Excel calendar templates
Many calendar templates are available for use in Microsoft Excel. A template provides a basic calendar layout that you can easily adapt for your needs.
An Excel calendar template may have one or more of these features:
Twelve months in one or separate worksheets.
Thirteen months starting with July or August and ending with July or August of the next year to represent a school year.
Calendar printing on one page or twelve pages (thirteen pages for school year calendars).
Display of weekdays from Sunday to Saturday or from Monday to Sunday.
Portrait or landscape orientation for printed pages.
A ruled column for notes.
A vacation planner.
Daily schedule tracker.
Download a calendar template:
Browse through the calendar templates , choose an Excel calendar template that is best for you. Click the Download button on the template page, open the template file in Excel, and then edit and save your calendar.
Note: By default, a template file download goes into the Downloads folder on your computer. You may want to copy the template file to a different location so that you can easily find it later.
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You can always ask an expert in the Excel Tech Community or get support in the Answers community .
Create a calendar by using a template
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Calendar design templates
Keep track of each and every thing in style with customizable calendar design templates. from personal planning to promotional calendars for customers and followers, find calendar templates for every kind of project and aesthetic..
Keep your life on track using calendar templates
Stay on top of all the events and tasks in your busy life using Excel calendar templates. You can play with fun color schemes while you’re designing a calendar for each month. Spice up your designs by adding real and animated photos as the background. Change the size of your calendar so that you can highlight special events on your website, social media platforms, and via email. Keep a smaller calendar on your smartphone and print out big ones to keep in your home. Save your design so you can reuse it month after month and year after year. You can even use Excel templates to build and follow a social media calendar so that you know what you want your business to post and when you want to post it. Use the calendars to organize your business life and personal lives so that you never miss a beat or a special event.
Daily Calendars for Microsoft Excel
- Daily planners (daily calendars without times/hours)
- Hourly calendars
- Calendars for 2023: weekly · monthly · quarterly · yearly
- Multi-year calendars: split year · school year · academic year · fiscal year · two years · three years
- Daily calendar templates in other file formats: Word · Excel · PDF
Daily calendars in portrait orientation (22 templates)
Template 1: Daily calendar portrait, graded red
- page orientation: portrait (vertical), 1 page
- covers the 12 hour period from 8am to 8pm in 30-minute intervals
- calendar on the left, to do list and notes on the right
- color scheme: graded red
- free to download, editable, customizable, easily printable
- for Microsoft Excel from version 2007 (.xlsx file)
Template 2: Daily calendar portrait, graded purple
- to do list and notes on the left, calendar on the right
- color scheme: graded purple
Template 3: Daily calendar portrait, graded blue
- covers the 15 hour period from 8am to 11pm in 30-minute intervals
- calendar on the left, top 3 task list, to do list and notes on the right
- color scheme: graded blue
Template 4: Daily calendar portrait, mint
- covers the 14 hour period from 8am to 10pm in 30-minute intervals
- today's focus, to do list and notes on the left, activities on the right
- color scheme: mint
Template 5: Daily calendar portrait, orange
- covers the 18 hour period from 6am to 12am in 1-hour intervals
- activities on the left, priorities list and to do list on the right, notes at the bottom
- color scheme: orange
Template 6: Daily calendar portrait, purple
- covers 24 hours divided into am and pm, 1-hour intervals
- calendar at the top, priorities list and to do list in the middle, notes at the bottom
- color scheme: purple
Template 7: Daily calendar portrait, yellow, grid lines
- calendar at the top, to do list in the middle, notes at the bottom
- color scheme: yellow
Template 8: Daily calendar portrait, red line
- covers the 15 hour period from 8am to 11pm in 1-hour intervals
- double red line highlights time increments
- calendar on the left, priorities list, to do list and notes on the right
Template 9: Classic daily calendar portrait
- covers the 14 hour period from 8am to 10pm in 1-hour intervals
- simple classic design
Template 10: Cute daily calendar for kids portrait, in rainbow colors
- use it to plan a daily calendar for your baby, toddler, kids, preschool etc.
Template 11: Daily calendar portrait
- covers the 12 hour period from 7am to 7pm in 30-minute intervals
- headers left empty for flexibility - use it for up to 3 people, days, projects, categories or other classification of your choice
Template 12: 15-minute daily calendaring sheet portrait
- covers the 17 hour period from 7am to 12am (midnight)
- 15-minute intervals between 9am and 9pm (30-minute intervals before 9am and from 9pm)
- no superfluous design elements - designed to maximize the available space on the sheet
Template 13: 10-minute daily appointment calendar portrait
- covers the 9 hour period 9am to 6pm in 10-minute intervals
- headers left empty for flexibility - use it for up to 5 people, days, projects, categories or other classification of your choice
- great as a working week daily calendar (5 days)
Template 14: Simple daily calendar portrait, in color
- covers the 18 hour period from 6am to 12am (midnight) in 30-minute intervals
- in rainbow colors
Template 15: Simple daily calendar portrait
Template 16: 24-hour daily calendar portrait
- day divided into two columns of 12 hours each
- covers 24 hours (midnight to midnight)
Template 17: 24-hour daily calendar portrait, graded yellow/orange
- left column (in graded yellow): 12am (midnight) to 12pm (noon)
- right column (in graded orange): 12pm (noon) to 12am (midnight)
Template 18: 24-hour daily calendar portrait, graded gray
- left column (in graded pale gray): 12am (midnight) to 12pm (noon)
- right column (in graded dark gray): 12pm (noon) to 12am (midnight)
Template 19: Two 12-hour daily calendars portrait, graded red/purple
- each of the two calendars shows 12 hours from 8 to 8
- use it as two calendars of 12 hours each for 2 days/2 people or as one 24-hour calendar
- no am/pm markings for flexibility - use it as a daytime (8am to 8pm) or nighttime (8pm to 8am) calendar or for 24 hours (8am to 8am or 8pm to 8pm)
