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childminding operational plan

  • Starting out
  • Offer what you can afford
  • My evolving business
  • Getting to grips with policies and procedures
  • Growing together in partnership
  • Delivering 30 hours flexibly
  • Managing income in a term time setting
  • Delivering 30 hours sustainably
  • 30 hours and partnership
  • Working with your husband as your assistant
  • Kim's story
  • How to thrive as a childminder
  • Taking on an apprentice
  • Business Growth
  • Championing childminders locally

Business planning examples

  • Career change to childminding
  • Efficiency by recycling
  • Working in partnership with my local school nursery
  • Third Door, a different approach to providing childcare
  • Busting the paperwork myths
  • Extending my business to offer 30 hours
  • Marketing your business
  • Working towards your strengths
  • Business planning
  • Growing your business
  • Saving time and money
  • Childcare funding
  • Partnership working

childminding operational plan

There are more than 20 childcare providers within a 10 minute radius of our setting so gaining a competitive edge is really important in order to sustain our business. The SWOT analysis helped us identify what would make the most difference to our parents and children, and help us grow our business.

Our USP is being a flexible parent-friendly setting. By spending time planning the business and the financials we are able to offer a unique service which sets us apart from the competition.  

childminding operational plan

A SWOT analysis is not just useful at the outset when you starting a business – we use it as a business planning tool, reviewing it year on year, alongside parent questionnaires. By having this annual review it helps us prioritise and ensure that our offering is the best it can be, and responds to parental feedback. 

I would always advise any childminder settings to play to their own strengths. No setting is the same. Find your own uniqueness and capitalise on it. Don’t try and be something you are not. Spend time thinking about where you want the business to be before you make any rash decisions. By planning ahead you can make a mental shift before you physically make any changes.

One of the biggest challenges we faced was the cultural shift – from my wife working on her own to then becoming an employer. Delegating tasks can bring with it feelings of lack of control. But by taking small steps and with mentoring and training it is possible to make that shift.

Overall it is most important to maintain quality. As your business grows and numbers increase it is important to make sure that you don’t lose sight of the fact you offer a unique high quality home-based service. Keep focused on that USP and keep listening, growing your business is a journey of exploration but make sure you are always being true to yourself.

childminding operational plan

Sanjay's top tips: 

  • Manage your cash flow. It isn’t just about profit because if you don’t have parents that pay on time your business won’t work, so focus on getting the cash flow right before profit
  • Don’t ever give up on the bigger picture. Continually challenge yourself and think about what you could do better
  • Conduct a SWOT analysis on an annual basis. This will ensure your offering is innovative and the best it can be

childminding operational plan

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PACEY is the Professional Association for Childcare and Early Years. Formed in 1977, we are a charity dedicated to supporting everyone involved in childcare and early education to provide high quality services, information and advice to children, their families and carers.

Across England and Wales we provide training, expert advice, help and peer support to practitioners and practical and impartial support and information for families and carers and those advising them. We represent the views and experiences of practitioners and champion their vital role in helping prepare children for a bright future.

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Preparing for childminding practice Paratoi ar gyfer ymarfer ym maes gwarchod plant Effective business planning for a childminding service Gwaith cynllunio busnes effeithiol ar gyfer gwasanaeth gwarchod plant

The importance of developing an operational plan, pwysigrwydd datblygu cynllun gweithredol.

It is important to develop an operational plan to show that your service is well planned and organised in line with CIW requirements and that you are showing clear understanding of your role and responsibilities.

Things to include in that plan might be:

  • working with others
  • use of areas within the setting
  • managing activities and facilities for different ages of children
  • school pick-up/drop-off
  • snack times/meal times
  • rest and quiet times
  • emergency back-up
  • plans for older children
  • training and CPD
  • future development plans
  • service improvements
  • action plans
  • quality of care review.

Mae'n bwysig datblygu cynllun gweithredol i ddangos bod eich gwasanaeth wedi'i gynllunio a'i drefnu'n dda yn unol â gofynion AGC a'ch bod yn dangos dealltwriaeth glir o'ch rôl a'ch cyfrifoldebau.

Dyma rai pethau y gallech eu cynnwys yn y cynllun hwnnw:

  • gweithio gydag eraill
  • defnyddio ardaloedd yn y lleoliad
  • rheoli gweithgareddau a chyfleusterau ar gyfer plant o oedrannau gwahanol
  • mynd â phlant i'r ysgol/casglu plant o'r ysgol
  • amseroedd bwyd/byrbryd
  • gorffwys ac amseroedd tawel
  • cynllun wrth gefn mewn argyfwng
  • cynlluniau ar gyfer plant hŷn
  • hyfforddiant a DPP
  • gwiriadau y Gwasanaeth Datgelu a Gwahardd
  • cynlluniau datblygu ar gyfer y dyfodol
  • gwelliannau i'r gwasanaeth
  • cynlluniau gweithredu
  • adolygiad o ansawdd y gofal.

Financial planning and management

Cynllunio a rheoli materion ariannol.

