement 4. Time Management 5. Work Decomposition 6. Resources and Costs

  6. What Is Project Management? Definitions, Examples & More

    Project management is a process of completing a planned project with a set deadline and meeting its goals. It involves initiating, planning, executing, monitoring and closing the project. The web page explains the steps, tools and techniques of project management, as well as the types, importance and roles of project managers.

  7. 2. Project Management Overview

    An assignment is made, and the project team members jump directly into the development of the product or service requested. In the end, the delivered product doesn't meet the expectations of the customer. ... The table is from "Project Management Areas of Expertise" in Project Management. Licensed under a CC BY 4.0 licence. Media ...

  8. Project Management Project

    Upon completing this course, you will be able to: 1. Write a narrative charter statement 2. Create a work breakdown structure 3. Sequence project activities 4. Build a project schedule 5. Create a project budget 6. Create a responsibility assignment matrix 7. Identify project risks and define responses for those risks.

  9. 5 Real Project Management Examples for Your Team

    The 4 Phases of the Project Management Life Cycle Key Factors for Successful Project Management 5 Project Management Examples and Tips for Successful Project Delivery 1. Marketing Project 2. SEO Project 3. Customer Enablement Project 4. Education Project 5. Product Launch Project. Whether it's a home or a business project, simple or complex ...

  10. How to Write an Assignment for Project Management

    Project management consists of five major processes, as described below. Initiating. Design and planning. Executing. Monitoring and Controlling. Closing. The different types of Management Methodologies and Examples. Hire Now Best Online Project Management Assignment Help Service. A project is the sequence of actions that is planned so that the ...

  11. Project Management: What is It, Phases, Examples, & Career

    Project managers use project management to implement various tools, techniques, and approaches. They have the skills, knowledge, and experience to motivate teams to meet a project's needs and achieve its desired outcome. Project managers are critical to the success of projects. And their skills are highly sought after to help organizations ...

  12. What Is Project Planning? How Write a Project Plan [2024] • Asana

    A project plan houses all the necessary details of your project, such as goals, tasks, scope, deadlines, and deliverables. This shows stakeholders a clear roadmap of your project, ensures you have the resources for it, and holds everyone accountable from the start. In this article, we teach you the seven steps to create your own project plan.

  13. How to Assign Project Roles: A Guide for Project Managers

    1 Identify the project roles 2 Assess your team members 3 Assign the project roles 4 Communicate the project roles Be the first to add your personal experience 5 Monitor and adjust the...

  14. Project management goal: Add people and assign them to tasks

    Step 1: Add people to your project. Add people to your project. You need to add people as well as other resources before you can assign them to work on tasks. The other resources could include material resources like cement or paint, or cost resources like airfare and dining. Change working days for the project calendar.

  15. 6 Real Life Project Management Examples

    Example 1: building a shed Example 2: making cereal for breakfast Example 3: planning a meeting Example 4: create a Black Friday ad campaign Example 5: upgrading to a new phone

  16. 15 Free Project Management Templates for Teams

    The Project Management Meeting Tracker Template by ClickUp is perfect for staying on top of important check-ins like quarterly reviews, weekly 1-1's, project kick-off meetings, and more. Download This Template. 11. Creative & Design Template by ClickUp. Creative & Design Template by ClickUp.

  17. Project Management Assignment Sample

    1. Qualities of a Good Manager The qualities of a good project manager are a well examined subject in literature. Different project management bodies propose different project management competencies and qualities of a good project manager.

  18. Project Manager Assignment Model

    Current research evidence indicates that to be effective in project manager assignments, management should consider strategic elements of the organization, the project's requirements, the competencies of project managers, and organizational/personal limitations as assignment criteria as they prioritize projects, match projects and project manage...

  19. Five Structures for Helping Students Learn Project Management

    Fourth Component: Monitor, Adjust, and Problem-Solve. While tasks and deadlines are vital to project management, things will not always work according to plan. Students can have the best-developed plans in the world, but ultimately life will happen. But then the internet goes down for a day.

  20. 8 Project Management Ideas To Build Your Portfolio

    1. Organize a fundraiser Consider organizing a fundraiser for a school, nonprofit or other organization and create a project management plan. Define what the goal and purpose of your fundraiser are, how much money you want to raise, how many people you hope to attract and more.

  21. Project Management Assignment

    · Nov 22, 2023 In order to better understand Project Management Assignments, this article will provide a quick introduction to the technique that guides the majority of professionally managed...

  22. UNIT 4 ASSIGNMENT DETAILS (docx)

    ASSIGNMENT DETAILS Unit 4 Assignment: Code of Ethics, UCC, FAR, Contract Law Composition In this assignment, you will be assessed based on the following Outcome: GM594-4: Differentiate between ethics and legality in project management. In this assignment, you will prepare a training document for project managers that summarizes important ethical guidelines and legal requirements pertinent to ...

  23. Academic Project Management Case Studies

    The project management case studies listed below place the students in the position of the project manager, sponsor, and other stakeholders. Students develop problem solving skills by critically analyzing the various scenarios. The case studies are broken down to allow for easy integration with the various lecture topics of PM-1.

  24. LibGuides: MGT-301-Article Analysis Project-Mazur: Home

    This library guide will be used to finish the Article Analysis Assignment. Article Analysis (Project): In this project, students apply their knowledge of the four functions of management (planning, leading, organizing, and controlling) to current events. Locate an article that represents each of the functions (you should have four articles) for ...

  25. Project Manager (Temporary Assignment)

    Minimum 5 years of Project Management experience and tools. Experience managing multiple complex workstreams, coordinating across multiple teams, a diverse set of partners, and ensuring projects deliver on time. Strong leadership skills with the ability to influence and motivate others. Outstanding organizational skills and keen attention to detail

  26. PDF 12 Principles of Project Management

    f Value is the ultimate indicator of project success. f Value can be realized throughout the project, at the end of the project, or after the project is complete. f Value, and the benefits that contribute to value, can be defined in quantitative and/or qualitative terms. f A focus on outcomes allows project teams to support the intended benefits