- color scheme: left calendar in graded red, right calendar in graded purple
Template 20: Simple 2-day calendar portrait, 12 hours
- 2 days on one page (2D1P), 12 hours (8am to 8pm)
- 1-hour intervals
Template 21: Simple 2-day calendar portrait, 24 hours
- 2 days on one page (2D1P)
- covers 24 hours in 1-hour intervals
- pm hours marked in bold to distinguish them from the am hours
Template 22: Simple 4-day calendar portrait, 12 hours
- 4 days on one page (4D1P)
- covers 12 hours from 7am to 7pm
- use it for up to 4 days, 4 people, 4 projects/categories or any other classification of your choice
Daily calendars in landscape orientation (9 templates)
Template 23: Daily calendar landscape, graded red
- page orientation: landscape (horizontal), 1 page
- covers the 10 hour period from 8am to 6pm in 30-minute intervals
- calendar on the left, to do list in the middle, priorities list and notes on the right
Template 24: Daily calendar landscape
- covers the 9 hour period from 8am to 5pm in 30-minute intervals
- headers left empty for flexibility - use it for up to 4 people, days, projects, categories or other classification of your choice
Template 25: 15-minute daily calendaring sheet landscape
- covers the 13 hour period from 7am to 8pm, accommodating the majority of business hours
- 15-minute intervals between 9am and 6pm (30-minute intervals before 9am and from 6pm)
Template 26: Daily appointment calendar landscape
- covers the 10 hour period from 8am to 6pm in 15-minute intervals
Template 27: Two 12-hour daily calendars landscape, graded red/purple
Template 28: Daily calendar landscape, 18 hours
- covers the 18 hour period from 6am to 12am in 30-minute intervals
- left column: 9 hours from 6am to 3pm
- right column: 9 hours from 3pm to 12am (midnight)
Template 29: Daily calendar landscape, 24 hours, 1-hour intervals
- covers 24 hours (midnight to midnight) in 2 columns
- left column: 12am (midnight) to 12pm (noon)
- right column: 12pm (noon) to 12am (midnight)
Template 30: Simple daily calendar landscape, 24 hours, 30-minute intervals
- 30-minute intervals
Template 31: 2-day calendar landscape, 18 hours
- 18 hours from 6am to 12am (midnight) in 1-hour intervals
If you are looking for a daily calendar , I hope this page will be helpful. I've created all kinds of calendars and planners designed to help organize and track your daily activities. In addition to the template on this page, see below for other examples such as the Daily Planner or Monthly Calendar . If you are looking for one of those little desktop tear-off type daily calendars , I'm afraid that is something I don't have. But keep browsing. Vertex42 provides many different printable calendars and calendar templates for Excel. You may find something else you like.
Daily Calendar Templates
Daily planner ▶.
This template lets you print a daily planner page and has a lot of cool features. This is the closest thing I have to a " daily calendar ".
Printable Daily Calendar
License : View Agreement (not for distribution or resale)
A simple blank daily calendar that you can print or customize with Excel. Enter
Printable Daily Desktop Calendar ▶
Customize and print your own daily desktop calendar. Some assembly required.
Weekly Calendar ▶
If you want to list appointments or create a schedule for a full week, you might want to take a look at this template.
12-Month Daily Calendar ▶
This is usually called a "monthly calendar" but if this is what you are looking for, go ahead and download it. You can find more like this on our printable calendars page.
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How to Create a Calendar in Microsoft Excel
Last Updated: January 31, 2023 Tested
Use a Calendar Template
Import excel data into outlook.
This article was co-authored by wikiHow Staff . Our trained team of editors and researchers validate articles for accuracy and comprehensiveness. wikiHow's Content Management Team carefully monitors the work from our editorial staff to ensure that each article is backed by trusted research and meets our high quality standards. The wikiHow Tech Team also followed the article's instructions and verified that they work. This article has been viewed 1,050,630 times. Learn more...
While not known as a calendar program, you can use Excel to create and manage your calendar. There are a variety of calendar templates available that you can customize to your liking, which will be a lot quicker than trying to format a calendar yourself. You can also take a list of calendar events from a spreadsheet and import them into your Outlook calendar.
Things You Should Know
- Excel comes with several interactive calendar templates you can use to create weekly, monthly, and yearly calendars.
- Once you select a calendar template, you can fill in your own events and customize the overall look and feel.
- You can also use Excel to create schedules and calendars that are easy to import into Outlook.
- For certain versions of Excel, such as Excel 2011 for Mac, you'll need to select "New from Template" from the File menu instead of "New."
- Creating a calendar from a template will allow you to create a blank calendar that you can fill in with events. It will not convert any of your data into calendar format. If you want to convert a list of Excel data into an Outlook calendar, see the next section.
- You can get more specific with your search depending on your needs. For example, if you want an academic calendar, you can search "academic calendar" instead.
- The process will be a little different depending on the template you are using. Usually you can select the displayed year or month and then click the ▼ button that appears next to it. This will display the options you can pick from, and the calendar will adjust automatically.
- You can usually set the day the week starts as well by selecting it and choosing a new one.
- Make sure to enter the date into the standard MM/DD/YY or DD/MM/YY format so that it can be read properly by Outlook.
- You can make an event that spans multiple days by using the "Start Date" and "End Date" fields.
You Might Also Like
- ↑ https://support.office.com/en-us/article/Excel-calendar-templates-f2e7ffe9-41fa-4ce5-8278-cf92d3b66340?ui=en-US&rs=en-US&ad=US&fromAR=1
- ↑ https://techwalla.com/content/create-calendar-excel-data
About This Article
1. Open Excel. 2. Search for a calendar template. 3. Select a template. 4. Set the correct dates. 5. Adjust visuals as needed. 6. Enter your events. Did this summary help you? Yes No
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How to Make an Interactive Calendar in Excel? (FREE Template)
- -- By Sumit Bansal
If you like to plan ahead and make a weekly or monthly schedule, having a calendar in Excel could be quite useful.