It is important to ensure good financial planning for a childminding service to support sustainability and growth and ensure compliance with legal requirements. Some things to remember:

  • A price needs to be set for a service to ensure that income exceeds the cost of providing the service.
  • The break-even point needs to be considered when setting a price for childcare.
  • It is important to allow for contingency costs in case of unexpected financial outlay.
  • Mortgage or rent payments are examples of fixed costs.
  • A childminder needs to keep detailed account records suitable for submission to HM Revenue and Customs (HMRC) for both income and expenditure.
  • An annual tax return needs to be completed by childminders and submitted to HMRC.
  • Maximising the number of children in your setting will support business sustainability.
  • It is good practice to invoice families/carers monthly in advance on the first of the month to avoid cash flow issues.
  • You should look to take payments by BACS or direct debit to support better financial practice rather than payment by cheques.
  • If you are dealing with consistently late payments, you need to address this with families/carers.
  • It can be a good idea to charge a non-refundable retainer fee to avoid losses when signing a contract with a family/carer.
  • If you are planning to refund the fee or use towards the cost of childcare at the start of the child taking up the childcare place, you can call it a deposit and state this in your paperwork.

Mae'n bwysig sicrhau bod gan wasanaeth gwarchod plant brosesau cynllunio ariannol da er mwyn cefnogi cynaliadwyedd a thwf a sicrhau ei fod yn cydymffurfio â gofynion cyfreithiol. Dyma rai pethau i'w cofio:

  • Mae angen pennu pris ar gyfer gwasanaeth er mwyn sicrhau bod yr incwm yn fwy na chost darparu'r gwasanaeth.
  • Mae angen ystyried y trothwy elw wrth bennu pris ar gyfer gofal plant.
  • Mae'n bwysig caniatáu ar gyfer costau wrth gefn rhag ofn y bydd gwariant annisgwyl.
  • Mae taliadau morgais neu rent yn enghreifftiau o gostau sefydlog.
  • Mae angen i warchodwr plant gadw cofnodion cyfrif manwl ar gyfer incwm a gwariant sy'n addas i'w cyflwyno i wasanaeth Cyllid a Thollau Ei Mawrhydi (CThEM).
  • Mae angen i warchodwyr plant gwblhau ffurflen dreth flynyddol a'i chyflwyno i CThEM.
  • Bydd cael y nifer fwyaf o blant yn eich lleoliad yn hybu cynaliadwyedd y busnes.
  • Mae'n arfer da anfonebu teuluoedd/gofalwyr yn fisol ymlaen llaw ar ddiwrnod cyntaf y mis er mwyn osgoi problemau llif arian parod.
  • Dylech geisio cael taliadau ar ffurf BACS neu ddebyd uniongyrchol er mwyn cael arfer ariannol gwell yn hytrach na thaliadau siec.
  • Os byddwch yn ymdrin â thaliadau hwyr yn gyson, mae angen i chi drafod hyn gyda'r teuluoedd/gofalwyr.
  • Gall fod yn syniad da codi ffi gadw na ellir ei had-dalu er mwyn osgoi colledion wrth lofnodi contract gyda theulu/gofalwr.
  • Os ydych yn bwriadu ad-dalu'r ffi neu ei defnyddio tuag at gost gofal plant ar ddechrau cyfnod y plentyn yn y lleoliad, gallwch ei galw yn flaendal a nodi hyn yn eich gwaith papur.

Ways in which a childminder can promote and grow a childminding service

Ffyrdd y gall gwarchodwr plant hybu a thyfu gwasanaeth gwarchod plant.

There are many ways in which a childminding service can be promoted and grown, including:

Local research

It is important to consider the needs of local families and understand the availability of childcare locally and the costs of this. There is information on local childcare sufficiency on your local authority Family Information Service (FIS) website.

Unique Selling Point (USP)

This is what you offer that sets you apart from other childcare providers locally. This could be the provision of funded hours, a flexible service, special facilities and resources, or perhaps a bilingual programme.

Word-of-mouth

Do not underestimate the benefits of ‘word-of-mouth’. Utilise friends, family and others to spread the word about the service. Once you’ve established yourself locally, you will find that many new children are referred by word-of-mouth from other happy families/carers.

Social Media

Social media is having an increasing role in all our lives – and it can help you to promote your service to your customers. Facebook, Twitter, LinkedIn, Pinterest, Instagram and many other channels enable you to promote what you do and build relationships with your followers. It's likely that you already have one or more social media accounts for yourself. If you're planning to use social media for your business, it's good practice to set up dedicated accounts. This will help you maintain a work-life balance and maintain separation between your own personal social media accounts and those of your business.

Leaflets and posters

Leaflets, flyers, posters and cards can be an effective and simple way of reaching families/carers in your area. You can put them up on community noticeboards or simply pop them through doors.

If you're struggling for ideas of places to advertise, start with the places you regularly go to like toddler groups, child and family-friendly coffee shops, children's centres, sports centres, GP surgeries and libraries.

If you are offering an after-school care, you can ask the local schools if they offer advertising in their newsletters or if you can put up a flyer on their noticeboard.

Settings or services can be listed on your local authority’s Family Information Service (FIS) website. The FIS is a popular place for parents to look when they’re thinking about childcare options in their area. There are also a number of national childcare search websites, many of which charge a subscription fee which may be worth considering.

Creating your own website

Having your own website is a great way to show what your setting offers in more detail. Creating your own doesn't need to be daunting. There are many hosting sites that allow you to create an impressive-looking website with no specialist knowledge. You can simply input text and photos into pre-formatted pages and be ready to go within just a few hours.

Employing an assistant

If you've got increased demand or simply want to expand your offering, employing a childminding assistant can help you offer more places.

Partnership working

Working in partnership with another local school or setting, such as a nursery, playgroup or cylch, can be a way of expanding what you offer. It also helps parents find consistency in their childcare arrangements. Childminders are in a great position to be able to offer what is known as 'wraparound' care in a variety of ways.

Recruit an apprentice

A childminder can consider employing an apprentice. This can support business needs and also provide an apprentice with the opportunity to learn and practise building their knowledge and skills so they also can become a great practitioner.

Offering a more flexible service

Consider the hours a service will be available and think about whether these could be more flexible to meet the needs of working parents and support promotion. Consider unsocial hours, for example weekends, evenings, early mornings and registering for overnight care.

Carry out a SWOT analysis

A SWOT analysis is a way to take an objective look at the strengths, weaknesses, opportunities and threats facing your business and can support with identifying areas for growth.

Business cards

Car stickers.

Mae llawer o ffyrdd y gellir hyrwyddo a thyfu gwasanaeth gwarchod plant, gan gynnwys:

Gwaith ymchwil lleol

Mae'n bwysig ystyried anghenion teuluoedd lleol a deall pa wasanaethau gofal plant sydd ar gael yn lleol, a'u cost. Mae gwybodaeth am ddigonolrwydd gofal plant yn yr ardal leol ar wefan Gwasanaeth Gwybodaeth i Deuluoedd yr Awdurdodau Lleol.

Pwynt gwerthu unigryw (USP)

Yr hyn rydych yn ei gynnig sy'n eich gwneud yn wahanol i ddarparwyr gofal plant eraill yn yr ardal leol. Efallai eich bod yn darparu oriau a ariennir, gwasanaeth hyblyg, cyfleusterau neu adnoddau arbennig, neu raglen ddwyieithog.

Argymhellion personol

Cofiwch pa mor bwysig yw argymhellion personol. Gofynnwch i ffrindiau, teulu ac eraill i roi gwybod i bobl eraill am y gwasanaeth. Ar ôl i chi sefydlu eich hun yn yr ardal leol, byddwch yn gweld bod llawer o blant newydd yn dod atoch yn sgil argymhellion teuluoedd/gofalwyr hapus eraill.

Cyfryngau Cymdeithasol

Mae'r cyfryngau cymdeithasol yn chwarae rôl gynyddol ym mywydau pob un ohonom a gall eich helpu i hyrwyddo eich gwasanaeth i'ch cwsmeriaid. Mae Facebook, Twitter, LinkedIn, Pinterest, Instagram a llawer o gyfryngau eraill yn eich galluogi i hyrwyddo'r hyn rydych yn ei wneud a meithrin perthynas â'ch dilynwyr. Mae'n debygol bod gennych un neu fwy o gyfrifon eich hun ar gyfryngau cymdeithasol. Os ydych yn bwriadu defnyddio'r cyfryngau cymdeithasol ar gyfer eich busnes, mae'n arfer da sefydlu cyfrifon penodol. Bydd hyn yn eich helpu i gynnal cydbwysedd bywyd a gwaith, a pharhau i wahanu eich cyfrifon cyfryngau cymdeithasol eich hun oddi wth gyfrifon eich busnes.

Taflenni a phosteri

Gall taflenni, posteri a chardiau fod yn ffordd effeithiol a syml o gyrraedd teuluoedd/gofalwyr yn eich ardal. Gallwch eu rhoi ar hysbysfyrddau cymunedol neu eu dosbarthu o ddrws i ddrws.

Os ydych yn pendroni ynghylch ble i hysbysebu, beth am ddechrau gyda'r mannau y byddwch yn mynd iddynt yn aml fel grwpiau plant bach, siopau coffi sy'n gyfeillgar i blant a theuluoedd, canolfannau plant, canolfannau chwaraeon, meddygfeydd a llyfrgelloedd.

Os ydych yn cynnig gofal ar ôl ysgol, gofynnwch i'r ysgolion lleol a ydynt yn hysbysebu yn eu cylchlythyrau, neu a allwch roi taflenni ar eu hysbysfyrddau.

Gall lleoliadau neu wasanaethau gael eu rhestru ar wefan Gwasanaeth Gwybodaeth i Deuluoedd eich awdurdod lleol. Bydd llawer o rieni yn edrych ar wefan FIS pan fyddant yn ystyried dewisiadau gofal plant yn eu hardal. Gallai hefyd fod yn werth ystyried yr amryw wefannau cenedlaethol ar gyfer chwilio am ofal plant, y mae llawer ohonynt yn codi ffi tanysgrifio.

Creu eich gwefan eich hun

Mae eich gwefan eich hun yn ffordd wych o ddangos yr hyn y mae eich lleoliad yn ei gynnig mewn mwy o fanylder. Nid oes angen i chi fod ag ofn creu eich gwefan eich hun. Ceir llawer o wefannau gwe-letya sy'n eich galluogi i greu gwefan drawiadol heb unrhyw wybodaeth arbenigol. Yn syml ddigon, gallwch lanlwytho testun a ffotograffau i dudalennau sydd wedi'u fformatio'n barod a byddwch yn barod i fynd o fewn ychydig oriau.

Cyflogi cynorthwyydd

Os bydd y galw am eich gwasanaeth wedi cynyddu neu os byddwch am ddatblygu'r hyn rydych yn ei gynnig, gall cyflogi cynorthwyydd gofal plant eich helpu i gynnig mwy o leoedd.

Gweithio mewn partneriaeth

Gall gweithio mewn partneriaeth ag ysgol neu leoliad lleol arall, megis meithrinfa neu gylch chwarae, gynnig ffordd o ehangu'r hyn rydych yn ei gynnig. Mae hefyd yn helpu rhieni i gael cysondeb yn eu trefniadau gofal plant. Mae gwarchodwyr plant mewn sefyllfa wych i allu cynnig yr hyn a elwir yn ofal 'cofleidiol' mewn amrywiaeth o ffyrdd.