In this tutorial, I’m going to show you how to create a calendar in Excel that automatically updates when you change the month or the year value.
I will show you the exact process to create the interactive monthly and yearly calendar, and I also have these as downloadable Excel files, so that you can use them offline.
You can print these calendar templates and manually create the schedule on paper.
Before I get into the nitty-gritty of making the calendar in Excel, let me show you what the final output would look like.
Click here to download the monthly calendar Excel template
Click here to download the yearly calendar Excel template
This Tutorial Covers:
Demo of the Interactive Calendar in Excel
Below is an example of the interactive monthly calendar in Excel where you can change the month and year value and the calendar would automatically update (you can also highlight holidays or specific dates in a different color).
It also highlights the weekend dates in a different color.
And on similar lines, below I have the yearly calendar template, where when you change the year value the calendar automatically updates to give you the calendar for that year.
The weekend dates are highlighted in a different color and if you have a list of holidays (or important dates such as project deadlines or birthdays/anniversaries), then those holidays are also highlighted in the calendar.
Now let me quickly explain how I have created this calendar in Excel.
Some Pre-requisite Before Creating the Interactive Calnedar in Excel
While most of the heavy lifting in this calendar is done by some simple formulas. you need to have a few things in place before you make this calendar.
Have the Holiday List and Month Names in Separate Sheets
Before starting to make the calendar, you need to have the following two additional sheets:
- A sheet where you have a list of all the holidays and the dates on which these holidays occur. You can also use this to add important dates that you want to get highlighted in the calendar (such as birthdays, anniversaries, or project deadlines)
- A list of all the month names . This is for the monthly calendar template only, and is used to create a drop-down that shows the month names.
If you download the calendar template for this tutorial, you will see these two additional sheets.
For the sake of simplicity, I have kept these two sheets separate. If you want, you can also combine and have the holiday dates and the month names on the same sheet.
For this calendar, I have used the holidays in the US. You can change these to your region’s holidays, and even add important days such as birthdays or anniversaries so that they can be highlighted in the calendar.
The data from this holiday sheet would be used to highlight the holiday dates in the calendar.
Create Drop Down Lists To Show Month Names and Year Values
Since I want this calendar to be interactive and allow the user to select the date and the year value, I will:
- Have a cell where the user can input the Year value
- Create a drop-down list that will show the month names from where the user can select the month
Note that the month drop-down list is needed only for the monthly calendar template, as in the yearly calendar template all the months are shown anyway.
Below are the steps to do this:
- Enter Year in cell A1 and Month in cell A2
- In cell B1, enter the year value manually (I will use 2022 in this example)
- Select cell B2
- Click the Data tab
- In the Data Tools group, click on the Data Validation icon
- In the Data Validation dialog box that opens, in the Settings tab, in the Allow options, make sure List in selected
- In the Source field, enter =’Month Names’!$A$1:$A$12 (or select the field and then go the Month Names tab and select the month names in column A)
The above steps would give you a drop-down list in cell B2, where you can select the month name.
Now that we have a place to enter the year value and select the month name, the aim here is to create a calendar that would automatically update as soon as we change the month/year values.
So it’s time to go ahead and build that awesome calendar in Excel.
Creating the Monthly Calendar in Excel (that Auto-updates)
You can download this monthly calendar template by clicking here
The first thing I need to build this monthly calendar is to have the weekday names in a row (as shown below).
After entering the day name , I’ve also given it a background color and increased the column width a little.
Now it’s time for the formulas.
While I can create one single formula that will give me the values in the calendar grid that I have created, it would become quite big.
So for the purpose of this tutorial, let me break it down and show you how it works.
For the formula to work, I will need two values:
- The month number for the selected month (1 for Jan, 2 for Feb, and so on)
- Getting the Weekday value for the first day of the selected month (1 if the month starts on Monday, 2 if it starts on Tuesday, and so on)
Formula to get the month number of the selected month:
Formula to get the weekday value of the first day of the month
I have the output of these formulas in cells M4 and M5 as shown below.
Now that I have these values, I will be using these in the main formula that I will be using in the calendar grid.
Below is the formula that will give me the dates in the calendar:
This is an array formula, so you just need to enter it in cell D5, and the result would spill automatically to all the other cells in the calendar.
Note: This formula would only work in Excel for Microsoft 365, Excel 2021, and Excel for the web. This is because it uses the SEQUENCE function, which is a new formula and is not available in the older version of Excel.
In case you’re not using Excel for Microsoft 365 or Excel 2021, you can use the below formula instead:
Enter this formula in cell D5, and then copy and paste it for all the other cells in the calendar grid.
The result of the formula is the date serial number, so you may either see a serial number (such as 44562) or a date.
While this is good enough, I only want to show the day number.
Below are the steps to change the format of the cells to only show the day number from the date value:
- Select all the cells in the calendar
- Hold the Control key and press the 1 key (or Command + 1 if using Mac). This will open the Format Cells dialog box
- Select the Numbers tab in the Format Cells dialog box (if not selected already)
- In the Category options. select Custom
- In the Type field, enter d
The above steps would only display the day number in the calendar.
As I mentioned, I broke down the formula to make it easier for you to understand how it works. In the templates you download, I have used one single formula only to generate the entire calendar.
Adding a Dynamic Title for the Calendar
The next step in making this dynamic calendar would be to add a dynamic title – that would tell us for what month and year does the calendar shows.
While I can see these values in cells P1 and P2, it would be easier if I create a title that shows me the month and year value right above the calendar.
To do this, I have used the below formula in cell D3:
This is a simple concatenation formula that combines the value in cell B2 and cell B1 (separated by a space character)
If you make any changes in the month and year selection, this value would automatically update along with the calendar.
I’ve also done the below cosmetic changes to make it look like a header and align it to the center of the calendar:
- Select cell D3 and change the color and size of the text and make it bold
- Select cell D3:J3
- Right click and then click on Format Cells
- In the Fomat Cells dialog box, click on the Alignment tab
- Select Center Across Selection option in the Horizontal drop down
Highlight the Weekend Days
This one is simple.