Recriwtio prentis

Gall gwarchodwr plant ystyried cyflogi prentis. Gall hyn gefnogi anghenion y busnes ynghyd â rhoi'r cyfle i brentis ddysgu ac ymarfer, gan ddatblygu ei wybodaeth a'i sgiliau er mwyn iddo allu dod yn ymarferydd gwych hefyd.

Cynnig gwasanaeth mwy hyblyg

Ystyriwch yr oriau y bydd y gwasanaeth ar gael a ph'un a allai'r rhain fod yn fwy hyblyg er mwyn diwallu anghenion rhieni sy'n gweithio a hyrwyddo'r gwasanaeth. Ystyriwch oriau anghymdeithasol fel penwythnosau, gyda'r hwyr neu'n gynnar yn y bore, a gallech gofrestru i ddarparu gofal dros nos.

Cynnal dadansoddiad SWOT

Mae dadansoddiad SWOT yn ffordd o edrych yn wrthrychol ar y cryfderau, y gwendidau, y cyfleoedd a'r bygythiadau sy'n wynebu eich busnes a gall eich helpu i nodi meysydd i'w datblygu.

Cardiau busnes

Sticeri ceir.

Childminding Best Practice

Childminding Best Practice

day trips for childminders

How to write a year plan for your childminding setting – step by step

Last updated 26/03/2023

Creating a year plan for your childminding setting gives you a chance to visualise your whole year at once. Once you’ve made a year plan, you can refer to it whenever you plan your months, weeks and days and use it as a guide. The purpose of writing a plan is to help you think about your ‘intent’ and answer the basic question: what would you like to DO with the children you look after this year and when would be a good time to do it?  

Start with a one page blank year calendar

Print or buy a small blank calendar that shows all 12 months on it, preferably all on one page so you can see your whole year at a glance. The most important thing about a year plan is not to add too many details . If you put too many items on it or too much detail, then you will lose sight of the ‘big picture’ and what you are trying to accomplish in the year.

First add events that are fixed in time including:

Forest Childcare pile of children

Half terms and school holidays: Whether you look after school age children or not, it is useful to record the school terms on your year calendar so that you know when to avoid busy local attractions (like your local petting farm) with your under fives.

Your own holidays: Many childminders try to plan their holidays for the year in advance. I think this is very useful for parents if you can give them as much notice as possible about when you will be away. It helps them regarding planning for their work. But also, there are many childminders who forget to take holidays, or become too busy for them. If they are planned into your calendar for the year then they will be little beacons of hope to look forward to. And you will definitely remember to take off the time you are owed.

Fixed events and themes that you celebrate every year: Most childminders make cards for Mothers’ Day and Fathers’ Day. Most childminders also will send home cards and little homemade crafts at Christmas. As well as those days, many childminders send home crafts and have special celebrations at Easter, Valentines Day, Halloween and Bonfire Night for example.  Add these days to your calendar so that you don’t forget them and can plan ideas ahead of time.

Add in any special events with fixed dates that you plan to celebrate this year: If you plan to celebrate the children’s birthdays, add these dates to the calendar. If a child is leaving, add their last day. Don’t forget to add your own birthday to the calendar. Grown ups have birthdays that should be celebrated too and any excuse for a little party at your setting is a good one!

2 Year Checks and Transition Reports: If you have any children who will turn two this year, you will need to make time to do their two year check. For many childminders this involves some observation over a few weeks, a meeting with parents and some paperwork. So it is worth marking it on the calendar so you can mentally see it coming. Also remember that children who are leaving for nursery or school may need transition reports prepared. So if you are planning to make those, then you need to plan time for them so the paperwork doesn’t take you by surprise.

childminding operational plan

Add in any other fixed time events or activities you want to do: If you plan to plant sunflowers or grow potatoes you have to do this at fixed times in the year. Make sure you plan gardening events, for example, into your calendar so you don’t forget.

Look at your calendar – it may already look quite full

After you have added the events that are fixed in time, some months of your year planning calendar may already be looking quite full. Suppose, you have a progress check due in October and you also plan to make lots of little crafts to celebrate Halloween and have a little party for the children, and it is also a birthday that month, then you can see at a glance that October is going to be VERY BUSY and you will probably not want to schedule in any more events for October.

Brainstorm other ideas you want to try

After you have added in the fixed time events, you can now add in some of the other ideas you want to try this year. This is the fun, creative stuff, the day trips and themes you want to try. Write them in pencil or on post-it notes so you can move these activities around until you find a good spot for them.

Schedule special day trips

day trips for childminders

Add in any special day trips you plan to do. Suppose you take a yearly trip to the petting farm. You might want to take it during the Easter holidays so that the school aged children can come too? Suppose you also want to plan a trip to the ‘model village’? That one is really just a trip for the under fives but it’s outdoors, so you will want to go while the weather is still warmish, so September would be a good time for this trip.

Plan in some multicultural holidays and diversity awareness activities

Diversity Planning Calendar

Add the dates of a couple of multicultural holidays you plan to celebrate this year. Diwali is one that lots of people do, but if you know you are going to be very busy in October this year, then it might not be a good one to choose this year. Perhaps it is a better year to plan to celebrate Chinese New Year as you can see from your calendar that you are not busy in February? You can’t celebrate ALL of the holidays EVERY year. Prioritise some that are relevant to the children in your setting. Here is a free printable calendar of events you might want to choose from?

Choose some themes or topics to explore this year

Choose a few themes and topics you want to explore over the year and write them in months where you don’t have too much already planned. For example, here are three themes you might choose to explore and how you might choose to schedule them. Again, use pencil or post it notes with these topics:

Road safety: this would be a good topic to do at a time when the school children are around too, so you might choose to schedule it for the Easter holidays.

Mini Beasts: this is a topic you primarily want to do with the under fives, but it would be nice to schedule the trip to the Butterfly House during half term so that the school age children can come too.

Families: Exploring and learning about families and each other’s families is a theme you really just want to do just with the under fives. It isn’t weather-dependent, and so Nov would be a good time to fit that in.

Exploring themes is flexible. Don’t try to do too many, or you won’t do them. The point of the year plan is that if, for example, you can see that you are going on holiday for most of August then this is not the month to plan your mini beast project. And if you want to be able to concentrate while you work with the youngest children exploring each other’s families, then you don’t want the school children there as they’ll be noisy and in the way!

A year plan is a disciplined way of thinking about the activities you do

Having a good long term plan will help you to stay organised. Good plans also ensure that you are providing a balanced and varied curriculum with a variety of experiences for the children you look after, and that you have the resources you need to offer the experiences you have planned. Planning is fun and it can be relaxing to see a whole year spread out neatly in front of you. It also encourages you to try things you may not do otherwise.

Why not give it a try?

Helpful Kids To Go Resources

Childminding best practice club.

Would you like a pack of themed activities emailed to you each month to help you try new things?

childminding best practice club space issue

Sometimes planning themes can be a bit overwhelming because there are simply so many ideas out there to choose from.  Childminding Best Practice Club members receive a monthly toolkit containing a special themed section. This contains printable templates and some simple art projects adaptable to children of different ages. Some of the themes are ‘time sensitive’ – cards for Mothers Day, Bonfire Night activities etc. Other themes like ‘space’ or ‘wheels on the bus,’ can be done whenever they fit into your year plan.

Join the Childminding Best Practice Club for just £2.50 each month to receive monthly themed packs emailed to your inbox.

Progress Check Pack

The Kids To Go Progress Check Pack is handy kit which guides you through the whole process. It has been fully updated to fit in with the new EYFS standards and to bring the format into line with new Summative Assessment Kit which it complements. It contains progress check samples, templates and full guidance on how to complete your progress check at age two.

Super Summative Assessment and Gap Tracker Pack

This kit contains all the tools you need to sum up a child’s development and achievements, right from when a child starts with you, all the way until they leave to go to nursery or school. From ‘All about Me’ forms, starting points, transition and report templates as well as sample reports, tips and of course a gap tracker for when you need it.

About Kids To Go

Kids To Go  was established in 2008. Products include the  Ultimate Childminding Checklist , best practice resources promoting  diversity ,  safety  and childminding in the great outdoors ( Forest Childcare ). It is the home of the  Childminding Best Practice Club  and the  free weekly Childminding Best Practice newsletters.

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Published by Jennifer

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3 thoughts on “ How to write a year plan for your childminding setting – step by step ”

  • Pingback: Should I use a childminding app? « Childminding Best Practice

hi kay I am going to start this with your help I feel useless at planning more than a week at a time….

Sent from my Samsung Galaxy smartphone.

Just do it a bit at a time using the instructions I wrote here as a guide. it will really help you to get it all in place. Good luck x

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Business Continuity

Business continuity, sometimes referred to as continuity of operations planning (COOP), involves being able to recover quickly and continue providing services at the same level as before following a disruptive event. It involves planning and is vital to recovering after an emergency happens.    

Child care providers make key contributions that support children, parents and communities. In the aftermath of an emergency, having available, safe, child care allows individuals and communities to recover faster.  

Damage to your child care program can force you to temporarily close or relocate. It is important to prepare in advance, before an emergency, for reopening your business as soon as it is safe to do so to provide stability for the children impacted by the emergency as well as allowing parents to rebuild and re turn to the workforce.  

Business continuity planning helps you answer questions like:  

  • Would your program survive if you had to close for one week due to an emergency? What about one month or longer?  
  • Would parents be able to find care for that time while you were closed?  
  • How would you pay staff? Utilities? Rent or mortgage?  

childminding operational plan

Business Continuity  

When planning for business continuity, consider these topics:   

  • Protection of vital records (both child records and business records)
  • Protect paper records from water or fire damage
  • Consider converting documents to electronic records and store them off-site or on a web-based server
  • Back-up caregivers or alternate child care locations
  • Find locations that may be places to operate if your child care site is damaged
  • Consider another child care program that may be able to care for children if necessary
  • Be sure to talk to your state licensing to figure out what steps must be taken before operating at an alternate site
  • Policies on parent payments during closures
  • Decide in advance if parents will have to pay during closures due to an emergency
  • Include the policy in your contract with parents
  • Policies on paying employees during closures
  • Decide in advance if employees will be paid during closures due to an emergency
  • If you will be paying employees, figure out where those funds will come from
  • Inventory of equipment
  • Complete a thorough inventory of child care equipment, furnishings and supplies, as well as administrative equipment at least once a year (including purchase price)
  • Take pictures or video of the items
  • Insurance coverage
  • Make sure your insurance coverage is adequate for your business
  • How Insurance Protects You in an Emergency  offers more guidance
  • Establishing an emergency fund
  • It is recommended that you have enough money to cover all insurance deductibles as well as basic living expenses for at least three months

Review  Reducing the Financial Toll of Emergencies  for more recommendations on many of these topics .   