Just select all the days in the calendar which represent the weekend and give it a different color.
In this example, since Saturday and Sunday are weekend days for me, I have highlighted these inner light yellow color
Highlighting Holidays in the Calendar
And the final thing that I want to do in this calendar is to highlight all the days that are holidays in a different color.
As one of the previous steps, we already created a separate holiday worksheet where I listed all the holidays for the current year.
Something as shown below:
Below are the steps to highlight all these holiday dates in the calendar:
- Select all the cells in the calendar (excluding the day name)
- Click the Home tab
- In the Styles group, click on Conditional Formatting
- In the Conditional Formatting options, click on New Rule
- In the New Formatting Rule dialog box, select the option – ‘Use a formula to determine which cells to format’
- In the field that shows up, enter the following formula:
- Select the format in which you want to highlight the cell with holiday date (click the Format button to choose the color)
The above steps apply a conditional formatting rule in the selected cells, where each date in the calendar is checked against the holiday list that we provided.
In case the formula finds a date in the holiday list, it’s highlighted in the specified color, else nothing happens
If you follow the above steps, you will have an interactive dynamic monthly calendar that would automatically update when you make the year and month selection. It would also automatically highlight those dates that are holidays.
Creating the Yearly Calendar in Excel (that Auto-updates)
You can download this yearly calendar template by clicking here
Just like the monthly calendar, you can also create a yearly calendar that automatically updates when you change the year value.
The first step in creating the yearly calendar is to create an outline as shown below.
Here I have the year value in the first row, and then I have created the monthly grids where I’ll populate the dates for the 12 months. I have also highlighted the weekend dates (for Saturday and Sunday) in yellow.
For the yearly calendar, we don’t need the Month Names sheet, but we would still be using the holiday list in the Holidays sheet to highlight those dates that are a holiday.
Now let’s start building this yearly calendar.
Have Month Names Above Each Month Calendar
For this yearly calendar to work, I will somehow need to refer to the month value in the formulas for that month (i.e. 1 for Jan, 2 for Feb, and so on)
Let me show you a cool trick that will allow me to use the month number but at the same time instead of showing the number show the month name instead
Follow the below steps to do this:
- In cell B3, which is the left-most cell above the first month calendar grid, enter 1
- With cell B3 selected, hold the Control key and press the 1 key (or Command + 1 for Mac). This will open the Format Cells dialog box
- In the Format Cells dialog box, make sure the Number tab is selected
- Click on the ‘Custom’ option in the left pane
- In the ‘Type’ field on the right, enter the text “January”
The above steps format cell B3 to show the full month name. And the good thing about this is that the value in the cell still remains 1, and I can use these values in the formulas.
So while the value in cell B3 is 1, it is displayed as a January.
Pretty Cool… right!
When you do the above, you may see the ## signs instead of the month name. This happens when the cell width is not enough to accommodate the entire text. Nothing to worry about – this will be sorted we align the text in the center (covered next)
You need to repeat the same process for all the months – where you enter the month number in the top-left cell in the above row off the calendar month grid (I,e, 2 in J3 and 3 in R3, and 4 in M12 as so on).
And for all these numbers, you need to open the format cells dialog box and specify the month name for each number.
This is just a one-time setup, and you won’t be required to do this again.
Also, you can reposition the name of the month so that it appears in the center above the monthly calendar grid.
You can do this using the Center Across Selection technique.
To do this:
- Select cell B3:H3 (for January Month)
After doing this, the month names will be shown right above the monthly calendar and aligned to the middle.
You can also format the month name if you want. In the calendar I have made, I made the month name bold and changed the color to blue.
Once you have done this for all the months, you will have the structure in place, and we can go ahead and enter the formulas.
Formulas to Make the Dynamic Yearly Calendar
Similar to the monthly calendar, you can use the below formula for January:
As soon as you enter the formula in cell B5 for January, it will spill and fill the entire grid for the month.
And again, since we are using the SEQUENCE formula, you can only use this in Excel for Microsoft 365, Excel 2021, and Excel for the web.
You can use the same formula for other months as well, with one minor change (replace $B$3 with $J$3 for February, $B$3 with $R$3 for March, and so on).
This is because we have the month number for each month in a different cell, and we need to refer to the month value for each month in the formula.
And the final step of creating this dynamic yearly calendar is to highlight those dates that are holidays (these dates are specified in the holiday worksheet).
- Select all the cells for the month of January month (B5:H10)
- Click on Conditional Formatting
- Click on New Rule from the options in the drop-down
- In the field that shows up, enter the following formula: =ISNUMBER(VLOOKUP(B5,Holidays!$B:$B,1,0))
- Click the Format button to specify the format for the cells (I chose yellow color with red border)
The above steps would check all the dates in January and highlight those that are marked as a holiday in the holiday worksheet.
You will have to repeat this process for all the months with one minor change.
In the following formula that we use in conditional formatting, you need to replace cell B5 with the top-left cell reference of that month.
For example, if you are doing it for February, then instead of B5, use J5, and for March, use R5.
Once done, all the holidays will be highlighted in the yearly calendar as shown below.
In the downloadable templates that I have provided, I have made sure that the entire calendar would fit one single sheet when printed.
So this is how you can create an interactive calendar in Excel that automatically updates when you change the month value and the year value.
I hope you found this tutorial useful.
Other Excel tutorials you may also like :
- Excel Holiday Calendar Template 2021 and Beyond (FREE Download)
- Calendar Integrated with a To Do List Template in Excel
- How to Get Month Name from Date in Excel (4 Easy Ways)
- Calculate the Number of Months Between Two Dates in Excel
- FREE Monthly & Yearly Excel Calendar Template
- Excel To Do List Template – 4 Examples (FREE Download)
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Dynamic calendar formula
Related functions .