Damage Assessments  

After an emergency, as soon as it is safe to do so, it is important to inspect your home and business. Some inspections will be simple, others may need the assistance of a professional, such as a structural engineer.   

Conducting this assessment early on is important as the information obtained can be used to communicate the condition of your facility as well as the status of your program to your local Child Care Resource and Referral (CCR&R) agency, licensing consultant or supervisor.  

COVID-19 and Business Continuity

T he COVID-19 pandemic serves as an example of the importance of planning ahead for business continuity. Many child care providers have been severely impacted by COVID-19. Policies on parent and staff payments during closure often were not in place. Loss of income due to closing or reduced enrollment had a significant impact as well. While the challenges of the pandemic probably could not have been avoided, having a business continuity plan in place may have made it a little easier.   

The pandemic also brings about other questions to consider when it comes to business continuity, including:   

  • Will your hours of operation need to change?  
  • How will you staff your program if employees must quarantine?   
  • How will you ensure you have adequate supplies (cleaning and paper products, for example)?   
  • Will you need to modify your child care space due to health or safety guidance?   
  • Are you encouraging parents to think of back up child care options in the event you must close temporarily due to illness?   

Preparing for Business Continuity

If you have a business continuity plan in place for your child care program, be sure to keep it updated. If you do not have a business continuity plan, consider the topics above to get started. It is never too late to start thinking about business continuity for your child care program.   

Your  local CCR&R  can be a great resource to help you create or update a business continuity plan.

Business Continuity Planning Resources  

  • Preparedness Planning for Your Business  (Ready.gov)   
  • Financial Preparedness (Ready.gov)
  • Reducing the Financial Toll of Emergencies (CCAoA)
  • How Insurance Protects You in an Emergency (CCAoA)
  • Emergency Financial First Aid Kit  (FEMA)   

Business Continuity Plan Examples  

  • Business Continuity Plan (Ready.gov)    
  • Continuity of Operations Plan (COOP)  (Child Care Aware® of New Hampshire)   
  • Department of Children and Families Child Care Regulation Continuity of Operations Plan (COOP)  (Florida)

childminding operational plan

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Business Continuity  

Business continuity, sometimes referred to as continuity of operations planning (COOP), involves being able to resume normal operations after a disruptive incident, such as an emergency or natural disaster.  

A   b usiness  continuity plan  helps answer questions like:  

  • Would your program  survive  if you had to close for one week due to an  emergency ? What about one month or longer?  
  • Would parents be able to find care for that time while you were closed?  
  • How would you pay staff? Utilities? Rent or mortgage?  

The Importance of Business Continuity in Child Care Programs  

After an emergency, having safe  child care  available allows individuals and communities to recover faster. If  child care  providers  plan in advanc e , before an emergency, they can reopen easier after damage or closure.   

Business continuity planning should be included in a child care program’s comprehensive written all-hazards emergency plan .  

Continuity of operations planning is a  CCDF  requirement for  child care  providers.  Some state licensing entities require business continuity  or COOP  plans.  It  is also recommended  in  Caring f or Our Children .   

Business Continuity Planning Topics  

To  prepare for  child care  program business continuity, the following topics should  be considered :  

  • Protect paper records from water or fire damage  
  • Consider converting documents to electronic records and store them off-site or on a web-based server  
  • Find  locations that may be  possible places  to  operate  if your  child care  site is damaged  
  • Consider another  child care  program that may be able to care for children if necessary  
  • Be sure to talk  your  state licensing to  figure out  what steps must  be taken  before  operating  at an alternate site  
  • Decide in advance if parents will have to pay during closures due to an emergency  
  • Include the policy in your contract with parents  
  • Decide in advance if employees will  be paid  during closures due to an emergency  
  • If you will be paying employees,  figure out  where those funds will come from  
  • Complete a  thorough  inventory of child care equipment, furnishings, and supplies, as well as administrative equipment at least once a year (including purchase price)  
  • Take pictures or video of the items  
  • Make sure your insurance coverage is adequate for your business  
  • How Insurance Protects You in an Emergency  offers  more  guidance  
  • It  is recommended  that you have enough money to cover all insurance deductibles as well as basic living expenses for at least three months  

Review  Reducing the Financial Toll of Emergencies  for  more  recommendations on many of these topics .   

COVID-19 and Business Continuity  

The COVID-19 pandemic serves as an example of the importance of planning ahead for business continuity.  Many  child care  providers have  been severely  impacted  by  COVID-19 . Policies on parent and staff payments during closure  o ften were not in place . Loss of income due to closing or reduced enrollment had a significant impact as well.  While the challenges of the pandemic  probably could  not have  been avoided , having a business continuity plan in place may have made it a little easier.  

The pandemic also brings about other questions to consider when it comes to business continuity, including:  

  • Will your hours of operation need to change?
  • How will you staff your program if employees must quarantine?  
  • How will you ensure you have adequate supplies (cleaning and paper products, for example)?  
  • Will you need to  modify  your  child care  space due to health or  safety guidance ?  
  • Are you encouraging parents to think of back up  child care  options in the event you must close temporarily due to illness?   

P reparing  for Business Continuity  

If you have a business continuity plan in place for your  child care  program, be sure to keep it updated.  If you do not have a  business continuity  plan, consider the topics above to  get started .  It is never too late to start thinking about business continuity for your  child care  program.   