To create a dynamic monthly calendar with a formula, you can use the SEQUENCE function , with help from the CHOOSE and WEEKDAY functions. In the example shown, the formula in B6 is:
where start is the named range J6. In the example shown, conditional formatting is used to highlight the current date and holidays, and lighten days in other months. See below for a full explanation.
Note: dynamic array functions are only available in Excel 365 and 2021. For a formula approach that works in older versions of Excel, see this example .
Note: This example assumes the start date will be provided as the first of the month. See below for a formula that will automatically return the first day of the current month.
In this example, the goal is to generate a dynamic calendar for any given month, based on a start date entered in cell J6, which is named "start" We assume that start is a valid first-of-month date like 1-Jan-2022, 1-Feb-2022, 1-Mar-2022, etc. The final calendar should place each day of the month in a grid with each week starting on Sunday, as seen in the example. The solution explained below is based on the SEQUENCE function . SEQUENCE is one of the original dynamic array functions in Excel , and a perfect fit for this problem.
- Dynamic array formulas in Excel - overview
- The SEQUENCE function - 3 min video
- WEEKDAY function - overview and examples
- Custom number formats in Excel - overview
The explanation below is rather long. The short version is that the SEQUENCE function outputs a 6 x 7 array of 42 dates in a calendar grid, formatted to display the day only. This works, because Excel dates are just serial numbers . The main challenge with this problem is figuring out what date to start with for a given month, which is always a Sunday. This is handled with the CHOOSE and WEEKDAY functions. Conditional formatting is used to highlight the current date and holidays, and lighten days in other months. Read below for all the details.
The SEQUENCE function can be used to generate numeric sequences. For example, to generate the numbers 1 to 10 in ten rows, you can use SEQUENCE like this:
The result is an array that contains the numbers 1-10. The array spills into a vertical range of ten cells. SEQUENCE can generate arrays in rows and columns. For example, the following formula creates the numbers 1-10 in an array with 5 rows and 2 columns:
And the formula below will fill a 7 x 6 grid of cells with the numbers 1-42:
The screen below shows how these formulas behave on a worksheet:
These are just numbers, not dates, but you can see the core concept.
SEQUENCE with dates
Because Excel dates are just large serial numbers , the SEQUENCE function can easily be used to generate arrays of dates. For example, the formula below will generate dates for the 31 days of January 2022:
Note: the DATE function is a safer way to hard code dates into formulas, since dates entered as text can be misinterpreted.
To translate: we are asking for 7 numbers, in a 7 x 1 array, starting with January 1, 2022. SEQUENCE automatically defaults to a step value of 1, so the result is a list of serial numbers starting with 44562. Obviously, we don't want to display serial numbers in our calendar, we want to show days. To do that we can use the custom number format "d". That will cause Excel to display just the day numbers. The screen below shows before and after:
Now let's see what happens if we ask for 6 x 7 grid, starting with January 1, 2022:
Once we format the output with the custom number format "d", we see a total of 42 numbers, beginning with January 1. At the end of January, the month changes to February and the day becomes 1 again:
We still don't have a usable calendar, but we're getting closer!
To make a proper calendar, we need the first day in our grid to start on Sunday. If the first day of a month is not a Sunday, we need to start the grid on the last Sunday of the previous month. How can we calculate the last Sunday of the previous month? Before we get into specific functions, let's clarify the goal.
If the first of a month happens to be a Sunday, we're done. There's no need to do anything. The first of the month is our start date. However, if the first of the month is not a Sunday, we need to "roll back" some number of days to the prior Sunday. How many days do we need to roll back? This depends on what day of the week the first day of a month lands on. For example, if the first is a Tuesday, we need to roll back 2 days. If the first is a Friday, we need to roll back 5 days. And if the first is already a Sunday, we need to roll back 0 days.
Now we have a pretty good idea of what we need to do, we just need to implement that behavior in a formula. This is where the formula gets a bit tricky, because we need to combine two functions, WEEKDAY and CHOOSE, in a way that most users won't recognize.
The WEEKDAY function
To figure out the day of week, we use the WEEKDAY function . WEEKDAY returns a number for each day of the week. By default, WEEKDAY returns 1 for Sunday and 7 for Saturday. For example, WEEKDAY returns 7 for January 1, 2022, since the first is a Saturday:
For January 2, 2022, WEEKDAY returns 1, since the second is a Sunday:
To summarize, WEEKDAY will give us a number between 1-7 for each day of the week, and we can use that result to figure out how many days we need to roll back.
The CHOOSE function
The CHOOSE function is used to select arbitrary values by numeric position. For example, if we have the colors "red", "blue", and "green", we can use CHOOSE like this:
CHOOSE is a flexible function and accepts a list of text values, numbers, cell references, in any combination.
CHOOSE + WEEKDAY
Next, we're going to combine CHOOSE and WEEKDAY to give us the correct "roll back" number like this:
The index_num argument is provided by the WEEKDAY function. The other individual values given to CHOOSE are the roll back numbers, one for each day of the week. WEEKDAY returns a number between 1-7, and the CHOOSE function uses the number from WEEKDAY to select a number from the list of numbers provided. For example, if WEEKDAY returns 3 (Tuesday), CHOOSE returns 2:
Now we are finally ready to use this roll back number to compute the first Sunday in the grid. Because dates are just numbers in Excel, the operation is simple – we just need to subtract the roll back number from the start date:
The result is a valid date that represents the first Sunday in the calendar grid.
Putting it all together
Now we need to combine the ideas explained above into a single formula based on the SEQUENCE function. We start off by asking for a 6 x 7 array of numbers like this:
Then, for the start argument , we simply provide the code we worked out above:
The result is a full grid of 42 dates that can be displayed as a monthly calendar. If the start date in J6 is changed to another first of month date, the grid automatically updates.
Conditional formatting rules
The conditional formatting rules to highlight the current date and holidays, and lighten days in other months are listed below:
The formula for the current date is:
The formula to highlight holidays is based on the COUNTIF function :
If the count is anything but zero, the date must be a holiday. Holidays must be a range that contains valid Excel dates that represent non-working days. In the example shown, holidays is the named range L6:L8. You can add more holidays to this list as you like, but don't forget to update the named range. Alternatively, you can define holidays as an Excel Table so the range updates automatically.
The formula to lighten days in other months is based on the MONTH function :
If the month of the current date is different from the month of the date in J6, trigger the rule.
Read more: Conditional formatting with formulas , Excel custom number formats
The formula to output the calendar title in cell B4 is based on the TEXT function :
The title is centered over the calendar grid with the Center Across Selection. Select B4:H4, and use Control + 1 to open Format Cells , then select "Center Across Selection" from the Horizontal text alignment dropdown. This is a better option than merge cells, since it doesn't alter the grid structure in the worksheet.
Perpetual calendar with current date
To create a perpetual calendar that updates automatically based on the current date, we need to update the formula to generate the first day of the current month on the fly. The first day of the current month can be calculated with the EOMONTH function like this:
You can use this formula directly in cell J6 and the calendar will always stay up to date. For an all-in-one formula, we can add the LET function like this:
Here, we use the LET function to define "start" as the first day of the current month, then run the original formula unchanged. The local variable "start" overrides the named range start on the worksheet, which can be deleted if desired.
To generate a calendar that starts on Monday instead of Sunday, you can use the following code inside of SEQUENCE as the start argument:
Using the same logic explained above, this code rolls back the start date as needed to begin the calendar on Monday. This example has more information on rolling back dates to previous days of the week.
Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Our goal is to help you work faster in Excel. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts.
- Sequence of days
- Sequence of months
- Gantt chart
- Get Monday of the week
- Dynamic calendar grid
- WEEKDAY Function
- CHOOSE Function
- TODAY Function
- SEQUENCE Function
- DATE Function
- The SEQUENCE function
- SEQUENCE of dates
- Excel custom number formats
- Conditional formatting with formulas
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15 Free Marketing Calendar Templates to Keep Your Content on Schedule
By Joe Weller | June 7, 2016 (updated May 17, 2023)
Marketing campaigns and deliverables are complex, and each comes with its own set of delivery dates and expectations. With so many deadlines, marketing calendar templates can help you collaborate creatively and successfully move a campaign from ideation to execution.
The following customizable content calendar templates are expert-tested, free, and designed to help you plan, schedule, and carry out your marketing strategy. Read on to learn more about creating the perfect marketing calendar or jump down to our free templates below .
How Do I Create a Marketing Calendar?
In order for a marketing calendar — from scratch or a template — to be successful, you need to know how to create one. To build a marketing campaign, you will need to follow these 10 steps:
- Determine the period of time your calendar will cover.
- Study your target audience and know their needs.
- Decide which channels you will use and create content for.
- Allow for flexibility throughout your plan.
- Settle on the campaigns you will use and the themes your content will employ.
- Measure the amount of time each campaign needs from beginning to end.
- Assign teams or individuals to each action or section of the project.
- Identify key milestones and goals for your campaign.
- Use keywords to strategize content.
- Adjust content based on customer feedback .
You can use a free content strategy template or a calendar tool to create an official calendar, in which you can designate timelines, assign goals, and keep teams accountable for the creation of projects and campaigns.
What Should a Content Calendar Include?
A content calendar should include the following elements:
- Web content to be created within the designated time frame
- Posts, objectives, and actions for a campaign
- Planned social media posts to support content and campaigns
- Key dates for publications, content deadlines, and other media releases
- Editorial schedules , including approval deadlines
How Do I Organize My Marketing Calendar?
You can organize your calendar using a variety of methods, such as by date, campaign, team, or theme.
Let’s take a closer look at these elements:
- Date: Your marketing calendar can be organized by deadlines and time frames, including when content creation is due, approval deadlines, or by quarter.
- Campaign: If you’re running more than one marketing campaign at once, you may want to organize your calendar by the goals and objectives of each.
- Team: Content created and approved by multiple teams may need to be organized by project owners.
- Theme : Holiday or other themed calendars can be organized by their respective themes.
Many of our project timeline templates and scheduling templates have these elements already in place, so you can organize your marketing calendar whichever way works best for you or your team.
What Are the Types of Marketing Calendars?
There are five main types of marketing calendars:
- Content calendars
- Blog calendars
- Social media calendars
- Email marketing calendars
- Editorial calendars
The type of marketing calendar you should use depends on the content you wish to create. Additionally, editorial calendars can account for multiple types of content in one campaign.
Editorial Calendar Template
Download Editorial Calendar Template Excel | Google Sheets
You can use an editorial calendar template to schedule content far in advance, assign ownership for each item, measure the effectiveness of your marketing efforts, and adjust your content plan based on key metrics.
- Use: This template is best for year-long projects with multiple stages.
- Benefits: This template provides a space for coordinating content with business quarters and budget, holidays, product launches, and company goals.
- Key Elements: The template includes a yearly overview, monthly worksheets, quarterly breakdowns, events, and editorial information — including the type of content, author, target audience, goals, project owner, distribution channels, SEO factors, and deadlines.
Social Media Calendar Template
Download Social Media Content Calendar Template Excel | Google Sheets
Use the free Smartsheet template
Each social media channel is different, and social media content calendar templates allow users to map out content for each day and platform. Additionally, specialized calendar templates can help ensure you’re posting on the most effective outlets, have an equal presence across platforms, remember important dates, and don’t end up with holes in your content schedule.
- Use: This template is best for social media campaigns and one-off posts.
- Benefits: Use this template to track click engagements and referrals across campaigns.
- Key Elements: Note launch time, title, copy, images, links, click engagements, and platforms.
Email Marketing Template
Download Email Marketing Template Excel | Google Sheets
Email marketing can be effective and profitable, or it can be the definition of spam. This email marketing calendar template can help you plan and keep track of your contact with newsletter subscribers or other customers in order to build lasting relationships.