Your  local CCR&R  can be a great resource to help you create  or update  a business continuity plan.  

Child Care Aware ® of America  Resources  

  • Business Continuity    
  • Emergency Child Care &  Technical  Assistance Center  (ECCTAC)  

Topics: Business Operations for CCR&Rs , Professional Development , Health & Safety , emergency preparedness

Jillian Ritter

Written by Jillian Ritter

Jillian Ritter serves as a Data Analyst for Child Care Aware® of America and a member of its Emergency Preparedness, Response, and Recovery team. Her professional service includes more than 20 years in the early childhood care and education field in a variety of roles. She has a Master’s Degree in Youth Development and a Bachelor’s Degree in Child Development.

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Daycare Business Plan Template

Written by Dave Lavinsky

Business Plan Outline

  • Daycare Business Plan Home
  • 1. Executive Summary
  • 2. Company Overview
  • 3. Industry Analysis
  • 4. Customer Analysis
  • 5. Competitive Analysis
  • 6. Marketing Plan
  • 7. Operations Plan
  • 8. Management Team
  • 9. Financial Plan

Operations Plan

The following will be the operations plan of Red Balloon Daycare.

Operation Functions:

  • Susan Smith will be the Owner and Director of the facility. She will develop all curriculums for each class, hire and schedule all teachers, and be the person communicating with all families. She will also lead all marketing efforts when visiting elementary schools and businesses.
  • 8 – 10 fully licensed and certified Early Education teachers. There will be two teachers allotted per classroom and two floating teachers to assist with early care, after care, lunchtime, playground time, and bathroom breaks.
  • Jim and Susan Smith will hire a third party accounting firm to handle all payroll, bookkeeping, tax payments, and permitting on behalf of the business.
  • Jim Smith will handle all technological issues with the live streaming and secure-access to the facility. He will be on call and on-site as needed.

Milestones:

Red Balloon Daycare will have the following milestones complete in the next six months.

4/1/202X – Finalize lease agreement for daycare facility

4/15/202X – Begin build out of classrooms, playground, etc.

5/1/202X – Begin visiting nearby elementary schools to advertise upcoming summer camp

5/12/202X – Begin recruitment and hiring of teacher staff

5/15/202X – Final walk-thru of daycare facility

6/1/202X – Grand Opening of Red Balloon Daycare

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Operational plan???

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Jules27 is offline

Ok probably being a bit thick but how do you go about compiling this? I have a portfolio with all my policies, certificates blah blah blah in. Do you seperate them under the relevant headings or maybe note on them which area they are covering?? Oh heck.. and I haven't even got inspection date yet!!!!! Just trying to get everything in order so i'm ready!!!!!!
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sarah707 is offline

Re: Operational plan???

This is nice as a starting point... http://www.devon.gov.uk/index/cyps/e..._your_plan.htm Just put together a document showing how you work... mine follows the Every Child Matters agenda. it's also known as a portfolio of evidence and can be shared with parents and Ofsted. I'm busy pruning mine at the moment - it got a bit silly Have fun!
Sarah x My e-books are on my website ... this is my information website... and this is my blog

Tatia is offline

Jules, I have a separate portfolio for my training certificates. They are not in my operational binder. I am, however, considering a typed list for each of the ECM outcomes that just has titles of trainings that are relevent to each outcome in the operational binder. Then if anyone wants to see the actual certificates, they can have a gander at the training portfolio. As for policies and procedures, I have a parent book available for them to look at anytime they want (though it doesn't leave the premises) and yes, I have a copy of every policy and procedure divided into 5 ECM outcomes in the operational file, as well. The operational binder (in my grand scheme) will contain every single document or scrap of evidence needed to prove to OFSTED how I am meeting ECM. So far, I have Be Healthy; Stay Safe; Enjoy and Achieve; Make a Positive Contribution; Achieve Economic Well-being (Building Skills for the Future); Self-Reflection (as I feel it is important enough for its own section); Organization (for the bits and bobs that won't fit anywhere else ); and OFSTED (for info coming from OFSTED). I am also considering whether to add a section called Parents as Partners to include newsletters, letters home, that sort of thing. Have I made sense or just made you more confused?
Why is "phonics" not spelled the way it sounds?
Thats made things a lot lot clearer thanks. Just seems like sooo much to do. I guess its an on going thing though, right? Just a bit daunting, I have so much paperwork already and i only have a couple of part timers!! Full timer starts in Jan so that will be when it really starts falling into place!!
Jules, the operational plan is not meant to cause you more work. It's meant to actually lessen your workload once it has been completed. Not that it will EVER be completed, hehe. There will always be something new to add.
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IMAGES

  1. National Action Plan for Childminding 2021-2028

    childminding operational plan

  2. The National Action Plan for Childminding 2021

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  3. The National Action Plan for Childminding (2021-2028)

    childminding operational plan

  4. EYFS Planning Example for Childminders Childminder Planning

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  6. School Operational Plan

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COMMENTS

  1. PDF Operational Plan

    OPERATIONAL PLAN Our operational plan demonstrates how the nursery is organised and administered, and how we adhere to the statutory Early Years Foundation Stage (EYFS) welfare requirements and follow Brambles Childcare Centre Policies and Procedures, which are reviewed and amended accordingly.

  2. operational plan

    operational plan Welcome to the Childminding Forum The Childminding Forum is the UK's largest online meeting place for Registered Childminders. Our community of over 30,000 members are here to provide help and advice on all aspects of childminding. You can ask questions, give advice or just have a friendly chat with other members!