- Use: This template is best for email campaigns, both manual and automated.
- Benefits: You can use this template for mail, campaign, and product tracking.
- Key Elements: The template includes space to list the date sent, topic, title, subject line, content, images, links, subscriptions, and notes.
Annual Marketing Calendar Template
Download Annual Marketing Calendar Template Excel | Google Sheets
This detailed marketing calendar template is designed for annual planning and also includes monthly and quarterly views. Row additions allow for customization in each of the seven sections, and sales goals can be compared to each week’s, month’s, and year’s actual sales.
- Use: This template is best for annual planning.
- Benefits: Use this template to define your goals and track marketing effectiveness data.
- Key Elements: The template includes monthly and quarterly views, national and local marketing, public relations, social media, online content, advertising, and market research.
Weekly Marketing Calendar Template
Download Weekly Marketing Calendar Template Excel | Microsoft Word | Google Docs
This marketing calendar template enables you to home in on and track key marketing activities at a weekly view and clearly define tasks for a variety of marketing channels to keep you focused on your short-term campaign objectives.
- Use: This template is best for complex or single tasks.
- Benefits: The template provides an in-depth look into tasks with a variety of steps or short execution periods.
- Key Elements: The template includes marketing research, sales promotions, public relations, advertising, social media, and content.
Monthly Marketing Metrics Calendar Template
Download Monthly Marketing Metrics Calendar Template Excel | Google Sheets
Track your progress and build on your successes (or learn from your failures) with this monthly marketing metrics calendar template. Especially for small business owners, this template is a handy tool for tracking goals and monthly performance.
- Use: This template is best for tracking monthly metrics and KPIs.
- Benefits: You can use this template to track data for monthly reports and identify top-producing channels.
- Key Elements: The template includes sections to list conversions, customers, leads, web visits, and growth.
Marketing Calendar Template
Download Marketing Calendar Template Excel | Google Sheets
This pre-built marketing calendar template is designed to help the marketing manager get organized, effectively implement each component of the marketing strategy, and compare sales goals and actual sales to help pinpoint effective and adjustable campaigns. Plus, calendars with budget elements can help keep managers and teams within their financial plan.
- Use: This template is best for daily, monthly, and quarterly marketing campaigns.
- Benefits: You can use this template to plan and track marketing campaigns, including supporting tasks, role assignments, activity timelines, and marketing milestones.
- Key Elements: The template includes monthly, annual, and quarterly views, sales goals and actuals, national and local marketing, public relations, social media, online content, advertising, and market research.
Marketing Project Calendar Template
Download Marketing Project Calendar Template Excel | Google Sheets
This marketing project calendar template breaks down each phase of a project into essential marketing tasks. Track the status of each initiative, assign task ownership, set deadlines, and utilize the color-coded task bars to help prioritize and complete complex campaigns.
- Use: This template is best for complex or time-sensitive marketing campaigns.
- Benefits: Use this template to easily visualize all stages of the project timeline, including marketing milestones.
- Key Elements: The template includes sections for risk status, completion status, task and subtask name, assignee, start and end dates, duration, and comments.
Digital Marketing Template
Download Digital Marketing Template Excel | Google Sheets
Use this digital marketing calendar to develop your online marketing strategy and create a plan of action by detailing marketing initiatives according to campaign type, adding project goals, assigning task ownership, and tracking performance.
- Use: This template is best for monthly, quarterly, and yearly online marketing campaigns.
- Benefits: Use this template to compare goals and results month over month to allow for adjustable marketing strategies.
- Key Elements: The template includes sections to note campaign type, assignee, goals, national and local marketing, public relations, content marketing, social media, online content, web, market research, sales campaigns, and corporate branding.
Marketing Campaign Calendar Template
Download Marketing Campaign Calendar Template Excel | Google Sheets
This template is designed to help you organize content around multiple marketing campaigns. Enter the name, description, date, and status for each campaign and track the associated content or marketing strategies.
- Use: This template is best for marketing campaigns.
- Benefits: This template provides an overview of all media and distribution channels — including published and completed campaign items.
- Key Elements: The template includes space to note the date, activity, title, description, author, department, status, CTA, category, metadata, platform, performance data, and comments.
Blog Calendar Template
Download Blog Calendar Template Excel | Google Sheets
This editorial calendar template is designed specifically for blogging . This template provides an overview, with important dates and a weekly schedule of blog posts, space for brainstorming ideas, and an area for future planning. Manage your blog and create more consistent, effective content by using a blog calendar template .
- Use: This template is best for blogging brainstorms, planning, and archives.
- Benefits: The template includes four different tabs with detailed information, like author, status, a CTA, keywords, and tags.
- Key Elements: The template includes space for a blogging editorial overview, calendar, a brainstorming sheet, and an archive.
Content Schedule Template
Download Content Schedule Template Excel | Google Sheets
Use this customizable schedule template to develop your content strategy. Plan and organize your content efforts according to content type and buyer lifecycle stage, and then assign writers and set deadlines to drive performance .
- Use: This template is best for content strategies and goals.
- Benefits: Use this template to track the status of content, categories, and marketing goals.
- Key Elements: The template includes day, status, title, content type, author, category, buyer’s stage, goal, and publish date.
Real Estate Marketing Calendar Template
Download Real Estate Marketing Calendar Template Microsoft Word | Google Docs
This real estate marketing calendar template enables you to plan out marketing initiatives in personalizable categories in a designated time period.
- Use: This template is best for real estate event scheduling.
- Benefits: Use this template to organize and easily visualize key marketing activities with color coding.
- Key Elements: The template includes a customizable calendar and color-coded categories.
Ecommerce Calendar Template
Download Ecommerce Calendar Template Excel | Google Sheets
This customizable ecommerce calendar template is designed for managers to create themed campaigns surrounding specific holidays and events that align with an organization’s business objectives.