  3. PDF Factsheet

    1. Introduction An operational plan is a portfolio or collection of all your policies and information on how your setting runs. It provides information for your staff, parents/carers and Ofsted. Your operational plan should, as a minimum, include the points highlighted in this guidance.

  4. Operational Plan

    Operational Plan Welcome to the Childminding Forum The Childminding Forum is the UK's largest online meeting place for Registered Childminders. Our community of over 30,000 members are here to provide help and advice on all aspects of childminding. You can ask questions, give advice or just have a friendly chat with other members!

  5. Planning for childminders

    Some of the themes are 'time sensitive' - cards for Mothers Day, Bonfire Night activities etc. Other themes like 'space' or 'wheels on the bus,' can be done whenever they fit into your year plan. Join the Childminding Best Practice Club for just £2.50 each month to receive monthly themed packs emailed to your inbox.

  6. Planning Checklist for Childminders

    Involve the children and the parents in writing plans for your setting. Ofsted loves it when children are involved in the planning for your setting. It's great to ask older children to help think of activities for younger ones. It's also nice to ask parents what activities or themes they might like you to explore with their children.

  7. Business planning examples

    Business planning examples Sanjay Morzaria runs a childcare on domestic premises setting in west London with his wife which was initially established in 2009 as a childminder setting. Since then, the business has grown to employ several staff. Read Sanjay's top tips

  8. PDF Frequently Asked Questions

    1. I currently look after children at my home and will be making an application to the Care and Social Services Inspectorate (CSSIW) to increase the number of children I will look after from 01 April 2016. Do I need planning permission? Town and country planning law remains unchanged.

  9. PDF National Minimum Standards for Regulated Childcare for children up to

    1 Childcare provision which supports those parents where children are receiving the funded education places to extend to a full school day 2 Foundation Phase places for children aged between 3 and 4 years, for part of the school day 3 Childcare available via funded programmes such as Flying Start, and/or other Welsh Government

  10. Preparing for childminding practice

    It is important to develop an operational plan to show that your service is well planned and organised in line with CIW requirements and that you are showing clear understanding of your role and responsibilities. Things to include in that plan might be: working with others use of areas within the setting

  11. How to write a year plan for your childminding setting

    Add in any special events with fixed dates that you plan to celebrate this year: If you plan to celebrate the children's birthdays, add these dates to the calendar. If a child is leaving, add their last day. Don't forget to add your own birthday to the calendar. Grown ups have birthdays that should be celebrated too and any excuse for a ...

  12. PDF Information for Childminders on the National Action Plan for Childminding

    and care and school-age childcare. What is the National Action Plan for Childminding? The Action Plan is a pathway to be developed over the next 8 years that sets out steps towards regulation, support and subsidies, for all paid, non-relative childminders. The Action Plan will involve change and significant benefits for childminders, children and

  13. Operating a Child Care Center: Program Structure

    Operating a Child Care Center: Program Structure A successful child care center depends on a number of factors. Putting practices and resources into place to strengthen your program structure is one way to increase your chances of success. The topics below can help you think about how to do this in your program. QRIS and National Accreditation

  14. PDF Emergence Preparedness Planning Guide for Childcare Centers

    Operations Plan (EOP) with policies and procedures to be followed when a disaster occurs. All child care center/child care home disaster plans should incorporate the four areas of disaster management: prevention/mitigation, preparation, response, and recovery. The plan should be developed with input from parents,

  15. Business Continuity

    Business continuity, sometimes referred to as continuity of operations planning (COOP), involves being able to recover quickly and continue providing services at the same level as before following a disruptive event. It involves planning and is vital to recovering after an emergency happens. Child care providers make key contributions that support children, parents and communities. In the ...

  16. PDF Operational Policies and Procedures

    Operational Policies and Procedures 4 Version: 1.1 February 2014 Parental Notifications Complies with Section 746.501 of the Minimum Standard for Child-Care Centers From time to time, Ashley's Playhouse may choose to update the Operational Policies and Procedures.

  17. Business Continuity Planning for Child Care

    Business continuity planning should be included in a child care program's comprehensive written all-hazards emergency plan . Continuity of operations planning is a CCDF requirement for child care providers. Some state licensing entities require business continuity or COOP plans. It is also recommended in Caring for Our Children.

  18. PDF Sample Childcare Emergency Operations Plan

    The purpose of the Springfield Child Care Center Emergency Operations Plan (EOP) is to identify and respond to incidents by outlining the responsibilities and duties of Springfield Child Care Center and its employees. Developing, maintaining, and exercising the plan empowers employees in an incident to act quickly and knowledgably.

  19. Daycare Business Plan Operations Plan

    Milestones: Red Balloon Daycare will have the following milestones complete in the next six months. 4/1/202X - Finalize lease agreement for daycare facility 4/15/202X - Begin build out of classrooms, playground, etc. 5/1/202X - Begin visiting nearby elementary schools to advertise upcoming summer camp

  20. Operational plan???

    Welcome to the Childminding Forum. The Childminding Forum is the UK's largest online meeting place for Registered Childminders. Our community of over 30,000 members are here to provide help and advice on all aspects of childminding. You can ask questions, give advice or just have a friendly chat with other members!

  21. PDF A Quick Guide to CCDF Disaster Plan Continuity

    This term appears in two parts of the disaster plan: (1) the Lead Agency part—or continuation of child care services and subsidy—and (2) child care provider requirements Lead Agencies must have in place—or continuity of operations.