- Use: This template is best for ecommerce marketing campaigns.
- Benefits: You can separate this template into monthly tabs for easy viewing, theming, and execution.
- Key Elements: The template includes theme, day, activities, description, assigned to, channel, and comments.
Restaurant Marketing Calendar Template
Download Restaurant Marketing Calendar Template Excel | Google Sheets
This pre-built restaurant marketing calendar template enables you to plan and schedule marketing activities based on themes and events being held at a food establishment. The template also includes task and description sections, and you can adjust the deadlines and duration dates.
- Use: This template is best for restaurant marketing management.
- Benefits: The template includes assignable ownership with adjustable task bars.
- Key Elements: The template includes branding and graphics, advertising, social media, sales, and furnishings.
Drive Campaign Results with Smartsheet for Marketing
The best marketing teams know the importance of effective campaign management, consistent creative operations, and powerful event logistics -- and Smartsheet helps you deliver on all three so you can be more effective and achieve more.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed.
When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today.
Download a calendar template: Browse through the calendar templates, choose an Excel calendar template that is best for you. Click the Download button on the template page, open the template file in Excel, and then edit and save your calendar. Note: By default, a template file download goes into the Downloads folder on your computer.
Templates for planners and trackers. Keep track of all your plans with handy, customizable templates for all your planning and tracking needs, whether for business or personal use. You'll find ways to keep everything organized, including health and food journals, budgets for business or home, trip planning spreadsheets, sales call logs, and more.
Design custom schedule templates to help you plan out your year and manage projects for your business. Use Excel to set schedules by the month, day, and even down to the hour. Leave fields for you to add in details of what task you want to complete during the time. Save your schedule template so that you can schedule it with your business ...
Template 2:Daily plannerportrait, pale purple. page orientation: portrait (vertical), 1 page. to do list and notes on the left, activities planner on the right. color scheme: pale purple. free to download, editable, customizable, easily printable. for Microsoft Excel from version 2007 (.xlsx file) Download template 2.
Blank Daily Calendar Template - Excel. This daily calendar displays only the days of the week, starting with Sunday. Use the blank slate to fill in whichever month and dates you wish along with events, holidays, and any other planning items. You can also use the calendar without dates and simply have a daily and weekly schedule for any month.
Keep your life on track using calendar templates. Stay on top of all the events and tasks in your busy life using Excel calendar templates. You can play with fun color schemes while you're designing a calendar for each month. Spice up your designs by adding real and animated photos as the background. Change the size of your calendar so that ...
Download Daily Work Schedule Template. Excel | PDF | Smartsheet. This daily work schedule template allows you to plan a single day by the hour, view a week at a glance, and add important notes. Keep your work day organized and plan ahead for important meetings, events and deadlines. Use the note section to keep track of priority tasks and ...
Whether you need to see a whole year at a glance or plan your week in detail, simply choose one of the free Excel calendar templates below and get started. We've included yearly, monthly and weekly calendar templates, including calendars for current and future years. All of the calendar templates are for Microsoft Excel and are free to download.
Template 1:Daily scheduleportrait, graded red. page orientation: portrait (vertical), 1 page. covers the 12 hour period from 8am to 8pm in 30-minute intervals. schedule on the left, to do list and notes on the right. color scheme: graded red. free to download, editable, customizable, easily printable.
Template 2:Daily calendarportrait, graded purple. page orientation: portrait (vertical), 1 page. covers the 12 hour period from 8am to 8pm in 30-minute intervals. to do list and notes on the left, calendar on the right. color scheme: graded purple. free to download, editable, customizable, easily printable.
In addition to the template on this page, see below for other examples such as the Daily Planner or Monthly Calendar. If you are looking for one of those little desktop tear-off type daily calendars, I'm afraid that is something I don't have. But keep browsing. Vertex42 provides many different printable calendars and calendar templates for Excel.
Weekly Schedule Template in Excel. Download Free Work Week Schedule Excel Template (Mon-Fri) Download Free Full Week Schedule Excel Template (Sun-Sat) In a weekly Excel schedule template, each day is broken up into morning, afternoon, and evening, and you can adjust how much space you would like for each block of the day.
Download 24-hour Activity Log Template. Excel | Smartsheet. An activity log provides a record of how you are spending your time on a daily and weekly basis. Similar to the time study template above, this time management spreadsheet captures all of your tasks in one place so that you can see exactly where your time is going.
The calendar is built in a way that you can easily take a print and will fit in a single page. Read more about this Excel calendar template. Click here to download the Excel template. Excel Holiday Template. This Excel template will give you all the national US holidays for the selected year.
Use a Calendar Template. 1. Start a new Excel document. When you click the "File" tab or Office button and select "New," you'll be shown a variety of different templates to pick from. For certain versions of Excel, such as Excel 2011 for Mac, you'll need to select "New from Template" from the File menu instead of "New."
Select all the cells in the calendar (excluding the day name) Click the Home tab. In the Styles group, click on Conditional Formatting. In the Conditional Formatting options, click on New Rule. In the New Formatting Rule dialog box, select the option - 'Use a formula to determine which cells to format'.
Download Weekly Planner Excel Template. This weekly planner template makes it easy to see your week at a glance, with room for notes and priority tasks. This is a simple choice if you're looking for a free, printable planner. Keep track of birthdays and events, create a to-do list, and plan for each day of the week.
To create a dynamic monthly calendar with a formula, you can use the SEQUENCE function, with help from the CHOOSE and WEEKDAY functions. In the example shown, the formula in B6 is: =SEQUENCE(6,7,start-CHOOSE(WEEKDAY(start),0,1,2,3,4,5,6)) where start is the named range J6. In the example shown, conditional formatting is used to highlight the current date and holidays, and lighten days in other ...
This detailed marketing calendar template is designed for annual planning and also includes monthly and quarterly views. Row additions allow for customization in each of the seven sections, and sales goals can be compared to each week's, month's, and year's actual sales. Use: This template is best for annual planning.